Copyright: Copyright 1993 Microsoft Corp.
Citation: Copyright 1993 Microsoft Corporation. All rights reserved.


 Word for Windows 6.0

Prepared 11/30/93

 Doc Err's

 Fields

 File Conversions

 Formatting

 Frames

 Graphics

 Macros

 Mail merge

 Printing

 Proofing Tools

 SetUp

 Tables

 Templates

THE INFORMATION IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES EITHER EXPRESSED OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS, OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FORGOING EXCLUSION OR LIMITATION MAY NOT APPLY.


Doc Err's
 Word for Windows 6.0

 Doc Err's

 Print Key Assignments Prints Only Reassignments of Keys

 Vertical Alignment in Section Doesn't Justify Without Breaks

 Word for Windows: Creating Multiple Tables of Contents

 WinWord Documentation Error: Spacing Before Setting

 WordBasic Error Using Caret for Exponentiation in Math Formula

 WinWord: Undocumented Key Codes for Macro Keyboard Assignments

 Word: Print Merge Does Not Include Tables or Graphics

 WinWord: Changing Templates Does Not Copy Styles or Margins

 ShowAll() Function Causes WordBasic Err=100: Syntax Error

 Format Print Merge Output with Switches or MERGEFIELD Keyword

 Pressing CTRL+N Indents to Custom Tab, Not to Default Tab Stop

 Cannot Assign Macro to PAGE UP, PAGE DOWN, HOME, or END Keys

 Undocumented MsgBox Type Arguments for Old Dialog Box Styles

 How to Cross Reference Sequence Fields

 Wrong Error Message Saving Template Using FileSaveAs Macro

 Error Message: The Custom Dictionary Is Not Available

 Fields

 File Conversions

 Formatting

 Frames

 Graphics

 Macros

 Mail merge

 Printing

 Proofing Tools

 SetUp

 Tables

 Templates


Fields
 Word for Windows 6.0

 Doc Err's

 Fields

 Cannot Create Index Entries from Footnotes in Word for Windows

 Updating Field Moves Insertion Point to Beginning of Field

 Including Excel Charts in WinWord Documents with DDE

 Field Not Updating and/or No Result

 WinWord: Multiple References to the Same Footnote

 Multiple Word Text in a Date-Time Picture Switch

 ASK and SET Return No Error with Invalid Bookmark

 EDITTIME Must Be in Minutes

 Cannot Format TIME or EDITTIME to Display Seconds

 WinWord Err Msg: Cannot Sort Fields in Selection

 INDEX and XE (Index Entry) Are Case Sensitive in WinWord

 'Index' Field \e or \l Switch Limited to Three Characters

 "if" Field Ignoring Nested "eq" Field in Word for Windows

 Printing a Page Border with PostScript in Word for Windows

 Can't Enter Text Inside Field Code Brackets in WinWord

 Can't Include an Excel Chart with an {include} Field

 Exclamation Marks Not Allowed in Calculated Selection

 Using the {print} Field with Dot-Matrix Printers and Winword

 Footnote References Renumbered in Word for Windows Tables

 WinWord: Reverse Print (White on Black) with LaserJet III

 Using the ASK Field with the IF Field in Word for Windows

 SKIPIF No Longer Functions Properly if Used With NEXT Field

 Underlining Superscripted Characters

 Keystrokes to Insert Page Number, Date, and Time in WinWord

 Example IF Fields for Print Merging in Word for Windows

 Using the Lock Result Switch in Word for Windows

 Formula in Table Produces Error in WinWord

 Macro to Designate Table of Contents Entry Automatically

 Utilities Renumber Command Deletes Abbreviations in WinWord

 Print Merge Even/Odd Records in WinWord Form Letters

 Using MERGEREC to Number Print Merge Records

 Using the {Autonum} Field Inside a WinWord Table Cell

 Table of Contents Left-Aligns Page Numbers

 Word for Windows: Suppressing Blank Spaces in Print Merge

 Word for Windows: Using the Ordinal Switch in a DATE Field

 Word for Windows: Creating Multiple Tables of Contents

 Setting Sequence Numbering Using a Bookmark in WinWord

 Button Fields Following Nonupdated Field Don't Work Correctly

 Nested Fields in IF Statement Always Update in WinWord

 WinWord: Paragraph Return Inserted Between Separate Indexes

 Control Panel Changes Insert Field Date and Time Instructions

 Placing Boxes Around Characters and Words

 Incorrect Merge Results with Conditional IF Statement

 Index Ignores Fields in Index Entry in Word for Windows

 Paragraph Inserted with Paste Linked Spreadsheet from Excel

 Automatic Paper Tray Switching on HP LaserJet in WinWord

 Placing Sequential Page Numbers in Columns on Same Page

 Maximum Page Number with PAGE Field in Word for Windows

 Cannot Insert Nested Formula with Insert Field Command

 WinWord: Revision Marks Not Displayed with Field Code Results

 Field Braces Not Ignored During Search in Word for Windows

 Making NUMPAGES Format Match PAGE Number Format in WinWord

 Paragraph Mark Always Inserted in Field With Table as Result

 Can't Access Record Selection Box in WinWord 2.0 Print Merge

 Internal Paste Link Doesn't Update When a New File is Saved

 Field to Print "Continued" in Word for Windows Footers

 SYMBOL Field Font Switches \f, \s, and \h in Word for Windows

 WinWord Outline View May Display Incorrect Number of Pages

 Edited MERGEFIELD Results Do Not Affect Fields in WinWord

 Err Msg: Word is Waiting for the Server to Release Object

 How to Use the MACROBUTTON Field in WinWord Documents

 AUTONUM Field Doesn't Work with IF Statement in WinWord

 Use of "AND" and "OR" with Print Merge Selection Rules

 WinWord: Dates Truncated in Statistics Section of Find File

 WinWord: Calculating Table Values Relative to Current Cell

 Numbering Columns or Creating Page Numbers for Folded Pages

 WinWord: Using Bookmarks in a Table of Contents

 WinWord: Test for Blank Argument Within an Expression Field

 WinWord: TC Field Displays Result

 WinWord: Updating Link Does Not Show Percentage Complete

 WinWord: No Error Message for Invalid OLE Field

 WinWord: Field to Insert Previous Month Based on Current Date

 WinWord: Simulating XOR Logic with Field Codes or WordBasic

 Automating Form Templates Without Using ASK or FILLIN Fields

 WinWord: Two Backslashes Appear in XE Field Before Colon (:)

 Word: Generating an Index with Nonnumeric Chapter Numbers

 Cannot Use \h Together with \* Format Switches in a Field

 WinWord: Updating Fields When File Is Locked for Annotations

 WinWord: Fields Split Over Two Lines in Outline View

 Superscript and Subscript Underline Misaligns in WinWord 2.0

 WinWord: NextField and UpdateField Do Not Update All Fields

 Word for Windows: Creating a Dot-Leader-Delimited Index

 WinWord: Framed & Embedded Object Resizes in Whole Page Zoom

 WinWord: PAGEREF Field with Special Bookmarks Produces Error

 WinWord: ASK Fields with Default Answers Prompt First

 Error Message: Cannot Obtain Data from Excel for <filename>

 WinWord: Referencing Expression Fields from Separate Tables

 WinWord: Insert Page Numbers Switches Header/Footer Option

 Update Source Key Does Not Update Non-WinWord Documents

 WinWord: Placing the Same Page Number on Left and Right Pages

 WinWord: SET and ASK Fields Do Not Work in Headers or Footers

 WinWord: Spelling Checker Updates Fields in Headers & Footers

 Extra Paragraph Mark Above INCLUDE Field at Top of Document

 Text Containing Fields Does Not Convert Correctly to Table

 Effect of \*MERGEFORMAT When Updating Link to Excel Sheet

 Error Updating Internal Link That Is Part of an External Link

 SYMBOL or AUTONUM Field Embedded Inside QUOTE Field Disappears

 Framed, Linked Excel Worksheet Duplicates Itself When Dragged

 Index Entry (XE) Field Truncates Text at Optional Hyphen

 Bullets and Symbols Blink in Normal and Page Layout Views

 Internal Link to Range Includes Entire Document When Updated

 "Error! Not a Valid Embedded Object" Embedding Excel Object

 Infinite Loop Spell Checking "RE: Testt" Using Grammar Checker

 Setting Up Different First Header/Footer for Even/Odd Pages

 WinWord: Bookmarked SEQ Field Returns Incorrect Value

 How to Use Wildcards to Perform Selective Print Merge

 SYMBOL Field May Not Print If Character Spacing is Condensed

 Word: Print Merge Does Not Include Tables or Graphics

 Creating All Odd- or All Even-Numbered Pages in a Document

 How to Apply Formatting to Results of Link to Excel Worksheet

 WinWord: How to Use Dates as Print Merge Selection Criteria

 WinWord: FILLIN Fields in Header Updated at Print or in Views

 WinWord: Use of ASK and FILLIN Fields and \o Switch

 Changing Excel Link Type Resets Table Alignment Formatting

 WinWord: Changing Page Numbering Format in "Page of Pages"

 Err Msg: Number Cannot Be Represented in Specified Format

 Format Print Merge Output with Switches or MERGEFIELD Keyword

 How to Send Printer Escape Codes from a WinWord Document

 Word: FILLIN Field Is Limited to 255 Characters

 Embedded Object Opens in MS Draw from Merged Document

 Extra Minus Signs (-) in Front of Negative Field Result

 Template Field Code Does Not Display "NORMAL.DOT" Template

 EQ Field Codes for Foreign Language Characters: Norwegian

 Cannot Insert Clipboard Contents Using ^c in Edit Replace

 Newline Character Appears As Pipe Character (|) in Dialog Box

 Index Entry Text Truncated Following Tab Character

 EQ, AUTONUM, and SYMBOL Fields Are Blank in Print Merge

 Using Expression Fields to Manipulate Page Numbering

 Macro to Remove Document Index Field Entries

 Numeric Format Switch for Thousands Separator and Dollar Sign

 SYMBOL Field Affects Word Wrapping and Nonbreaking Characters

 Data File Character Formatting Not Retained in Merged Document

 Lowercase Roman Numeral Page Numbers Are Uppercase in TOC

 TOC Field Incorrectly Includes Hidden AUTONUM Field

 How to Cross Reference Sequence Fields

 Conditional Alphanumeric Merge May Yield Incorrect Results

 "Bookmark Not Defined" Replaces Print Merge ASK Field Result

 Maximum Values for Field Format Switches

 Result of SEQ Field Is a Negative Number

 SET Fields Within IF Field Evaluate Incorrectly

 Second NUMWORDS Field Result Is Incorrect

 Page Numbering in "Page of Total Pages in Section" Format

 Err Msg in Place of REF Field Result: Bookmark Not Defined

 FILLIN Field Dialog Box Blank During Print Merge

 Missing Special Characters in Table of Contents

 IF Field Won't Display Table or Linked Graphic as Result

 Creating a Table of Contents That References Ranges of Pages

 Word Changes Alphabetic Chapter References to Numeric

 Expression / Formula Field Functions

 How to Merge Conditional Number of Records to the Same Page

 Error Referencing Bookmarked Heading 7 or Higher

 Blank Line Suppression When Using FILLIN field

 File Conversions

 Formatting

 Frames

 Graphics

 Macros

 Mail merge

 Printing

 Proofing Tools

 SetUp

 Tables

 Templates


File Conversions
 Word for Windows 6.0

 Doc Err's

 Fields

 File Conversions

 Converting Files with Extended Characters in Filenames

 WinWord: Cell Line Layout Lost When Converting Table to Text

 Formatting

 Frames

 Graphics

 Macros

 Mail merge

 Printing

 Proofing Tools

 SetUp

 Tables

 Templates


Formatting
 Word for Windows 6.0

 Doc Err's

 Fields

 File Conversions

 Formatting

 Applying a Style Overrides Existing Paragraph Formatting

 Column of Letters Displays Along Left Side Of WinWord Screen

 Functionality of Style Sheets in Word for Windows

 Applied Style's Character Formatting Changes Entire Paragraph

 Headers and Footers Do Not Wrap Around APOs in WinWord

 WinWord Msg: Save Changes to Style?

 Creating Borders and Tables of Text in Word for Windows

 Text in Table Appears in Columns in Word for Windows

 Changing Footnote Reference Styles in Word for Windows

 Using Tabs Within the Cell of a Table in Word for Windows

 Creating Side-by-Side Tables in Word for Windows

 Multiple Word Text in a Date-Time Picture Switch

 Renumbering Removes Leading Tabs in Word for Windows

 Utilities Renumber Overwrites Leading Paragraph Numbers

 EDITTIME Must Be in Minutes

 Cannot Format TIME or EDITTIME to Display Seconds

 Deleting a Table from a Word for Windows Document

 Removing Direct Character Formatting Using CTRL+SPACEBAR

 Table Cell Formatting with Borders Is Inconsistent

 Auto Outline Numbering and the "Chicago Manual of Style"

 Bold Formatting Lost in Outline Mode in Word for Windows

 Word for Windows: CTRL+H Does Not Toggle Hidden Text

 Large Selection Blanks Ribbon and Some Dialog Box Settings

 Glossary Items Lose Bold When Pasted into Bold Style

 Top Border of Paragraph Is Lost if Preceded by Two Page Breaks

 WinWord Err Msg: Indentation Too Large

 Merged Styles Not Retained with Some WinWord Documents

 Word for Windows: Creating Styles for Section Formatting

 Preventing Page Breaks in Word for Windows Tables

 Converting Files with Extended Characters in Filenames

 Border Above Doesn't Display in Page View in Word for Windows

 Centering a Table Horizontally on the Page in Word for Windows

 No Header in WinWord Print Preview When Using Bin Feeder

 Vertical Alignment in Section Doesn't Justify Without Breaks

 Using SHIFT+ENTER Within a Justified Paragraph

 Word for Windows 1.x Has 34 Automatic Styles

 Creating Side-By-Side Tables in Word for Windows

 Can't Toggle Case in Table with SHIFT+F3 or ChangeCase Macro

 Last Paragraph of Included File Acquires Different Formatting

 APO Moves to Next Page with Text Inserted Above

 WinWord: Underline Doesn't Work with Spaces at End of Line

 Placing Boxes Around Characters and Words

 Vertical Justification May Split Paragraph Box Borders

 Automatic Styles Cannot Be Deleted or Renamed in WinWord

 Tab After Hanging Indent Is Ignored in Word for Windows

 Word for Windows Returns Incorrect Number of Columns

 Continuous Section Breaks Become New Page Breaks in Landscape

 Tall Paragraph Mark Clipped If Text Characters Are Smaller

 Character Spacing Spin Box Selects Incorrect Value

 Shading Not Imported into Word for Windows 2.0 from Excel

 Colored Table Cell Border Bleeds into Next Cell in WinWord

 Paragraph Border Does Not Enclose Entire Paragraph in WinWord

 ANSI Characters 0 through 31 Do Not Display in WinWord

 Frame Around Shaded Paragraph Corrupts Formatting in WinWord

 Items Cannot Be Framed Within a Table in Word for Windows

 WinWord: Framed Items Overlap and Redraw Incorrectly

 WinWord Column Selection Lost After Formatting Characters

 Hidden Text to the Left of Selection Becomes Part of Selection

 Inserting a Frame Overwrites Border Information in WinWord

 Negative Indents Change to Zero with Numbered or Bulleted List

 Infinite Repagination Occurs with Header Text in Large Points

 WinWord Frame at the Top of a Column Moves to Previous Column

 WinWord Err Msg: Line Spacing Must Be at Least .01"

 WinWord: Removing Frame Does Not Remove Border

 WinWord: Colored Text Not Displaying on VGA Monochrome Monitor

 WinWord: Position Header Overrides Paragraph Formatting

 WinWord: Horizontal Frames Switch Sides on Consecutive Pages

 WinWord: Inserting a Page Break Within a Justified Paragraph

 WinWord: Cannot Use Edit Repeat Table Formatting with Ruler

 WinWord: Section Layout Displays Incorrect Name for the Break

 Paragraph Borders Are Erratic If Used with a Framed Object

 Narrow Page Width Crops Text Columns Display in WinWord

 Formatting Text to Default Font With Mouse Does Not Work

 WinWord: Search Text Not Found After Changing Measurement Unit

 WinWord: Page Setup Selects Additional Area of Table

 Underline Prints Broken Under Expanded Leader Tab in WinWord

 Frames Cannot Be Inserted Within Frames in Word for Windows

 WinWord: Use As Default Button Removes Bold Formatting

 WinWord: Setting Default Tab Stop to 0" Displays Incorrectly

 WinWord: Page Setup Orientation Overrides Print Setup Setting

 WinWord: Gap Appears in Border at Line Breaks in Print Preview

 Paragraph Indenting Produces Incorrect Results in Tables

 Removing Frame Doesn't Return Object to Its Original Location

 WinWord 2.0: Problems with DropCap Macro in NEWMACRO.DOC

 WinWord: Bottom Border Doesn't Display in Exact Height Frame

 WinWord: Text Not Vertically Centered with Large Header/Footer

 WinWord: Replace Command Doesn't Change Table Formatting

 WinWord: Deleting a Section Break and Maintaining Formatting

 WinWord: Different Indents Cause Improper Numbering Sequence

 Word for Windows: Paragraph Formatting Within Table Cells

 WinWord: Bullet Replaces Leading Number in Paragraph

 WinWord 2.0: Solid Black Line Extends Across Ruler

 WinWord Documentation Error: Spacing Before Setting

 Word for Windows: Tab Leader Extends Beyond Frame Border

 Word for Windows: Shading Extends to the Right-Hand Margin

 Paragraphs After Bullets & Numbering Retain Hanging Indent

 Word: Border Below or Above Does Not Display or Print

 Glossary Entry with Normal Style Doesn't Maintain Alignment

 WinWord 2.0: Compiled TOC Entry Acquires Extra Tab Stop

 WinWord: Search for Style Does Not Select Entire Paragraph

 Paragraph Formatting Affects DropCap Macro Results in WinWord

 Page Setup May Not Apply to Whole Document or Other Sections

 Status Bar Incorrect with SuppressTopSpacing=Yes in WinWord

 WinWord: Edit Replace Character Spacing Does Not Work

 Font Changes When Editing Word Object Embedded in Client App.

 Frame Above Top Margin Displaces Return Address on Envelope

 WinWord: Uneven Double Underline with Tab Character

 Methods for Finding and Replacing Text with Revision Marks

 EditReplace Fails to Replace Formatting After Prior Command

 Cannot Move Frames if Directly Under a Page or Column Break

 WinWord: Top Text Boundary Disappears in Page View

 Tab Positions Incorrect in Center and Right-Aligned Paragraphs

 WinWord: Cannot Find or Replace Styles in Empty Table Cells

 Cannot Use Tab Leader as Edit Find or Edit Replace Criteria

 Cannot Use Tab Alignment as Edit Find or Replace Criteria

 WinWord: Fonts in Table Appear to Have Superscript Formatting

 At Measurement on Status Bar Incorrect in Multiple Columns

 Bulleted List Does Not Align with Margin Using Unindent Button

 WinWord 2.0: Move with Text Frame Option Ignores Bottom Margin

 Line Spacing Changes if You Super/Subscript a SYMBOL Field

 WinWord: Black Box Inserted Into Black Section Creates Border

 Bullets and Numbering on Selection Resets Indent Information

 Font in Header Changes When Included in Another Document

 WinWord: Using Microsoft Graph to Create Vertical Text

 Word: Style List on Ribbon Shows Too Many Styles

 WinWord: Border Splits Over Page Break

 Word: Print Preview Does Not Display Background Shading

 Word for Windows: How to Create Crop Marks

 Continuous Section Break in Glossary Entry Causes Page Break

 Ruler Displays Incorrect Paragraph Formatting

 Pressing CTRL+N Indents to Custom Tab, Not to Default Tab Stop

 Cannot Use Spaces to Indent a Wrapped Line

 Line Spacing Before Causes Clipped Text in Column

 Text in One Section Overlaps Text in Next Section on Page

 Cannot Replace Hidden Paragraph Marks with Unhidden Formatting

 Change Case (SHIFT+F3) Does Not Work with All Caps Formatting

 Header Text Lost When Margin and From Edge Value the Same

 Underline Formatting Does Not Appear at End of Line

 Can't Remove Character Formats Using Ribbon or Shortcut Keys

 Edit Undo Formmatting Command Deletes or Modifies Bookmark

 How To Justify the Last Line of a Justified Paragraph

 WinWord Uses Wrong Page Size Setting with Windows NT

 Vertical Cell Alignment Not Supported in Word for Windows

 Footnotes and Endnotes Not Renumbered with Revision Marks On

 Page Setup Command Unavailable in Unprotected Section

 Frames

 Graphics

 Macros

 Mail merge

 Printing

 Proofing Tools

 SetUp

 Tables

 Templates


Frames
 Word for Windows 6.0

 Doc Err's

 Fields

 File Conversions

 Formatting

 Frames

 WinWord: Center Vertical Alignment Causes Gap After Frame

 Insert Break, File Page Setup, and Format Columns Unavailable

 Borders Misalign in Framed, Indented Paragraphs

 Frame Formatting Changes Differently Based on Sizing Handle

 Graphics

 Macros

 Mail merge

 Printing

 Proofing Tools

 SetUp

 Tables

 Templates


Graphics
 Word for Windows 6.0

 Doc Err's

 Fields

 File Conversions

 Formatting

 Frames

 Graphics

 Print Preview Incorrect with Shaded Frame on top of Border

 256-Color Bitmap Pastes into Word Smaller Than Expected

 Macros

 Mail merge

 Printing

 Proofing Tools

 SetUp

 Tables

 Templates


Macros
 Word for Windows 6.0

 Doc Err's

 Fields

 File Conversions

 Formatting

 Frames

 Graphics

 Macros

 Changing Default Settings for Subscripts and Superscripts

 AutoClose Macro Is Executed Before Document Is Closed

 Word for Windows: Macro Language Doesn't Support END Command

 "Illegal Function Call" Error When Using a Dialog Box

 Using the OPEN Statement in Word for Windows Embedded BASIC

 Word for Windows Macro Language is Interpretive

 Accessing the Ruler from the Keyboard in Windows Word

 Macro to Change Printer Orientation for HP/PCL Driver

 Macro to Set Create Backup As Default in Word for Windows

 WinWord Menu Commands Unavailable If Locked for Annotations

 Word BASIC Date$() Function Defined

 Word BASIC Kill Statement Defined

 Word BASIC Shell Command Defined

 Using SendKeys with Dialog Boxes in Word for Windows

 SendKeys Key Code for a Space Character Undocumented

 Special Bookmarks in the WordBasic Macro Language

 Valid Word for Windows Macro Names

 UPDATE FIELD Key (F9) Updates Only Selected Fields

 Auto Outline Numbering and the "Chicago Manual of Style"

 WordBASIC InStr Function Is Case Sensitive

 MacroAssignToMenu Removing Separator Fails in Word Macro

 Word for Windows Not Responding to Message Quickly

 Incorrect Recording of FileFind Session in Word for Windows

 Assign To Key Limit Is Eight Keys for Single Macro in Winword

 SendKeys Not Sending All Keystrokes to Dialog Box in WinWord

 Ribbon and Ruler Commands Execute Embedded Super Macros Only

 Macro to Print Current Page in Word for Windows

 Must Specify as Integer When Calling External DLL

 Default$ Does Not Display Linefeed in WinWord InputBox

 File Find Print Option Uses Built-In Print Macro Only

 How to Use Percent, Caret, and Plus SendKeys in WinWord

 OnTime Macro Doesn't Execute Unless Word for Windows Has Focus

 WinWord: Overtype Command Doesn't Work When Recorded

 Cannot Select Radio Button with Mouse in User Dialog Box

 Auto Macros in Word for Windows

 Macro to Designate Table of Contents Entry Automatically

 WinWord: Undocumented WordBasic ExitWindows Command

 WordBASIC Macro to Run the Windows File Manager

 Word for Windows Macro to Insert Specified Dates

 Word for Windows Macro to Save Selection to New File

 Macro to Insert Filename with Path Information in WinWord

 Disabling the FastSave Option in Word for Windows

 NextPage and PrevPage Commands Do Not Work as Documented

 Recursive Functions in WordBasic

 Using AppActivate to Switch to Another Application

 Can't Toggle Case in Table with SHIFT+F3 or ChangeCase Macro

 Word for Windows: Using WordBasic to Print Out a DOS Directory

 Using RecordNextCommand Macro When Writing WinWord Macros

 Variable Assigned to Comments Field Limited to 127 Characters

 Button Fields Following Nonupdated Field Don't Work Correctly

 Supported Mathematical Operators in WordBasic

 Simulating a Macro Pause in Word for Windows

 Runnning Word for Windows Macro from Visual Basic Program

 Macros to Find the ANSI Value of Characters

 Recorded Macro to Print Merge to Printer Requires SendKeys

 Changing the Default Filename and Directory in File Open

 Displaying Values for Arrays and Dialog Box Variables

 Word Basic Int() Function Limitations and Work Around

 File Search Macro in Word for Windows

 \Cell Bookmark Does Not Select Correct Cell in WinWord

 WinWord: Sharing a Global Dimensioned Array with Other Macros

 No Prompt for Number of Columns in Word for Windows 2.0

 Style Shortcut Keys Not Reflected in Template

 Summary Info Statistics Values Not Recorded in WinWord Macro

 Creating Bullets When the Default Symbol Font Won't Print

 Macro to Insert a Bullet in WinWord If No Keypad Exists

 ANSI Characters 0 through 31 Do Not Display in WinWord

 Word for Windows: Macro to List Files

 Creating Special and Foreign Characters in Word for Windows

 Special WinWord BookMarks: EnvelopeAddress and EnvelopeReturn

 Deleting Key Assignments In Word for Windows 2.0

 Checking For Execute-Only Macro Status with IsExecuteOnly

 Custom Table Insertion with Text to Table in WinWord 2.0

 Context-Sensitive Help for Items Added to the Tool Bar

 Cannot Cancel Macro Description in Word for Windows 2.0

 Paragraph-Delimited Text Converts to 1-Column Table in WinWord

 AutoNew Macro Does Not Run When You Start Word for Windows

 Can't Exit Second Instance of WinWord Without a Global Save

 ANSI Carriage Return Doesn't Work in Macro Editing Window

 WinWord: Limitations on Pasting Text into Macro Descriptions

 Passing -1 Value to a Dialog Box in WordBasic

 WinWord: Envelope Macro Views SHIFT+ENTER Formatting Wrong

 EditClear Statement Deletes Footnote Reference or Field Code

 GetBookmark$() Used with EditGoto Returns Incorrect Value

 Using Shell Statement to Access MS-DOS Prompt from WinWord

 WinWord: Envelopes Don't Print with Reverse Print Order Option

 WinWord: Cannot Assign a Shortcut Key with the Numeric Keypad

 Word for Windows Macro to Print List of Found Files

 WinWord: FilePrintSetup Appears Twice in Recorded Macro

 Evaluating Which Button Was Pressed in a User-Defined Dialog

 WinWord: Avoiding Password Prompt Using FileNew Command

 WinWord: Searching for Multiple Extensions with File Find

 WinWord: Macro to Make Define the Default for Format Style

 WordBasic Error 504: Window Does Not Exist...Read-Only File

 WinWord 2.0: Problems with DropCap Macro in NEWMACRO.DOC

 WinWord: Simulating XOR Logic with Field Codes or WordBasic

 Automating Form Templates Without Using ASK or FILLIN Fields

 Macro to Create a Subdirectory in Word for Windows

 Macro Editing Commands Available When Template Is Read-Only

 WinWord: Macro to List File Format as 1.x, 2.0, or Other

 Word for Windows: Setting Column Width to Auto in Tables

 Word for Windows: How to Search in Help for Macro Commands

 Word for Windows: Glossary Management Macros

 Using Windows Calls to Create Dialog Boxes in Word for Windows

 How to Select the Current Page in a WinWord Document

 WordBASIC Err=514 Using the MacroCopy Statement

 WinWord: ToolsMacro .Run Does Not Follow Context Hierarchy

 WinWord: Bullet Replaces Leading Number in Paragraph

 Printing Multiple Pages with Single-Sheet Feed to a Dot Matrix

 Excel Dialog Box Pastes as Tabs and Numbers in WinWord

 SendKeys Does Not Work with Third-Key Characters

 Trapping WordBasic ERR=102 After Choosing Cancel Button

 Calling One Macro Routine or Function from Another Macro

 Variable with Underscore Character Truncated by Dialog Editor

 WinWord: NextField and UpdateField Do Not Update All Fields

 Word for Windows: Input Macro Command Truncates After a Comma

 Macro to Choose Local or Network Templates at File New Command

 WinWord: Macro to Print Style Name Next to Each Paragraph

 DDE with International Versions of Word for Windows

 WinWord 2.0: Compiled TOC Entry Acquires Extra Tab Stop

 Using MsgBox Statement to Display Multiple Lines of Text

 WordBasic: Determining the Current Page and Section Number

 Using Windows Calls to Write to a Private Text File

 Using Windows Calls to Read from a Private Text File

 Paragraph Formatting Affects DropCap Macro Results in WinWord

 Mail merge

 Printing

 Proofing Tools

 SetUp

 Tables

 Templates


Mail merge
 Word for Windows 6.0

 Doc Err's

 Fields

 File Conversions

 Formatting

 Frames

 Graphics

 Macros

 Mail merge

 Incorrect Word Wrapping with the PostScript Printer Driver

 Using "And", "Or", "Attn" in an IF Statement in Print Merge

 SKIPIF No Longer Functions Properly if Used With NEXT Field

 Example IF Fields for Print Merging in Word for Windows

 Print Merge Even/Odd Records in WinWord Form Letters

 Using MERGEREC to Number Print Merge Records

 Word for Windows: Suppressing Blank Spaces in Print Merge

 Merged Cells in Header Record Causes Error in Print Merge

 Nested Fields in IF Statement Always Update in WinWord

 Recorded Macro to Print Merge to Printer Requires SendKeys

 Incorrect Merge Results with Conditional IF Statement

 Paragraph Mark Always Inserted in Field With Table as Result

 WinWord: Blank Lines Are Not Suppressed in Print Merge

 Comma is Selected in Blank Field in WinWord Data Document

 Can't Access Record Selection Box in WinWord 2.0 Print Merge

 Edited MERGEFIELD Results Do Not Affect Fields in WinWord

 Use of "AND" and "OR" with Print Merge Selection Rules

 WinWord: Print Merge Result Incorrect on Last Record

 Large Excel Sheet Becomes Tab- and Comma-Delimited for Merge

 WinWord 2.0: Avery Laser Label Information

 WinWord 2.0: Avery Dot-Matrix Label Information

 Printing Labels on the Toshiba 351 Causes Premature Form Feed

 WinWord: Print Merge Produces a Full Page of Labels

 How to Use Wildcards to Perform Selective Print Merge

 Incorrect Results Using Wildcards in Selective Print Merge

 Word: Print Merge Does Not Include Tables or Graphics

 WinWord: Word Returns to Main Document After Opening Data File

 WinWord: How to Use Dates as Print Merge Selection Criteria

 Comma in Quoted Text Causes Conversion to Two Columns in Table

 WinWord: Use of ASK and FILLIN Fields and \o Switch

 Print Merge Error Message: Syntax Error in Field Condition

 Print Merge Error Message with Field in Header or Footer

 Print Merge Error Using Linked Information As Data Document

 Embedded Object Opens in MS Draw from Merged Document

 Cannot Replace Next Page Section Break Followed by Table

 Typing Two-Digit Number in From Box Cancels Print Merge

 How to Save Disk Space when Using Inserted Objects

 EQ, AUTONUM, and SYMBOL Fields Are Blank in Print Merge

 Word Incompletely Sorts Table Column That Contains a Comma

 Print Merge Data Document Can Contain More Than 2000 Fields

 Data File Character Formatting Not Retained in Merged Document

 Cannot Specify Range When Attaching Microsoft Excel Data File

 Remove Attachments Unavailable in Print Merge Main Document

 Error Merging when Data File Is Microsoft Excel CSV or Text

 Conditional Alphanumeric Merge May Yield Incorrect Results

 "Bookmark Not Defined" Replaces Print Merge ASK Field Result

 Print Merge Helper Creates Single-Column Table

 Err Msg: Number of Fields Does Not Match Number of Records...

 Calculations with Print Merge Causes Errors

 Err Msg in Place of REF Field Result: Bookmark Not Defined

 FILLIN Field Dialog Box Blank During Print Merge

 Page Numbering Starts at 1 for Each Print Merged Document

 Main Document Header Prints on Envelope During Print Merge

 Cannot Remove Header File Attachment from Main Document

 Shortcut Key Combinations for Mail/Print Merge Tools

 Print Merge Err Msg: "Requested First Record Is Beyond End..."

 Main Document Header Prints on Envelope During Print Merge

 How to Merge Conditional Number of Records to the Same Page

 Blank Line Suppression When Using FILLIN field

 Printing

 Proofing Tools

 SetUp

 Tables

 Templates


Printing
 Word for Windows 6.0

 Doc Err's

 Fields

 File Conversions

 Formatting

 Frames

 Graphics

 Macros

 Mail merge

 Printing

 Manual Page Breaks Ignored When Document Is Printed

 Printing Color Text on a Non-Color Printer in Word for Windows

 Position Formatting Ignored When Printing from Outline View

 Using the ANSI Extended Character Set in Word for Windows

 Text Beyond Right Margin Even with Display As Printed On

 WinWord Margin Definitions: Inside, Outside, Gutter, Mirror

 Enlarging and Shrinking Font Size Using Hot Keys

 Correcting Line Spacing Offset by Superscripts and Subscripts

 3.6 Point Font on the HP Great Start Cartridge in Word

 Setting the Default Font in Word for Windows

 Printing a Page Border with PostScript in Word for Windows

 Using Word for DOS 5.00 Bitstream Fonts with Word for Windows

 Large Gaps Between Italic Capital and Small Capital Letters

 Using the {print} Field with Dot-Matrix Printers and Winword

 Print Key Assignments Prints Only Reassignments of Keys

 HP LaserJet Com-10 Error Messages When Printing Envelopes

 WinWord: Reverse Print (White on Black) with LaserJet III

 Columns Print Crookedly When Aligned Using Spaces in WinWord

 Incorrect Word Wrapping with the PostScript Printer Driver

 Word for Windows: Borders Don't Print on Plotters

 Statistics Update Not Available with Printer on None

 No Footer/Header on Even Page

 Macro to Print Current Page in Word for Windows

 Descenders Cut Off in Table Using Adobe Postscript Cartridge

 No Header in WinWord Print Preview When Using Bin Feeder

 Keystrokes to Insert Page Number, Date, and Time in WinWord

 Bin/Tray Selection on HP LaserJet IIP and IIIP

 HP LaserJet Cartridge Characters Cut in Half in WinWord

 Automatic Paper Tray Switching on HP LaserJet in WinWord

 Auto Line Spacing with Brother HL-8 Printer Driver

 WinWord: Creating Special Characters with Overstrike

 Printing to a File Repeatedly Prompts for Filename

 Accessing Character Sets Internal to Your Printer in WinWord

 WinWord Printer Setup Changes the Default Printer in Windows

 Creating Envelopes in WinWord 2.0 with an Okilaser 840 Printer

 Superscript or Subscript Text Displays Truncated in WinWord

 WinWord: Page Setup Orientation Overrides Print Setup Setting

 WinWord: Envelopes Don't Print with Reverse Print Order Option

 WinWord 2.0: Envelope Feeder Option Unavailable with ATM

 Scalable HP Fonts Show in Font Installer, Not in Applications

 Printing Multiple Pages with Single-Sheet Feed to a Dot Matrix

 WinWord: White Text with Black Shading Prints as Black Text

 WinWord Cannot Print Character 160 (ALT+0160)

 WinWord: Printing an Em Dash Using an Outline-Style Font

 Superscript and Subscript Underline Misaligns in WinWord 2.0

 WinWord: Cannot Print Character 255 (ALT+255) with HPPCL5A.DRV

 PostScript WIN.INI Setting for WinWord Landscape Orientation

 WinWord: Strikethrough Formatting Misaligns with Small Caps

 WinWord: Envelopes Print in Landscape on Panasonic KX-P1124

 WinWord: Restoring Drag and Drop Printing Functionality

 Lines of Text Truncated When Printing to NEC Pinwriter P7

 HP III with PS Cartridge: Envelopes Print from Left Not Center

 WinWord: Margins Set Outside Printable Area of the Page

 Envelope Feeder Option Unavailable with Bitstream FaceLift

 How Word for Windows Uses a Math Coprocessor

 How to Print Envelopes on the Epson EPL-7500 Printer

 WinWord: Text from Page 1 Prints on Envelope Added to Document

 HP IIIsi Err Msg: "EE Load Com10" When Printing Envelopes

 Envelope Incorrectly Prints in Landscape on Canon BJ Printers

 "Call to Undefined Dynalink" Error with Old Printer Drivers

 Cannot Print Outside 1" Bottom Margin Using PANSON24.DRV

 Color Graphics Preview in Color with Noncolor Printer Driver

 OkiLaser 400 Message: COM 10 ENVELOPE, MANUAL FEED REQUEST

 WinWord 2.0: Printing Envelopes to HP LaserJet Plus Printers

 Printing Underline Formatting with Generic/Text Only Driver

 Printing to the Panasonic KX-P4420 on Nonstandard Paper Sizes

 Words Wrap in Cell Differently on Screen Than When Printed

 WinWord 2.0: Printing Envelopes to Brother Laser Printers

 Printing Labels on the Toshiba 351 Causes Premature Form Feed

 Meaning and Use of WIN31PRINT Switch in WIN.INI File

 Print Preview Incorrect with Shaded Frame on top of Border

 WinWord 2.0: Default Font Changes When Switching Printers

 Printing Problems with the IQ Engineering Font Cartridges

 Divide by Zero Error Message in Two-Page Print Preview

 TrueType Fonts in Small Point Sizes Are Displayed Incorrectly

 Error Message Printing Envelope on Microtek MTP-306 Printer

 White Line Appears in Shaded Text with PostScript Printers

 SYMBOL Field May Not Print If Character Spacing is Condensed

 WinWord: Paragraph Borders Overlap with Multiple Columns

 Word: Paper Will Not Feed from HP DeskJet Printer

 WinWord: Embedding Fonts Within a Word for Windows Document

 WinWord: PacificPage Cartridge Problems with HP IID and IIID

 WinWord: Bitstream TypeCity Cartridge Fonts Print Incorrectly

 WinWord: FILLIN Fields in Header Updated at Print or in Views

 WinWord 2.0b: Cannot Print After Setup Over Earlier Version

 Divide by Zero or Overflow Error with Linotronic Print Driver

 WinWord Err Msg: "EC Load COM 10" when Printing Envelopes

 Error Message Printing Envelopes to Citizen GSX-145 Printer

 Envelopes Merge Incorrectly Using HP PostScript Cartridge Plus

 WinWord Err Msg: EC Load Exec when Using HP LaserJet III

 Outline View Prints Continuous Sections on Separate Pages

 Word for Windows: How to Create Crop Marks

 List of Internal Scalable Fonts in HP LaserJet 4

 How to Send Printer Escape Codes from a WinWord Document

 Cannot Print from Mixed Bins to Canon LBP-8 III or IV Printer

 Word for Windows: Watermark Prints on Top of Document Body

 Incorrect Font and No Graphics Print Using Turbo 25 Cartridge

 Problems Printing with TurboScript III PostScript Cartridge

 Printing Envelopes with the HP DeskJet 550C

 Current Page Option Doesn't Print or Prints Wrong Page

 Italic Symbol Characters Printed with Extra Space on Right

 Error Sending Keys to FilePrinterSetup with No Default Printer

 Printing Multiple Files from Find File Incorrect with Duplex

 Quality Not As Good with IBM QuietWriter III Printer

 Equation Editor Symbols Appear Distorted

 Shaded Table Prints with White Vertical Gridlines

 Header Does Not Print Using HPPCL5MS.DRV

 Using the HP Envelope Tray on a LaserJet Series II Printer

 First Page Does Not Print Duplexed on HP IIID or IIIsi Printer

 Paper Jam Occurs Printing Legal Size Paper on HP LaserJet III

 Printing Envelopes on the Panasonic KX-P4450 or 4450i Printers

 Using the Optional Envelope Tray on the Panasonic KX-P4420

 SetPrinterHeuristic Macro Sets "winspool=x" for All Printers

 Thick Dotted Line Drawing Displays Vertically Elongated

 Document Does Not Print After Annotations Deleted

 GP Fault Printing Document with Many Fonts

 Cell Border Extends Farther Left/Right Than Shading in Table

 Printing to a File Using the WordBasic FilePrint Statement

 Printer Error "MP LOAD COM10" Printing Envelope in Windows NT

 Proofing Tools

 SetUp

 Tables

 Templates


Proofing Tools
 Word for Windows 6.0

 Doc Err's

 Fields

 File Conversions

 Formatting

 Frames

 Graphics

 Macros

 Mail merge

 Printing

 Proofing Tools

 F7 Does Not Spell Check the Entire Word for Windows Document

 Replaced Words Lose Revision Marks Using Spelling Checker

 Highlight Removed with CTRL+ESC When Checking Spelling

 Word: Hidden Paragraph Mark Not Ignored with F7 Spelling Check

 Grammar Check Feature Also Flags Spelling Errors in WinWord

 WinWord 1.x Doesn't Flag Words Containing Numbers as Incorrect

 Words in WinWord Exclude Dictionary Not Flagged as Incorrect

 WinWord Thesaurus Only Checks First Word in Delimited String

 WinWord: No Proofing Highlighted if Two Languages Are Selected

 Number of Words in WinWord 2.0 Spelling Checker and Thesaurus

 WinWord: 546-Character Limit in the Grammar Command

 Spell Checker Does not Recognize French Contraction

 WinWord: Spelling Checker Does Not Ignore Words in Uppercase

 Corruption with Macro Run on ToolsGrammar and ToolsSpelling

 Using Other Word Dictionaries with Word for Windows 2.0

 Spelling Checker Doesn't Suggest Replacing "i" with "I"

 WinWord: Problems Checking Words with Mixed Capitalization

 Spelling Checker Does Not Ignore Repeated Words with Numbers

 WinWord: Spelling Checker Updates Fields in Headers & Footers

 Words Beginning or Ending with "#" in Custom Dictionary

 WinWord: Deleting Words from Custom Dictionaries

 With Insertion Point Between Words, Repeated Words Not Flagged

 Misspelled Words Not Selected in Footer by Spelling Checker

 Cancel Button Returns to Grammar Checker from Spelling Checker

 Spelling Checker Incorrectly Flags Second Instance of Word

 Grammar Checker Incorrectly Flags "Well-Established"

 All Caps Character Formatting Ignored By Spelling Checker

 Infinite Loop Spell Checking "RE: Testt" Using Grammar Checker

 Word Err Msg: The <Proofing Tool> Is in Use

 WinWord Err Msg: Text Formatted with No Proofing Was Skipped

 Grammar Checker Gives Wrong Suggestion for "-ize" Suffix

 Spelling Checker Does Not Suggest from Custom Dictionary

 Spelling Checker Does Not Recognize Table Cell as Delimiter

 Add Button Unavailable in the Spelling Dialog Box

 Can't Edit Selected Text when Grammar/Spelling Macro Modified

 Error Message: The Custom Dictionary <filename> Is Unavailable

 GP Fault in Header/Footer After Running ToolsSpelling in Macro

 How to Remove Word for Windows Custom Dictionaries

 No Prompt to Save Changes After Running Spelling Checker

 Proofing Tools Do Not Check Text Modified with Revision Marks

 Error Message: The Custom Dictionary Is Not Available

 Grammar Checker Posts Incorrect Readability Statistics

 Readability Statitistics Do Not Display

 How to Uninstall MasterWord by ALKI Software

 Using Foreign Language Proofing Tools in Word for Windows

 SetUp

 Tables

 Templates


SetUp
 Word for Windows 6.0

 Doc Err's

 Fields

 File Conversions

 Formatting

 Frames

 Graphics

 Macros

 Mail merge

 Printing

 Proofing Tools

 SetUp

 Running Word for Windows Setup in the Background

 Cannot Install Word for Windows 2.0 From MS-DOS Prompt

 WinWord: Restoring Drag and Drop Printing Functionality

 How WinWord Uses the REG.DAT File in Windows 3.1

 Error Messages During Word Setup Caused by Anti-Virus Software

 Workstation Installation Option Not Available During Setup

 Required Windows Versions for Word for Windows

 Tables

 Templates


Tables
 Word for Windows 6.0

 Doc Err's

 Fields

 File Conversions

 Formatting

 Frames

 Graphics

 Macros

 Mail merge

 Printing

 Proofing Tools

 SetUp

 Tables

 How to Insert a Paragraph Before a Table at Top of Document

 Text in Table Appears in Columns in Word for Windows

 Table Runs into Margin in Word for Windows Print Preview

 Deleting a Table from a Word for Windows Document

 Merging Cells in a Word for Windows Table

 Aligning Table Columns in Word for Windows

 Merged Cells in a Table Cannot Be Merged with Other Cells

 Table Cell Formatting with Borders Is Inconsistent

 Word for Windows: Table Formatting Options are All Blank

 Footnote References Renumbered in Word for Windows Tables

 Columns Print Crookedly When Aligned Using Spaces in WinWord

 Underlining Superscripted Characters

 Preventing Page Breaks in Word for Windows Tables

 Descenders Cut Off in Table Using Adobe Postscript Cartridge

 Centering a Table Horizontally on the Page in Word for Windows

 WinWord Err Msg: Error: Illegal Paste into Table

 Reversing Rows in a Table in Word for Windows

 Formula in Table Produces Error in WinWord

 Line Spacing Changes Row Height of Inserted Table in WinWord

 Creating Side-By-Side Tables in Word for Windows

 Using the {Autonum} Field Inside a WinWord Table Cell

 Can't Toggle Case in Table with SHIFT+F3 or ChangeCase Macro

 Merged Cells in Header Record Causes Error in Print Merge

 Sort Only Uses First 65 Characters of Sort Key Text in WinWord

 Copying and Pasting Cells Replaces Text in Table in WinWord

 Excel Data Pastes into Word for Windows Right Aligned

 Paragraph Inserted with Paste Linked Spreadsheet from Excel

 Format Border From Text Not an Option for Tables

 Word for Windows Returns Incorrect Number of Columns

 \Cell Bookmark Does Not Select Correct Cell in WinWord

 Border on Hidden Table is Not Hidden in Word for Windows

 Text Disappears In Table Cell or Frame in Word for Windows

 Paragraph Mark Always Inserted in Field With Table as Result

 Shading Not Imported into Word for Windows 2.0 from Excel

 Items Cannot Be Framed Within a Table in Word for Windows

 Border Information not Pasted into Other Cells in WinWord

 Word for Windows: Updating Fields in a Table

 Leader Characters Lost When Converting from Table Back to Text

 WinWord: Edit Undo Command Is Incorrect After Deleting Columns

 WinWord Table Inserted into Frame Appears Above Frame Border

 Selecting Table in Outline View Causes Anchor Point to Change

 Paragraph-Delimited Text Converts to 1-Column Table in WinWord

 WinWord: Cannot Use Edit Repeat Table Formatting with Ruler

 WinWord: Repeat Key Does Not Remember Original Action

 Inserting a Frame Around a Table Row in Word for Windows 2.0

 Tables with 11 or 13 Columns Create Multiple Series Graphs

 Screen Scrolls When Moving Cursor into a Tall Table Cell

 WinWord: Page Setup Selects Additional Area of Table

 Revision Bars Display and Print on Top of Text in the Margin

 Cell Border May Cause Distortion of WinWord Table

 WinWord: Page and Column Breaks Inserted into Table Cell

 GetBookmark$() Used with EditGoto Returns Incorrect Value

 WinWord: Calculating Table Values Relative to Current Cell

 Numbering Columns or Creating Page Numbers for Folded Pages

 Insert Table Appears Available with Framed Row Selected

 WinWord: Inserted Objects Marked as Revisions to the Document

 WinWord: Table Cannot be Selected from the Style Area

 Paragraph Indenting Produces Incorrect Results in Tables

 WinWord: Cannot Insert a Bookmark with a Table Column Selected

 Table Cell Greater Than One Page Will Print Over Footer

 WinWord: Page Width Zoom Doesn't Display Items Beyond Margins

 WinWord: Edit Go To Command May Produce Error Message

 WinWord: Changing Column Width Without Resizing Entire Table

 WinWord: Cell Line Layout Lost When Converting Table to Text

 Word for Windows: Adjusting Merged Cell Widths in a Table

 WinWord: Replace Command Doesn't Change Table Formatting

 Table Extends Beyond Right Margin After Increasing Margins

 Word for Windows: Subscript Text Is Cutoff in a Table

 Word for Windows: Setting Column Width to Auto in Tables

 Word for Windows: Paragraph Formatting Within Table Cells

 Err Msg: "! Invalid Character Setting" in Expression Field

 Large Excel Sheet Becomes Tab- and Comma-Delimited for Merge

 Excel Dialog Box Pastes as Tabs and Numbers in WinWord

 Word for Windows: Creating a Chart from Data Stored in a Table

 WinWord: PAGEREF Field with Special Bookmarks Produces Error

 WinWord: Macro to Count Number of Rows in a Table

 Tab-Delimited Text Converted to Table Format in WinWord 2.0

 WinWord 2.0: Macro to Remove Shading Does Not Work

 SelInfo(15) Returns Incorrect Number of Rows in WinWord Table

 WinWord: Referencing Expression Fields from Separate Tables

 WinWord: DOWN ARROW Skips Next Row After Selecting Table Cell

 Macro to Determine If Cursor is Within a WinWord Table

 Err Msg: Word Found No Valid Records to Sort

 Extra Paragraph Mark Above INCLUDE Field at Top of Document

 Text Containing Fields Does Not Convert Correctly to Table

 Bookmark Command Unavailable If End-Of-Cell Mark Is Selected

 Wrapped Text Pasted from Excel to WinWord No Longer Wraps

 Exact Row Height Does Not Record Correctly with Macro Recorder

 Framed, Linked Excel Worksheet Duplicates Itself When Dragged

 WinWord: Cannot Find or Replace Styles in Empty Table Cells

 WinWord: Fonts in Table Appear to Have Superscript Formatting

 GP Fault Occurs When You Insert a File into a Framed Table

 WinWord: Frame Containing Table Becomes Incorrectly Bordered

 WinWord: Macro to Find Tables in WinWord Documents

 White Line Appears in Shaded Text with PostScript Printers

 Word: Print Merge Does Not Include Tables or Graphics

 Column Width in Table Changes After Moving/Cutting and Pasting

 WinWord: Using NextCell() to Test for Last Cell in Table

 UAE or GP Fault Occurs When Inserting Index or TOC in Table

 How to Open Word for Windows Table in Microsoft Excel Q+E

 How to Determine the Position of a Cell Within a Table

 Comma in Quoted Text Causes Conversion to Two Columns in Table

 Spelling Checker Does Not Recognize Table Cell as Delimiter

 WinWord: Can't Restore Table Deleted When Using Revision Marks

 WinWord: Border Splits Over Page Break

 WordBasic: Selecting Table Columns and Rows

 Cannot Replace Next Page Section Break Followed by Table

 Space Between Fields When Table Converted to Text with Commas

 Some Empty Excel Spreadsheet Cells Are Merged in WinWord Table

 How to Center Text Vertically in a Table Row

 Promoting and Demoting Text in Outline View

 Word Incompletely Sorts Table Column That Contains a Comma

 Vertical Justification Causes Space Between Table Rows

 How to Create Table Column Headings in a Multiple-Page Table

 IF Field Won't Display Table or Linked Graphic as Result

 Pressing Tab Does Not Advance Cursor to Next Cell in Table

 Vertical Cell Alignment Not Supported in Word for Windows

 Templates


Templates
 Word for Windows 6.0

 Doc Err's

 Fields

 File Conversions

 Formatting

 Frames

 Graphics

 Macros

 Mail merge

 Printing

 Proofing Tools

 SetUp

 Tables

 Templates

 Word for Windows: Merging Styles from Other Documents

 Changes to Template in One Document Apply to All in WinWord

 Copying Single Style to Another Template in Word for Windows

 Finding Links to Document Templates in Word for Windows

 Word Cannot Open the Existing NORMAL.DOT

 Glossary Point Size Not Retained in Word for Windows

 Merged Styles Not Retained with Some WinWord Documents

 File Find Print Option Uses Built-In Print Macro Only

 WinWord Err Msg:'Word cannot open document template'

 Resetting Default Menus for Individual Templates in WinWord

 Auto Macros in Word for Windows

 Word for Windows: Storing Formatted Text as a Glossary Item

 New Template Based on Normal Does Not Copy Styles

 Style Shortcut Keys Not Reflected in Template

 Custom Table Insertion with Text to Table in WinWord 2.0

 AutoNew Macro Does Not Run When You Start Word for Windows

 Can't Exit Second Instance of WinWord Without a Global Save

 Template Directory Changes After Aborted CBT Start

 WinWord: Assigning Passwords to Template Files

 Unspiking Does Not Clear Template of Spiked Glossary Items

 Cannot Copy Over NORMAL.DOT When Running Word for Windows

 WinWord: Cannot Assign a Shortcut Key with the Numeric Keypad

 WinWord: Avoiding Password Prompt Using FileNew Command

 Automating Form Templates Without Using ASK or FILLIN Fields

 Incorrect Filename Appears When Saving UNC-Opened Template

 Macro Editing Commands Available When Template Is Read-Only

 Word for Windows: Print Merge to Xerox Self-Adhesive Labels

 Word for Windows: Glossary Management Macros

 WinWord: Canceling Template Dialog Box Doesn't Cancel Change

 WordBASIC Err=514 Using the MacroCopy Statement

 WinWord: ToolsMacro .Run Does Not Follow Context Hierarchy

 NORMAL.DOT Template File Not Found in WinWord Directory

 Macro to Choose Local or Network Templates at File New Command

 Glossary Entry with Normal Style Doesn't Maintain Alignment

 WinWord 2.0: Avery Laser Label Information

 WinWord 2.0: Avery Dot-Matrix Label Information

 Description of SaveSmall and LoadSmall Macros in WinWord 2.0a

 WinWord: Macro to Enable Smart Paragraph Numbering

 Word for Windows: Adding Line Spacing Button to the Tool Bar

 Location of Macros Created in Word for Windows

 WinWord: Installing and Using the SmartQuotes Macro

 Line Number Font and Size Different From Document Font or Size

 WinWord: Changing Templates Does Not Copy Styles or Margins

 WinWord 2.0: Cannot Delete Shortcut Key Assigned to Style

 WinWord: How to Create a Legal 'Pleading Document'

 WinWord: Illegal Macro Name Cannot Be Deleted

 Word: Style List on Ribbon Shows Too Many Styles

 How to Add a Vertical Line to the Right Edge of a Pleading

 How to Disable a Word 'Auto' Macro

 Wrong Error Message Saving Template Using FileSaveAs Macro

 File Save As Type List Box Unavailable for Template Files

 Prompt to Save Changes to Document Template

 Accessing Menu Commands Not Visible on a Menu

 How to Modify or Add a Template Description

 File Find Content Displays Incorrectly Formatted Text

 Template Not Listed in File Find Summary View


Print Key Assignments Prints Only Reassignments of Keys

Article ID: Q65868

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you choose Print from the File menu and select Key Assignments in

the Print dialog box, Microsoft Word for Windows prints only those key

assignments that have been reassigned from their defaults.

Word for Windows currently does not have the ability to print default

key assignments.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 116

"Microsoft Word for Windows User's Reference," version 2.0, page 275

Additional reference words: w4wprint docerr 1.00 1.10 1.10a 2.00 2.00a

6.00 wm_word 2.00a-CD 2.00b 2.00c


Vertical Alignment in Section Doesn't Justify Without Breaks

Article ID: Q70027

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you choose the Vertical Alignment option in the Format Section

dialog box in Word for Windows (Format Section Layout... in Word

for Windows 2.0), the Justify option will not justify the section

until a page break is inserted.

This problem was corrected in Word version 6.0 for Windows.

More Information:

According to the description in Help, the Justify option under Format

Section should "expand the space between paragraphs to align the top

line with the top margin and the bottom line with the bottom margin."

However choosing the Justify option will not take effect or cause text

to look any different than the Top Vertical Alignment option until a

page break is inserted.

This behavior is very similar to justifying a paragraph of text in Word

for Windows. Word has no way of knowing how to justify the line

until a paragraph mark is inserted or the line wraps on its own. Word

for Windows has to know where the break is; either a paragraph mark, in

the case of paragraph justifying, or a page break, in the case of

vertical section justifying.

Note: Choosing Center in the Vertical Alignment option for a section

will center a single column of text, but not multiple columns.

In Word for Windows 6.0, when you choose Page Setup from the File

menu, select the Layout tab, and choose Vertical Alignment as Justified,

the page will justify vertically without a page break inserted.

Justification of text remains the same as described above in 2.0.

Reference(s):

"Microsoft Word for Windows User's Reference" page 315, 316.

Additional reference words: w4wformat

1.0 1.1 1.1a 1.00 1.10 1.10a 2.0 2.00


Word for Windows: Creating Multiple Tables of Contents

Article ID: Q72763

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows 1.0 and 2.0, you can create separate tables

of contents for lists of figures, tables, photos, and so forth.

Note: while the following information can be used in Word for Windows 6.0,

the user interface for building multiple tables of contents has been

substantially changed. For more information on creating separate tables of

contents in version 6.0, look in Help under Tables.

Each TOC field after the first one must be entered using Insert Field or

CTRL+F9. Word for Windows cannot create two tables of contents in the

same document with the Insert Table of Contents command, even if you

give different heading levels for the second one. When you choose

Table of Contents from the Insert menu to create a second table of

contents, the following message will appear:

   Do you want to replace the existing table of contents?

If you choose not to replace the existing table of contents, the first

table of contents will be left intact.

More Information:

You can use heading paragraphs or TC fields to generate tables of

lists using the TOC field.

Creating Tables of Lists Using Heading Paragraphs

-------------------------------------------------

To create multiple tables of lists using heading paragraphs, assign a

different heading level to each list. For example, use heading 7 to

format the titles of tables, heading 8 to format the titles of photos,

heading 9 for figures, and so on. To create the tables of lists,

create a separate TOC field for each heading level. For example:

   {TOC \o 7-7}

   {TOC \o 8-8}

   {TOC \o 9-9}

In this example, the "\o" switch tells Word for Windows to create a

table of contents using heading paragraphs. The numbers in the fields

restrict the table of contents entries to paragraphs formatted with

that number heading level. You must include both the starting and

ending number for the heading level or the table will be created using

the designated level as well as all levels above it. For example, the

field {TOC \o 7} will pick up heading levels 7, 8, and 9, but {TOC \o

7-7} will pick up only level 7.

Creating Tables of Lists Using TC Fields

----------------------------------------

To create multiple tables of lists using TC fields, a list identifier

must be used in each of the TC fields. For example,

   {TC "Table 1" \f t}

is an entry for a list of tables. "Table 1" is the text that will

appear in the table of contents. The "\f" switch tells Word that the

following letter identifies the list for this entry to be collected

into. The list identifier can be any single letter.

To create a table of contents for the list of tables, use the field

{TOC \f t}. The "\f" switch in this field tells Word to compile the

table of contents using TC fields. If no identifier is given, Word

will compile all TC fields in the document.

When you use TC fields for the table of contents, you may also use the

"\l" switch to designate a level for a given list. This switch is

placed in the TC field. Each level is indented 0.5 inch from the

previous level. For example, the field {TC Table 1 \f t \l 3} will

cause Word to indent the table of tables 1 inch from the left margin.

NOTE: There is a documentation error in on-line help for Word for

Windows 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c , as well as the

printed fields documentation provided with the Word for Windows Macro

Development Kit.  In the help topic for the TOC field, the following

example is given:

"For example, if you want only heading 3 in your table, yourcode

should be {toc \p 3-3}."

The field should read {toc \o 3-3}.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 558-564

"Microsoft Word for Windows User's Reference," version 1.x, pages

109-111

Additional reference words: docerr w4wfield w4wfield 1.00 1.10 1.10a

2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00 wm_word


WinWord Documentation Error: Spacing Before Setting

Article ID: Q81281

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In the "Microsoft Word for Windows User's Guide," version 2.x, page

186 states that when you print a document, Word for Windows ignores

the Before setting if the paragraph is at the top of the page. This is

only partially true; Word does not ignore the Before setting on the first

paragraph of the document. For all other paragraphs that occur at the top

of a page the Before setting is ignored.

Steps to Reproduce Problem in Word version 2.x

----------------------------------------------

1. From the File menu, choose New, and choose the OK button.

2. Type some text and press Enter to create a paragraph. Repeat this until

multiple pages are created.

3. Select the document and from the Format menu, choose Paragraph.

4. Select 8li in the Before box.

5. From the File menu, choose Print, then choose the OK button.

Although the documentation indicates the first paragraph should print

at the top of the page, it prints on the eighth line of your document.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 186

Additional reference words: w4wformat

docerr 2.00


WordBasic Error Using Caret for Exponentiation in Math Formula

Article ID: Q87717

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

If you use the caret character (^) to perform exponentiation in a

Microsoft Word for Windows macro, the following error message is

generated:

   WordBASIC Err=100

   Syntax error

MORE INFORMATION

================

Page 31 of the "Using WordBasic" manual, written by WexTech Systems

and Microsoft, documents exponentiation in mathematical formulas using

the caret character within a WordBasic macro.

The example shown is as follows:

   CircleArea = pi*r^2

If you run a macro that contains this line, the WordBasic syntax error

occurs. There is no supported mathematical operator in WordBASIC for

exponential calculations. For more information, query on the following

words in the Microsoft Knowledge Base:

   exponents and supported and mathematical and operator and wordbasic

Workaround

----------

To perform a mathematical calculation that involves exponents, you can

use the ToolsCalculate() function. This functions returns a value to a

numeric variable. For example, to find the value of two to the eighth power

(2^8), use the following WordBASIC statement:

   x=ToolsCalculate("2^8")

 -or-

   Sub MAIN

   pi = 3.14159

   x = ToolsCalculate("2^2")

   CircleArea = pi * x

   Print circlearea

   End Sub

REFERENCES

==========

"Using WordBasic," by WexTech Systems and Microsoft, page 31

"Microsoft Word Developer's Tools Forum," page 113 (from the Macro

Developers Kit)

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b w4wmacro

 docerr doc err exponent exponentiate power calculate mdk wm_word 6.00


WinWord: Undocumented Key Codes for Macro Keyboard Assignments

Article ID: Q88207

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

This article lists undocumented key codes to which you can assign

macros in Microsoft Word for Windows. In versions 2.0, 2.0a, and

2.0a-CD of Word for Windows, you can use these additional key codes

with the Keycode argument of the WordBasic ToolsOptionsKeyboard

command. In versions 1.0, 1.1, and 1.1a of Word for Windows, you can

use these additional key codes with the MacroAssignToKey command.

These key codes are missing from the following documentation:

 - "Microsoft Word for Windows and OS/2 Technical Reference," pages

   217-219

 - "Microsoft Word for Windows Technical Reference," pages 73-75

 - "ToolsOptionsKeyboard" topic in the WordBasic Programming Language

   section of the Help menu in versions 2.0, 2.0a, and 2.0a-CD of Word

   for Windows

 - "Using WordBasic" by WexTech Systems, Inc. and Microsoft

   Corporation, pages 311-314.

MORE INFORMATION

================

The key codes listed below can only be assigned using a WordBasic

macro. You cannot assign macros to these key codes directly using the

menu commands in Word for Windows. If you type these key codes in the

Shortcut Key box, the following error message appears:

   The key name is not valid.

   Key Name                 Key Code

   --------                 --------

   Pause                     19     (Note: Not used as macro pause)

   Scroll Lock              145

   Semicolon (;)            186

   Equal Sign (=)           187

   Comma (,)                188

   Hypen (-)                189

   Period (.)               190

   Slash (/)                191

   Backquote (')            192

   Left Bracket ([)         219

   Backslash (\)            220

   Right Bracket (])        221

   Apostrophe (')           222

For example, to assign the semicolon key to the LaunchDialogEditor

macro, create the following macro:

Word 6.0

--------

   Sub MAIN

   ToolsCustomizeKeyboard .Category =1, .name = "LaunchDialogEditor",\

   .Keycode = 186, .add

   End Sub

Word 2.x

--------

   Sub MAIN

   ToolsOptionsKeyboard .Context = 1, .Name = "LaunchDialogEditor",\

   .KeyCode = 186, .Add

   End Sub

For information on using  key codes in combination with the ALT,

SHIFT and CTRL keys, refer to page 311 of the "Using WordBasic"

manual, or page 217 of the "Microsoft Word for Windows and OS/2

Technical Reference.

REFERENCES

==========

"Microsoft Word for Windows and OS/2 Technical Reference," pages

216-220

"Microsoft Word for Windows Technical Reference," pages 72-75

"Windows 3.1 Secrets," by Brian Livingston, pages 325-327

"Microsoft Word for Windows User's Guide," version 2.0, pages 721-723

"Using WordBasic" by WexTech Systems, Inc. and Microsoft Corporation,

pages 311-314.

Additional reference words: w4wmacro  errmsg err msg docerr

doc err wm_word 6.00


Word: Print Merge Does Not Include Tables or Graphics

Article ID: Q89314

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you perform a print merge in Word for Windows, any table or

linked graphic that is the result of a conditional IF field is not

displayed in the resulting merged documents. To use tables or linked

graphics as the result of a conditional print merge statement, use the

appropriate method below.

This functionality was changed in Word version 6.0 for Windows.

Merging the Table or Graphic Directly

-------------------------------------

Use this method when you want to print only the table or graphic.

Define a glossary entry that contains the table or linked

graphic, then conditionally merge one of two glossaries.

1. Select the table you want to merge and choose Glossary from the

   Edit menu. Type "table" (or another appropriate name, without the

   quotation marks) as the glossary name and choose the Define button.

2. Select the text or field that you want to merge if the condition is

   false. Choose Glossary from the Edit menu. Type "false" (or another

   appropriate name, without the quotation marks) as the glossary name

   and choose the Define button.

3. Insert a field with the following syntax:

      {GLOSSARY {IF <CONDITION><OP>"<CONDITION>" "TRUE GLOSSARY NAME"

      "FALSE GLOSSARY NAME"}}

      For example:

      {GLOSSARY {IF {MERGEFIELD EMPLOYEES}>="100" "TABLE" "FALSE"}}

4. Select the field and press the F9 key before you perform the print

   merge the first time (it should only be necessary to update the

   field only once).

   Note: You must have a glossary defined for the false result or the

   error message

      Error! No glossary entry specified

   will appear in place of the field when you merge. If you want no

   result when the condition is false, define some hidden text as your

   false glossary (be sure you do not include a paragraph mark in the

   glossary entry).

Merging a Document That Contains a Table or Graphic

---------------------------------------------------

Use this method when the table or graphic is part of another document

you insert using an INCLUDE field.

Page 643 of the "Microsoft Word for Windows User's Guide" gives

instructions for including a document during a print merge. If the

included document contains tables and/or graphics, they do not display

in the resulting merged documents when you follow these instructions.

If you reverse the order of the nested fields so the IF conditional

field is nested within the INCLUDE field, Word for Windows displays

the tables and graphics correctly.

A field with the following syntax will allow Word to evaluate a

condition and include one of two documents. Either document may

contain tables or graphics.

   {INCLUDE {if <CONDITION><OP>"<CONDITION>" "TRUE FILENAME" "FALSE

   FILENAME"}}

Note: You must specify a file for Word to include, even when the

condition is false. If no file is specified for Word to import when

the condition is false, the following error message prints on the form

letter:

   Error! Filename Not Specified

The following are examples of the fields for versions 2.x and versions

1.x  of Word for Windows.

Word for Windows versions 2.0, 2.0a, 2.0a-CD, and 2.0b

------------------------------------------------------

   {INCLUDE {IF {MERGEFIELD order}>"100" "C:\\DIRNAME\\LETTER1.DOC"

   "C:\\DIRNAME\\LETTER2.DOC"}}

Using this field, Word for Windows includes the text in LETTER1.DOC if

the amount in the data field "order" is more than 100. If the amount

of the order is less than 100, Word will include LETTER2.DOC. Any

table or graphic in LETTER1.DOC or LETTER2.DOC will be correctly

displayed in the resulting merged documents.

Word for Windows versions 1.0, 1.1, and 1.1a

--------------------------------------------

   {INCLUDE {IF {REF order}>"100" C:\\DIRNAME\\LETTER1.DOC

   C:\\DIRNAME\\LETTER2.DOC}}

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 268-271,

639-645

Additional reference words: docerr 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

w4wtable 2.00b w4wmerge w4wfield missing


WinWord: Changing Templates Does Not Copy Styles or Margins

Article ID: Q89486

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

There is a documentation error in the Microsoft Word for Windows

version 2.0 Help topic titled "Attaching a template to a document." This

topic incorrectly states that if you use the File Template command to

attach a different template to your document, margin settings and styles

change to those of the new template.

This topic should state that when you attach a different template to

your document, the styles and margin settings remain the same as those

of the original template. The template working environment (including

the menu commands, keyboard assignments, and glossaries) changes

when you change the template attached, but the document itself does

not change.

The Word for Windows version 6.0 Help topic titled "Attaching a different

template to a document" correctly does not indicate that margin settings

change when a different template it attached, but does not completely

explain how styles can be automatically updated from the template.

MORE INFORMATION

================

For correct information about changing the template attached to a

document in version 2.0 of Word for Windows, refer to pages 700-701 of

the "Microsoft Word for Windows User's Guide."

Workaround

----------

To change elements of the document such as margins, page size, headers

or footers to those of another template, create a new document based on

the desired template. From the Insert menu, choose File. Select the

original filename and choose the OK button. Using this method, your

new document contains these elements of the new template.

To change only the styles in a document to those of another template in

Word for Windows version 6.0, choose Templates from the File menu,

attach the desired template and select the "Automatically Update

Document Styles" option.

To change only the styles in your document in Word for Windows version

2.0 to those of another document or template, you must merge the new

styles from a different template or document. For information on merging

styles from a template into a document, refer to pages 205-208 of the

"Microsoft Word for Windows User's Guide."

Use the following steps to view this documentation error:

1. From the Help menu, choose Help Index.

2. Choose the Search button.

3. Type "templates" (without the quotation marks), then select

   "templates: attaching to documents." Choose the Show Topics button.

4. Select the "Attaching a template to a document" topic and choose

   the Go To button. The documentation errors occur in the first two

   paragraphs of this topic.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 205-208,

700-701

Additional reference words:   w4whelp w4wtemplate switch unavailable  wm_word docerr doc err 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.

00


ShowAll() Function Causes WordBasic Err=100: Syntax Error

Article ID: Q89767

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

The WordBasic function ShowAll() generates a syntax error, WordBasic

Err=100, when executed in a Word for Windows macro.

STATUS

======

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, 2.0b, and 2.0c of Word for Windows. This problem was corrected

in version 6.0 of Word for Windows.

MORE INFORMATION

================

The functional form of the ShowAll() command has the following syntax:

   n = ShowAll()

where n is set to 0 (zero) if nonprinting characters are not displayed

and -1 if nonprinting characters are visible. This corresponds to the

All checkbox found in the View category of the Tools Options dialog

box.

WORKAROUND

==========

You can obtain the current status of the ShowAll option using the

following macro, which retrieves the value of the All option in the

Tools Options View dialog box:

   Sub Main

   Dim dlg As ToolsOptionsView

   GetCurValues dlg

   n = dlg.ShowAll

   End SUB

The value of n is 1 if All is checked and 0 if it is not checked.

REFERENCES

==========

"Using WordBasic," by WexTech Systems and Microsoft, pages 285-286

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b w4wmacro

 docerr doc err word basic


Format Print Merge Output with Switches or MERGEFIELD Keyword

Article ID: Q91210

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can format the results of a

MERGEFIELD field by applying character formatting to the MERGEFIELD

keyword. You can also format MERGEFIELD field results using a general

format switch (\*). General switch formatting overrides direct

formatting you apply to the MERGEFIELD field.

No menu command for initial letter capitalization or lowercase

character formatting exists in Word for Windows; therefore, you must

apply these formats using the FIRSTCAP and LOWER general switches.

More Information:

Print Merge Character Case Switches

-----------------------------------

             Syntax: {MERGEFIELD name \* upper}

             Syntax: {MERGEFIELD name \* lower}

             field.

             Syntax: {MERGEFIELD name \* firstcap}

             Syntax: {MERGEFIELD name \* caps}

Documentation Error

-------------------

Neither page 628 nor page 762 of the "Microsoft Word for Windows

User's Guide" describes the need to use the FIRSTCAP and LOWER general

formatting switches to apply these character formats to MERGEFIELD

output.

For more information on general switches, search for "Switches" using

the Help menu.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 628, 643,

762

"Microsoft Word for Windows User's Reference," version 1.x, pages

111-113

Additional reference words: w4wfont w4wfield pmh  6.00

docerr doc err print wm_word 2.00 2.00a 2.00a-CD 2.00b 2.00c


Pressing CTRL+N Indents to Custom Tab, Not to Default Tab Stop

Article ID: Q94050

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, and 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you press CTRL+N to apply indent paragraph formatting, Word for

Windows indents to the next tab stop, which may be a custom tab stop or a

default tab stop. In paragraphs that contain custom tab formatting, the

next tab stop might be a custom tab and not a default tab stop.

When you set a custom tab stop, Word deletes all default tabs to the left

of the custom tab stop. As a result, when you press CTRL+N, Word will

indent the paragraph to the custom tab stop. For example, if you set a

custom tab stop at 4 inches, Word deletes all incremental default tab stops

that occur before the 4-inch mark. If you then press CTRL+N, Word sets a

left indent at 4 inches instead of at the default .5-inch tab stop.

This behavior occurs with all tab stops (left, right, decimal, and center

alignment).

This problem was corrected in Word version 6.0 for Windows.

Workaround

----------

In paragraphs that contain custom tab stops, do not use CTRL+N to set

indent formatting to the default tab stops. Instead, select the paragraph

and apply the indent formatting by choosing Paragraph from the Format menu.

Select a From Left setting and choose the OK button.

More Information:

There is a documentation error on page 170 of "Microsoft Word for Windows

User's Guide," version 2.0. The heading at the top of the page incorrectly

reads as follows:

   To indent a paragraph to the next default tab stop...

Instead, it should read as follows:

   To indent a paragraph to the next tab stop...

Note: The online Help topic is correct.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 169-171

Additional reference words: w4wformat

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Cannot Assign Macro to PAGE UP, PAGE DOWN, HOME, or END Keys

Article ID: Q95579

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

You cannot assign a macro to the PAGE UP, PAGE DOWN, HOME, or END keys

in Word for Windows.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows. NOTE: the command was renamed to

ToolsCustomzieKeyboard.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Although the above keys appear in the list of key codes in the

ToolsOptionsKeyboard Help topic, located in the WordBasic Programming

Language section of the Help Index, the keys do not function if you

assign them to a macro.

Note: The list of key codes also appears on pages 311-314 of the

"Using WordBasic" book, by WexTech and Microsoft.

For example, if you assign a macro to the PAGE UP key, the macro does

not run when you press PAGE UP, although the macro does run when you

select it in the Tools Macro dialog box and choose the Run button.

REFERENCES

==========

"Using WordBasic," by WexTech and Microsoft, pages 311-314

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c

w4wmacro pgup pgdn pageup pagedown keyboard


Undocumented MsgBox Type Arguments for Old Dialog Box Styles

Article ID: Q95617

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

This article describes several undocumented MsgBox Type arguments in

the Word for Windows WordBasic macro language. You can use these

arguments to create dialog boxes in the same style as those used in

Word version 1.1 for Windows.

More Information:

The numbers 4096 through 4101 are valid values for the Type argument.

These values display a variety of dialog boxes in Word version 1.1

style. Such dialog boxes have no control box and are stationary.

The following macro displays the result of each undocumented Type

argument:

Sub MAIN

For counter = 4096 To 4101

   Print Counter

   MsgBox "test", counter

Next counter

End Sub

MsgBox Syntax

-------------

   MsgBox Message$ [,Title$] [,Type]

For a list of documented Type arguments, see the MsgBox topic in the

WordBasic Programming Language section of the Help menu.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wmacro

docerr doc err documentation error omission missing old 6.00


How to Cross Reference Sequence Fields

Article ID: Q96944

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

This article describes how to create a cross-reference to a SEQ

(sequence) field in Word for Windows 2.0. The article also describes two

methods that do not work and shows why you should not use them to

create cross-references to SEQ fields.

Note: although the following methods can be used in Word 6.0, the

interface for creating numbered items and cross-references to them has

been substantially changed. For more information on this process in Word

6.0, see chapter 19 of the user's manual, or look in Help under Caption or

Cross-Reference.

More Information:

To create a cross-reference to a SEQ field:

1. Select the SEQ field to which you want to create a cross-reference.

   IMPORTANT: Be sure you do not select any characters before or after

   the field. For example, select the following SEQ field, but do not

   include "Table " in the selection:

      Field                         Result

      -----                         ------

      Table {SEQ table}             Table 1

2. Insert a bookmark. For example, insert a bookmark named "CrossRef"

   (without the quotation marks). For information on inserting

   bookmarks, see page 741 of the "Microsoft Word for Windows User's

   Guide."

3. Position the insertion point where you want the cross-reference to

   appear.

4. Insert a SEQ field and include the Bookmark argument. To reference

   the SEQ field in the above example, insert the following SEQ field:

      Field                               Result

      -----                               ------

      Table {SEQ table CrossRef}          Table 1

For more information on SEQ field syntax, see the Sequence topic in

the Field Types and Instructions section of the Help menu.

Examples of the WRONG Ways to Create a Cross-Reference

======================================================

Do Not use the REF Field to Create a Cross-Reference to the SEQ Field

---------------------------------------------------------------------

Page 744 of "Microsoft Word for Windows User's Guide," incorrectly

describes a method where you use a REF field to create a

cross-reference to a SEQ field; if you use this method, Word inserts a

copy of the SEQ field. In other words, the REF field behaves as if you

inserted another SEQ field, thereby incrementing the sequence. As a

result, the REF field lists a nonexistent cross reference, and

subsequent SEQ fields are incorrectly incremented (that is, the result

of subsequent SEQ fields is one number too large). The following

example illustrates this behavior:

   Field                                 Result

   -----                                 ------

   Table {SEQ table}                     Table 1

   Table {SEQ table} --> Add the         Table 2

                         CrossRef

                         bookmark to

                         this field

   Table {SEQ table}                     Table 3

   Table {SEQ table}                     Table 4

   See Table {REF CrossRef}              See Table 5 --> Increments

                                                         sequence

   Table {SEQ table}                     Table 6     --> Should be 5

   Table {SEQ table}                     Table 7     --> Should be 6

If you lock the result of the REF field, the cross-reference is

correct, but Word increments the sequence anyway, so subsequent SEQ

fields are incorrectly incremented (the result of subsequent SEQ

fields is one number too large). The following example illustrates

this behavior:

   Field                                 Result

   -----                                 ------

   Table {SEQ table}                     Table 1

   Table {SEQ table} --> Add the         Table 2

                         CrossRef

                         bookmark to

                         this field

   Table {SEQ table}                     Table 3

   Table {SEQ table}                     Table 4

   See Table {REF CrossRef \!}           See Table 2 --> Correct

                                                         result

   Table {SEQ table}                     Table 6     --> Should be 5

   Table {SEQ table}                     Table 7     --> Should be 6

Incorrect Results If You Add Bookmark Name to Text and SEQ Field

----------------------------------------------------------------

There is a documentation error in the the Sequence topic in the Field

Types and Instructions section of the Help menu. The first sentence in

the following paragraph is misleading because it implies that you

should select the item you want to cross-reference instead of or in

addition to the SEQ field for that item:

   Cross-references

   ----------------

   To create an automatic cross-reference to an item you've labeled

   with a SEQ field, you assign a bookmark name to the item and then

   include that bookmark name in a SEQ field where you want the cross-

   reference to appear. Suppose you want to refer to the table showing

   African sales. First, you add a bookmark name -- for example,

   african_sales -- to the SEQ field you've created for the table....

If you select the text before the SEQ field in addition to or instead

of the SEQ field, the cross-reference displays the result of the

previous SEQ field instead. This happens because Word includes

everything after the first SEQ field and before the second SEQ field

as part of the first sequence. For example, if you create a cross

reference to Table 2 by adding a bookmark to the second instance of

"Table {SEQ table}" below, the cross-reference lists "Table 1" (the

previous SEQ field) instead of "Table 2."

   Field                               Result

   -----                               ------

   Table {SEQ table}                   Table 1

   Table {SEQ table}                   Table 2

   <---bookmark---->

   Table {SEQ table CrossRef}          Table 1

To create a correct cross-reference, do not not select any text

preceding or following the SEQ field.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 562-564,

744

Additional reference words: w4wfield 2.00 2.00a 2.00a-CD 2.00b 2.00c

w4whelp


Wrong Error Message Saving Template Using FileSaveAs Macro

Article ID: Q97115

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

If you save a template using the FileSaveAs macro command in a format

other than Document Template (*.dot), Word for Windows returns the

following error message in Word versions 2.0, 2.0a, 2.0a-cd, 2.0b, and

2.0c:

   You cannot save an open document in another format to the same

   location.

   and the following error message in Word versions 1.x:

   Cannot write foreign format over open document.

These are not the messages that should appear. The message that should

display instead is:

   Command not available.

After this message appears, the FileSaveAs macro should stop.

STATUS

======

Microsoft has confirmed this to be a problem in Word for Windows

versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-cd, 2.0b, and 2.0c. This

problem  was corrected in Word for Windows version 6.0.

In Word for Windows version 6.0, the following error message appears:

Microsoft Word Err=1058

You cannot save a template file to non-template format.

(filename)

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 702-703

"Microsoft Word for Windows User's Reference," version 1.x, page 410

Additional reference words: w4wmacro docerr 1.00 1.10 1.10a 2.00 2.00a

2.00a-cd 2.00b 2.00c w4wtemplate


Error Message: The Custom Dictionary Is Not Available

Article ID: Q104691

-------------------------------------------------------------------

The information in this article applies to:

  - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

    2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

This article describes three possible causes for the following error

message in Word for Windows:

   The Custom dictionary is not available.

This error message can occur for the following reasons. (The first two

are documented in online Help, but the third is undocumented.)

 - The custom dictionary file is not in text file format.

 - Another application is using the custom dictionary file.

   NOTE: For more information about the above two causes, search for

   "error messages" using the Help menu.

 - The custom dictionary file may be damaged.

MORE INFORMATION

================

If your custom dictionary file is damaged, you may need to re-create

it using the following steps:

1. Choose the New button on the Standard toolbar (on the

    toolbar in Word 2.0) to create a new document.

2. From the Insert menu, choose File.

3. Select the custom dictionary file, located in the <Windows>\MSAPPS\PROOF

   subdirectory (where <Windows> is the name of your Windows

   directory), and then choose OK.

   NOTE: Custom dictionary files have a .DIC filename extension.

4. If prompted, convert the file from Text Only.

5. From the File menu, choose Save.

6. Type a filename, with a .DIC extension.

7. In the Save File As Type box, select Text Only and then choose OK.

8. Close the file.

Your re-created custom dictionary file is now ready to use.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00 wm_word

w4wproof docerr


Cannot Create Index Entries from Footnotes in Word for Windows

Article ID: Q36413

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, you cannot use the Insert Index Entry

command when the current selection is within a footnote window. You

can insert an XE field entry (to designate an index entry) within the

footnote window. However, the entry is ignored when the index is

built, and Word returns the message "No index entries found."

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c


Updating Field Moves Insertion Point to Beginning of Field

Article ID: Q37849

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

---------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, updating a field or the result of a

field while the insertion point is positioned in the middle of the

field may cause the insertion point to move to an unexpected position.

If the field code itself is displayed and Field Codes is not chosen on

the View menu, when you update the field using the F9 key, the field

result displays and the insertion point moves to the beginning of the

result regardless of where it was positioned previously. If the field

code is displayed as a result of Field Codes being selected on the

View menu, then updating the field does not affect the position of the

insertion point.

If the result of a field code is displayed (rather than the field code

itself), when you update the field with the F9 key, the insertion point

moves to the end of the result regardless of where it was positioned

previously.

In all cases, if the insertion point is positioned at the beginning of

the field code, it remains in this position even after updating the

field with the F9 key.

Additional reference words: 6.00 w4wfield 1.00 1.10 1.10a 2.00 2.00a wm_word


Including Excel Charts in WinWord Documents with DDE

Article ID: Q41309

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Use the following steps to perform a DDE link of an Excel chart in

Microsoft Word for Windows

1. From the Chart menu in Excel, choose Select Chart.

2. From the Edit menu, choose Copy.

3. Switch to Word for Windows by pressing ALT+TAB.

4. Position the insertion point where you want to place the chart.

Word for Windows Versions 6.0 and 2.0

-------------------------------------

5. From the Edit menu, choose Paste Special.

6. In the Data Type list, select the desired format, then choose the

   Paste Link button.

Word for Windows Version 1.x

----------------------------

5. From the Edit menu, choose Paste Link.

6. In the Paste Link dialog box, select the Auto Update option if you

   want Word to automatically update the chart whenever it is changed in

   Excel. If Auto Update is not selected, it is necessary to select the

   chart and recalculate it (by pressing F9) for new charts to appear.

More Information:

After you place the chart in the Word document, you can scale or crop

it.

If you use the above procedure, Word inserts one of the following

fields into the document:

Word for Windows Version 6.0

----------------------------

 Data Type       Field Inserted in Document

  ---------      --------------------------

  Picture        {LINK ExcelChart "Sheet1 Chart 1" "Chart" \a \p}

  Chart Object   {LINK ExcelChart "Sheet1 Chart 1" "Chart" \a}

Word for Windows Version 2.0

----------------------------

  Data Type      Field Inserted in Document

  ---------      --------------------------

  Picture        {LINK ExcelChart "Sheet1 Chart 1" \* mergeformat \p \a}

  Chart Object   {EMBED ExcelChart \s \* mergeformat}

Word for Windows Version 1.x

----------------------------

   Auto Update    Field Inserted in Document

   -----------    ----------------------------

   Selected       {ddeauto Excel "Sheet1 Chart 1" Chart \* mergeformat}

   Not selected   {dde Excel "Sheet1 Chart 1" Chart \* mergeformat}

Additional reference words: w4wfield  1.0 1.1 1.1a 2.0 1.00 1.10 1.10a

2.00 2.00a 2.0a 6.00 wm_word


Field Not Updating and/or No Result

Article ID: Q46344

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

Non-DDE fields do not update automatically when their source

information changes. Any field entered using the CTRL+F9 key is not

evaluated when it is entered. A field entered using the Field option

from the Insert menu is initially evaluated when it is entered.

To update a field, do the following:

1. Select the entire field, including the enclosing brackets.

2. Press the F9 key.

A field cannot update unless the information it displays is available.

Certain fields are not updated until the information they return

becomes available. In most cases, these fields update themselves as

the appropriate information becomes available.

Examples of fields that do not initially update are Printdate,

Lastsavedby, and Revnum.

Additional reference words: 6.00 w4wfield 2.00 2.0 wm_word


WinWord: Multiple References to the Same Footnote

Article ID: Q47476

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

You can number more than one footnote or endnote with the same number in

Word for Windows by using the Footnote Reference field.

More Information:

Scientific journals generally require that all references

to a source have the same footnote number. They also require that the

footnote be printed only once for each source.

In Word 6.0, to refer to another footnote or endnote,

1. Place the cursor where you want the cross-reference to appear.

2. From the Insert menu, choose Cross-Reference.

3. From the Reference Type box, select Footnote or Endnote. Choose

   the footnote or endnote you want to refer to, and click Insert.

4. If you want the cross-reference to be superscripted like the original

   footnote,

a. Show Field Codes by highlighting the cross-referenced item

   and pressing Shift+F9

   A field similar to the following appears:

{NOTEREF _Ref0123456789}

b. Place the cursor between the final number and the closing brace

c. Press the spacebar once, and type "\f" (without the quotation

         marks)

In Word 2.0 and 1.0, you can create references to the original footnote

by using the Footnote Reference field. Follow these steps:

1. Insert the original footnote by choosing Insert Footnote. Select the

   Auto-Numbered Reference check box in the footnote dialog box.

2. Enter the footnote, return to the document pane, and highlight the

   footnote reference mark.

3. Choose Insert Bookmark, type a unique name, and press ENTER or

   choose the OK button.

4. In the text where you want the second occurrence of the footnote

   reference, press CTRL+F9 to insert the field braces and then type

      ftnref <bookmarkname>

   where <bookmarkname> is the name you assigned the footnote reference

   mark in step 3.

5. Highlight the results of the field, and then choose Character from

   the Format menu. Apply a superscript to the number.

You can insert multiple references to the same footnote by repeating

step 4.

When you use automatically numbered references and something causes

the reference marks to be renumbered (such as inserting a new footnote

between two existing footnotes), any additional reference marks are

updated if you do one of the following:

 - Move to each ftnref field and press F9.

   -or-

 - Print the document.

Additional reference words: 1.00 1.10 1.10a w4wfield 2.00 2.00a 2.00a-CD

2.00b 2.00c  6.00 wm_word cross reference


Multiple Word Text in a Date-Time Picture Switch

Article ID: Q48919

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

The correct syntax to include multiple word text in a date-time or a

numeric picture switch is to place the text within single quotation

marks within the numeric picture or date-time picture.

According to the fields reference, text can be entered as part of a

date-time or numeric picture switch by enclosing the text in single

quotation marks, as follows:

   'text'

The entire date-time picture or numeric picture must be enclosed

within double quotation marks if literal text is used. The following

are examples:

   {date \@ " 'it is' dddd"}

   {= 0 \# "0;-0;'null value'"}

Additional reference words: 6.00 w4wformat custom format w4wfield 1.0

1.1 wm_word 1.1a 1.00 1.10 1.10a 2.0 2.00


ASK and SET Return No Error with Invalid Bookmark

Article ID: Q48920

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

ASK and SET fields are not result fields, so if an invalid bookmark

name or some other error causes the field to be improperly evaluated,

the field will not display an error. Errors are normally displayed as

the last results of the field; however, because no result is

displayed, no indication of the error is given.

An error can usually be detected in the field that uses the bookmark

name that is defined in the SET or ASK statement. If the ASK or SET

field has an error, the result field that references the bookmark will

indicate that the bookmark is not defined.

Additional reference words: w4wfield 2.00 2.00a 2.00a-CD 2.00b 2.00c

6.00 wm_word


EDITTIME Must Be in Minutes

Article ID: Q49188

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

The EDITTIME field always returns the number of minutes the document

has been open. This time includes any time previous to the current

session that the document was open.

The EDITTIME field cannot be formatted using a date-time picture

switch.

The following field displays the edittime in the hh:mm format:

   {=int({edittime}/60)}:{={={edittime}-({=int({edittime}/60)}*60)}}

Note: All {} are field braces created by using the Insert Field key

(CTRL+F9), not the brace keys on the keyboard.

Additional reference words: 6.00 w4wformat w4wfield 1.0 1.1 1.1a 1.00

1.10 wm_word 1.10a 2.0 2.00


Cannot Format TIME or EDITTIME to Display Seconds

Article ID: Q49459

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

There are two fields in Word for Windows that return a time-related

result:

1. EDITTIME returns the number of minutes the current document has

   been open for editing since it was created.

2. TIME returns the current time of day.

You cannot format the result of a field to include seconds or partial

seconds using a Word for Windows date-time picture switch. The

smallest unit of time that Word for Windows can return or display is

minutes.

Additional reference words: 6.00 w4wformat w4wfield 2.0 2.00 wm_word


WinWord Err Msg: Cannot Sort Fields in Selection

Article ID: Q51129

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

The Word version 2.0 and 6.0 for Windows error:

   Word cannot sort fields in the selection

or Word version 1.x for Windows error:

   Cannot sort fields in selection

can occur when using the Sort Text command from the Table menu in 6.0

or the Sort command from the Tools menu in version 2.0 or the

Utilities menu in version 1.x for one of two reasons:

1. The current selection contains a field whose result contains more

   than one paragraph. You must unlink the field, then try to sort

   again.

   To unlink or break the link between a field and its source of data,

   highlight the field and use the Unlink Field key (CTRL+SHIFT+F9).

   -or-

2. The column selection contains only part of a field in one of the

   lines. Try to put the whole field on one line and make sure the

   column selection is as large as the field.

Additional reference words: w4wfield w4werror wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00


INDEX and XE (Index Entry) Are Case Sensitive in WinWord

Article ID: Q57203

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If you manually insert the XE (Index Entry) field ,{xe ...}, the

character case in the argument list affects the resulting index. Below

is an example of the situation.

The following two example fields produce two different results:

1. {xe "Tuxedo:see black"}

   {xe "tuxedo:see penguin"}

   After choosing Index from the Insert menu, the results appear as

   follows:

      Tuxedo

              see black,1

      tuxedo

              see penguin,1

2. {xe "Tuxedo:see black"}

   {xe "Tuxedo:see penguin"}

   After choosing Index from the Insert menu, the results appear as

   follows:

      Tuxedo

             see black,1

             see penguin,1

More Information:

This behavior is caused by the case of the character "t" in the words

"tuxedo" and "Tuxedo". Word for Windows interprets the words as

different; therefore Word builds two different entries.

Note that the braces {} were entered using the CTRL+F9 key

combination.

Additional reference words: w4wfield 1.0 1.1 1.1a 1.00 1.10 1.10a 2.0

2.00 6.00 wm_word


'Index' Field \e or \l Switch Limited to Three Characters

Article ID: Q62469

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

In Microsoft Word for Windows, if you use the INDEX field with the \e

switch, there is an upper limit of three contiguous characters that

you can use to separate the index from the page number. The default

character is a blank space.

Similarly, if you use the \l switch with the INDEX field to specify a

page number separator, Word imposes a limit of three characters. The

default character is a blank space.

If you specify more than three characters to use with either switch,

Word will use only the first three.

In the following example, periods are used to separate the index from

the page number, and a semicolon separates the page numbers:

   {index \e "..." \l ";"}

REFERENCES

==========

"Microsoft Word for Windows Technical Reference," page 170

"Microsoft Word for Windows and OS/2 Technical Reference," page 359

Additional reference words: 6.00 w4wfield seperater separater 1.00

1.10 wm_word 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


"if" Field Ignoring Nested "eq" Field in Word for Windows

Article ID: Q64550

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Using an equation field as a test result in an "if" field will result in

an erroneous result.

For example, insert the following field:

   {if y=x {eq \x(X)} {reference}}

The "eq" field will make an X with a box. If y=x, then an X with a box

will be the result. If y<>x, then the result would be whatever is in the

bookmark reference.

If you update the "eq" field or the "reference" field before you

update the "if" field, you get the results you would expect. However,

once you update the outside field (if x=y), the "{equation)" field

will result as a blank space.

Microsoft has confirmed this to be a problem in Word for Windows

version 1.00. We are researching this problem and will post new

information here as it becomes available.

Additional reference words: w4wfield 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Printing a Page Border with PostScript in Word for Windows

Article ID: Q64703

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

The following field code may be used to print a page border on a

PostScript printer:

   {print \p page "clippath 2 setlinewidth stroke"}

This particular code will use the last rectangular clipping path set

by Microsoft Word for Windows and print a solid line around the path

with a width (2 point) set by the Setlinewidth command.

Note: This example will work best for full page borders when the

document has no text or has graphics formatted as absolute positioned

objects (APO). You must include this sample field on each page that

you want to print a border on. The field can be inserted anywhere on

the page -- even in a table.

Reference(s):

"Microsoft Word for Windows User's Reference." (Document Number OB

14328-0990) Page 104.

Additional reference words: w4wfield w4wprint 1.00 1.10 1.10a 2.00 6.00

wm_word 2.00a 2.00a-CD 2.00b 2.00c


Can't Enter Text Inside Field Code Brackets in WinWord

Article ID: Q64708

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

Entering text inside field code brackets while in overtype mode in

Word for Windows is not possible. Attempting to do so will cause the

computer to "beep," signifying the rejection of that action.

To check to see if the keyboard is in overtype mode, turn on the

status bar and look for "OVR" to be displayed in the right-hand

section of the status bar. If "OVR" is displayed, press the INS key to

toggle it into the off position.

When field codes are entered in Word for Windows 6.0, two spaces are placed

between the field code markers.  When in overtype mode you can enter one

character before Word will "beep."

REFERENCES

==========

"Microsoft Word for Windows User's Reference." (Document Number OB

14328-0990) Pages 180 and 338.

Additional reference words: w4wfield insert 2.0 2.00 2.00a 2.00b 2.00c

6.00 wm_word


Can't Include an Excel Chart with an {include} Field

Article ID: Q64710

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

It is not possible to include a Microsoft Excel chart (.XLC extension)

into a Microsoft Word for Windows document using the {include} field.

However, it is possible to include an Excel spreadsheet (.XLS

extension) into a Word for Windows document.

WORKAROUND

==========

The following is a method to place an Excel chart into Word for

Windows:

1. Select the chart in Excel (from the Chart menu, choose Select

   Chart).

2. From the Edit menu, choose Copy.

3. After opening Word for Windows, position your insertion point where

   you want the chart to appear. From the Edit menu, choose Paste to

   insert the chart.

For best results, size the chart in Excel before inserting it into

Word for Windows. Sizing can also be done in Word for Windows by

selecting the chart and dragging the handles or by opening the Format

menu, and choosing Picture.

REFERENCES

==========

"Microsoft Word for Windows User's Reference." (Document Number OB

14328-0990) page 201.

Additional reference words: 6.00 w4wfield 2.0 2.00 wm_word


Exclamation Marks Not Allowed in Calculated Selection

Article ID: Q65718

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

When using Calculate from the Utilities menu, the selection cannot

contain any exclamation marks.

Microsoft Word for Windows uses exclamation marks to indicate errors

in its field calculations and returns the message "!Syntax Error" if

it finds any exclamation marks in the selection that is being

calculated.

To calculate the selection, it is necessary to temporarily remove the

explanation marks before the calculation and replace them after the

calculation is complete.

Word for Windows 6.0 does not have Calculate on the Tools menu.

ToolsCalculate is still a Word command which can be assigned to a menu

or toolbar.  A "!Syntax Error" is still generated if the selection contains

an excalamation mark.

REFERENCES

==========

"Microsoft Word for Windows User's Reference" pages 27, 383.

Additional reference words: w4wfield  1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c 6.00 wm_word


Using the {print} Field with Dot-Matrix Printers and Winword

Article ID: Q65837

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

You can use the {print} field with a dot-matrix printer only if

the commands sent in the {print} field do not take the printer out

of graphics mode.

Note: Most commands sent to a dot-matrix printer through the {print}

field will take the printer out of graphics mode. For a list of

commands that will not take the printer out of graphics mode, consult

your printer owner's manual or contact the manufacturer.

For more information on the {print} field, refer to Page 104 of the

"Microsoft Word for Windows User's Reference" guide.

Additional reference words: w4wprint w4wfield 1.00 1.10 1.10a 2.00 6.00

wm_word 2.00a 2.00a-CD 2.00b 2.00c


Footnote References Renumbered in Word for Windows Tables

Article ID: Q65846

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When using footnotes in a table, it is possible that the numbering for

individual footnotes may change as new footnotes are added within the

table. This will occur anytime a footnote reference is inserted to the

right and above an existing footnote reference.

This renumbering is automatic and should not cause any problems unless

you make references to the original numbering by directly typing the

reference. When you refer to footnote references in a table, use the

field code FTNREF. This will always reflect the proper footnote

reference as additional footnotes are inserted into the table.

For example, insert the following field to create a cross reference to

a footnote:

   {FTNREF BookmarkName}

In the above example, BookmarkName is a bookmark that you place on the

footnote reference number in the document, not in the footnote pane.

Footnote reference numbering in tables is based on a top-down,

left-to-right scheme. This is because each cell of the table is

considered to be a paragraph. Since it is possible that the table may

be changed to text, the numbering of the footnotes must reflect the

ordering of the paragraphs after conversion to text.

Consider the following sample table. Each entry, ftx, represents the

order in which the footnote references are inserted.

|---------------------------------------------------------------|

|ft1            |ft4            |               |               |

|               |               |               |               |

|---------------------------------------------------------------|

|ft2            |               |               |               |

|               |               |               |               |

|---------------------------------------------------------------|

|               |ft5            |               |               |

|               |               |               |               |

|---------------------------------------------------------------|

|ft3            |               |               |               |

|               |               |               |               |

|---------------------------------------------------------------|

After entering ft3, your footnote reference area would be listed in

the following order, as expected:

   _____________

   1 this is the reference for ft1

   2 this is the reference for ft2

   3 this is the reference for ft3

When ft4 is inserted the numbering will change to the following:

   _____________

   1 this is the reference for ft1

   2 this is the reference for ft4

   3 this is the reference for ft2

   4 this is the reference for ft3

ft4 becomes reference 2 because it is in the row before ft2 and will

be the second paragraph of text when the table is converted to text.

After inserting ft5, the numbering will be as follows:

   _____________

   1 this is the reference for ft1

   2 this is the reference for ft4

   3 this is the reference for ft2

   4 this is the reference for ft5

   5 this is the reference for ft3

ft5 is also in a row above the cell containing ft3.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 749

Additional reference words: w4wfield 2.00a 2.00b 2.00a-cd 2.00c 2.00

6.00 w4wtable wm_word


WinWord: Reverse Print (White on Black) with LaserJet III

Article ID: Q66093

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

You can use the Microsoft Word for Windows PRINT field to use the

reverse printing capabilities of the Hewlett-Packard (HP) LaserJet III

printer. This procedure requires the following steps:

1. Define and create a black rectangle.

2. Change the opaque mode of the graphic image.

3. Set the palette color to white for the image.

The following is an example:

   {print " *p300x220Y *c1500a600b*c0P *v0n1O *v1T"}

   Test Text

   {print  *v0T}

Note: Read the above as:

   CTRL+F9 print space quotation mark ALT+027 *p

   three zero zero x two two zero Y ALT+027 *c one five zero

   zero a six zero zero b * c zero P ALT+027 * v zero n one O

   ALT+027 *v one T endquote. Type the Test Text. CTRL+F9

   print space ALT+027 *v zero T.

The first character before the asterisk, is the screen representation

of the ALT+027 (ESC) character. The first section *p300x220Y sets the

cursor at the default margin position of Word for Windows (1.25 Left,

1.00 Top). The second section *c1500a600b draws a rectangle with the

dimensions of 1500 and 600 dots (at 300 dpi - 5 x 3). The *c0P fills

the rectangle with black. *v0n1O sets the transparency mode. The *v1T

sets the palette color to white. All characters after this code are

white until reset by the *v0T.

Chapter 12 of the "HP LaserJet III Technical Reference Manual"

discusses these commands in detail. For more information, contact

Hewlett-Packard's Personal Peripherals Assist Line at (208) 323-2551.

Reference(s):

"HP LaserJet III Technical Reference Manual," Chapter 12

Additional reference words: w4wprint w4wfield 1.0 1.1 1.1a 1.00 1.10

6.00 wm_word 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Using the ASK Field with the IF Field in Word for Windows

Article ID: Q66974

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

To use the ASK field conditioned upon the value of another field,

include the IF statement inside the ASK field instead of including the

ASK statement in the IF field.

The following example asks if you are married, and asks your spouse's

name. It does not ask for your spouse's name if you are not married.

(The \*Firstcap switch is included so the response can be "yes" or

"Yes".)

   {Ask Married "Are you Married" \*Firstcap}

   {Ask {if {Married} = "Yes" SpouseName} "What is your Spouse's

   Name?"}

In the above example, the second ASK field has an IF statement that

determines if the bookmark "Married" is equal to "Yes." If it is, the

IF field has the value "SpouseName." If not, the field has no value.

The ASK field is not updated if it does not have a valid bookmark name

as the first element; therefore, it does not ask the question.

Additional reference words: w4wfield 2.00 2.00a 2.00a-CD 2.00b 2.00c

6.00 conditional fillin wm_word


SKIPIF No Longer Functions Properly if Used With NEXT Field

Article ID: Q69319

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The SKIPIF field successfully skips specified data records to create

individual documents for each data record. However, SKIPIF does not

work properly when combined with the NEXT field.

MORE INFORMATION

================

The SKIPIF field compares a data item against specified guidelines

made about a data record. If the comparison is TRUE, the present data

record is skipped, and Word for Windows does not print it. The next

record is selected and compared. If the comparison is FALSE, the data

record is printed, and Word for Windows moves on to check the next

record.

SKIPIF successfully skips specified data records to create individual

documents for each data record. The following example illustrates

this:

   {data c:\\winword\\mydoc.doc}{skipif {zip} = "98000"}{name}

   {street}

   {city}, {state}  {zip}

This example successfully skips data records that have a zip code of

98000 and prints each data record that does not have a 98000 zip code

on a new sheet of paper.

Because the SKIPIF field does not function properly with the NEXT

field, if you try to use the SKIPIF and NEXT fields to create a list

or address labels, Word for Windows does not print or skip data

records properly. The following example illustrates this:

   {data c:\\winword\\mydoc.doc}{skipif {zip} = "98000"}{name}

   {street}

   {city}, {state}  {zip}

   {next}{skipif {zip} = "98000"}{name}

   {street}

   {city}, {state}  {zip}

This example results in erratic placement of data records in your

document or an empty print merged document.

Additional reference words: 6.00 w4wmerge w4wfield skipif next wm_word


Underlining Superscripted Characters

Article ID: Q69332

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Word for Windows, when you apply underscore character formatting to

a line that contains superscripted characters, the underscore moves up

with the superscripted characters. Although this behavior is by

design, it may not always be the desired effect. This article

describes several methods you can use to keep the underscore in line

with nonsuperscripted text.

This functionality was changed in Word version 6.0 for Windows.

More Information:

To underscore text containing superscripted characters, you can do the

following (in each example, x3 is x cubed, 3 is superscripted):

1. Use overstrike to underline as follows:

   a. Type and underscore text that is not superscripted.

   b. Place the insertion point at the location for the

      superscripted text.

   c. From the Insert menu, choose Field.

   d. Select Formula and then Overstrike.

   e. Insert the superscripted text and one underlined nonbreaking space

      for each superscripted character between the parentheses in the

      field to obtain:

         {eq \O (3,_)}.

      In this example, the three is formatted for superscript.

2. If there is no comma in the expression to be underscored, use the

   Formula Box command as follows:

   a. From the Insert menu, choose Field.

   b. Select Formula and then Box.

   c. Type the expression to be underlined in the field as follows:

         {eq \x \bo(x3)}

      In this example, the three is formatted for superscript.

3. If the superscripted text is on its own line, the text can be put

   into a table as follows:

   a. Highlight text.

   b. From the Insert menu, choose Table.

   c. Select 1 Column and 1 Row.

   d. From the Format menu, choose Table.

   e. Select Border Bottom Single.

4. A more complex solution using the Formula Displace command is as

   follows:

   a. Type and underscore the text preceding the superscripted text.

   b. From the Insert menu, choose Field.

   c. Select Formula and then Displace.

   d. Modify the field to read

         {eq \d \fon \li()}

      where n is the point size for the superscripted text.

   e. Repeat step b and c.

   f. Modify this field to read

         {eq \d \ban()}

      where n is the same point size used in the first field.

   g. Type and superscript the text to be superscripted and underlined.

   h. A sample end result for x3 (x cubed) would be

         x{eq \d \fo8 \li()}{eq \d \ba8()}3

      where x is underscored and 3 is formatted for superscript and

      8 point size.

   i. Another example: This formula underlines "text", which is

      formatted for superscript. Create the "_" characters, which

      are nonbreaking space characters with underline character

      formatting, by pressing CTRL+SHIFT+SPACEBAR. Select the

      characters and apply underline formatting (press CTRL+U).

         {eq text \d\ba18()______}

      Note: Adjust "text", "18" or "______" for your use.

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00 2.00a w4wtable

2.00a-CD 2.00b high low raise lower


Keystrokes to Insert Page Number, Date, and Time in WinWord

Article ID: Q70018

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you are in the header/footer pane of a document, the Page Number,

Date of Printing, and Time of Printing fields may be inserted by using

keystrokes instead of using a mouse to select the Date, Time, and Page

icons on the header/footer icon bar.

The keystrokes to insert the fields are:

   ALT+SHIFT+P (inserts Page Number)

   ALT+SHIFT+D (inserts Date of Printing)

   ALT+SHIFT+T (inserts Time of Printing)

More Information:

These keystrokes may also be used in a document without activating

the header/footer.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 147 and 150.

Additional reference words: w4wprint w4wfield 1.00 1.10 1.10a 2.00 6.00

wm_word 2.00a 2.00a-CD 2.00b 2.00c


Example IF Fields for Print Merging in Word for Windows

Article ID: Q70131

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

The following are examples of IF statements for print merging and the

logic for each statement.

1. {if {party}="R" "Republican" "Democrat or Other"}

   If "party" is equal to "R", enter "Republican" (first option is

   positive). If it is not equal to "R", enter "Democrat" or "Other"

   (second option is negative).

2. {name}

   {if{party}<>"R" "" "Republican

   "}{City}

   If "party" is not equal to "R", enter nothing. If "party" is equal

   to "R", enter "Republican". This line will also suppress the blank

   line left by a non-R result.

3. {if{party}="R" "Republican" {if{party"="D" "Democrat"} {if

   {party} ="O" "Other"}}

   If "party" is equal to "R", enter "Republican". If "party" is "D",

   enter "Democrat". If "party" is equal to "O", enter "Other". If

   "party" is none of these, it will be blank.

4. {if{party}="R" "{party}epublican and family" {if{party}="D"

   "{party}emocrat and relatives" {if{party}="O" "{party}ther"}}}

   If "party" is equal to "R" then enter the value of "party" and

   "epublican and family". If "party" is equal to "D" then enter the

   value of "party" and "emocrat and relatives". If "party" is equal

   to "O" enter the value of "party" and "ther". If "party" is not

   "D", "R", or "O", it will be blank.

5. {if{party}="R" {if{name}="George Bush" {if{city}="Washington

   D.C." "President"}}}

   If "party" is equal to "R" and "name" is "George Bush" and "city"

   is "Washington  D.C.", enter "President". If all the conditions

   aren't met leave it blank.

Sample Data Document

--------------------

NAME,PARTY,CITY

George Bush,R,Washington D.C.

George McGovern,D,Rapid City

Gorgeous George,O,Hollywood

King George,K,London

Special Note: Field codes and bookmarks are not case sensitive; for

example, NAME would print merge to {naME}. However the results are

case sensitive. In these examples if the codes said {if {party}="r"

"Republican"} and the data document had the "r" capitalized (R), it

would be considered to be a non-r and print nothing.

Additional reference words: 6.00 w4wmerge w4wfield wm_word


Using the Lock Result Switch in Word for Windows

Article ID: Q70734

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

The description of the lock result switch in the "Microsoft Word for

Windows User's Reference" does not include any examples of usage.

More Information:

Page 119 of the "Microsoft Word for Windows User's Reference"

describes the lock result switch that you can include in fields. The

switch prevents fields that are part of a result from being updated.

However, the documentation provides no examples of using the switch.

The lock result switch is represented by the exclamation point, and

can be used in a field as follows:

   {field \!}

where "field" is the field type. This switch locks the results of a

field in an included file from being updated to the results of the

main file. This is useful in situations where a file included in a

main document contains fields that would have different results in the

main document. These document-specific fields include TITLE, FILENAME,

KEYWORDS, COMMENTS, and SEQ fields.

If you include a document containing these fields in a main document,

these fields display the information associated with the main document

rather than the included file where you insert them. If the INCLUDE

FILENAME field in the main document contains the lock result switch

(that is, {include filename \!}), then the results of these fields

reflect the information associated with the included file. These

secondary "included" fields are locked, or associated only with the

included document when the lock result switch is added to the include

field in the main document.

Note: This switch does not prevent all fields from updating. The

INCLUDE field still updates in the main document, as do the TIME,

DATE, and equations fields. The switch only locks field results that

are specific to a particular document.

Reference(s):

"Microsoft Word for Windows User's Reference," page 119

"Microsoft Word for Windows Technical Reference," page 145

"Microsoft Word for Windows and OS/2 Technical Reference," page 334

Additional reference words: w4wfield statistics

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00 wm_word


Formula in Table Produces Error in WinWord

Article ID: Q70990

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If the result of a formula is too long (wide) to fit within a table

cell, "Error!" will display in the Word for Windows table cell.

Text that is typed within a cell will word wrap when the end of the

cell is reached. However, this is not true for the results of

formulas that are entered into table cells.

For example:

   {eq \F(10000,45345)}

If the width of the table cell is set to .5 inch, the above formula

will result in "Error!". If the width of the cell is increased to .75

inch with the Format Table command, the following fraction will

appear:

   10000

   -----

   45345

The width of the table cell needs to be wide enough to accommodate

the result of the entered formula.

Additional reference words: w4wfield w4wtable

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00 wm_word


Macro to Designate Table of Contents Entry Automatically

Article ID: Q70996

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The following macro allows you to designate highlighted text as a

table of contents entry without removing the text from the body of the

document. You do not have to type the table of contents entry twice.

MORE INFORMATION

================

You can assign the following macro to a menu and/or a key sequence to

quickly designate text to be included in a table of contents:

   Sub MAIN

   a$ = Selection$()

   CharRight 1

   InsertFieldChars

   Insert "tc " + Chr$(34) + a$

   Insert Chr$(34)

   CharRight 1

   End Sub

When you have designated all of the table of contents entries with

this macro, choose Table Of Contents from the Insert menu and select

Use Table Entry Fields.

Table of Contents entries or TC fields are automatically formatted as

hidden text. To edit these entries, you must select either Show All or

Hidden Text. In Word 6.0, choose Options from the Tools menu, then

choose Field Codes from the View tab. Mark the Hidden Text check box. In

Word version 2.0 for Windows, choose Options from the

Tools menu. Select the View category and mark the Hiddent Text check

box. In Word version 1.0 for Windows, choose Preferences from the View

menuand mark the Show All check box.

Additional reference words: w4wmacro w4wfield 1.00 1.10 1.10a 2.0 2.00

wm_word


Utilities Renumber Command Deletes Abbreviations in WinWord

Article ID: Q71026

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

The Utilities Renumber command in Microsoft Word for Windows will

automatically number paragraphs beginning with abbreviations such as

"P.O." or "U.P.S." and delete the abbreviation.

More Information:

If your document contains paragraphs or single lines beginning with

abbreviations such as "P.O." or "U.P.S.", the Renumber command will

automatically number that paragraph or line, and the abbreviation will

be deleted.

Steps to Reproduce Problem

--------------------------

1. Type the following and press ENTER:

      Heading 1

2. Type the following and press ENTER:

      Heading 2

3. Type the following and press ENTER:

      P.O. Box 111

4. Type the following and press ENTER:

      U.P.S. Delivery

5. From the Utilities menu, choose Renumber.

6. Select All and Automatic. Your document will then look like:

      1.  Heading 1

      2.  Heading 2

      3.Box 111

      4.Delivery

(Not only does the Renumber command remove the abbreviation, but it

also does not insert spaces between the number and the text.)

Workaround

----------

Use the Renumber command in outline view (from the View menu, choose

Outline), showing only the heading levels you want automatically

renumbered; or manually insert the {autonum} fields in the paragraphs

you want automatically numbered.

Microsoft has confirmed this to be a problem in Word for Windows. We are

researching this problem and will post new information here as it

becomes available.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 92-93, 229-230.

Additional reference words: w4wfield 2.0 2.00 6.00

address number automatic wm_word


Print Merge Even/Odd Records in WinWord Form Letters

Article ID: Q71382

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

To print only the ODD records in a print merge, place a NEXT field

code at the end of the form letter.

The following is an example:

   {fname} {lname}

   {company}

   {street}

   {city}, {state} {zip}

   Dear {fname},

   Here are the things that you need for the party....

   Sincerely,

   Jane Doe

   {next}

To print EVEN records, insert a second DATA field at the beginning of

the document, or use the NEXT statement as described above. If you use

the NEXT statement, choose Print Merge from the File menu, then choose

to merge from records 2 through x.

MORE INFORMATION

================

Word for Windows Version 2.0

----------------------------

In Word for Windows 2.0, the NEXT statement performs the same

function; however, please note the following:

 - When you activate the field codes, the main document field codes

   appear differently from the codes appear in 1.x. For example,

      {MERGEFIELD name}{MERGEFIELD address}

 - When the field codes are not active, the main document field code

   names appear as follows:

      (<<name>>  <<address>>)

Note: The chevron symbols ( << and >> ) appear smaller in Word for

Windows version 2.0.

REFERENCES

==========

"Using Word for Windows," Que Publishing

Additional reference words: 6.00 w4wmerge w4wfield 1.0 1.00 1.1 1.10

1.1a wm_word 1.10a 2.00 skip miss


Using MERGEREC to Number Print Merge Records

Article ID: Q71829

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The MERGEREC field can be used to automatically number the records in

a Word for Windows print merge document.

MORE INFORMATION

================

The MERGEREC field can be used in the main document of a print merge

in Word for Windows to automatically number the records being merged.

This field updates with the Print Merge command (from the File menu,

choose Print Merge) and inserts the number of the current print merge

record into the merged document.

To use the MERGEREC field:

1. Press CTRL+F9 to insert field braces {} in the main document where

   the merged record number is to be placed.

2. Type the word MERGEREC. (This is not case sensitive.)

3. From the File menu, choose Print Merge. Choose either Print or New

   Document to print the merged document or display it on the screen.

If you are merging multiple records into a table (for example, to

print labels) a MERGEREC field should be placed in each cell of the

table following the NEXT or NEXTIF field. The NEXT or NEXTIF field

will increment the result of the MERGEREC field and number each record

in the table.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," page 102.

"Microsoft Word for Windows Technical Reference," page 173.

"Microsoft Word for Windows and OS/2 Technical Reference," page 364.

Additional reference words: 6.00 w4wmerge w4wfield wm_word


Using the {Autonum} Field Inside a WinWord Table Cell

Article ID: Q72064

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When using the {autonum} field to number several paragraphs inside a

single cell in a table, each paragraph displays the same number.

More Information:

The {autonum} field is used to number paragraphs, incrementing each

new paragraph in sequence automatically. However, when the {autonum}

field is used to number individual paragraphs in a table cell, each

paragraph is numbered with the same number.

Steps to Reproduce Problem

--------------------------

1. Insert a table into a document with any number of rows and columns.

2. Type several paragraphs in one cell of the table. Insert the

   {autonum} field in front of each paragraph in the cell either

manually

   or using the Utilities Renumber command (in version 1.x).

3. Display the result of the field codes. Note that each

   paragraph is numbered 1.

The same action performed outside a table cell, or with each paragraph

in a different cell produces the expected results of sequentially

numbered paragraphs. The cell is treated as a paragraph in the case of

the {autonum} field code, even though formatting each paragraph in a

cell separately is allowed.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 226-230

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00 6.00

w4wtable wm_word


Table of Contents Left-Aligns Page Numbers

Article ID: Q72229

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When a table of contents (TOC) is inserted in Microsoft Word for

Windows, the page numbers will be displayed left aligned.

This problem was corrected in Word version 6.0 for Windows. To obtain

new or updated Microsoft products, call Microsoft Consumer Sales at

(800) 426-9400. If you are outside the United States, contact the

Microsoft subsidiary for your area. To locate your subsidiary, call

Microsoft International Customer Service at (206) 936-8661.

More Information:

When you insert a TOC that contains information for more than ten

pages, the page numbers referencing the table items display on the

right side of the left-aligned page. The page numbers do not line up

according to decimal point. For example:

   Computers...............................7

   Software................................8

        Microsoft Word for Windows.........8

   Printers................................9

        LaserJets..........................9

   Scanners................................10

More Information:

The "toc" styles that are applied within the table of contents [{toc}]

field are defined with left-aligned tabs with dotted leader characters

(...) selected.

To align the page numbers in a TOC by decimal position, edit the "toc"

styles (toc 1, toc 2, and so on), as follows:

1. From the Format menu, choose Styles, then Define.

2. Select the style to edit, (toc 1, toc 2, and so on).

3. Click the Tabs button.

4. Select the tab at position 5.75" and choose Decimal for Alignment.

   Choose OK.

5. Choose OK to accept the style change.

The TOC will now have decimal-aligned page numbers. For example:

   Computers...............................7

   Software................................8

        Microsoft Word for Windows.........8

   Printers................................9

        LaserJets..........................9

   Scanners...............................10

Reference(s):

"Microsoft Word for Windows User's Reference," pages 357-360.

Additional reference words: w4wfield 2.00 2.00a 2.00a-CD 2.00b 2.00c


Word for Windows: Suppressing Blank Spaces in Print Merge

Article ID: Q72441

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When performing a print merge in Microsoft Word for Windows, a blank

space displays and prints if one field on a line is blank. A common

example of this situation is a line with three name fields, such as the

following:

   {FNAME} {MI} {LNAME}

In a record where all three fields are filled, the merged record

spacing is correct, as in the following example:

   James R. Wood

In a record where the middle initial field {MI} is blank, an extra

space occurs in the merged record, as in the following example:

   Susan  Peterson

Note: There are two spaces between the {FNAME} and {LNAME} results.

More Information:

You can eliminate this extra space by using the following conditional

statement:

   {FNAME} {IF {MI} <> "" "{MI} "}{LNAME}

Note: To enter the field brackets ({}), choose Field from the Insert

menu (or press CTRL+F9).

Reference(s):

"Microsoft Word for Windows User's Reference," pages 97-98, and 200

"Microsoft Word for Windows and OS/2 Technical Reference," pages 41-42

Additional reference words: w4wmerge w4wfield 1.00 6.00

1.10 1.10a 2.00 2.00a 2.00b 2.00a-CD wm_word


Word for Windows: Using the Ordinal Switch in a DATE Field

Article ID: Q72571

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

To convert the number 15 to "15th" in a DATE field or another field

that displays a number in Microsoft Word for Windows, use the ordinal

switch (\*ordinal).

More Information:

The following three examples demonstrate the use of the ordinal

switch:

To display

   March 21st, 1991

enter the fields:

   {date\@ "MMMM"} {date \@ "d" \*ordinal}, {date \@ "YYYY"}

To display

   Tuesday the 21st, 1991

enter the following fields:

   {date \@ "dddd"} the {date \@ "d" \*ordinal}, {date \@ "YYYY"}

To display

   10th

enter the following field:

   {=\*ordinal 10}

If the "d" in the DATE field is used without the ordinal switch, as in

the following DATE field

   {date \@ "MMMM d, yyyy"}

the result will display:

   May 21, 1991

The "d" abbreviation in a DATE field will return the date as the one-

or two-digit number corresponding to the day of the month. In this

case, the "d" returns 21. Adding the ordinal switch (*\ordinal)

changes 21 to 21st.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 94, 113, 117, 118

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00 6.00

th st Arabic wm_word


Word for Windows: Creating Multiple Tables of Contents

Article ID: Q72763

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows 1.0 and 2.0, you can create separate tables

of contents for lists of figures, tables, photos, and so forth.

Note: while the following information can be used in Word for Windows 6.0,

the user interface for building multiple tables of contents has been

substantially changed. For more information on creating separate tables of

contents in version 6.0, look in Help under Tables.

Each TOC field after the first one must be entered using Insert Field or

CTRL+F9. Word for Windows cannot create two tables of contents in the

same document with the Insert Table of Contents command, even if you

give different heading levels for the second one. When you choose

Table of Contents from the Insert menu to create a second table of

contents, the following message will appear:

   Do you want to replace the existing table of contents?

If you choose not to replace the existing table of contents, the first

table of contents will be left intact.

More Information:

You can use heading paragraphs or TC fields to generate tables of

lists using the TOC field.

Creating Tables of Lists Using Heading Paragraphs

-------------------------------------------------

To create multiple tables of lists using heading paragraphs, assign a

different heading level to each list. For example, use heading 7 to

format the titles of tables, heading 8 to format the titles of photos,

heading 9 for figures, and so on. To create the tables of lists,

create a separate TOC field for each heading level. For example:

   {TOC \o 7-7}

   {TOC \o 8-8}

   {TOC \o 9-9}

In this example, the "\o" switch tells Word for Windows to create a

table of contents using heading paragraphs. The numbers in the fields

restrict the table of contents entries to paragraphs formatted with

that number heading level. You must include both the starting and

ending number for the heading level or the table will be created using

the designated level as well as all levels above it. For example, the

field {TOC \o 7} will pick up heading levels 7, 8, and 9, but {TOC \o

7-7} will pick up only level 7.

Creating Tables of Lists Using TC Fields

----------------------------------------

To create multiple tables of lists using TC fields, a list identifier

must be used in each of the TC fields. For example,

   {TC "Table 1" \f t}

is an entry for a list of tables. "Table 1" is the text that will

appear in the table of contents. The "\f" switch tells Word that the

following letter identifies the list for this entry to be collected

into. The list identifier can be any single letter.

To create a table of contents for the list of tables, use the field

{TOC \f t}. The "\f" switch in this field tells Word to compile the

table of contents using TC fields. If no identifier is given, Word

will compile all TC fields in the document.

When you use TC fields for the table of contents, you may also use the

"\l" switch to designate a level for a given list. This switch is

placed in the TC field. Each level is indented 0.5 inch from the

previous level. For example, the field {TC Table 1 \f t \l 3} will

cause Word to indent the table of tables 1 inch from the left margin.

NOTE: There is a documentation error in on-line help for Word for

Windows 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c , as well as the

printed fields documentation provided with the Word for Windows Macro

Development Kit.  In the help topic for the TOC field, the following

example is given:

"For example, if you want only heading 3 in your table, yourcode

should be {toc \p 3-3}."

The field should read {toc \o 3-3}.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 558-564

"Microsoft Word for Windows User's Reference," version 1.x, pages

109-111

Additional reference words: docerr w4wfield w4wfield 1.00 1.10 1.10a

2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00 wm_word


Setting Sequence Numbering Using a Bookmark in WinWord

Article ID: Q72767

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

You can use the {SET} statement to set the sequence numbering in a

{SEQ \r} statement in a Microsoft Word for Windows document.

More Information:

The \r switch used in a sequence field resets the sequence number to

the number following the \r. You can also use a bookmark with a

numeric value in this field. The SET variable is considered a bookmark

after the SET field is updated. (The field can be updated by pressing

F9 while the field is selected.) In the following example, the

bookmark {year} is set to 1992 at the beginning of the document. The

{SEQ} field starts the sequence number at {year}, which results in

1992.

It is important to remember that the variable {year} becomes a

bookmark that must be contained in field code brackets when used.

   Example                 Result

   -------                 ------

   {set year 1992}

   {SEQ yr \r{year}}       1992

   {SEQ yr}                1993

   {SEQ yr}                1994

Reference(s):

"Microsoft Word for Windows User's Reference," pages 106-107

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

2.00b 2.00c wm_word


Button Fields Following Nonupdated Field Don't Work Correctly

Article ID: Q73434

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, a MACROBUTTON field or a GOTOBUTTON

field will not work correctly when it directly follows any field that

has not been updated and is not displaying a result. The text of the

button field will appear in the document, but it will not perform the

function when you double-click it or when you press ALT+SHIFT+F9.

STATUS

======

This problem was corrected in Word version 6.0 for Windows.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. Insert the DATE field by pressing CTRL+F9 and typing "date"

   (without the quotation marks) between the field brackets.

2. Press the END key to move outside the DATE field.

3. Enter a MACROBUTTON field (or a GOTOBUTTON field) on the same line

   as the DATE field with no spaces or tabs between the two fields.

4. Select the two fields and toggle the field codes off with SHIFT+F9.

The button field text will appear but the DATE field will not display

a result. Double-clicking a MACROBUTTON will result in a beep.

Double-clicking a GOTOBUTTON may result in the insertion point moving

to the beginning of the document.

This behavior only occurs if there is a field directly in front

of the button field that is not displaying either the field code

or result. This can be corrected by doing any one of the

following:

1. Press F9 to display the result of the field that has not been

   updated.

   -or-

2. Press SHIFT+F9 to display the field code of the nonupdated field.

   -or-

3. Display both field codes and put a space, tab, or paragraph return

   between the fields.

Additional reference words: w4wfield w4wmacro


Nested Fields in IF Statement Always Update in WinWord

Article ID: Q74053

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

All fields nested within an IF statement are updated during the

evaluation of that IF statement, regardless of whether the IF

statement proves TRUE or FALSE. In the following example

   {IF test="yes" "{fillin "response one"}" "{fillin "response two"}"}

both fillin fields are updated, prompting you twice. Only one prints,

based on the result of the IF statement. This happens because Word for

Windows updates fields from the inside out. Both of the fillin fields

get updated before the IF statement test is performed. This

functionality is by design.

More Information:

This behavior can create challenges if you need to selectively perform

FILLIN or ASK statements during a print merge. You can do such tasks

by using a different logical structure than the one above. The

following example

   {fillin {if test = "yes" "response one" "response two"}}

prompts you with "response one" if test is "yes", and "response two"

if test is "no". This allows conditional fillin prompts without

getting multiple prompts.

Reference(s):

"Microsoft Word for Windows and OS/2 Technical Reference," page 335

Additional reference words: w4wfield w4wmerge 1.0 1.1 1.1a 2.0 1.00

1.10 1.10a 2.00 2.0a 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD wm_word 6.00


WinWord: Paragraph Return Inserted Between Separate Indexes

Article ID: Q74972

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you compile an index in several

parts (such as an index including a range of letters), Word inserts a

paragraph return between each of the separate parts. This occurs

whether or not you separate each of the index fields with a paragraph

return. Removing this paragraph mark deletes the entire index

reference.

More Information:

The "Microsoft Word for Windows User's Guide" recommends breaking up

an index that includes more than 4,000 entries into several parts.

This allows the updating of each part to be done one field at a time

and the computer's memory to be reused to update the next field. For

example, a complete index can be compiled from the following inserted

fields:

   {index \p a-f}

   {index \p g-r}

   {index \p s-z}

Note: To insert the field braces, press CTRL+F9.

These fields compile an entire index, with paragraph returns

automatically inserted between the result of each separate index

field. In the above example, a paragraph return is inserted between

the f and g entries of the index and between the r and s entries of

the index.

Note: Even if the fields are entered in the same paragraph (no

paragraph returns between fields), the index is still compiled with

paragraph returns between the individual parts.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose Open, and choose the OK button.

2. Type the following lines of text:

      a index

      c index

      x index

      z index

3. Select each line of text individually WITHOUT the corresponding

   paragraph mark. From the Insert menu, select Index Entry. Accept the

   defaults in the dialog box, and choose the OK button.

4. From the Insert menu, choose Break, accept the default options, and

   choose the OK button.

6. Press CTRL+F9 to generate a pair of field code braces. Within the

   braces, type the INDEX field command, followed by the \p switch,

   followed by the range selection. It should appear as follows:

      {INDEX \p A-D}

7. Repeat the actions in step 6 to set up another index range for the

   remaining index entries. The result should appear as follows:

      {INDEX \p A-D}{INDEX \p E-Z}

8. Select these field codes, and press F9 to update them.

9. The result is a paragraph mark followed by the first index range

   and a second paragraph mark followed by the second index range.

   This occurs even though there are no paragraph marks involved with

the

   index range entries.

Attempting to select either of these paragraph marks for deletion

fails. The paragraph marks are permanently associated with the index

range entries. You can work around this problem by manually inserting

the paragraph marks prior to updating the index range entries. If an

initial separation exists, the index range entry does not generate the

permanently associated paragraph marks. This should appear as follows:

   [ENTER]

   {INDEX \p A-D} [ENTER]

   {INDEX \p E-Z}

where [ENTER] refers to pressing the ENTER key prior to each index

field entry.

The results are exactly the same as described in step 9 above;

however, you can delete the paragraph marks to make the index range

entries contiguous. Be aware that updating again generates a new set

of index references that include the permanent paragraph marks.

Reference(s):

"Microsoft Word for Windows User's Guide," pages 567-569

"Microsoft Word for Windows User's Reference," pages 165, 182

Additional reference words: w4wfield 2.00 brackets 2.00a 2.00a-CD

2.00b 6.00 wm_word


Control Panel Changes Insert Field Date and Time Instructions

Article ID: Q75109

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

 - Microsoft Windows for Workgroups version 3.11

--------------------------------------------------------------------

Summary:

The Microsoft Windows Control Panel International date and

time settings change the date and time instructions in the Microsoft

Word for Windows Insert Field dialog box.

More Information:

In Microsoft Word for Window, the Insert Field dialog box lists a

number of possible formats for displaying the date and time. The

Control Panel in Windows allows you to change the display

of the date and time in Windows. These changes affect the Instructions

list in the Insert Field dialog box for the date and time in Word for

Windows.

For example:

1. In Word for Windows, choose Field from the Insert menu and select

   Date in the Insert Field Type list box. Note the display of the

   optional instructions.

2. Choose Cancel to exit the dialog box.

3. Press the keyboard combination ALT+SPACEBAR and choose Run.

4. Choose Control Panel and OK.

5. Select the International icon and press ENTER.

6. Under Date Format, choose the Change button.

7. Change the Order and Separator used in the Short Date Format and

   choose OK.

8. Choose OK again and close the Control Panel.

9. In Word for Windows, choose Field from the Insert menu and select

   Date. Note that the short format dates (the dates displaying

   MMddyy) in the Instructions list box have changed to reflect the

   Control Panel Order and Separator options.

The time field instructions are affected only when the separator is

changed in the Control Panel.

For more information on changing the default time and the long date

format, query on the following words:

   default and time and date and format and w4wfield

Reference(s):

"Microsoft Windows User's Guide," version 3.0, pages 180-184

Additional reference words: w4wfield 2.0 2.00 6.00 wm_word


Placing Boxes Around Characters and Words

Article ID: Q75456

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, it is possible to put boxes around

individual letters, words, or combinations of words. Listed below are

various examples using the Equation formula field to place boxes

around characters and words.

More Information:

To put a box around an individual letter, word, or combination of

words, use the {eq} field with the \x switch. For example

   {eq \x (b) \x (o) \x (x)}

will give the following result:

   ----- ----- -----

   | b | | o | | x |

   ----- ----- -----

{eq \x (box)} will create the following result:

   -------

   | box |

   -------

You can combine more than one \x switch in a single line of text, but

the combined text and borders is limited to only one line of print. If

the entered text and borders exceeds the width of the paragraph or the

document margins, an error will display.

This field can be combined with paragraph borders and page borders to

get a nested border box effect as in the following example:

1. Insert one or more of the fields shown above.

2. Word 6.0: With the cursor still in the paragraph with the field, from

   the Format menu select Borders and Shading and from the Borders

   dialog choose Box

   Word 2.0: With the cursor still in the paragraph with the field,

   choose Border from the Format menu and click on Box to put a box

   around the entire field.

   Word 1.x: With the cursor still in the paragraph with the

   field, choose Paragraph from the Format menu and choose Border

   Box to put a box around the entire field.

The result will be a paragraph border around the border applied with a

field.

Box borders can also be nested as in the following example:

   {eq \x(\x(\x(example)))}

For more information on creating page borders, query on the

following words:

   adding and page and borders

Reference(s):

"Microsoft Word for Windows User's Reference," pages 139-140.

"Take Word for Windows to the Edge," (ISBN 1-56276-079-3) by Guy

Gallo, Ziff-Davis Press, page 338

Additional reference words: w4wformat 6.00 wm_word

w4wfield


Incorrect Merge Results with Conditional IF Statement

Article ID: Q75623

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

When you use the Microsoft Word for Windows print merge feature, the

results may be incorrect when using a conditional IF statement.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this

problem and will post more information here in the Microsoft Knowledge

Base as it becomes available.

MORE INFORMATION

================

If the following three conditions are true, a print merge

may produce incorrect results:

1. The header contains a word that is also the first word of a field

   in a data record.

      Example:   name,honors,list,class

                      John,Dean List,Honors List,Math

                                     ^^^^^^^^^^^

2. This same data record contains a blank field for this header.

      Example:   name,honors,list,class

                       John,,Honors List,Math

                            ^

3. An IF condition is used for the field that contains data with the

   first word that is the same as a header.

      Example:   {if{list}<>"" "{list}<return>

                 "}

Steps to Reproduce Problem

--------------------------

1. Insert a table as follows:

      --------------------------------------------------

      |name|honors     |List       |Class      |teacher|

      |-------------------------------------------------

      |Twan|Dean's List|Honors List|Math       |Speller|

      --------------------------------------------------

      |Joe |           |Late List  |Honors Math|Tuck   |

      --------------------------------------------------

      |Mike|Class Clown|Honor Roll |           |Smart  |

      --------------------------------------------------

2. Save the file as DATA1.DOC.

3. From the File menu, choose New, then OK.

4. Create a form letter as follows:

      {data c:\\winword\\data1.doc}

      {name}

      {if{honors}<>"" "{honors}<return>

      "}{list}

      {if {class}<>"" "{class}<return>

      "}{teacher}

5. Save the file as MAIN1.DOC.

6. From the File menu, choose Print Merge, then choose Print or New

   Document to see the results.

   Desired Result

   --------------

      Page 1          Page 2          Page 3

      Twan            Joe                     Mike

      Dean's List                             Class Clown

      Honors List     Late List               Honor Roll

      Math                    Honors Math

      Speller                 Tuck                    Smart

   Actual Result

   -------------

      Page 1          Page2           Page 3

      Twan                    Joe                     Mike

      Dean's List     Late List               Honor Roll

      Honors List     Tuck                    Smart

      Math

      Speller

Both the Honors and Class merge fields are used in conditional IF

statements and produce no merge results under the above conditions,

even when the record contains data for these fields.

Additional reference words: w4wmerge w4wfield 2.0 2.00 2.0a 2.00a 2.0b

2.0a-CD 2.00b 2.00a-CD 2.00c 6.00


Index Ignores Fields in Index Entry in Word for Windows

Article ID: Q75625

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If a display field is inserted (nested) into an index entry in

Microsoft Word for Windows version 1.0 or 2.0, the field will not be

included in the index entry of the compiled index. AUTONUM, EQ, and SYMBOL

fields are display fields.

This problem was corrected in Word version 6.0 for Windows. To obtain

new or updated Microsoft products, call Microsoft Consumer Sales at

(800) 426-9400. If you are outside the United States, contact the

Microsoft subsidiary for your area. To locate your subsidiary, call

Microsoft International Customer Service at (206) 936-8661.

More Information:

Fields in an XE field are ignored by the index. If the entire contents

of the index entry is a field, the entire entry will be ignored. If

the display field is midway through the index entry, the field and

everything after it will be ignored.

Steps to Reproduce Problem

--------------------------

1.  Press CTRL+F9 to insert field characters.

2.  Type "XE" (without the quotation marks) and one space.

3.  Type a double-quotation mark.

4.  Press CTRL+F9 to insert nested field characters.

5.  Inside the nested field characters, type "eq \f(1,2)" (without

    the quotation marks).

6.  Press the RIGHT ARROW key to move the insertion point between

    the two closing braces of the nested field and XE field.

7.  Type " Of The Year" (without the quotation marks). Type a

    double-quotation mark.

8.  Position the insertion point on a line below the XE

    field.

9.  Press CTRL+F9 to insert field characters.

10. Inside the field characters, type "index" (without the

    quotation mark).

11. Press CTRL+Keypad 5 to select the document, and press F9 to

    update all fields.

12. Open the View menu and make sure Field Codes is not chosen.

    Choose Preferences from the View menu and make sure Show All is

    not selected.

Result:

   Of The Year  1

Expected Result:

   1/2 Of The Year  1

This problem was corrected in Word version 6.0 for windows. To obtain

new or updated Microsoft products, call Microsoft Consumer Sales at

(800) 426-9400. If you are outside the United States, contact the

Microsoft subsidiary for your area. To locate your subsidiary, call

Microsoft International Customer Service at (206) 936-8661.Reference(s):

"Microsoft Word for Windows User's Reference," pages 164-167.

Additional reference words: w4wfield 2.00 2.00a 2.00a-CD 2.00b 2.00c


Paragraph Inserted with Paste Linked Spreadsheet from Excel

Article ID: Q75717

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you bring a Microsoft Excel spreadsheet into a Microsoft Word for

Windows document using the Paste Link command, a blank paragraph is

inserted above the table. The paragraph mark cannot be selected or

deleted; however, the spacing can be reduced. The blank paragraph does

not appear if you bring the spreadsheet into Word for Windows using

the regular Paste command.

More Information:

Workaround

----------

To reduce the spacing around the inserted paragraph, use the following

steps:

1. Position the insertion point to the left of the paragraph mark.

   (You cannot select the mark only.)

2. From the Format menu, choose Paragraph.

3. Change line spacing from Auto to -0.04 li or -0.01".

Steps to Reproduce Problem

--------------------------

1. Create a spreadsheet in Excel.

2. Select a range of cells to insert into Word for Windows.

3. From the Edit menu, choose Copy.

4. Start Word for Windows. From the Edit menu, choose Paste Link.

5. Choose the OK button.

Note: If the field code is displaying rather than the desired

information, clear the Field Codes command on the View menu. In Word

1.x, also verify that the Show All option is not selected in the

Preferences dialog box.

A blank paragraph is inserted immediately above the table. This

paragraph is not present if the field code is displayed.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, pages

178-179

Additional reference words: 1.0 1.1 1.1a 2.0 2.0a 1.00 1.10 1.10a 2.00

6.00 wm_word w4wtable 2.00a w4wfield


Automatic Paper Tray Switching on HP LaserJet in WinWord

Article ID: Q75758

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Word for Windows Version 6.0

----------------------------

To switch paper trays in Microsoft Word for Windows version 6.0,

choose Page Setup from the File menu, then choose the Paper Source

tab. You can select a paper source in the First Page and Other

Pages boxes. The options that appear in these boxes are those

available for the printer currently selected in the Print dialog

box. In the Apply To box, select the Whole Document or the This Point

Forward option. If you select This Point Forward, Word will force a

section break (which will also produce a page break).

Word for Windows Version 2.0

----------------------------

To switch paper trays in Microsoft Word for Windows version 2.0,

choose Page Setup from the Format menu, then choose the Paper Source

button. You can select a paper source in the First Page and Other

Pages boxes. The options that appear in these boxes are those

available for the printer currently selected in the Print Setup dialog

box. In the Apply To box, select the Whole Document or the This Point

Forward option. If you select This Point Forward, Word will force a

section break (which will also produce a page break).

Word for Windows Version 1.x

----------------------------

When you are printing a Word for Windows document, you can switch

paper trays automatically on a Hewlett-Packard (HP) LaserJet printer

by using the PRINT field and HP LaserJet escape codes.

More Information:

You can use the PRINT field, described on page 104 of the "Microsoft

Word for Windows User's Reference," to embed printer control codes in

a Word document. These codes go directly to the printer's processor.

Enter the PRINT field as the very first item on the first page (or

first of a series of pages) that you want to print from another tray.

To do this, use the following steps:

1. Press CTRL+F9, and type PRINT between the braces ({}).

2. Press the SPACEBAR once.

3. Type the escape character, 027, and type a double quotation mark.

   Enter the code used to switch trays, and another double quotation

   mark. The entire decimal code for Paper Feed Selection is as

   follows:

      027"&l#H"

   The result should appear as follows:

      {PRINT 027"&l#H"}

   where "#" is the numeric code of the feed option desired. The

   following is the list of the feed option numeric code and the

   corresponding feed option:

   Code    Feed Option

   ----    -----------

   0       page eject

   1       upper tray feed

   2       manual feed

   3       manual envelope feed

   4       lower tray

   6       envelope feeder (lower cassette on IIIP)

For example, the complete code to change the paper feed to manual is:

   {print 027"&l2H"}

The inserted fields will command the printer to print the following

pages from the bin specified by the numeric code of the feed option

inside the field.

This method was tested on the HP IIP and IIIsi, and the Panasonic

KX-P4450 and 4450i. The codes work as advertised with the HP printers;

however, the codes cause the Panasonic printers to print reversed.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 218-242

"Microsoft Word for Windows User's Reference," version 1.x, page 104

"The LaserJet Handbook" (Bennett & Randall, Brady Books, 1990, page

370

Additional reference words: w4wprint w4wfield 1.0 1.1 1.1a 1.00 1.10

6.00 wm_word 1.10a 2.00


Placing Sequential Page Numbers in Columns on Same Page

Article ID: Q76479

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

To place sequential page numbers at the bottom of a section column in

Microsoft Word for Windows, the following field codes should be

included in a table within a footer.

More Information:

This article assumes the document has been formatted for a two-column

section. Whether you format the document with a first-page footer or

have two footers separated by a next-page section break, the first

footer should have a table, formatted in two columns. The table should

look as follows:

Word for Windows 2.x and 1.x

----------------------------

|---------------------------|--------------------------|

|  {page}                   |   {=sum([r1c1])+1}       |

|---------------------------|--------------------------|

The second and following pages should have a footer with a table

formatted in two columns. The table should look as follows

|---------------------------|--------------------------|

|  {=({page}*2-1)}          |   {=sum([r1c1])+1}       |

|---------------------------|--------------------------|

where all the curly brackets are inserted using CTRL+F9.

Word for Windows 6.0

--------------------

|---------------------------|--------------------------|

|   {page}                  |    {=sum(a1) +1}         |

|---------------------------|--------------------------|

The second and following pages should have a footer with a table

formatted in two columns. The table should look as follows

|---------------------------|--------------------------|

|   { {page}*2-1}           |    {=sum(a1) +1}         |

|---------------------------|--------------------------|

Reference(s):

"Microsoft Word for Windows User's Reference" pages 95-96, 103, 364.

Additional reference words: w4wfield 1.00 1.10 1.10a 2.0 2.00


Maximum Page Number with PAGE Field in Word for Windows

Article ID: Q77359

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Microsoft Word for Windows versions 1.0, 1.1, and 1.1a allow a maximum

Arabic page number of 5000; Word for Windows version 2.0 allows a

maximum Arabic page number of 32,767. With Roman numbering, the

maximum number is 3999 for all versions. Attempting to number pages

higher than the maximum using the PAGE field and the Header/Footer

command in Word for Windows version 1.x, or the Page Numbers command

in Word for Windows version 2.0 results in either an incorrect number

or no number.

More Information:

Workaround

----------

In Word version 2.0, use the following steps to number pages after

page 32,767:

1. On page 32,767, insert the following fields at the location where

you want the page number to appear:

   {SEQ page \r 32767}

   {SEQ pageX}

2. On each page following page 32,767, insert the following fields

at the location where you want the page number to appear:

   {SEQ pageX \h}

   {={SEQ pageX \c}+{SEQ page \c}-1}

   Note: You must add the result of two SEQ fields because the

   maximum result of a SEQ field is also 32,767.

In Word version 1.x, use the following steps to number pages after

page 5000:

1. Insert the following field on page 5001 at the location where you

want the page number to appear:

   {SEQ page \r 5001}

2. On each page following page 5001, insert the following field at the

location where you want the page number to appear:

   {SEQ page}

In all versions of Word, you cannot insert a SEQ field to start Roman

numbering at a value greater than 3999. The largest Roman numeral

supported by Word is 3999 (mmmcmxcix). If you insert a SEQ field with

a \r switch to start at a number greater than 3999, Word returns the

following error message:

   Error! Number can not be represented in specified format.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 103, 106-107

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00 limit 6.00

2.0a 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD 2.00c wm_word


Cannot Insert Nested Formula with Insert Field Command

Article ID: Q77620

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

The Insert Field command does not allow recursion or the nesting of

multiple instructions or switches with the Instructions list box in

Microsoft Word for Windows. Additional instructions or switches must be

nested manually. If you use the Insert Field command and choose to nest

instructions using the Instructions list box and the Add button, the

instructions are not nested.

Steps to Reproduce Problem

--------------------------

1. From the Insert menu, choose Field.

2. Select Formulas from the Insert Field Type list.

3. Select Fraction from the Instructions list.

4. Choose the Add button.

5. Position the insertion point in the Field Code box between the "("

   and the "," and select Radical from the Instructions list.

6. Choose the Add button.

The field code reads {eq \F(,) \R(,)} instead of {eq \F(\R(,),)}.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 88-119

Additional reference words: w4wfield recursive 1.00 1.10 6.00

1.10a 2.00 2.00a 2.00b 2.00a-CD wm_word


WinWord: Revision Marks Not Displayed with Field Code Results

Article ID: Q77650

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, certain field code results do not

display with revision marks when you activate Mark Revisions.

This problem was corrected in Word version 6.0 for Windows.

Steps to Reproduce Problem in Word for Windows version 2.0

----------------------------------------------------------

1. From the Tools menu, choose Revision Marks. Select the Mark

   Revisions check box, and choose the OK button.

2. Press CTRL+F9 to insert a field, and type the word "date" (without

   the quotation marks).

3. Press F9 to update the field. From the View menu, verify the Show

   All and Field Codes options are NOT chosen.

Note: The date displayed is underlined as expected when Mark Revisions

is selected.

4. Move the insertion point to another line in the document, press

   CTRL+F9 to insert another field, and type the word "autonum" (without

   the quotation marks).

The number "1" appears without a revision mark underline, even though

the field code itself appears to be underlined. Other field results in

version 2.0 that do not appear underlined include symbols inserted by

choosing Symbol from the Insert menu and any result of the Insert

Object command.

Steps to Reproduce Problem in Word for Windows version 1.x

----------------------------------------------------------

1. From the Utilities menu in version 1.0, 1.1 or 1.1a, choose

   Revision Marks, select Mark Revisions check box, and choose the OK

   button.

2. Press CTRL+F9 to insert a field, and type the word "date" (without

   quotation marks).

3. Press F9 to update the field. From the View menu, verify the Show

   All and Field Codes options are NOT chosen.

Note: The date displayed is underlined as expected when Mark Revisions

is selected.

4. Move the insertion point to another line in the document, press

   CTRL+F9 to insert another field, and type the word "autonum" (without

   the quotation marks).

The number "1" appears without a revision mark underline, even though

the field code itself appears to be underlined.

Microsoft has confirmed this to be a problem in Word for Windows

versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD and 2.0b. This problem was

corrected in Word version 6.0 for Windows.

Reference(s):

"Microsoft Word for Windows User's Reference" pages 85-118, 294-296

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

2.00b 2.00c


Field Braces Not Ignored During Search in Word for Windows

Article ID: Q77681

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, if you search for items that are field

results and the search includes a character before the text of the

field result, Word cannot find the text. The field characters need to

be included in the search string.

MORE INFORMATION

================

The field characters or braces surrounding the field code are not

ignored even if they are turned off or hidden. When viewing the field

results, Word remembers that field characters surround the field

results. Therefore, when searching for text that includes characters

before the text contained in the field result, such as "^p", the

matching text is not found.

Steps to Reproduce Problem

--------------------------

1. In a Word for Windows document, type "See page number:" (without

   quotation marks).

2. With the insertion point positioned directly after "See page

   number:," insert a page field by pressing CTRL+F9 and typing "page"

   (without the quotation marks). The line should appear as follows:

   "See page number:{page}"

   Note: Verify there is no space between the colon and page field.

3. Select the page field and update it by pressing F9.

4. If "1" does not appear in place of the {page} field, press SHIFT+F9

   to toggle the field results.

5. From the Edit menu, choose Replace.

6. If you are using Word for Windows version 1.x, type ":1" (without

   the quotation marks) in the Search For box. Choose the OK button.

   If you are using Word for Windows version 2.0, type ":1" (without the

   quotation marks) in the Find What box. Choose the Find Next button.

7. The search text is not found, even though it appears on the screen.

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

2.00b 2.00c 6.00


Making NUMPAGES Format Match PAGE Number Format in WinWord

Article ID: Q77686

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can use field switches to make the

results of a NUMPAGES field match the format of the PAGE field.

More Information:

With the Header/Footer command, you can set a page numbering format as

numeric, roman numerals (uppercase and lowercase), and alphabetic

(uppercase and lowercase). By default the NUMPAGES field inserts a

numeric value. You can control the format of the result by using field

switches. The following is a list of NUMPAGES fields with switches and

their corresponding results:

   {numpages}                      1

   {numpages \*roman}              i

   {numpages \*Roman}              I

   {numpages \*alphabetic}         a

   {numpages \*Alphabetic}         A

Reference(s):

"Microsoft Word for Windows User's Reference", p. 113

"Microsoft Word for Windows and OS/2 Technical Reference", pp. 326-328

Additional reference words: 1.00 1.10 1.10a 2.00 w4wfield 6.00

wm_word


Paragraph Mark Always Inserted in Field With Table as Result

Article ID: Q77825

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows versions 1.x and 2.x, any field that

displays a table as a result also displays a paragraph mark preceding

the table. The paragraph mark displays because although a field can be

inserted into the middle of a paragraph, a table cannot be contained

within a paragraph. The paragraph mark at the beginning of the field

prevents the table from inserting into the middle of the paragraph.

This paragraph mark cannot be deleted or modified.

Status:

This problem has been corrected in Word version 6.0 for Windows.

More Information:

This behavior makes it impossible to use DDE or DDEAUTO links to an

Excel file to create a data file for use in a Word for Windows print

merge.

For more information on print merge errors caused by DDE or DDEAUTO

links to Excel, query on the following words:

   valid and bookmark and name and dde

Additional reference words: w4wfield w4wmerge 1.00 1.10 1.10a 2.00 1.0

w4wtable 1.1 1.1a 2.0 2.0a 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD


Can't Access Record Selection Box in WinWord 2.0 Print Merge

Article ID: Q78228

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, if you perform a print merge with a

main document that is set up with a record selection rule and the

field name used in the rule no longer exists in the data document, you

cannot access the Record Selection dialog box to change this rule.

MORE INFORMATION

================

WORKAROUND

==========

To bring up the Record Selection dialog box, use one of the following

procedures:

 - Correct the data document by changing the modified field name back to

   the original name or by adding the modified field name to the existing

   field names.

 - If the wrong data file is attached, remove it from the main document by

   choosing Print Merge from the File menu and choosing Remove Attachments.

   Then choose Attach Data File, and select the correct data file to attach

   to the main document.

 - Select and copy all of the text from the current document

   (excluding the final paragraph mark) and paste it into a new document

   and re-attach the data file.

Steps to Reproduce Problem

--------------------------

1. Open or create a print merge main document in Word for Windows with

   the field names "name" and "address".

2. From the File menu, choose Print Merge. Choose the Merge button, and

   choose the Record Selection button.

3. From the Field Name box, select Name. From the Is box, select Equal To,

   and type "Bob" (without the quotation marks) in the Compare To box.

4. Choose the Add Rule button, then choose the OK button.

5. Choose the Close button to exit the Print Merge dialog box.

6. Change the Name field in the data document to "firstname."

7. Switch back to the main document and repeat step 2.

Choosing the Record Selection button now has no effect. The button flashes,

and the focus and default buttons return to the OK button. It does not

bring up the Record Selection dialog box to edit or remove the applied

rule. The data document must be edited to add the field name used in the

rule, or a data document that contains the field name used in the rule must

be attached to the main document.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," pages 609-630, 634, 670

Additional reference words: w4wmerge 2.00 pmh helper w4wfield 2.00a

2.00a-CD 2.00b


Internal Paste Link Doesn't Update When a New File is Saved

Article ID: Q78302

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

If you create a link between an unsaved document and a new document in

Microsoft Word for Windows version 2.x, and then save the first

document, the link is not updated to reflect the new filename.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

To update the link, select Links from the Edit menu, select the link

you want to update from the Links list box, and click the Change Link

button. In the Change Link dialog box, type the new filename in the

File Name box.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New. Choose the OK button to create a

   new document (Document1) based on NORMAL.DOT.

2. Type some text in Document1.

3. Select the text. From the Edit menu, choose Copy to place the text

   on the Clipboard.

4. From the File menu, choose New. Then choose the OK button to create a

   second new document (Document2) based on NORMAL.DOT.

5. From the Edit menu, choose Paste Special. Select the Formatted Text

   option, then choose the Paste Link button.

6. From the View menu, choose Field Codes. This displays the INCLUDE

   field created by Word for Windows to establish the link to Document1.

   The field code should look similar to the following:

      {INCLUDE Document1 INTERN_LINK1 \* mergeformat}

   Note: The document number and intern_link number may be different,

   depending on how many documents or links have been previously

   established.

7. From the Window menu, choose Document1 from the list of filenames to

   switch back to the first document.

8. From the File menu, choose Save As. Type a filename in the File

   Name box, and choose the OK button.

9. From the Window menu, choose Document2 from the list of filenames

   to return to Document2. The INCLUDE field does not reflect the new

   filename for Document1. If you update the field by pressing F9 and

   turn off the Field Codes option, the error message "Error! Not a valid

   filename." displays instead of the original link text.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 682-684,

688-689

Additional reference words: 2.00 w4wfield 2.00a 2.0b 2.0a-CD 2.00b

2.00a-CD


Field to Print "Continued" in Word for Windows Footers

Article ID: Q78313

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can insert a field into the document

footer to print "Continued" for all pages of a document except the last

page.

More Information:

To print the word "Continued" in a footer for all pages except the

last, follow these steps:

1. From the View menu, choose Header/Footer.

2. Select Footer and choose the OK button.

3. In the footer, press CTRL+F9 to insert field braces. Inside the

   braces, type "if " (without the quotation marks), press CTRL+F9 for

   another set of field braces, and type "numpages" (without the

   quotation marks) inside the field braces.

4. Press the RIGHT ARROW key once to position the insertion point

   outside the closing brace of the NUMPAGES field. Type ">" (without

   the quotation marks), press CTRL+F9, and type "page" (without the

   quotation marks) inside these field braces.

5. Press the RIGHT ARROW key once to position the cursor outside the

   closing brace of the PAGE field. Type a space and "Continued" (with

   the quotation marks).

The field should appear as follows:

   {if {numpages}>{page} "Continued"}

Reference(s):

"Microsoft Word for Windows User's Guide", page 752

Additional reference words: w4wfield 2.00 2.00a 2.00a-CD 2.00b 2.00c

6.00 wm_word


SYMBOL Field Font Switches \f, \s, and \h in Word for Windows

Article ID: Q78385

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows there are three switches that you can

use in the SYMBOL field to affect the font, point size, and line

spacing of the resulting symbol character.

MORE INFORMATION

================

Available Switches

------------------

\s  The \s switch indicates the font size. If the \s switch is not

    included in the field, the field result is formatted with the

    point size of the character formatting applied to the SYMBOL

    field.

\f  The \f switch indicates the font. If the \f switch is not included

    in the field, the field result is formatted with the font of the

    character formatting applied to the SYMBOL field.

\h  The \h switch tells Word not to adjust the line spacing. With

    this switch, a 24-point bullet character does not force the

    entire line to be spaced for this character. If the \h switch is

    not included in the field, the spacing of the entire line adjusts

    to account for the size of the bullet character.

If you insert a bullet by choosing Symbol from the Insert menu and

selecting the bullet character from the Symbol font set, the SYMBOL

field displays as {SYMBOL 183 \f "Symbol"} (where 183 is the ANSI code

for the bullet character).

When you insert a bullet by using the Bulleted List button on the tool

bar or by choosing Bullets and Numbering from the Tools menu, the

SYMBOL field displays as follows:

   {SYMBOL 183 \f "Symbol" \s 10 \h}

For more information on the SYMBOL field, search for "Symbol field"

using the Help menu.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 153-155,

521-528

Additional reference words: w4wfont toolbar 2.00 w4wfield


WinWord Outline View May Display Incorrect Number of Pages

Article ID: Q78423

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, when viewing a document longer than one

page in outline view, the NUMPAGES field in a header or footer may not

display the correct number of pages for the outline.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this

problem and will post more information here in the Microsoft Knowledge

Base as it becomes available.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose Open.

2. If necessary, select the WINWORD directory from the Directories

   box. Select GRAPHICS.DOC from the File Name box, and choose the OK

   button.

3. From the View menu, choose Outline.

4. Click the "3" button on the outline bar, or press ALT+SHIFT+3 to display

   only heading levels 1-3.

5. From the File menu, choose Print Preview.

The number of pages shown in the header on page two is incorrect.

Although the document has nine pages, the outline displays only four.

MORE INFORMATION

================

Updating the NUMPAGES field should allow the header to represent the

correct number of pages in outline view, but the correct page number

does not always display on the screen. The correct number does print,

even if the display is incorrect.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 490, 510-514,

574

Additional reference words: 1.0 1.1 1.1a 1.00 1.10 1.10a 2.0 2.00

w4wfield footer wrong incorrect improper 2.0a 2.00a 2.0b 2.0a-CD 2.00b

2.00a-CD 6.00


Edited MERGEFIELD Results Do Not Affect Fields in WinWord

Article ID: Q78655

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, the results of a MERGEFIELD field

typically display the name of the field from the data document. You can

edit the displayed results of this field, but doing so does

not change the field itself.

STEPS TO REPRODUCE PROBLEM

==========================

Word version 6.0 for Windows

----------------------------

1. Type "mergefield hello" (without the quotation marks).

2. Select the above words, and press CTRL+F9.

3. Press the F9 key.

4. Turn off the field codes. To do this, from the Tools Options View

   menu, look for an X next to Field Codes. If there is an X next to

   Field Codes, choose Field Codes to turn this option off.

5. Select the word "hello," but do not include the MERGEFIELD chevrons

   in your selection.

6. Press the DEL key and type the word "bye" (without the quotation

   marks).

7. Choose Field Codes from the Tools Options View menu to activate the

   field codes.

With field codes active, the field reads {mergefield hello}. With

field codes turned off, the field result reads <<bye>>. To restore the

field to normal, select it, and press F9.

Word version 2.0 for Windows

----------------------------

1. Type "mergefield hello" (without the quotation marks).

2. Select the above words, and press CTRL+F9.

3. Press the F9 key.

4. Turn off the field codes. To do this, from the View menu, look for

   a check mark next to Field Codes. If there is a check mark next to

   Field Codes, choose Field Codes to turn this option off.

5. Select the word "hello," but do not include the MERGEFIELD chevrons

   in your selection.

6. Press the DEL key and type the word "bye" (without the quotation

   marks).

7. Choose Field Codes from the View menu to activate the field codes.

With field codes active, the field reads {mergefield hello}. With

field codes turned off, the field result reads <<bye>>. To restore the

field to normal, select it, and press F9.

Microsoft is researching this problem and will post more information

here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 749

Additional reference words: w4wmerge w4wfield 2.00 2.00a-CD 2.00b 6.00

wm_word


Err Msg: Word is Waiting for the Server to Release Object

Article ID: Q78755

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Graph, version 3.0, 3.0a, 3.0b

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

Microsoft Word for Windows 2.x, returns the error message "Word is

waiting for the Server to release object" when updating a Dynamic Data

Exchange (DDE) link if you do not press ENTER after modifying the cell

in Microsoft Excel for Windows.

Word version 6.0 does not return the error message. The following

workaround works for both versions.

More Information:

Workaround

----------

This error message persists until you press the ENTER key in Microsoft

Excel. To work around this problem and escape the continuous loop,

follow the steps below:

1. Press CTRL+ESC to activate the Windows Task List.

2. Select Excel from the list of applications, and choose the Switch

   To button.

3. In Excel, press the ENTER key to enter the contents of the cell.

4. Switch back to Word for Windows.

Steps to Reproduce Problem

--------------------------

1. In Excel, type "1" (without the quotation marks) in cell A1. Press

   ENTER.

2. From the Excel Edit menu, choose Copy.

3. Switch to Word for Windows version 2.0.

4. From the Word Edit menu, choose Paste Special.

5. Select the Formatted Text (RTF) option, and choose the Paste Link

   button.

6. Switch back to Excel.

7. Change the value in cell A1, and do NOT press ENTER.

8. Switch back to Word for Windows.

9. Select the DDE field code, and press F9 to update the field.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 682-690

Additional reference words: w4wfield errmsg 2.00 2.00a 2.00a-CD  6.00

2.00b 2.00c wm_word


How to Use the MACROBUTTON Field in WinWord Documents

Article ID: Q78835

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

With the MACROBUTTON field in Microsoft Word for Windows, you can

create a button in your document that invokes a macro when you

double-click it. An example of this field is as follows:

   {MACROBUTTON macroName buttonText}

To insert the field braces, press CTRL+F9. MacroName is the name of

the macro you want the button to invoke, and buttonText is the text or

graphic you want to serve as the button in the document. If you use a

graphic to represent your button, the format is as follows in Word

versions 1.0 and 2.0:

   {MACROBUTTON macroName {import c:\\directory\\subdirectory\\file}}

Use this format in Word version 6.0:

   {MACROBUTTON macroName {includepicture

    c:\\directory\\subdirectory\\file}}

The import statement is a field code inserted within the MACROBUTTON

field telling the program to insert the referenced graphic file.

When you display the result of the MACROBUTTON field, either the text

or graphic that you specified as the buttonText argument displays.

Word automatically updates the field's result whenever you edit the

field. If you have a mouse, double-click the text or graphic returned

by the MACROBUTTON field to run the macro specified in the field's

macroName argument. If you don't have a mouse, use the keyboard to

select the text or graphic returned by the MACROBUTTON field, and

press ALT+SHIFT+F9 to run the specified macro.

For more information, query on the following words:

   wordbasic and macro and record

References:

"Word for Windows Companion," pages 750-751

Additional reference words: 1.00 1.10 1.10a w4wfield wm_word 2.00

2.00a 2.00a-CD 2.00b 2.00c  6.00


AUTONUM Field Doesn't Work with IF Statement in WinWord

Article ID: Q78935

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, using an IF statement in a field removes

the numeric value that is created by a nested AUTONUM field.

More Information:

This problem also occurs if you nest an INCLUDE field within an IF

statement and the included file contains AUTONUM fields. You cannot

change this behavior because the IF field evaluation always produces

the result text. All nested fields are evaluated, and nested field

instructions are not preserved.

Steps To Reproduce Problem

--------------------------

1. Press CTRL+F9 to insert the field braces.

2. Type "if 1 = 1" (without the quotation marks). From the Insert

   menu, choose Field, and select Auto No. Choose the OK button.

3. Insert quotation marks around the nested AUTONUM field. The

   completed field should appear as follows:

      {if 1 = 1 "{autonum}"}

4. Select the entire field, and press F9. If field codes are

   displaying, press SHIFT+F9 to display the field results. This field

   returns no result.

Microsoft is researching this problem and will post new information

here as it becomes available.

Additional reference words: w4wfield gone missing numbers 2.00 6.00

2.00a 2.00b 2.00a-CD wm_word


Use of "AND" and "OR" with Print Merge Selection Rules

Article ID: Q79266

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

With the Print Merge Helper (PMH) in Microsoft Word for Windows, you

can define "rules" that determine whether or not a specific record is

included in the print merge. It is important to understand the

difference between the English language meaning of "AND" and the

logical meaning of "AND" to use these rules effectively.

MORE INFORMATION

================

The English language meaning of "AND" is equivalent to the logical

meaning "OR." For example, suppose you have a data file that includes

a STATE field and you want to perform a print merge of the records for

the STATE fields of North Carolina and Washington. In English, you say

"Include the records for North Carolina AND for Washington."

Logically, however, the statement is written as "Include the records

where STATE is North Carolina OR STATE is Washington."

When you use a logical "AND," both conditions must be true in order

for the expression to be evaluated as true. If you write the statement

"to include the records where STATE is North Carolina AND STATE is

Washington," it is logically impossible for both conditions to be true

in the same record. The state cannot be both North Carolina and

Washington; it has to be one or the other. Below is a chart that

describes how logical "AND" and "OR" are evaluated.

   If X=A OR Y=B        If EITHER is true, the record is included.

   If X=A AND Y=B       If BOTH are true, the record is included.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 634, 670

Additional reference words: 2.00 w4wmerge w4wfield


WinWord: Dates Truncated in Statistics Section of Find File

Article ID: Q79579

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if the default date format

is set to "MMMM d, yyyy" in the [Microsoft Word 2.0] section of the

WIN.INI file, dates appear truncated in the Statistics section within

the Find File dialog box. The year portion of the date is clipped from

the date. For example, the date January 20, 1992, appears in the

Statistics box as follows:

   January 20,

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. From the Tools menu, choose Options.

2. From the Category list, select WIN.INI, and set the default date

   format in the WIN.INI file to the following:

      DateFormat="MMMM d, yyyy"

3. From the File menu, choose Find File.

4. Choose the Options button, and select Statistics from the List File

   Names With box.

5. Choose the OK button.

Note that the dates that appear do not include years.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 491,

500-503, 806

Additional reference words: w4wfield 2.00 2.00a 2.00a-CD 2.00b


WinWord: Calculating Table Values Relative to Current Cell

Article ID: Q79586

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Word for Windows, you can use fields to calculate values in table

cells. You can also reference the cells relative to the cell

containing the field so that rows or columns can be deleted from or

added to the table without affecting the resulting calculation.

More Information:

The Expression field is used to perform mathematical calculations. For

example, if you have the following table

   --------------------------------

   |   1   |   2   |   3   |      |

   --------------------------------

   |   4   |   5   |   6   |      |

   --------------------------------

and you want to insert the row totals in the fourth column, you can

insert the following field in the last cell of each row:

   {=sum([rc-3:rc-1])}

Note: To create the field braces, press CTRL+F9.

This field calculates the sum of the values in the current row. To do

this, the field adds the values from two columns to the left of the

current column through the entire current row (one column to the left

of the current column). The references to the cells that you add are

relative to the cell containing the field.

This method allows you to add or delete rows and maintain a correct

sum; you can also add or delete columns without affecting the

calculation.

To total all cells in the current row except the row containing the

field total, insert the following field in the cell where you want the

total to appear:

   {=sum([c])-sum([rc])}

The advantage of this expression is that you do not need to modify it

if you add or delete columns from your table.

In Word for Windows 6.0, this feature can be accessed through the

Table... Formula menu.  This gives the option to choose relative cells

to the left, right, above, and below the current cell.  For more

information, see the online help.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 306-308

"Microsoft Word for Windows User's Reference," version 1.x, pages

95-96

Additional reference words: w4wfield w4wtable 6.00 wm_word

add subtract multiply divide  relation math

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Numbering Columns or Creating Page Numbers for Folded Pages

Article ID: Q79592

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can number the columns on a

multiple-column page by inserting field codes in the document's header

or footer. Using this method, you can simulate the pagination of

folded pages (as for a brochure, pamphlet, booklet, leaflet, or program).

More Information:

You can achieve the numbering scheme diagrammed below by inserting the

following line at the left edge of your document's header or footer

   {={page}+{={page}-1}*1+0}

and the following line at the right edge of the header or footer:

   {={page}+{={page}-1}*1+1}

The results are as follows:

           page 1                    page 2

    -------------------       -------------------

   | pg 1    .    pg 2 |     | pg 3    .    pg 4 |

   |         .         |     |         .         |

   |         .         |     |         .         |

   |         .         |     |         .         |

   |         .         |     |         .         |

   |         .         |     |         .         |

   |         .         |     |         .         |

    -------------------       -------------------

You can use the following generic formula to simulate page numbering

for any number of columns:

   page + ((page-1) * n) + m

In this formula, "page" equals the current page field value, "n"

equals the number of columns - 1, "m" equals the column position - 1,

and the first column starts at zero. Insert the above formula in the

header or footer, positioning each formula at the desired location

above or below the appropriate column.

For two-column page numbering, use the following formula:

   {={page}+{={page}-1}*1+0}  1,3,5,...

   {={page}+{={page}-1}*1+1}  2,4,6,...

For three-column page numbering, use the following formula:

   {={page}+{={page}-1}*2+0}  1,4,7,...

   {={page}+{={page}-1}*2+1}  2,5,8,...

   {={page}+{={page}-1}*2+2}  3,6,9,...

For four-column page numbering, use the following formula:

   {={page}+{={page}-1}*3+0}  1,5,9,...

   {={page}+{={page}-1}*3+1}  2,6,10,...

   {={page}+{={page}-1}*3+2}  3,7,11,...

   {={page}+{={page}-1}*3+3}  4,8,12,...

If you want the numbering to start with 0 for the first column, make

the following changes:

1. In the first formula, change the starting value of "m" to equal the

   value of "n" used in that formula. Increase "m" by increments of 1 in

   each additional formula (as in the original formula examples).

2. From the View menu, choose Header/Footer. Choose the Page Numbers

   button. Change the Start At value to 0.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 421-431

"Microsoft Word for Windows User's Reference," version 1.x, pages

246-247

"Take Word for Windows to the Edge," (ISBN 1-56276-079-3) by Guy

Gallo, Ziff-Davis Press, page 362

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

6.00 wm_word w4wtable 2.00c w4wfield table same multiple


WinWord: Using Bookmarks in a Table of Contents

Article ID: Q79750

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can use a bookmark as the text

argument in a table of contents entry (TC) field; this causes the

bookmark to become part of the table of contents.

More Information:

Note: You cannot insert the bookmark field by pressing CTRL+F9 in the

Field Code box of the Insert Field command; therefore, the following

procedure is more efficient than using the Insert Field command for

entering a table of contents entry that references a bookmark.

The following procedure outlines a method for displaying a bookmark in

a table of contents:

1. Press CTRL+F9 to insert field braces at the location in the

   document where you want the table of contents entry to appear.

2. Type "TC " (without the quotation marks) Be sure to press the

   SPACEBAR to create a space after TC.

3. Press CTRL+F9 to insert a second set of field braces, then type the

   bookmark name. The resulting TC field should appear as follows:

      {TC {bookmark_name}}

4. Add any additional TC field switches or instructions after the

   bookmark field.

For more information about the TC field, search for "Table of

Contents" using the Word for Windows version 2.0 Help menu.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 557-562,

758

"Microsoft Word for Windows User's Reference," version 1.x, pages 109,

358, 360, 373

Additional reference words: TOC w4wfield 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c wm_word 6.00


WinWord: Test for Blank Argument Within an Expression Field

Article ID: Q79770

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

Using the ASK field combined with the AND function in Microsoft Word

for Windows can cause the following error message:

   Undefined Bookmark, BOOKMARKNAME

More Information:

If you leave the dialog box is blank, the bookmark associated with the

ASK field does not return a value of zero (0); instead, the above

error message appears. The AND function is used to join two logical

expressions into a single complex expression. You must define both

bookmarks.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, and choose the OK button. Press

   CTRL+F9 to insert the field code braces, and enter the following

   information:

      {Ask bookmarkname "Enter the number of boxes"}

   Press the END key, then press RETURN.

2. Press CTRL+F9 to insert a second set of braces, and insert the

   information below:

      {=and (bookmarkname > 2,bookmarkname < 12)}

3. Select both fields, and update them by pressing the F9 key.

4. Do not type anything in the dialog box that appears. Choose the

   OK button.

Word for Windows displays the following error message:

   Undefined Bookmark, BOOKMARKNAME

You must enter information in the dialog box; an empty dialog box does

not return the value "0."

Microsoft is researching this problem and will post new information

here as it becomes available.

Reference(s):

"Microsoft Word for Windows and OS/2 Technical Reference," page 338

"Word for Windows Companion," The Cobb Group, page 679

Additional reference words:  w4wfield

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00 wm_word


WinWord: TC Field Displays Result

Article ID: Q79907

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if a TC (Table of Contents Entry) field

contains an SEQ field with an \* Alphabetic switch, the TC field

displays the result of the SEQ field in the document.

This problem was corrected in Word version 6.0 for Windows. To obtain

new or updated Microsoft products, call Microsoft Consumer Sales at

(800) 426-9400. If you are outside the United States, contact the

Microsoft subsidiary for your area. To locate your subsidiary, call

Microsoft International Customer Service at (206) 936-8661.

More Information:

You can format the TC field as hidden by pressing CTRL+H or choosing

Character from the Format menu and selecting Hidden. If you format the

TC field as hidden, no result displays for the TC field, but the table

of contents entry displays correctly when compiled into the table of

contents.

Steps to Reproduce Problem

--------------------------

1. Create the braces (field characters) by pressing CTRL+F9. Insert

   the following field in a Word for Windows document:

      {tc "{seq appendix \* Alphabetic}"}

2. Select the entire field, and press F9 to update the field.

3. From the View menu, clear the check mark beside the Field Codes

   command.

4. From the Tools menu (in version 2.0), choose Options, select the

   View category, and clear the Hidden Text in the Nonprinting

   Characters box. Choose the OK button. From the View menu (in version

   1.x), choose Preferences, and clear the Hidden Text box. Choose the

   OK button.

The letter "A" displays as the result of the TC field. If you remove

the Alphabetic field switch, no result displays.

Microsoft is researching this problem and will post new information

here as it becomes available.

For more information on the TC and SEQ fields in Word for Windows

version 2.0, search for "Table of Contents Entry field" and "Sequence

field" using the Help menu.

For more information on the \* Alphabetic field switch in Word for

Windows version 2.0, search for "Format switch" using the Help menu.

Reference(s):

"Microsoft Word for Windows User's Guide", version 2.0, pages 558,

563, 752, 754

"Microsoft Word for Windows User's Reference," version 1.x, pages 106-

107, 109, 113

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

2.00b 2.00c incorrect invalid visible


WinWord: Updating Link Does Not Show Percentage Complete

Article ID: Q79912

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you open a document that contains

automatic updating links, Word for Windows prompts you to update the

links. If you choose the Yes button, the status bar displays the

following message:

   Updating fields, X% complete. Press ESC to cancel.

However, if you select ONE link in a Word for Windows document and

press the F9 key to manually update the field, only an hourglass

displays; no progress bar (or percentage complete indicator in Word 1.x

and 2.x) appears on the status bar.

More Information:

If you choose the Yes button to update automatic links in a document

and press ESC to cancel the update, the status bar displays that the

link was updated 100% even though it might not have been fully

updated.

Additional reference words: 1.00 1.10 1.10a 2.00 6.00

w4wfield embed dynamic data exchange object OLE DDE 2.0a 2.00a 2.0b

2.0a-CD 2.00b 2.00a-CD wm_word


WinWord: No Error Message for Invalid OLE Field

Article ID: Q80211

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 1.x and 2.x, no errormessage is

displayed when an object linking and embedding (OLE) field code is

invalid.

Word 6.0 will beep when an invalid EMBED field is used, but will not

display an error message.

Workaround

----------

To find an invalid OLE field code, display field codes in your

document (from the View menu, choose Field Codes). If an OLE field

code is invalid, Word for Windows will display the following error

message in place of the OLE object:

   Error! Not a valid embedded object.

Choosing the Field Codes command again removes the check mark beside

Field Codes and allows you to see the results of the field codes.

More Information:

If you use an invalid dynamic data exchange (DDE) link, all versios of

Word for Windows will generate the message "Remote Data Not Accessible."

This error appears after you try to update the field by pressing the F9

key. Updating an invalid OLE field does not produce a similar message.

Steps to Reproduce Problem

--------------------------

1. Start Microsoft Excel version 3.0 or later, open a spreadsheet, and

   copy a small selection of the spreadsheet to the Clipboard.

2. Start Word for Windows. From the Edit menu, choose Paste Special.

   In the Paste Special dialog box, select Excel Worksheet Object from

   the Data Type box. Choose the OK button.

3. From the View menu, choose Field Codes (unless a check mark already

   appears beside the command). The field code for the object you just

   inserted should look similar to the following:

      {EMBED ExcelWorksheet \s  \* mergeformat}

4. Remove "ExcelWorksheet" from the OLE field code.

5. Press F9 to update the field.

Note that no error message appears.

Additional reference words: 2.00 w4wfield 6.00 wm_word


WinWord: Field to Insert Previous Month Based on Current Date

Article ID: Q80507

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

To insert the previous month's date in a Microsoft Word for Windows

document, use the following field:

   {QUOTE {IF {DATE \@ M} = 1 12 {={DATE \@ M} - 1}}/1/92 \@ MMMM}

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 646,

752-753, 759-762

"Microsoft Word for Windows User's Reference," version 1.x, pages 85,

89-91, 94, 97-98, 105, 117-119

Additional reference words: 6.00 w4wfield 1.0 1.1 1.1a 2.0 1.x 1.00

1.10 wm_word 1.10a 2.00


WinWord: Simulating XOR Logic with Field Codes or WordBasic

Article ID: Q80510

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can simulate the XOR logic by using

either field codes or the WordBasic macro language.

MORE INFORMATION

================

To reproduce the XOR operation in Word for Windows using a WordBasic

function, use the following formula:

   XOR=(Abs(test1 + test2 +... + testn) Mod 2) * - 1

For example:

   Sub MAIN

      a =(2 = 2)

      b =(2 = 3)

      c =(2 = 3)

      If XOR(a, b, c) Then

Print "XOR is True"

      Else

Print "XOR is False"

      End If

   End Sub

   Function XOR(a, b, c)

      XOR =  (Abs(a + b + c) Mod  2) * - 1

   End Function

The following is an explanation of how the function works:

1. The formula applies the ABS function to the sum the variables that

   return TRUE. Note: In Word for Windows, TRUE has the numerical value

   of negative one (-1), FALSE equals zero (0).

2. The MOD statement divides this sum by two (2) and returns the

   remainder, which is one (1) if an odd number of the tests are TRUE,

   and zero (0) if an even number of the tests are TRUE.

3. The remainder is multiplied by negative one. FALSE remains zero,

   but TRUE becomes negative one (-1) to conform to WordBasic notation.

You can create this type of logical structure in Word for Windows by

using field codes. In the following example, T=TRUE and F=FALSE. Note:

To insert the braces, press CTRL+F9.

   {IF {IF x ="T" "T" "F"} = {IF y ="T" "T" "F"} "F" "T"}

In the above example, the field on either side of the equal sign (=)

checks to see if the comparison is TRUE. If it is, the results are

TRUE; if not, the result is FALSE. The comparison of the two IF

statements yields TRUE if they are the same and FALSE if they are not.

The following table illustrates the values and the results:

   Statement 1       Statement 2      Results

   -----------       -----------      -------

       T                  T              F

       T                  F              T

       F                  T              T

       F                  F              F

You can also create this kind of logical structure in a Word for

Windows macro. In the following example, T=TRUE and F=FALSE. In

WordBasic, the IF statement is combined with the THEN and ELSE

statements. An example would be as follows:

   IF X$="T" THEN Test1$="T" ELSE Test1$="F"

   IF Y$="T" THEN Test2$="T" ELSE Test2$="F"

   IF Test1$=Test2$ THEN Results$="F" ELSE Results$="T"

   END IF

For more information on the If...Endif statement, search for

"WordBasic Programming Language" and "If...ElseIf...Else...End If"

using the Help menu.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 747-762,

774-776

"Microsoft Excel Function Reference," version 3.0, page 155

"GW-Basic Interpreter User's Guide," page 60

Additional reference words: 6.00 w4wfield w4wmacro 1.00 1.10 1.10a

2.00 wm_word 2.00a 2.00a-CD 2.00b 2.00c


Automating Form Templates Without Using ASK or FILLIN Fields

Article ID: Q80551

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, the normal procedure for automating

form templates is to use a series of ASK or FILLIN fields in

conjunction with an AutoNew macro. (For more information on this

procedure refer to the "Microsoft Word for Windows User's Guide,"

version 2.0, pages 480-484, or the "Microsoft Word for Windows User's

Reference," page 188.) With this procedure, responses are restricted

to a total character value of 255 per dialog box. If your automated

form requires greater response flexibility and/or the response dialog

boxes are not desired, the method below may prove effective.

Note: Word for Windows version 6.0 uses Form fields to get around the

character restriction in Ask and Fillin fields.

To use blank fields to automate form templates, use the following

steps:

1. From the File menu, choose New, and choose the OK button.

2. Type the following information, pressing ENTER several times after

   each entry:

      Name:

      Address:

      Phone Number:

3. Press CTRL+F9 to create a set of field code braces for each entry.

   Your form should appear as follows:

      Name:  {}

      Address:  {}

      Phone Number:  {}

   Note: These braces are hidden unless you choose Field Codes from the

   View menu. As long as the braces do not contain any spaces or

   characters, they do not generate any error messages.

4. With the field code braces positioned after each question, you can

   use the F11 key to move quickly to each question. The SHIFT+F11 key

   combination moves your insertion point to the previous question.

5. From the File menu, choose Save As. Assign the new form template a

   name. In Word for Windows version 2.0, select Document Template

   (*.DOT) from the Save File as Type list, and choose the OK button. In

   Word for Windows version 1.x, choose the Options button, choose

   Document Template from the File Format list, and choose the OK

   button.

MORE INFORMATION

================

You can further automate the above process by adding an AutoNew

macro that alerts the user (with a message box) that the F11 and the

SHIFT+F11 keys are available for navigation within the form.

Additionally, you can use the insertion of bookmark names

corresponding to the empty field code braces to customize navigation

to individual questions. For example, in the above procedure, choose

Field Codes from the View menu to display the hidden braces. Select

the braces beside the Address field. From the Insert menu select

Bookmark. In the Bookmark Name field, type "Address" (without the

quotation marks) and choose the OK button. You can use the GoTo key

(F5) to position the insertion point at any specified question.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 480-84,

730, 742, 753-54

"Microsoft Word for Windows User's Reference," version 1.x, pages

19-20, 84-89, 188, 215

Additional reference words: w4wmacro w4wfield w4wtemplate

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 2.00c-cd


WinWord: Two Backslashes Appear in XE Field Before Colon (:)

Article ID: Q80764

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you create an index entry by

selecting text containing a colon (:) and choosing Index Entry from

the Insert menu, two backslashes (\\) display preceding the colon in

the resulting XE field. Only one backslash (\) displays before all

other punctuation marks.

This problem was corrected in Word version 6.0 for Windows.

More Information:

If you create an XE field using the Insert Index Entry command rather

than pressing CTRL+F9 and typing the field, the index entry text

appear as follows:

   {XE "This is an example\\:"}

The second backslash is unnecessary in Word for Windows version 2.0;

it does not affect the appearance of the index entry in your index. An

index entry can contain one, two, or even no backslashes before

punctuation and still behave correctly in version 2.0.

In version 1.x, if you create an index entry either by typing the XE

field or by typing text in the Index Entry dialog box and you do not

type at least one backslash before a colon, no page number appears the

index entry in your index. In version 2.0, the index entry and its

page number appear correctly in the index regardless of the existence

of the backslash.

Steps to Reproduce Problem

--------------------------

1. In a Word for Windows document, type a line with a colon in it.

2. Select the line. From the Insert menu, choose Index Entry. Choose

   the OK button.

3. From the View menu, choose Field Codes if it is not already

   selected.

The XE field contains two backslashes in front of the colon in your

index entry text. Microsoft is researching this problem and will post

new information here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 541-545

"Microsoft Word for Windows User's Reference," version 1.x, pages 86,

89, 99, 111-112, 165-166

Additional reference words: 1.00 1.10 1.10a 1.0 1.1 1.1a 2.00 w4wfield

whack


Word: Generating an Index with Nonnumeric Chapter Numbers

Article ID: Q80919

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a_CD 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

Summary:

To create an index in Word that has nonnumeric chapter references, use

the following index entry:

   {XE "entry text" \t "{SEQ CHAPTER \c \* Alphabetic}-{PAGE}"}

Select this field, choose Character from the Format menu, and select

the Hidden check box under Style. Choose the OK button. Note: The

braces ({}) enclosing the field must be created by pressing CTRL+F9.

This functionality was changed in Word version 6.0 for Windows.

In addition, the chapters in the document must start with a field that

reads:

   {SEQ CHAPTER}

You will need to select the field and update it (press F9) for the

sequence and page numbers to appear in the index.

This field is needed to make the chapter numbers appear in the index.

However, you can include the \h switch inside the field if you do not

want to display the result of the field in the document.

Assuming that the above sample Index Entry (XE field) is on page 3 in

Chapter 6, the resulting index reads:

   entry text, F-3

Reference(s):

"Microsoft Word for Windows User's Guide," version 1.0, page 111

"Microsoft Word for Windows User's Reference," version 2.0, pages 540-

549

Additional reference words: w4wfield sequence sequential 1.00 1.10 2.00

2.00a non-numeric not numeric


Cannot Use \h Together with \* Format Switches in a Field

Article ID: Q81135

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, the \h switch does not work in

conjunction with the following format switches in fields:

   \*arabic

   \*ordinal

   \*roman

   \*alphabetic

   \*cardtext

   \*ordtext

   \*hex

   \*dollartext

If you use \h with any of the above formatting switches, the field

result is not hidden; however, removing the formatting switch does not

disrupt the formatting of any remaining fields in the series.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

The \h switch is used to hide the result of a field. This is useful

when you do not want to display all numbers in a series or when you

initiate a sequence number to be referenced in a header or footer.

The \* formatting switches control the format of the field result. For

example, the \* alphabetic switch causes the result of the field to be

represented as an alphabetic character rather than numeric. These

switches are useful for SEQ and PAGE fields.

When used together the formatting switch overrides the hidden switch

and the field result is no longer hidden.

To correctly use the \* formatting switch and maintain the hidden

attribute:

1. Select the SEQ Field.

2. From the Format menu, choose Character and select the Hidden check

   box.

This hides the field results, but maintains the desired formatting.

For more information on fields, search for "field" and "sequence" on

the Help menu.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, pages 103,

106-107, 112-113

"Microsoft Word for Windows User's Guide," version 2.0, pages 428-429,

562

Additional reference words: w4wfield sequence sequential 1.0 1.00 1.1

1.10 1.10a 1.1a 2.00 2.0a 2.00a


WinWord: Updating Fields When File Is Locked for Annotations

Article ID: Q81181

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, the author of a document can lock his

or her document for annotations so that other users cannot edit the

document. However, locking the document for annotations does NOT

prevent fields from being updated or new text from being entered in

dialog boxes resulting from FILLIN and ASK fields. This behavior is

useful for forms that contains fields for people to fill in; people

can supply needed information without altering the form itself.

This functionality was changed in Word version 6.0 for Windows.

More Information:

If you lock a document for annotations, only the author can alter text

and formatting of the document. However, if the document contains

fields, users can update the fields. If the fields are FILLIN or ASK

fields, the user can input text in the dialog boxes, and Word inserts

and saves the results in the document.

To demonstrate this behavior, follow the steps below:

 1. In a new Word for Windows document, type "This is a test," and press

    ENTER.

 2. Press CTRL+F9 to insert field braces, and type the following

    information between the braces:

       FILLIN "What is your name?"

 3. Press F9 to update the FILLIN field. In the dialog box, type your

    name, and choose the OK button.

 4. From the File menu, choose Save As. Type a name for the document in

    the File Name box, choose the File Sharing button (the Options

    button in version 1.x), and select Lock for Annotations. Choose the

    OK button twice.

 5. From the File menu, choose Close.

 6. From the Tools menu, choose Options, and select the User Info

    category. (From the Utilities menu in version 1.x, choose

    Customize.) Type a different name in the User Name field, then

    choose the OK button.

 7. From the File menu, choose 1 to open the file that was closed in

    step 5.

 8. Select the first line of the document. From the Format menu, choose

    Character. This command should be unavailable because the document

    is locked for annotations by its author.

 9. Select the second line in the document (this is the line containing

    the FILLIN field), and press F9 to update the field. Type a

    different name in the dialog box and choose the OK button.

10. From the File menu, choose Save.

The new text you typed in the FILLIN field's dialog box has been

saved.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 80, 750,

752

"Microsoft Word for Windows User's Reference," version 1.x, pages 7,

89, 97

Additional reference words: w4wfield automatic automate prevent block

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


WinWord: Fields Split Over Two Lines in Outline View

Article ID: Q81379

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, TOC (table of contents), INDEX,

INCLUDE, and other fields may appear split over two lines in outline

view.

More Information:

It is normal for TOC and INDEX fields to be split over two lines in

outline view. Word spreads these fields over two lines because the

results of the fields contain paragraph marks that contain formatting

information for the TOC or INDEX. INCLUDE fields are also split over

two lines if the included information contains a paragraph.

Steps to Reproduce Behavior in Word version 2.x

-----------------------------------------------

1. From the View menu, choose Normal or Page Layout. From the View

   menu, look at the Field Codes command. If Field Codes is checked,

   press ESC; if Field Codes is not checked, choose Field Codes.

2. In a new Word for Windows document, type a word, and press ENTER.

3. Select the paragraph created in step 2, and select the Heading 1

   style from the Style box on the tool bar.

4. Position the insertion point on a blank line below the Heading 1

   paragraph. From the Insert menu, choose Table of Contents. Select the

   Use Heading Paragraphs option in the Table of Contents box, and

   choose the OK button.

5. From the View menu, choose Outline. The TOC field appear as

   follows:

      {TOC \o

      }

The functionality of INCLUDE, INDEX and TOC fields split over two

lines in outline view is not affected.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, pages 236,

357

"Microsoft Word for Windows User's Guide," version 2.0, pages 517, 539

Additional reference words: 2.00 1.10a 1.10 2.00a 1.00 6.00

w4wfield broken lines wm_word


Superscript and Subscript Underline Misaligns in WinWord 2.0

Article ID: Q81418

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, the underline for superscript and

subscript text does not align with the underline for normal text.

WORKAROUND

==========

To work around this problem, create an equation field using the

overstrike function to underscore words or phrases that contain

super/subscripted characters, as in the following example:

   Syntax: {eq \o(Text,Underscore characters)}

   {eq \o(Apple,_____)}

In the syntax above, "Text" is the string containing superscript text

to be underlined, and "Underscore characters" is the actual characters

to be used to underscore the "Text" characters. The braces for the

equation field are created by pressing CTRL+F9. Type the text between

the braces.

Note: The underscore character may not match the one used by Word's

underline character format command. You may need to experiment with

different underscore characters (different font, point size, and so

forth) to achieve a continuous underscore effect.

STEPS TO REPRODUCE PROBLEM

==========================

1. Type some text in a Word for Windows version 2.0  document.

2. Select a portion of the text.

3. From the Format menu, choose Character.

4. From the Super/subscript list box, select superscript.

5. Select all of the text in your document.

6. From the Format menu, choose Character.

7. From the Underline list box, select Single.

Microsoft has confirmed this to be a problem in Word for Windows

versions 2.x and 6.0. We are researching this problem and will post

new information here as it becomes available.

Additional reference words: w4wfont w4wprint w4wfield 2.00 2.00a 6.00

wm_word 2.00a-CD 2.00b 2.00c


WinWord: NextField and UpdateField Do Not Update All Fields

Article ID: Q81488

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If the Field Codes command is not chosen on the View menu in Microsoft

Word for Windows, using the WordBasic commands NextField and

UpdateFields may not update all of the fields in your document.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, then choose the OK button.

2. Press CTRL+F9 to insert a pair of field braces. Within the braces,

   type the following:

      Fillin "Test 1"

3. Press the RIGHT ARROW key to move outside the braces, then press

   ENTER to move to the next line.

4. Press CTRL+F9 to insert a second pair of field braces. Within the

   braces, type the following:

      Fillin "Test 2"

5. From the Tools menu, choose Macro. (In version 1.x, choose Edit

   from the Macro menu.) Type "Test" (without the quotation marks) in

   the Macro Name box, then choose the Edit button. Type the following

   macro:

      Sub MAIN

      StartOfDocument

      ViewFieldCodes 0

      NextField

      UpdateFields

      NextField

      UpdateFields

      End Sub

6. From the Window menu, choose Arrange All. Place the insertion point

   in the document window, and choose the Start button.

Skipping over Test 1, Word prompts you for Test 2 twice. The function

works correctly if the FILLIN field is not the first character of the

document; the find next field function (F11) cannot find a field in

the first position of a document.

Microsoft is researching this problem and will post new information

here as it becomes available.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c  w4wmacro w4wfield


Word for Windows: Creating a Dot-Leader-Delimited Index

Article ID: Q81516

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can create an index delimited by a

dot leader (as in a table of contents) by adding a switch to the INDEX

field and redefining the index style.

More Information:

To create an index similar to the example below, use the following

steps:

   Testing....................1,2

   Room.........................3

   Equipment....................5

1. Open a Word for Windows document that contains an index.

2. From the Format menu, choose Style. From the Style Name box, select

   Index 1, choose the Define button, then choose the Tabs button. Set a

   tab in the Tab Stop Position box. In the Alignment box, select Right.

   In the Leader box, select the second option button (dot leader), and

   choose the Set button. Choose the OK button.

3. Choose the Apply button.

4. Select Yes when prompted to change style properties.

5. Press CTRL+F9 to insert a pair of field braces.

6. Within the field braces, type:

      INDEX \e "tab"

   where "tab" represents pressing the TAB key. Note: The quotation

   marks must be typed before and after pressing the TAB key.

7. Update the field by pressing F9.

Reference(s):

"Microsoft Word for Windows and OS/2 Technical Reference," page 360

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c 6.00 wm_word


WinWord: Framed & Embedded Object Resizes in Whole Page Zoom

Article ID: Q81731

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If you choose the Whole Page button in the Zoom dialog box of

Microsoft Word for Windows version 2.0 and then edit a framed,

embedded object, the object resizes.

This problem was corrected in Word version 6.0 for Windows.

Steps to Reproduce Problem

--------------------------

1. From the View menu, choose Zoom, select 100%, and choose the OK

   button.

2. From the Insert menu, choose Object, select WordArt, and choose the

   OK button.

3. Create a WordArt object, then choose the OK button to add the

   object to the document.

4. Select the object. From the Insert menu, choose Frame. Choose the

   Yes button when prompted to switch to page layout view.

5. From the View menu, choose Zoom, and choose the Whole Page button.

6. Double-click the WordArt object. Make a change to the WordArt

   object, and choose the OK button to add the object to the document.

The WordArt object is reduced to a smaller size. This result occurs

regardless of whether or not the \s switch is removed from the

object's EMBED field.

Microsoft has confirmed this to be a problem in Word for Windows

versions 2.0 and 2.0a. We are researching this problem and will post

new information here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," pages 346-348, 393, 694

Additional reference words: w4wfield linking embedding OLE paste

special scale shrink shrunk

2.00 2.00a 2.00a-CD 2.00b 2.00c


WinWord: PAGEREF Field with Special Bookmarks Produces Error

Article ID: Q81958

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

Using PAGEREF fields in conjunction with the special predefined

bookmarks in Microsoft Word for Windows generates a "Bookmark not

defined" error.

More Information:

The PAGEREF field inserts the page number of a bookmark for

cross-reference purposes; however, with the predefined bookmarks, the

page numbers do not work correctly. These bookmarks are defined as

reserved and do not display in the Bookmark dialog box. You can use

these bookmarks with the Edit Go To command.

The special bookmarks include the following:

   \Sel, \PrevSel1, \PrevSel2, \StartOfSel, \EndOfSel, \Line, \Char,

   \Para, \Section, \Doc, \Page, \StartOfDoc, \EndOfDoc, \Cell, \Table,

   and \HeadingLevel.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 746, 749

"Using WordBasic," by WexTech Systems and Microsoft, pages 88-89

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wtable w4wfield 6.00 wm_word


WinWord: ASK Fields with Default Answers Prompt First

Article ID: Q82091

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.0, if you supply a field as a

default answer for an ASK field (by using the \d switch within the ASK

field) that field is updated by an AutoNew macro before any other ASK

fields in your document are updated.

This behavior can cause problems if the ASK field containing the

default answer is not physically the first field in the template. If

it is not the first field, the field prompts you for information

twice. It is updated first and then again in order of its physical

location in the template. If the prompts are answered differently,

Word uses the second reply in the document.

Note: The use of fields as default answers to ASK fields in Word for

Windows version 1.x does not cause this reaction when the AutoNew

macro runs.

More Information:

ASK fields are generally used in template files in conjunction with an

AutoNew macro. When you create a new document based on such a

template, the fields are automatically updated so that they prompt you

for appropriate answers to be filled in at the bookmark locations.

If you use the \d switch within an ASK field to supply another field

as the default answer when the prompt appears, an AutoNew macro runs

on that ASK field first (regardless of its position in the document).

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, select the Template option button,

   and choose the OK button to create a new template file based on

   NORMAL.DOT.

2. Press CTRL+F9 to create the field braces, and insert the following

   fields:

      {ask to "Who is this memo to?"}{to}

      {ask from "Who is it from?"}{from}

      {ask today "Is today's date correct?  If not, type in

      the correct date." \d {date}}{today}

      {ask hour "Time?" \d {time}}{hour}

3. From the File menu, choose Save, type a name for the template, and

   choose the OK button.

4. From the Tools menu, choose Record Macro, type a name for the

   macro, and choose the OK button. Select the In Template option, and

   choose the OK button. Record the following steps:

   a. From the Edit menu, choose Select All.

   b. Press the F9 key.

   c. Cancel the dialog boxes.

   d. From the Tools menu, choose Stop Recorder.

5. From the File menu, choose Close, then choose the Yes button when

   prompted to save changes to the template.

6. From the File menu, choose New, select the template name assigned

   in step 3, select the Document option button, then choose the OK

   button.

The order of prompts is as follows:

   Date

   Time

   To

   From

   Date

   Time

In Word version 6.0, in Page Layout view, the order of prompts is:

   Date

   Time

   Date

   Time

   To

   From

   Date

   Time

The order of prompts should be as follows:

   To

   From

   Date

   Time

Because the default answers to the ASK fields are reserved fields,

DATE and TIME, the AutoNew macro causes them to be updated first

rather than in the appropriate order.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 646-650,

763-765, 786

Additional reference words: 2.00 2.00a w4wfield 6.00 wm_word


Error Message: Cannot Obtain Data from Excel for <filename>

Article ID: Q82278

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Excel versions 2.1, 3.0, and 4.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

This article describes several causes for the following Microsoft Word

for Windows error message:

   Cannot obtain data from Excel for <filename>

The information in this article applies to charts created in Microsoft

Excel for Windows versions 2.1, 3.0 and 4.0.

More Information:

This error message can occur for the following reasons:

1. The Word for Windows document contains an automatic update link to

   a chart in Microsoft Excel and the chart was renamed after the link

   occurred. To maintain a link to a renamed chart, you must change the

   filename in the field to the current name of the chart, and press the

   F9 key to update the field in the Word document.

   To reestablish a link to the renamed chart, make sure that the Field

   Codes option is turned on. In the LINK or DDEAUTO field, change the

   filename to the chart's new name. Be sure to use double backslashes

   in the path, as in the following example:

      c:\\excel\\chart1.xlc

2. In Excel, the Ignore Remote Requests option is selected in the

   Workspace dialog box. From the Options menu, choose Workspace, and

   clear the Ignore Remote Requests check box. Update the field in Word

   for Windows by pressing the F9 key.

3. Your Excel executable file was renamed to something other than

   EXCEL.EXE. Rename it EXCEL.EXE.

4. When updating a link, Word for Windows actually launches Excel. If

   an Auto_Open macro runs when Excel is launched and the execution of

   that macro exceeds Word's DDE time-out setting, the "Word cannot

   obtain data..." error message occurs.

   To prevent this error when it is caused by DDE time-out, modify the

   DDETIMEOUT=n setting in the Windows WIN.INI file. The value of "n"

   determines the number of seconds Word for Windows waits for DDE data

   from the source application. The default value for n is 30 seconds in

   Word for Windows version 1.x. The default value for n is 60 seconds

   in Word for Windows version 2.0.

   In Word for Windows version 2.0, the DDETIMEOUT setting should be

   placed in the [Microsoft Word 2.0] section of the WIN.INI file as

   follows:

      [Microsoft Word 2.0]

      DDETIMEOUT=n

   In Word for Windows version 1.x, the DDETIMEOUT setting should be

   placed in the [Microsoft Word] section of the WIN.INI file as

   follows:

      [Microsoft Word]

      DDETIMEOUT=n

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 684-691,

810

"Microsoft Word for Windows User's Reference," version 1.x, pages 397,

411, 201-203

Additional reference words: w4wfield  1.00 1.10 1.10a 2.00 6.00

2.00a errmsg err msg wm_word


WinWord: Referencing Expression Fields from Separate Tables

Article ID: Q83204

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can use a bookmark to refer to a

cell which is in a different table.

More Information:

When working with expression fields in a table, you cannot use cell

reference codes (R1C1 or A1, for example) to refer to a cell from a

different table.

To reference an expression from a different table, you can apply a

bookmark to the expression. Whether you apply the bookmark to the

expression or its result, Word inserts the result when you reference

the bookmark. This reference can be included in an expression placed

in a separate table. For example, create the following expression in a

table:

   |----------|----------------------|

   |2         |{=product ([r1c1])*3} |

   |----------|----------------------|

Note: To create the field braces, press CTRL+F9.

Position the insertion point within the field braces, and press F9 to

update the field.

In versions 1.0 and 2.0:

From the View menu, clear the Field Codes command

In version 6.0:

From the Tools menu, choose Options. Choose the View tab. Put an x in

the Field Codes check box.

The result of the expression should display in the table, as in the

following example:

   |-------|---------------|

   | 2     |6              |

   |-------|---------------|

Select the expression. From the Insert menu, choose Bookmark. Type

"test" (without the quotation marks), and choose the OK button. Insert

a second table, and type the following expression in a cell:

   {=test*2}

The bookmark "test" references the result from the first table (that

is, 6). The result of the second expression is 12.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 306-311

Additional reference words: 1.0 1.00 1.1 1.10 1.1a 1.10a 2.0a 2.00 6.00

w4wtable 2.00a w4wtable w4wfield add calculate math equation wm_word


WinWord: Insert Page Numbers Switches Header/Footer Option

Article ID: Q83693

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, if you use the Insert Page Numbers

command to add page numbers to a document, Word activates the

Different First Page option in the Header/Footer dialog box.

MORE INFORMATION

================

The Insert Page Numbers command is designed to apply page numbers to

all pages except the first page. If you want page numbers on every

page of a document, choose Header/Footer from the View menu (from the

Edit menu in Word for Windows version 1.x), clear the Different First

Page option, and insert a PAGE field.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, pages

122-123, 246-247

"Microsoft Word for Windows User's Guide," version 2.0, pages 421-424

Additional reference words: 6.00 1.00 1.0 1.10 1.1 1.10a 1.1a 2.0a

2.00a wm_word 2.00 pagination w4wfield different missing 2.0b 2.0a-CD

2.00b 2.00a-CD


Update Source Key Does Not Update Non-WinWord Documents

Article ID: Q84322

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can use the Update Source key

(CTRL+SHIFT+F7) to update changes in included documents; however, if

the included document is not in the Word for Windows version 1.x or

2.0 or 6.0 file format, the changes will not be made.

More Information:

You can use an INCLUDE (called INCLUDETEXT in version 6.0) field to

insert a portion of a file or an entire file into a separate file. If

the included file is not in Word for Windows format, you can use the \c

switch with the INCLUDE field to indicate which converter should be

used.

You can then make changes in the destination document while in the main

document. To update the source document with those changes, position the

insertion point in the text of the included file, and press

CTRL+SHIFT+F7. If the source document is not a Word for Windows file,

the changes will not be made, and no message will be displayed to

indicate that the action cannot be completed.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 246-248

"Microsoft Word for Windows User's Reference," version 1.x, pages

98-99

Additional reference words: w4wfield merge 1.00 1.10 1.10a 2.00 6.00

2.00a 2.00b 2.00a-CD wm_word


WinWord: Placing the Same Page Number on Left and Right Pages

Article ID: Q84659

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

This article describes how to place the same page number on both the

left and right pages of a Microsoft Word for Windows document. This

page-numbering format is useful for producing training documents in

which trainer information (such as delivery notes) is located on the

left page and student information is located on the right page.

First, establish different odd and even headers:

In Word version 6.0, choose Page Setup from the File menu. Choose the

Layout tab. Under Headers and Footers, choose Different Odd and Even.

Click OK.

In Word version 2.0, choose Header/Footer from the View menu. Select the

Different Odd and Even Pages box.

In the even header, insert the following field:

      {={page}/2}

In the odd header, insert the following field:

      {=({page}+1)/2}

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 6.00

2.00a-CD 2.00b 2.00c  w4wfield pagination wm_word


WinWord: SET and ASK Fields Do Not Work in Headers or Footers

Article ID: Q84715

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, SET and ASK fields do not work

correctly in headers and footers.

More Information:

The SET and ASK fields are used to assign text to bookmarks. You can

then include that bookmark in a field elsewhere in the document to

insert the assigned text. For example, the field

   {SET name "John Doe"}

assigns the text "John Doe" to the bookmark "name." If you insert the

field {name} elsewhere in the document, the result of that field will

be the text "John Doe." For example, if you update the following ASK

field,

   {ASK name "What is your name?"}

a dialog box requesting text for the bookmark "name" will be

displayed. If you insert a SET or ASK field in a document header or

footer, the bookmark will not be defined. Updating an ASK field in a

header or footer does not generate a dialog box.

If you insert a bookmark field into the body of the document, the

header, or the footer, you will receive the error message "Error!

Bookmark Not Defined."

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 573-574,

646-651, 757

"Microsoft Word for Windows User's Reference," version 1.x, pages 89,

92, 107, 149

Additional reference words: w4wfield  err 1.00 1.10 1.10a 2.00 2.00a

6.00 2.00a-CD 2.00b 2.00c wm_word


WinWord: Spelling Checker Updates Fields in Headers & Footers

Article ID: Q85456

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

If you perform a spell check in a Microsoft Word for Windows document that

contains headers and/or footers, any fields in the headers and/or footers

will be updated.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. From the View menu, choose Header/Footer. Select Header, and choose

   the OK button to open the header pane.

2. Press CTRL+F9 to insert the braces (field characters), and type the

   following within the braces:

      fillin "What is your name?"

3. If the header/footer bar is being displayed, choose the Close

   button to close the header pane.

4. In the body of the document, type the following:

      This is a test.

5. From the Tools menu, choose Spelling.

The FILLIN field in the header is updated, which causes a dialog box

asking for your name to appear.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 277,

573, 752

Additional reference words:  w4wproof 2.00 2.00a w4wfield speller

spelling check checker 2.0b 2.0a-CD 2.00b 2.00a-CD


Extra Paragraph Mark Above INCLUDE Field at Top of Document

Article ID: Q85489

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you select the Link To File check

box and insert a file at the beginning of a document, Word will add an

additional paragraph mark to the beginning of the document if the

inserted file begins with a table. You cannot delete this additional

paragraph mark.

Note: The additional paragraph mark is not displayed when the Field

Codes command is checked.

If you insert a file that begins with a table at the start of a

document and do NOT select the Link To File check box, Word will not

add the additional paragraph mark to the beginning of the document.

More Information:

To insert a file into a Word for Windows document, use one of the

following methods:

 - From the Insert menu, choose File. Select the file in the File Name

   box. If desired, select the Link To File check box (in Word for

   Windows version 1.x, select the Link check box). Choose the OK

   button.

  -or-

 - Press CTRL+F9 to insert braces (field characters) in your document.

   Type "INCLUDE <filename>" (without the quotation marks) inside the

   braces. For more information on the INCLUDE field, refer to pages

   244-248 of the "Microsoft Word for Windows User's Guide."

Workaround

----------

If the extra paragraph mark disrupts the page layout of your document,

you can change the paragraph line spacing setting to 0.01 inch. From

the Format menu, choose Paragraph. In Word versions 2.x and 6.0, select

Exactly in the Line Spacing box, and type "0.01" (without the quotation

marks) in the At box. In Word 1.x, type "-0.01" (without the quotation

marks) in the Line Spacing box. Choose the OK button.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 244-248

Additional reference words: 1.0 1.00 1.10 1.1 1.1a 1.10a 2.00 2.00a 6.00

wm_word

2.0a w4wfield linked w4wtable extra


Text Containing Fields Does Not Convert Correctly to Table

Article ID: Q85709

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you try to convert text that

contains one or more fields to a table, the resulting table may

contain only one column.

This problem was corrected in Word version 6.0 for Windows.

More Information:

If you convert tab-delimited or comma-delimited text to a table and

the first row of text consists of fields or the results of fields,

Word for Windows will generate only one table column.

In version 2.0 of Word for Windows, if the text is tab-delimited and

contains at least one field, a one-column table will be generated. If

the text is comma-delimited, when you choose to convert the text to a

table, a dialog box will prompt you to specify a delimiter. If you

select the Commas option button, the conversion will work correctly.

In versions 1.0 and 1.1 of Word for Windows, if the text is tab-

delimited or comma-delimited and the text contains at least one field,

a one-column table will be generated. The delimiter option buttons in

the Insert Table dialog box will be unavailable.

Workaround

----------

To convert fields and the results of fields to a table with the

correct number of rows and columns, use one of the following methods:

 - In Word 2.0, replace the tabs with commas. Select the text and

   fields, then choose Convert Text to Table from the Table menu.

  -or-

 - Unlink the fields after you update them by positioning the insertion

   point within the field(s) and pressing CTRL+SHIFT+F9. In version 2.0,

   select the text, and then choose Convert Text to Table from the Table

   menu. In version 1.x, select the text, and then choose Table from the

   Insert menu.

   Note: This workaround will not work for {SYMBOL XXX \f "Symbol"}

   fields.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 257-258,

265, 316-318, 757

"Microsoft Word for Windows User's Reference," version 1.x, pages 88,

366, 370

Additional reference words: 1.1a 2.0a 1.00 1.10 1.10a 2.00 2.00a

w4wtable w4wfield conversion incorrect wrong dimmed 2.0b 2.0a-CD 2.00b

2.00a-CD


Effect of \*MERGEFORMAT When Updating Link to Excel Sheet

Article ID: Q86353

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you update the link to a Microsoft Excel for Windows spreadsheet in

your Microsoft Word for Windows document, the following formatting may

be affected:

 - Font and Point Size

 - Cell Borders

 - Cell Dimensions

Whether or not changes in the above formatting occur depends on the

presence of the \*MERGEFORMAT switch in the LINK or DDE field. This

formatting is also affected by whether you modify the linked

information from within Word for Windows or from within Excel for

Windows.

More Information:

If you link an Excel spreadsheet to a Word document, a LINK field (DDE

field in Word 1.x) that references the spreadsheet in Excel will be

inserted in your document. If you press F9 to update the results of

this field, Word will insert a new copy of the spreadsheet.

If you use the \*MERGEFORMAT switch in a field, the field result will

retains the exact formatting of the previous result when you update

the field. For example, if your LINK field contains the \*MERGEFORMAT

switch and you edit the data, the font, and the border and cell

dimensions in your Excel spreadsheet, when you update the LINK field

in Word, only the data will be changed in the LINK field results. The

border and cell dimensions from updating. If your LINK field does not

contain the \*MERGEFORMAT switch, formatting of the font and the

border and cell dimensions, as well as the data, will be updated to

reflect changes made to the Excel spreadsheet when you update the LINK

field.

Similarly, if you modify the data and formatting of the spreadsheet by

changing the results of the LINK field in Word, only the data will be

refreshed when you press F9 to update the field results if the field

contains the \*MERGEFORMAT switch. The data AND formatting will be

refreshed when you press F9 if the field does not contain the

applied to the linked spreadsheet in Word, be sure the field contains

the \*MERGEFORMAT switch.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 748, 756

"Microsoft Word for Windows User's Reference," version 1.x, pages

94-95

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a  6.00

2.00a-CD 2.00b w4wfield ddeauto dynamic data exchange wm_word


Error Updating Internal Link That Is Part of an External Link

Article ID: Q86524

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if a portion of an external link is

linked elsewhere in a document, updating the internal link will

generate the error message "Error! Bookmark Not Defined." Word version

6.0 does not display the error message.

More Information:

If you choose the Paste Link button after choosing the Paste Special

command to link information from an application to a Word for Windows

document, a LINK field will be inserted in your document. If you

choose the Paste Link button after choosing the Paste Special command

to link information from one location in a Word document to another

location in the same document, a REF INTERN_LINK field will be

inserted in your document. If the REF INTERN_LINK field contains a

portion of the result of a LINK field, an error will occur when you

update the REF INTERN_LINK field.

Steps to Reproduce Problem

--------------------------

1. Select an Excel worksheet. From the Edit menu, choose Copy to

   insert the worksheet onto the Clipboard.

2. Switch to Word. From the Edit menu, choose Paste Special. Under

   Data Type, select Unformatted Text, then choose the Paste Link

   button.

3. Select a portion of the linked worksheet. From the Edit menu,

   choose Copy.

4. Position the insertion point lower in the Word document. From the

   Edit menu, choose Paste Special. Under Data Type, select Formatted

   Text, then choose the Paste Link button.

5. Switch to Excel and modify some of the information in the linked

   worksheet.

6. Switch back to Word. The original link has been changed to reflect

   the change made in Excel; however, the second internal link has not

   been updated. Select the second link and press F9 to update it.

The error message "Error! Bookmark Not Defined" is displayed.

Microsoft has confirmed this to be a problem in versions 2.x and

6.0 of Word for Windows. We are researching this problem and

will post new information here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 683

Additional reference words: w4wfield ole dde l&e embed  err 6.00

2.00 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD wm_word


SYMBOL or AUTONUM Field Embedded Inside QUOTE Field Disappears

Article ID: Q86679

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, a SYMBOL, AUTONUM, AUTONUMOUT, or

AUTONUMLGL field inserted in a QUOTE field does not appear in the

results of the QUOTE field.

This problem was corrected in Word version 6.0 for Windows.

More Information:

The QUOTE field is often used to keep groups of characters together

and print them in all versions of a merged document. Because they

disappear in the QUOTE field's output to the document, the SYMBOL,

AUTONUM, AUTONUMOUT or AUTONUMLGL fields cannot be used this way.

Steps to Reproduce Problem

--------------------------

1. From the View menu, choose Field Codes if this command is not

   already chosen.

2. Press CTRL+F9 to insert the field characters (braces).

3. Within the braces, type the following:

      QUOTE "75

4. Press CTRL+F9 to insert another set of field characters. With the

   insertion point between the field characters, choose Symbol from the

   Insert menu. Make sure the Symbols From box reads Symbol. Choose the

   degree symbol from the chart (it is near the center), then choose the

   OK button.

6. Position the insertion point between the closing brace for the

   SYMBOL field and the closing brace of the QUOTE field, then type a

   quotation mark. The field should now appear as follows:

      {QUOTE "75{SYMBOL 176 \f "Symbol"}"}

7. Select the entire QUOTE field and press F9. From the View menu,

   choose Field Codes to display the field results.

The QUOTE field result is 75. The degree symbol, which should be

inserted by the nested SYMBOL field, does not appear.

Microsoft has confirmed this to be a problem in 2.x versions

of Word for Windows. This problem was corrected in Word version 6.0 for

Windows.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 154,

650-651, 751, 752, 754, 757

Additional reference words: w4wfield 2.00 2.00a 2.00a-CD 2.00b


Framed, Linked Excel Worksheet Duplicates Itself When Dragged

Article ID: Q86791

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0b, 2.0b

   2.0c, 6.0

 - Microsoft Windows operating system, versions 3.0 and 3.1

 - Microsoft Excel for Windows, versions 3.0 and 4.0

---------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you frame a linked Microsoft Excel

for Windows worksheet, then drag the frame to another location on the

page, the worksheet may be duplicated when you update the link. The

second copy of the worksheet is no longer linked, so you cannot update

it.

More Information:

The problem is related to dragging the framed worksheet to a location

on the same line or above the location where it was originally framed.

If you frame the linked Excel for Windows worksheet when the View

Field Codes option is not selected, the framed worksheet can be moved,

but the underlying LINK field is not moved with it. When you later

update the LINK field, a new copy of the worksheet appears on the same

line where the worksheet was originally framed. This new copy is not

framed.

Microsoft has confirmed this to be a problem in Microsoft Word for

Windows versions 2.x and 6.0. We are researching this problem and

will post new information here as it becomes available.

Workaround

----------

You can avoid this problem by using the Format Frame command to

position the frame instead of using the mouse to click and drag the

frame to its new position.

 -or-

Use the following steps to make sure you frame the LINK field when you

frame the Excel worksheet:

1. From the View menu, select the Field Codes option. You can now see

   the LINK field to the Excel for Windows worksheet.

2. Select the entire LINK field.

3. From the Insert menu, choose Frame. Choose the Yes button if Word

   prompts you to switch to Page Layout view.

     NOTE: The frame is the width of the current column. If necessary,

     change the width and/or height of the frame.

4. From the View menu, clear the Field Codes option. You can now see

   the framed Excel for Windows worksheet. Select the frame and, using

   the mouse, drag it to a new location on the page.

5. From the View menu, select the Field Codes option. Notice that the

   LINK field appears inside the positioned frame.

Steps to Reproduce Problem

--------------------------

 1. Open or create a spreadsheet in Excel for Windows with at least two

    rows and columns containing data.

 2. Select the worksheet. From the Edit menu, choose Copy.

 3. Switch to Word for Windows and create a new document. Press ENTER

    several times to insert some paragraph marks.

 4. From the Edit menu, choose Paste Special.

 5. In the Data Type box, select Formatted Text (RTF) and choose the

    Paste Link button.

 6. Position the insertion point in the linked table. From the Table

    menu, choose Select Table.

 7. From the Insert menu, choose Frame. Choose the Yes button if Word

    prompts you to switch to Page Layout view.

 8. From the View menu, check the Field Codes command. Notice that the

    LINK field is visible, and the table disappears. The LINK field is

    not framed.

 9. From the View menu, clear the Field Codes option.

10. With the mouse, drag the framed table up to the top margin,

    centered on the page.

11. From the View menu, select the Field Codes option. Notice that the

    table AND a LINK field are now visible. The LINK field is not

    framed and is located at the original insertion point.

12. From the View menu, clear the Field Codes option.

13. From the Edit menu, choose Links. Select the first item in the

    Links box and choose the Update button. Notice that two identical

    tables are visible, one centered at the top margin and one at the

    left margin.

    If you make changes in the Excel for Windows spreadsheet, the

    positioned table is NOT updated because it is no longer linked.

Additional reference words: w4wfield  2.00 2.00a 2.00a-CD 2.00b  6.00

w4wtable wm_word


Index Entry (XE) Field Truncates Text at Optional Hyphen

Article ID: Q87170

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you select text that contains an

optional hyphen (created by pressing CTRL+MINUS SIGN) and then choose

Index Entry from the Insert menu, Word truncates the text in the Index

Entry box at the optional hyphen character. If you choose the OK

button, the resulting Index Entry (XE) field is also truncated. Text

to the right of the optional hyphen is not included in the Index Entry

field.

This problem was corrected in Word version 6.0 for Windows.

Workaround 1

------------

Word for Windows does not truncate text that contains an optional

hyphen if you create the XE field by selecting the text and pressing

CTRL+F9 to insert field brackets.

Workaround 2

------------

Before you create the XE field, temporarily apply Hidden Text

character formatting to the optional hyphen. Turn off the viewing of

hidden text by clicking the show/hide nonprinting characters button on

the ribbon (the show all button in Word versions 1.x) or by choosing

Options from the Tools menu (choose Preferences from the View menu in

Word 1.x), selecting the View category and clearing the Hidden Text

check box.

Microsoft has confirmed this to be a problem in Word versions 1.0,

1.1, 1.1a, 2.0, and 2.0a. We are researching this problem and will

post new information here as it becomes available.

More Information:

Word truncates text at the optional hyphen regardless of whether you

select the Optional Hyphens or Show All options in the View category

of the Tools Options dialog box.

Steps to Reproduce Problem

--------------------------

1. Type a word that contains an optional hyphen. For example, type the

   following:

      HYPHEN, CTRL+MINUS SIGN, ATE

2. Select the word you typed in step 1.

3. From the Insert menu, choose Index Entry. Note that Word for

   Windows has inserted "HYPHEN" in the Index Entry box. Choose the OK

   button. The following field is inserted in your Word for Windows

   document:

      {XE HYPHEN}

Word for Windows does not truncate words that contain ordinary hyphens

or em or en dashes.

References:

"Microsoft Word for Windows User's Guide," version 2.0, pages 260-264,

541-542

"Microsoft Word for Windows User's Reference," version 1.0, pages 165-

166, 289-293

Additional reference words: w4wfield 1.00 1.10 1.10a cut off

incomplete 2.00 2.00a 2.00a-CD 2.00b 2.00c


Bullets and Symbols Blink in Normal and Page Layout Views

Article ID: Q87438

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If you insert a bullet or symbol in a Microsoft Word for Windows

document and you are in normal or page layout view, the symbol or

bullet blinks each time you press a key on the keyboard while the

insertion point is on the same line as the symbol or bullet. As soon

as you move the insertion point to another line, the symbol or bullet

stops blinking.

This problem was corrected in Word version 6.0 for Windows.

More Information:

You can insert a bullet by choosing Bullets And Numbering from the

Tools menu or by choosing the Bulleted List button on the tool bar.

The following is an example of the field code generated by Word for

Windows when you insert a bullet:

   {SYMBOL 183 \f "Symbol" \s 12 \h}

To insert a symbol, choose Symbol from the Insert menu.

Workaround

----------

You can avoid the blinking bullet or symbol by switching to draft view

or by choosing Field Codes from the View menu.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

and 2.0a-CD of Word for Windows. We are researching this problem and

will post new information here as it becomes available.

Additional reference words: flash flashing blinking flicker bullet

w4wfield 2.00 2.00a 2.00a-CD 2.00b 2.00c


Internal Link to Range Includes Entire Document When Updated

Article ID: Q87946

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you copy a portion of a Microsoft Word for Windows document and

paste link it into another document, the entire document appears in

the destination document when you update the link if you close the

included document without saving changes.

This problem was corrected in Word version 6.0 for Windows.

More Information:

In Word for Windows, you can include a portion of one document as an

internal link in a second document. Word for Windows inserts a

bookmark in the source document to mark the linked selection. If you

create the link, close the source document, and choose the Yes button

when you are prompted to save the changes, the link updates correctly.

If you choose the No button when you are prompted to save the changes,

bookmark information about the internal link is discarded; this forces

Word for Windows to include the entire source document when you update

the link.

Workaround

----------

When you link a portion of one Word for Windows document to another

document, be sure to save any editing changes when you close the

source document.

Steps to Reproduce Problem

--------------------------

1. Open the CONVINFO.DOC file, which is located in the Word for

   Windows program directory.

2. Select a paragraph or two of text. From the Edit menu, choose Copy.

3. From the File menu, choose New, and choose the OK button.

4. From the Edit menu, choose Paste Special. Under Data Type, select

   Formatted Text, then choose the Paste Link button.

5. From the File menu, choose Save. Type a file name and choose the OK

   button.

6. From the Window menu, choose CONVINFO.DOC.

7. From the File menu, choose Close. Choose the No button when you are

   prompted to save changes to CONVINFO.DOC.

8. Activate the window that contains the document you saved in step 5.

9. From the Edit menu, choose Links. Select the link and choose the

   Update Now button.

The entire contents of CONVINFO.DOC appears in place of the portion

that was previously linked.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 682-696

Additional reference words: 2.00 2.00a 2.00a-cd w4wfield


"Error! Not a Valid Embedded Object" Embedding Excel Object

Article ID: Q88352

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

You may receive the following error message when you embed a Microsoft

Excel Worksheet, Macrosheet, or Chart object in a Microsoft Word for

Windows document:

   Error! This is not a valid embedded object.

This error message is displayed when you update the embedded sheet in

Microsoft Excel for Windows.

If you try to delete or unlink the EMBED field, the following error

message appears:

   Low Memory. Save the document now.

When you choose the OK button, the following third error message

appears:

   Word needs more memory to be able to undo this operation.

   Do you want to continue?

If you choose the Yes button, Word for Windows completes the

operation.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Workarounds

-----------

 - In Microsoft Excel, copy the worksheet information to the Clipboard.

   Switch to Word for Windows and choose Paste Special from the Edit

   menu. Select Excel Worksheet Object in the Data Type box and choose

   the Paste button.

  -or-

 - Sometimes this problem is caused by your printer driver and you can

   avoid the error messages by switching to a different printer driver.

Steps to Reproduce Problem

--------------------------

1. Create a new document in Word for Windows. From the Insert menu,

   choose Object. Select Excel Worksheet and choose the OK button.

2. Type some text in the first cell of the Microsoft Excel worksheet.

3. From the File menu, choose Update.

   Note: The Excel Worksheet does not update in Word for Windows the

   first time you update the file in Microsoft Excel.

4. From the File menu, choose Update again.

   Note: The Excel Worksheet updates in Word for Windows.

5. From the File menu, choose Exit, and return to Word for Windows.

   The following error message appears in place of the EMBED field:

   Error! This is not a valid embedded object.

6. Select the EMBED field or the error message and press DELETE to

   remove the EMBED field or press CTRL+SHIFT+F9 to unlink the EMBED

   field. The following error message is displayed:

      Low Memory. Save the document now.

7. Choose the OK button. The following error message is displayed:

   Word needs more memory to be able to undo this operation.

   Do you want to continue?

8. Choose the Yes button. The EMBED field is deleted or unlinked.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, 2.0b, 2.0c  of Word for Windows. We are researching this

problem and will post new information here as it becomes available.

"Microsoft Word for Windows User's Guide," version 2.0, pages 694-695

Additional reference words: 2.00 2.00a 2.00a-cd  w4wfield

errmsg err msg


Infinite Loop Spell Checking "RE: Testt" Using Grammar Checker

Article ID: Q88372

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you type the text string "RE: Testt"

in response to a FILLIN or ASK field prompt and a pound sign (#) is

directly to the right of the field, when you run the Grammar command

with the Spelling Errors check box selected, the string "Testt#" is

flagged as a misspelled word. If you choose the Ignore All button,

Word for Windows becomes caught in a hanging loop; you must press

CTRL+ALT+DEL to exit this loop.

Microsoft has confirmed this to be a problem in versions 2.0,

2.0a,and 2.0a-CD of Word for Windows. This problem was corrected in

Word for Windows version 6.0.

More Information:

This problem does not occur if you choose the Add button or the Change

button. Also, if you delete the text "RE:" or the pound sign, the loop

does not occur. You can also avoid this problem by clearing the

Spelling Errors check box in the Customize Grammar Settings dialog

box.

Note: The spelling checker in Word for Windows, which is activated by

choosing Spelling from the Tools menu, does not cause this problem.

Steps to Reproduce Problem

--------------------------

1. From the Insert menu, choose Field. Under Insert Field Type, select

   Fill-in, type a prompt, and choose the OK button.

2. Select the FILLIN field and press F9 to update the field. In the

   dialog box, type "RE: Testt" (without the quotation marks), and choose

   the OK button.

3. Type "#" (without the quotation marks) immediately after the FILLIN

   field. The field should appear as follows:

      {fillin "Enter Text"}#

   Note: If you clear the View Field Codes command, the line appears as

   follows:

      RE: Testt#

4. From the Tools menu, choose Options. Under Category, select

   Grammar, then choose the Customize Settings button. Under Grammar,

   select the Spelling Errors check box, then choose the OK button.

5. From the Tools menu, choose Grammar. When the grammar checker flags

   "Testt#," choose the Ignore All button.

"Microsoft Word for Windows User's Guide for version 2.0", pages

284-286, 472-475, 484-486, 648, 651-652, 752

Additional reference words:  w4wproof 2.00 2.00a 2.00a-CD speller hang

hangs crash hung stop stops w4wfield locks lock locked reboot soft boot

infinite


Setting Up Different First Header/Footer for Even/Odd Pages

Article ID: Q88404

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In a Microsoft Word for Windows document containing different even/odd

header or footer formatting, you can create a different first header

or first footer that automatically determines whether the page number

is even or odd and then inserts the appropriate first header or first

footer.

More Information:

When you select the Different First Page check box, Word for Windows

not only sets up a different first header, but also sets up a

different first footer. If it is necessary to maintain the appropriate

even or odd footer on the first page of the section, but that page

could be either even or odd, insert the following field in the first

footer:

   {if {=mod({page},2)} = "1" "->->Page {page}" "Page {page}"}

   Note: In this example, "->" represents a TAB character.

The MOD function divides the current page number by two and then tests

to determine if the remainder equals one. If the remainder equals one,

the page is odd; if the remainder does not equal one, it equals zero

(0), which means the page is even. If the page is odd, the odd page

footer is inserted (in the above example, it is two tabs, then the

word "Page" and a PAGE field); if the page is even, the even footer is

inserted (in the above example, it is the word "Page" and a PAGE field

aligned at the left margin).

For example, suppose you have a document for which you want to create

different even and odd headers and footers. However, you want the

header (but not the footer) on the first page of each section to be

blank, similar to the following:

   Odd page, first page

   of section with             Even page with

   footer, but no header       header and footer

   __________________          ___________________

  |                  |        |                   |

  |                  |        | Header            |

  |                  |        |                   |

  |                  |        |                   |

  |                  |        |                   |

  |                  |        |                   |

  |                  |        |                   |

  |                  |        |                   |

  |                  |        |                   |

  |                  |        |                   |

  |       Page {page}|        | Page {page}       |

  |__________________|        |___________________|

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 579-582,

639-641

"Microsoft Word for Windows User's Reference," version 1.x, pages

95-96, 97-98, 103, 147-149

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00 2.00a  6.00

2.00a-CD 2.00b 2.00c wm_word


WinWord: Bookmarked SEQ Field Returns Incorrect Value

Article ID: Q88592

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, and

   2.0a-CD, 2.0b 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

When you select a sequence (SEQ) field in a Microsoft Word for Windows

document and apply a bookmark to it, the bookmark references the

previous SEQ field or returns the value of the bookmarked field minus

one if your selection also includes text to the left of the SEQ field.

If you apply a bookmark to a SEQ field, be sure to select only the SEQ

field without selecting any text to the left of the field.

This problem was corrected in Word version 6.0 for Windows. To obtain

new or updated Microsoft products, call Microsoft Consumer Sales at

(800) 426-9400. If you are outside the United States, contact the

Microsoft subsidiary for your area. To locate your subsidiary, call

Microsoft International Customer Service at (206) 936-8661.

More Information:

Steps to Reproduce Problem

--------------------------

1. Create a new Word for Windows document. From the View menu, choose

   Field Codes if that command is not chosen.

2. Type the following:

      Chapter 1{SEQ chapter \h}

      Chapter 2{SEQ chapter \h}

   Note: Create the field braces by pressing CTRL+F9. The \h switch

   formats the field as hidden text.

3. Select the first SEQ field. Make sure that you do not select any

   text or spaces before the field.

4. From the Insert menu, choose Bookmark. Under Bookmark Name, type

   "chapt1" (without the quotation marks). Choose the OK button.

5. Select the second SEQ field and include the number "2" in your

   selection.

6. From the Insert menu, choose Bookmark. Under Bookmark Name, type

   "chapt2" (without the quotation marks), then choose the OK button.

7. Insert the following fields in your document to reference the SEQ

   fields you typed in step 1:

      {SEQ chapter chapt1}

      {SEQ chapter chapt2}

8. From the Edit menu, choose Select All. Press F9 to update fields.

9. From the View menu, choose Field Codes to clear this command.

Notice that the result of both SEQ fields is 1. Word for Windows

returns "1" as the value of the chapt2 bookmark because the bookmark

includes text to the left of the SEQ field.

Reference(s):

"Running Word for Windows Version 2," by Russell Borland, page 181

Additional reference words: w4wfield

2.00 2.00a 2.00a-CD 2.00b 2.00c 1.00 1.10 1.10a


How to Use Wildcards to Perform Selective Print Merge

Article ID: Q88679

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can use the asterisk (*) and the

question mark (?) wildcard characters as part of a selective print

merge operation. These wildcards function in Word for Windows similar

to the way they function in Microsoft MS-DOS (that is, they act as a

substitute for a letter, number, or string).

MORE INFORMATION

================

The asterisk (*) wildcard character represents a whole word or a group

of characters, regardless of length. For example, "D*" (without the

quotation marks) represents any group of characters that begins with

the letter D, regardless of the length of the string. And, "*D"

represents any group of characters that ends with the letter D,

regardless of its length.

Note: You cannot search for a string that both begins with an asterisk

and ends with an asterisk; therefore, "*D*" is an invalid selection

criteria.

The question mark (?) wildcard represents a single character. For

example, "?D" represents any string that contains one character before

the letter D, such as "ID." And, "?D?" represents any string with one

character before and one character after the letter D, such as "IDE."

While the asterisk (*) wildcard character can successfully merge data

that begins with numbers, the question mark (?) wildcard character

cannot. For example, you could use "98*" during a print merge, but not

"98???".

Using Wildcards to Perform Selective Print Merge

------------------------------------------------

Note: In the following samples, create the field braces by pressing

CTRL+F9.

 - To select records whose First_Name merge field begins with "D", use

   the following syntax in your print merge main document:

      {if {First_Name}="D*" "{First_Name}"}

 - To select records whose First_Name merge field ends with "D":

      {if {First_Name}="*D" "{First_Name}"}

 - To selectively merge those records whose First_Name merge field

   begins with "D" and contain four characters:

      {if {First_Name}="D???" "{First_Name}"}

Note: In a Word for Windows print merge operation, the characters

inside the quotation marks are case sensitive. In the above examples,

records whose First_Name merge field contains "D" would be found,

whereas records whose First_Name merge field contains "d" would not be

found.

For information on using wildcards to perform a selective print merge

in which a numeric character follows the wildcard, query on the

following words in the Microsoft Knowledge Base:

   numeric and w4wmerge and wildcard and incorrect

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 637-644

"Microsoft MS-DOS User's Guide and Reference," version 5.0, pages 73-75

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD wild

card cards w4wmerge w4wfield pmh helper conditional


SYMBOL Field May Not Print If Character Spacing is Condensed

Article ID: Q89284

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, and 2.0b

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you choose Symbol from the Insert

menu and select a font other than Normal Text in the Symbols From box,

the symbol does not print if you apply condensed spacing character

formatting to it. Similarly, if you choose Bullets And Numbering from

the Tools menu and choose the New Bullet button, symbols from a font

set other than Normal Text do not print if they contain condensed

spacing character formatting.

Symbols from the Normal Text font set print correctly when you apply

condensed spacing character formatting.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Workarounds

-----------

 - Select the SYMBOL field that contains condensed spacing character

   formatting. From the Format menu, choose Character. In the Spacing

   box, select Normal, then choose the OK button.

  -or-

 - Insert the symbol using the ANSI character code and then format the

   character for the appropriate font. For example, to insert a

   Microsoft Windows symbol, choose Character from the Format menu,

   select WingDings in the Font box, and choose the OK button. Press

   ALT+Keypad 0255 to create the Microsoft Windows symbol. If you apply

   condensed spacing character formatting to this symbol, created using

   the ANSI character code instead of a SYMBOL field, the symbol prints

   correctly.

Steps to Reproduce Problem

--------------------------

1. From the Insert menu, choose Symbol.

   -or-

   From the Tools menu, choose Bullets And Numbering. Select the Bullets

   option button and choose the New Bullet button.

2. In the Symbols From box, select any font except Normal Text.

3. Select any symbol and choose the OK button.

4. Select the symbol you inserted in step 3 above. From the Format

   menu, choose Character.

5. In the Spacing box, select Condensed, then choose the OK button.

6. Print the document.

The symbol does not print.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, and 2.0b of Word for Windows. This problem was corrected in

Word version 6.0 for Windows.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b w4wfield

w4wprint missing blank printer


Word: Print Merge Does Not Include Tables or Graphics

Article ID: Q89314

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you perform a print merge in Word for Windows, any table or

linked graphic that is the result of a conditional IF field is not

displayed in the resulting merged documents. To use tables or linked

graphics as the result of a conditional print merge statement, use the

appropriate method below.

This functionality was changed in Word version 6.0 for Windows.

Merging the Table or Graphic Directly

-------------------------------------

Use this method when you want to print only the table or graphic.

Define a glossary entry that contains the table or linked

graphic, then conditionally merge one of two glossaries.

1. Select the table you want to merge and choose Glossary from the

   Edit menu. Type "table" (or another appropriate name, without the

   quotation marks) as the glossary name and choose the Define button.

2. Select the text or field that you want to merge if the condition is

   false. Choose Glossary from the Edit menu. Type "false" (or another

   appropriate name, without the quotation marks) as the glossary name

   and choose the Define button.

3. Insert a field with the following syntax:

      {GLOSSARY {IF <CONDITION><OP>"<CONDITION>" "TRUE GLOSSARY NAME"

      "FALSE GLOSSARY NAME"}}

      For example:

      {GLOSSARY {IF {MERGEFIELD EMPLOYEES}>="100" "TABLE" "FALSE"}}

4. Select the field and press the F9 key before you perform the print

   merge the first time (it should only be necessary to update the

   field only once).

   Note: You must have a glossary defined for the false result or the

   error message

      Error! No glossary entry specified

   will appear in place of the field when you merge. If you want no

   result when the condition is false, define some hidden text as your

   false glossary (be sure you do not include a paragraph mark in the

   glossary entry).

Merging a Document That Contains a Table or Graphic

---------------------------------------------------

Use this method when the table or graphic is part of another document

you insert using an INCLUDE field.

Page 643 of the "Microsoft Word for Windows User's Guide" gives

instructions for including a document during a print merge. If the

included document contains tables and/or graphics, they do not display

in the resulting merged documents when you follow these instructions.

If you reverse the order of the nested fields so the IF conditional

field is nested within the INCLUDE field, Word for Windows displays

the tables and graphics correctly.

A field with the following syntax will allow Word to evaluate a

condition and include one of two documents. Either document may

contain tables or graphics.

   {INCLUDE {if <CONDITION><OP>"<CONDITION>" "TRUE FILENAME" "FALSE

   FILENAME"}}

Note: You must specify a file for Word to include, even when the

condition is false. If no file is specified for Word to import when

the condition is false, the following error message prints on the form

letter:

   Error! Filename Not Specified

The following are examples of the fields for versions 2.x and versions

1.x  of Word for Windows.

Word for Windows versions 2.0, 2.0a, 2.0a-CD, and 2.0b

------------------------------------------------------

   {INCLUDE {IF {MERGEFIELD order}>"100" "C:\\DIRNAME\\LETTER1.DOC"

   "C:\\DIRNAME\\LETTER2.DOC"}}

Using this field, Word for Windows includes the text in LETTER1.DOC if

the amount in the data field "order" is more than 100. If the amount

of the order is less than 100, Word will include LETTER2.DOC. Any

table or graphic in LETTER1.DOC or LETTER2.DOC will be correctly

displayed in the resulting merged documents.

Word for Windows versions 1.0, 1.1, and 1.1a

--------------------------------------------

   {INCLUDE {IF {REF order}>"100" C:\\DIRNAME\\LETTER1.DOC

   C:\\DIRNAME\\LETTER2.DOC}}

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 268-271,

639-645

Additional reference words: docerr 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

w4wtable 2.00b w4wmerge w4wfield missing


Creating All Odd- or All Even-Numbered Pages in a Document

Article ID: Q89348

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

To create all odd- or all even-numbered pages in a Microsoft Word for

Windows document (for example, 1,3,5,7... or 2,4,6,8...) use an

expression field ({=}) in conjunction with a PAGE field ({PAGE}).

More Information:

To create all odd-numbered pages, insert the following field in the

document header or footer:

   {={page} + {={page} - 1}}.

To create all even-numbered pages, insert the following field in the

document header or footer:

   {={page} + {page}}

Note: If you want to number each page in the same way throughout all

sections, add page numbers before you add section breaks. However, if

you've already added section breaks and want to add page numbers,

position the insertion point in the first section of the document and

then insert page numbers or the fields mentioned above.

Note: To create the braces "{}", press CTRL+F9.

For more information on using the expression field, search for

"Expression field" using the Help menu.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 306, 760

"Microsoft Word for Windows User's Reference," version 1.0, pages 95-

96

"Microsoft Word Technical Reference For Windows and OS/2," versions

1.0, pages 336-342

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wfield wm_word


How to Apply Formatting to Results of Link to Excel Worksheet

Article ID: Q89395

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When you use a LINK field to insert a Microsoft Excel worksheet in

your Word for Windows document, you can apply formatting to the

Microsoft Excel worksheet values in Word by modifying the LINK field.

For example, if you want to apply currency formatting to linked

Microsoft Excel worksheet data, modify the LINK field as follows:

Original LINK field:

   {LINK ExcelWorksheet Sheet1 R1C1 \* mergeformat \r \a}

Becomes:

   {DDEAuto ExcelWorksheet C:\\EXCEL\\Sheet1.xls R1C1 \# $###.00 \*

   mergeformat \r \a}

Or becomes:

   {DDE ExcelWorksheet C:\\EXCEL\\Sheet1.xls R1C1 \# $###.00 \*

   mergeformat \r \a}

In the above example, the number "300" appears as "$300.00" in Word

for Windows. Other samples:

   3      appears as  $  3.00

   3.55   appears as  $  3.55

   333.4  appears as  $333.40

More Information:

For more information on the field-specific and numeric picture

switches used in the above example, see pages 760-762 of the

"Microsoft Word for Windows User's Guide."

To add the comma (,) as a thousands separator, modify the LINK field

as follows:

   {DDEAuto ExcelWorksheet C:\\EXCEL\\Sheet1.xls R1C1 \# $#,###.00 \*

   mergeformat \r \a}

Disadvantages to Using This Method

----------------------------------

1. The DDE and DDEAuto fields are supported in versions 2.0, 2.0a,

   2.0a-CD, and 2.0b of Word for Windows to provide backwards

   compatibility with earlier versions of Word for Windows. These

   fields may not be available in future versions of Word for Windows.

2. The DDEAuto field causes Word for Windows to prompt you to update

   each link every time you open the document. For each link you choose

   to update, a separate instance of Microsoft Excel is launched. This

   is normal behavior in versions 1.x of Word for Windows. The LINK

   field in versions 2.x, and 6.0 of Word for Windows prompts you

   once to update all the links (if the LINK field is formatted with the

   \a switch).

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 682-690,

760-762

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00  6.00

2.00a 2.00a-CD 2.00b 2.00c wm_word


WinWord: How to Use Dates as Print Merge Selection Criteria

Article ID: Q89532

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can perform a selective print merge

based on a list of dates. You can selectively print merge based on

such criteria as a group of months, days of months, years or

combinations of all three. For example, you can perform a selective

print merge based on a list of names and birthdates.

In addition, you can instruct Word for Windows to change the date

format of data in the merged document.

MORE INFORMATION

================

To use the selective merge function:

1. Set up the data document. For example:

      FRIENDS,BIRTHDATE

      Raquel Tejeda,10-5-1940

      Norma Jean Baker,6/1/1926

      Marion Michael Morrison,5/26/1907

   Note: You can use either backslashes or dashes in the dates. If

   your data document is formatted as a table, you can also spell out

   the date (for example, "June 1, 1926").

2. Set up the main document:

   a. {if {MERGEFIELD Birthdate \@ "MMMM"}="October" "{MERGEFIELD

      Friends} {MERGEFIELD Birthdate \@ "MMMM d, yyyy"}"}

      This example merges records for people born in October. The

      Birthdate field is formatted as "October 5, 1940", regardless

      of the data format of the data document (October 5, 1940, or

      10/5/1940, or 10/5/40).

   b. {if {MERGEFIELD Birthdate \@ "MM"}="10" "{MERGEFIELD Friends}

      {MERGEFIELD Birthdate}"}

      This example works the same as example a, except that the Birthdate

      prints exactly as it appears in the data document.

   c. {if {MERGEFIELD Birthdate \@ "yy"}="40" "{MERGEFIELD Friends}

      {MERGEFIELD Birthdate \@ "MM dd, yy"}"}

      This example merges records for people born in 1940. The Birthdate

      field is formatted as "10/5/40."

   d. {if {MERGEFIELD Birthdate \@ " yyyy"}="October 5, 1940"

      "{MERGEFIELD Friends} {MERGEFIELD Birthdate \@ "d-MMM-yy"}"}

      Same result as example 3 above, except that the Birthdate prints in

      "5-October-40" format.

   e. {if {MERGEFIELD Birthdate \@ "MMMM d, yyyy"}="October 5, 1940"

      "{MERGEFIELD Friends} {MERGEFIELD Birthdate}"}

      Merges only the records of people born on October 5, 1940.

The above examples do not illustrate all possible selective merge

combinations or date formats. To view all possible DATE field

switches, choose field from the Insert menu. In the Insert Field Type

box, select Date. All the possible date switch combinations appear in

the Instructions box.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 609-656,

751

Additional reference words: 6.00 2.00 2.00a 2.00a-CD 2.00b w4wfield wm_word w4wmerge conditional pmh


WinWord: FILLIN Fields in Header Updated at Print or in Views

Article ID: Q89863

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

By design, Word for Windows updates FILLIN fields located in the

header or footer when you print a document, print merge a document to

the printer or to a new document, or switch to print preview or page

layout view. These fields are updated even if the Update Fields check

box is cleared in the Tools Options Print dialog box.

Workaround

----------

To work around this problem, use an ASK field instead of a FILLIN

field to insert text in your header or footer. Insert the ASK field in

the body of the document. In the header or footer, insert a field

reference to the ASK field bookmark. An ASK field prompts you for

information when you update the field, but it is not automatically

updated when you print the document (unless you select the Update

Fields check box in the Tools Options Print dialog box).

To place information in the header with an ASK field:

1. In the body of your document, type:

      {ASK bookmark_name "Text to appear in InputBox"}

   Note: To create field brackets ({}), press CTRL+F9. These ASK

   fields are not visible when you print your document.

2. From the View menu, choose Header/Footer (in versions 1.0, 1.1 or

   1.1a of Word for Windows, choose Header/Footer from the Edit menu).

   Select Header and choose the OK button. In the header window,

   insert the following field:

      {ref bookmark_name}

3. On the header option bar, choose the Close button.

4. Select the entire document and update the fields by pressing the F9

   key. When the ASK field prompts you for information, type the

   appropriate text and choose the OK button.

5. From the File menu, choose Print. The bookmark text appears in your

   document header.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 475-478

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

6.00 wm_word

w4wfield w4wprint 3.00 3.10


WinWord: Use of ASK and FILLIN Fields and \o Switch

Article ID: Q90010

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

This article discusses the following issues regarding the use of ASK

and FILLIN fields in a Word for Windows print merge operation:

 - Using the \o switch to cause Word to prompt you only once for

   input.

 - Choosing the Cancel button or pressing ESC when prompted for ASK or

   FILLIN input.

 - How to print the results of ASK and FILLIN fields while suppressing

   blank lines in your merged documents.

More Information:

ASK Field

---------

The ASK field prompts you to type text, which it assigns to a bookmark

name. During a print merge, the ASK field prompts you for input before

printing each merged document, which allows you to customize each

merged document. The ASK field itself has no result; the result is

assigned to the bookmark. You must insert a separate field to

reference the bookmarked information you typed in response to the ASK

prompt. Example:

   {ASK BookmarkName "Message Text"}{REF BookmarkName}

In this example, the ASK field prompts you for input, which it assigns

to the bookmark named BookmarkName. The REF field inserts the input in

your merged document.

FILLIN Field

------------

The FILLIN field prompts you for text that is used as the FILLIN field

result. During a print merge, the FILLIN field prompts you for input

before printing each merged document, which allows you to customize

each merged document.

Using the \o Switch

-------------------

When you add the \o switch to a Word for Windows FILLIN or ASK field,

Word for Windows prompts for input only once, before printing the

first document during a print merge, rather than once for each print

merge document. Word for Windows uses the same information in each

merged document. Examples:

   {FILLIN "Batch Number" \o}

   {ASK BookmarkName "Message Text" \o}{REF BookmarkName}

What Happens When You Choose the Cancel Button or Press ESC?

------------------------------------------------------------

If you previously typed something in the ASK or FILLIN field dialog

box, that text remains in the dialog box for the next prompt. If you

choose the Cancel button (or, in Word for Windows version 2.0, press

the ESC key) to skip an ASK field, Word uses the previously-typed text

as the current value of the ASK field bookmark.

Note: In versions 1.0, 1.1, or 1.1a of Word for Windows, if you press

ESC in an ASK or FILLIN field dialog box, the print merge stops.

Canceling an ASK or FILLIN field dialog box only cancels the prompt

for input; it does NOT delete the previously-typed input. If you don't

want any value assigned to a FILLIN field or to an ASK field bookmark,

you must press the DEL key to delete the previously-typed text, and

then choose the OK button. In Word version 6.0, a space must be

inserted to create blank results

ASK and FILLIN Field Results Don't Print If You Suppress Blank Lines

--------------------------------------------------------------------

In versions 2.0, 2.0a, 2.0a-CD, and 2.0b of Word for Windows, the

result of a FILLIN field or ASK field bookmark is not inserted in your

merged document if you check the Skip Completely option under

Treatment of Blank Lines Caused by Empty Fields in the Print Merge

dialog box. In other words, suppression of blank lines by the Word for

Windows Print Merge Helper cancels the result of an ASK or FILLIN

field.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, and 2.0b of Word for Windows. We are researching this problem

and will post new information here as it becomes available.

Workarounds

-----------

 - If you are not concerned with blank lines appearing in your merged

   documents, select the Print Blank Lines option in the Print Merge

   dialog box.

   -or-

 - If you want to suppress the printing of blank lines, insert a

   conditional IF statement. When you perform the print merge, select

   the Print Blank Lines option in the Print Merge dialog box. In the

   example below, a blank link resulting from an empty {company} field

   is suppressed with the following instructions:

   {MERGEFIELD name}

   {IF {company}<>"" "{company}[SHIFT+ENTER]

   "}{FILLIN "Batch Number" \o}

Note: Press SHIFT+ENTER to create a newline character. Do not type

"[SHIFT+ENTER]" in the field. Press CTRL+F9 to create the field

brackets.

For more information on ASK and FILLIN fields:

 - Search for "fields: print merge", "ask field", or "fillin field"

   using the Help menu in version 2.0 of Word for Windows.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 646-651

Additional reference words: w4wmerge w4wfield 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b pmh missing appear data 6.0 wm_word


Changing Excel Link Type Resets Table Alignment Formatting

Article ID: Q90506

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, and 2.0b

 - Microsoft Windows operating system versions 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In a Word for Windows document that contains a link to a Microsoft Excel

spreadsheet, if you change the link type from manual to automatic (or from

automatic to manual), any alignment formatting you apply in Word for

Windows to the linked object will be lost.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

This loss of alignment formatting occurs regardless of the other settings

in the Links dialog box and regardless of the field switches in the LINK

field. For example, a \* mergeformat switch in the LINK field will keep you

from losing alignment formatting applied to the Microsoft Excel spreadsheet

in Word.

The reason the alignment is lost when you change the link in the Links

dialog box is because Word actually deletes the existing LINK field, then

creates a new one with or without the "\a" switch depending on whether you

are changing from auto to manual or the other way around.

WORKAROUND

==========

1. From the View menu, choose Field Codes.

2. Manually edit the LINK field to Excel to change it from manual to

   automatic as follows:

   - Manual to automatic: Add \a to the LINK field before the \r.

   - Automatic to manual: Remove the \a from the LINK field.

Steps to Reproduce Problem

--------------------------

1. In Microsoft Excel, open or create a spreadsheet.

2. Select the spreadsheet. From the Edit menu, choose Copy.

3. Switch to Word for Windows. From the Edit menu, choose Paste

   Special.

4. In the Paste Special dialog box, under Data Type, select Formatted

   Text. Choose the Paste Link button.

5. Select the linked spreadsheet. From the Table menu, choose Row

   Height. Select Center Alignment and choose the OK button. Note that

   the spreadsheet is now centered on the line.

6. With the spreadsheet selected, choose Paragraph from the Format

   menu. Select Center Alignment and choose the OK button. Note that

   the text is centered in the table cells.

7. From the Edit menu, choose Links. Select the Excel link. Select the

   Automatic option if Manual is currently selected; select the Manual

   option if Automatic is currently selected. Choose the OK button.

   Notice that the alignment formatting for the table and for the text

   in each cell is reset to the original format.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b w4wfield 3.00

3.10


WinWord: Changing Page Numbering Format in "Page of Pages"

Article ID: Q90693

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, the format "Page of Pages" is not

available as a field option.

To simulate a "Page of Pages" field:

1. Place the insertion point where you would like the "Page of Pages"

   format to appear.

2. From the Insert menu, choose Field (ALT, I, D).

3. In the Insert Field Type list, select Page. (Type "p" on the

   keyboard to jump to the fields beginning with "p.")

4. Type the word "of" (without the quotation marks and with a space

   before and after it).

5. From the Insert menu, choose Field (ALT, I, D).

6. In the Insert Field Type list, select No. Of Page.

   Appear on Screen: {page} of {numpages}

Note: If you know the field name, you can use Insert Field (CTRL+F9)

and type the field codes directly into your document.

More Information:

Both fields, NUMPAGES and PAGE, default to Arabic numbers. You can

select other styles from the Page Number Format dialog box available

when you select Page Numbers from the Insert menu of the Word for

Windows toolbar. Or you can enter a page number field code and use

these switches:

      ENTRY                                        STYLE

---------------------------------------------------------------------

RESULT

{page} of {numpages}                           Default     "1 of 3"

{page \*roman} of {numpages \*roman}           Lowercase   "i of iii"

{page \*Roman} of {numpages \*Roman}           Uppercase   "I of III"

{page \*alphabetic} of {numpages \*alphabetic} Lowercase   "a of c"

{page \*Alphabetic} of {numpages \*Alphabetic} Uppercase   "A of C"

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, page 113

"Microsoft Word for Windows User's Guide," version 2.0, pages 427, 751

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00 2.00a 6.00

2.00a-CD 2.00b 2.00c wm_word


Err Msg: Number Cannot Be Represented in Specified Format

Article ID: Q91156

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you format an EQ field using an

ORDTEXT (ordinal text), CARDTEXT (cardinal text), or DOLLARTEXT

(dollar text with fraction) switch, the following error message occurs

when the field result is zero (0):

   Error! Number cannot be represented in specified format.

This problem was corrected in Word version 6.0 for Windows. To obtain

new or updated Microsoft products, call Microsoft Consumer Sales at

(800) 426-9400. If you are outside the United States, contact the

Microsoft subsidiary for your area. To locate your subsidiary, call

Microsoft International Customer Service at (206) 936-8661.

This error message does not occur in versions 1.0, 1.1, and 1.1a of

Word for Windows.

More Information:

For more information on the ORDTEXT, CARDTEXT, and DOLLARTEXT

number-formatting switches, including examples, choose Help Index from

the Help menu and choose the Search button. Type "switches" (without

the quotation marks) in the Search dialog box and choose the Show

Topics button. Select General Switches and choose the Go To button. In

the General Switches window, choose the Format (\*) jump text.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, and 2.0b of Word for Windows. This problem was corrected in

Word version 6.0 for Windows.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 756

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b w4wfield

errmsg err msg equation formula


Format Print Merge Output with Switches or MERGEFIELD Keyword

Article ID: Q91210

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can format the results of a

MERGEFIELD field by applying character formatting to the MERGEFIELD

keyword. You can also format MERGEFIELD field results using a general

format switch (\*). General switch formatting overrides direct

formatting you apply to the MERGEFIELD field.

No menu command for initial letter capitalization or lowercase

character formatting exists in Word for Windows; therefore, you must

apply these formats using the FIRSTCAP and LOWER general switches.

More Information:

Print Merge Character Case Switches

-----------------------------------

             Syntax: {MERGEFIELD name \* upper}

             Syntax: {MERGEFIELD name \* lower}

             field.

             Syntax: {MERGEFIELD name \* firstcap}

             Syntax: {MERGEFIELD name \* caps}

Documentation Error

-------------------

Neither page 628 nor page 762 of the "Microsoft Word for Windows

User's Guide" describes the need to use the FIRSTCAP and LOWER general

formatting switches to apply these character formats to MERGEFIELD

output.

For more information on general switches, search for "Switches" using

the Help menu.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 628, 643,

762

"Microsoft Word for Windows User's Reference," version 1.x, pages

111-113

Additional reference words: w4wfont w4wfield pmh  6.00

docerr doc err print wm_word 2.00 2.00a 2.00a-CD 2.00b 2.00c


How to Send Printer Escape Codes from a WinWord Document

Article ID: Q93658

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Word for Windows, you can use one of the following methods to send

an instruction, or printer escape sequence, to your printer:

 - Insert a PRINT field in your document that contains the printer

   escape codes. Example:

      {PRINT "<printer instructions>"}

-or-

 - Type the printer escape sequence in your document and format it for a

   printer font.

MORE INFORMATION

================

There are limitations and drawbacks to each of the above methods,

depending on which printer driver you use. Neither method is guaranteed

to work on every printer.

Limitations of the PRINT Field

------------------------------

When you insert a PRINT field, Word calls an escape in the printer

driver that sends the printer instruction text to the printer. If the

escape in the printer driver malfunctions, the PRINT field may produce

incorrect or no results.

  Note: The PRINT field does not affect your page layout because Word

  treats a PRINT field as nonprinting characters.

Limitations of Typing Printer Information Directly in Your Document

-------------------------------------------------------------------

When you type printer information directly in your document, Word treats

the escape sequence text as normal text. This means that Word

incorporates

the text in your document page layout.

When you print the document, the printer interprets the escape sequence

text as printer instructions and does not print it. Your printer may

misinterpret the escape sequence if Word does not send the entire string

contiguously. For example, if you apply justified paragraph formatting,

Word sends other characters to adjust the line length, thereby changing

the escape sequence string.

For information on the PRINT field, search for Print Field using the

Help menu in version 2.0 of Word for Windows.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, page 104

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 1.00 1.10

6.00 wm_word 1.10a w4wfield w4wprint


Word: FILLIN Field Is Limited to 255 Characters

Article ID: Q93706

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

The Word for Windows FILLIN field prompts you for text that is used as

the FILLIN field result. The maximum number of characters that can be

entered in a FILLIN field is 255.

To allow the user to type more than 255 characters, you can use the

WordBasic InputBox$ command.

MORE INFORMATION

================

The InputBox$ command displays a dialog box requesting a single item of

data and returns the text entered in the dialog box when the user

chooses the OK button.

The syntax is as follows

   a$ = InputBox$(Prompt$ [,Title$] [,Default$])

where:

   Prompt$  is the text displayed in the dialog box.

   Title$   is the title displayed in the title bar of the dialog box;

            if omitted, Word uses the title "Microsoft Word".

   Default$ is the default text proposed in the text box of the dialog

            box.

The InputBox$ command in the following macro assigns the text you enter

to the "a$" variable. The EditGoTo command is used to move the insertion

point to a defined bookmark name before inserting the contents of the a$

variable.

Sub MAIN

a$ = InputBox$("Type text")

EditGoTo "bookmark"

Insert a$

End Sub

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 6.00

2.00b 2.00c w4wmacro w4wfield InputBox$ wm_word


Embedded Object Opens in MS Draw from Merged Document

Article ID: Q93734

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

If your print merge main document contains an embedded object, Word for

Windows unlinks the EMBED field and inserts the field result in the merged

document as a graphic image. As a result, if you double-click the image in

the merged document, Word launches Microsoft Draw instead of the original

server application.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wmerge

w4wfield ole equation editor art graph chart client linking embedding


Extra Minus Signs (-) in Front of Negative Field Result

Article ID: Q94338

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, and 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you use a thousands separator in a numeric picture switch and the result

is a negative number with three or fewer digits, Word for Windows places

two or three minus signs (-) in front of the number instead of one. This

happens when the field result contains fewer digits than the numeric

picture switch describes.

This problem was corrected in Word version 6.0 for Windows.

More Information:

In the following sample field, Word displays the result correctly if it is

a positive number or if it contains four or more digits. By contrast, Word

displays the result incorrectly, as shown, if the result is negative and

contains three or fewer digits:

   {=sum ([r1c1:r2c2])\# #,##0}

   Note: \# is the numeric picture switch and #,##0 is the number

   picture that includes a thousands separator (,).

If the result is        Word displays result as

---------------------------------------------------

        5996                 5,996    (correct)

       -5996                -5,996    (correct)

         103                   103    (correct)

        -103                - -103    (incorrect)

         -82               - - -82    (incorrect)

          -9              - - - -9    (incorrect)

Workaround

----------

Use the "\# ,0"  numeric picture switch instead. This switch formats

field results correctly regardless of the number of digits in the

result. In the above example, change the field to the following:

   {=sum ([r1c1:r2c2])\# ,0}

For more information on the numeric picture switch, search for

"switches" using the Help menu in version 2.0 of Word for Windows.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, pages 114-

117

Additional reference words: w4wfield alignment misalign too many extra

space spaces hyphen 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Template Field Code Does Not Display "NORMAL.DOT" Template

Article ID: Q94404

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, and 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

The result of the TEMPLATE field is blank (null) if your Word for Windows

document is based on the NORMAL template (NORMAL.DOT).

This problem was corrected in Word version 6.0 for Windows.

More Information:

When your document is based on the NORMAL template, the TEMPLATE field

result is blank regardless of whether the NORMAL.DOT file exists on your

hard disk.

Workaround

----------

The following field displays "NORMAL.DOT" (without the quotation marks) if

your document is based on the NORMAL template. If your document is not

based on NORMAL.DOT, the field displays the name of whichever template your

document is based on.

   {IF {TEMPLATE} <> "" "{TEMPLATE}" "NORMAL.DOT"}

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 490

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wfield attached attach nothing


EQ Field Codes for Foreign Language Characters: Norwegian

Article ID: Q94742

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

You can insert foreign language characters and punctuation in a Word

for Windows document using any of the four methods listed below. This

article provides an extensive list of EQ and SYMBOL fields you can use

to create Norwegian language characters.

MORE INFORMATION

================

Method 1: Choose the Symbol command from the Insert menu.

---------------------------------------------------------

Use this method to insert available symbols. To access a different set

of symbols, select a different font in the Symbols From box.

Method 2: Insert the ANSI character code.

-----------------------------------------

Use this method to insert available symbols. To enter an extended ANSI

character, hold down the ALT key, and type the four-digit ANSI

character code on the numeric keypad with NUM LOCK turned on.

Method 3: Change the international settings.

--------------------------------------------

You can use the International option in Windows Control Panel to

change the Country, Language, and Keyboard Layout settings to those of

a different language. For information on these settings, see the

Control Panel section in "Microsoft Windows User's Guide." For

pictures of international keyboard layouts, see pages 623-630 in

"Microsoft MS-DOS User's Guide and Reference," version 5.0.

Use this method when you type many foreign characters and need to type

them in other applications as well. This method changes the characters

that display when you press the keys on your keyboard.

Method 4: Insert EQ or SYMBOL fields.

-------------------------------------

Use this method if the character you need does not appear in the

Insert Symbol dialog box and if you only occasionally need to type

foreign words.

The following table lists the SYMBOL or EQ fields you can use to

create Norwegian language characters. These fields use a 10-point

Courier New font. If you use a different font or size, you may need to

modify the field contents.

For more information on EQ fields, see the "Using EQ, or Formula,

Fields to Produce Mathematical Formulas" application note. To obtain

this application note, call Microsoft Product Support Services at

(206) 454-2030.

Note: Neither the user's guide nor Help contains information on the

use of EQ fields in version 2.0 of Word for Windows. However, the

documentation on the use of EQ fields in the user's reference for Word

versions 1.x applies to Word version 2.0 as well.

Norwegian Language Characters

-----------------------------

Illustration    Description                   Field Code

-----------------------------------------------------------

A ring          Uppercase A, ring (volle)     {symbol 0197}

a ring          Lowercase A, ring (volle)     {symbol 0229}

AE              Uppercase AE, ligature        {symbol 0198}

ae              Lowercase AE, ligature        {symbol 0230}

O/              Uppercase O, slash            {symbol 0216}

o/              Lowercase O, slash            {symbol 0248}

REFERENCES

==========

"Microsoft MS-DOS User's Guide and Reference," version 5.0, pages 623-

630

"Microsoft Windows User's Guide," version 3.1, pages 169-171

"Microsoft Windows User's Guide," version 3.0, pages 181-182

"Chicago Manual of Style," Thirteenth Edition, The University of

Chicago Press, 1982

"Microsoft Word for Windows User's Guide," version 2.0, pages 153,

265, 268

"Microsoft Word for Windows User's Reference," version 1.x, page 135

Additional reference words:  w4wfont w4wfield 6.00 wm_word

WD0522 Norway

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Cannot Insert Clipboard Contents Using ^c in Edit Replace

Article ID: Q94880

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

The following error message occurs if you try to insert the contents

of the Windows Clipboard in a Word for Windows document using the Edit

Replace command when the Clipboard contains a TC field that is nested

in an XE field:

   Word cannot read the formatting in this document.

To replace the search text with contents of the Clipboard, choose

Replace from the Edit menu, and type "^c" (without the quotation

marks) in the Replace With box.

More Information:

This problem does not occur with other nested field combinations.

Workaround

----------

1. Use the Find command from the Edit menu to locate the search text.

2. Close the Find dialog box.

3. From the Edit menu, choose Paste to insert the contents of the

   Clipboard.

Steps to Reproduce Problem

--------------------------

1. In a Word document, insert the following field:

      {XE "Index"{TC "Table of Contents Entry"}}

     Note: Press CTRL+F9 to create the curly field brackets ({}).

2. Press ENTER to insert a paragraph mark.

3. Type "YYY" (without the quotation marks).

4. Select the field you inserted in step 1 above.

5. From the Edit menu, choose Copy.

6. From the Edit menu, choose Replace.

7. Type "YYY" (without the quotation marks) in the Find What box.

8. Type "^c" (without the quotation marks) in the Replace With box.

9. Choose the Replace All button. The "Word cannot read the formatting

   in this document" error message occurs. Choose the OK button.

Result: Word inserts the XE field but not the TC field, as follows:

   {XE "Index"}

We are researching this problem and will post new information here in

the Microsoft Knowledge Base as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 260-266

Additional reference words: w4wfield  errmsg err msg 2.00

2.00a 2.00a-CD 2.00b 2.00c 6.00 wm_word


Newline Character Appears As Pipe Character (|) in Dialog Box

Article ID: Q95093

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

When you open a document in version 2.0 of Word for Windows that you

created in version 1.x of Word for Windows, the lines of multiple-line

default text in a FILLIN or ASK field dialog box appear on the same

line, separated by a pipe character (|).

The FILLIN or ASK field results print and appear correctly in your

document, with the newline character as the separator.

The pipe character also occurs in place of a newline character in

multiple-line entries in the Summary Info dialog box.

To change the appearance of the dialog box, delete the pipe

characters. In their place, type SHIFT+ENTER to insert a newline

character.

This problem was corrected in Word version 6.0 for Windows.

Steps to Reproduce Problem

--------------------------

1. Create a document in Word version 1.x that contains a FILLIN

field.

2. Select the FILLIN field and press F9 to update the field.

3. In the FILLIN dialog box, type at least two lines of text.

4. Save the file and exit Word version 1.x.

5. Launch Word version 2.0 and open the file you saved in step 4

above.

6. Select the FILLIN field and press F9 to update the field.

Result: The text in the FILLIN dialog box appears with a pipe (|)

character between the two lines. The text does not wrap to a second

line. However, the FILLIN field result displays correctly in the

document.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wfield


Index Entry Text Truncated Following Tab Character

Article ID: Q95654

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, the Index Entry command on the Insert

menu truncates text that follows a tab of a index entry. For example,

if you select the following text in your document, only the first word

will appear in the Index Entry dialog box:

 John <tab> Smith

The word "John" appears in the Index Entry dialog box, but the word

"Smith" is not included.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

The following macro allows you to create an index entry from a text

selection that includes a tab character. To use this macro, select the

index entry text in your document and run the macro. The macro creates

an index entry field, {XE}, to the right of the selected text. The

index entry includes the selected text and the tab character. The

resulting index takes on the tabs position defined for the index

styles (Index 1-7).

Index Entry Macro

-----------------

Sub MAIN

EditCopy

CharRight 1

InsertFieldChars

Insert "XE " + Chr$(34)

EditPaste

Insert Chr$(34)

CharRight 1

End Sub

Index entries are formatted as hidden text. To edit or view these

entries in Word 2.x for Windows, choose Options from the Tools menu

and select the View category. Under Nonprinting Characters, select the

All or the Hidden Text check box. In Word 1.x for Windows, change the

view options by choosing Preferences from the View menu.

Additional reference words: 1.00 1.10 1.10a 2.00 2.0a 2.0b 2.0c incomplete

xe w4wfield entries w4wmacro


EQ, AUTONUM, and SYMBOL Fields Are Blank in Print Merge

Article ID: Q95658

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you use an EQ, AUTONUM, or a SYMBOL field in a print merge data

document, this field is printed as a blank space in your Word for

Windows merged document.

These fields are printed as blank spaces because when Word performs a

print merge operation it unlinks the fields and places only the result

in the merged documents. Since Word cannot unlink an EQ, AUTONUM, or a

SYMBOL field, it cannot place a result in the merged document; the

missing result appears as a blank space.

Similarly, if you nest a SYMBOL field in an IF field, as in the

following example, the SYMBOL field does not display or print in a

print merge:

   {IF {MERGEFIELD CODE} <> "" "{SYMBOL 183 \f "Symbol"} {MERGEFIELD

   CODE}"}

This problem was corrected in Word version 6.0 for Windows

Workarounds

-----------

For SYMBOL fields:

Instead of inserting a SYMBOL field, create the symbol by pressing

ALT+NNNN (where NNNN is the ANSI character code of the symbol).

For AUTONUM fields:

Instead of using an AUTONUM, AUTONUMLGL, or AUTONUMOUT field, renumber

the paragraphs using one of the options in the Numbered List dialog

box of the Bullets And Numbering command (located on the Tools menu).

For EQ (Equation) fields:

Use the Microsoft Equation Editor to insert the equation as an EMBED

field; the EMBED field will continue to be displayed even after it is

unlinked during a print merge operation.

More Information:

The EQ, AUTONUM, and SYMBOL fields are in a class of fields called

display fields. The result of such fields depends on the presence of

the field. You cannot unlink such fields from their result, so Word

inserts a blank space in place of the result when it unlinks the field

during a print merge operation.

Note: You cannot unlink an EQ, AUTONUM or a SYMBOL field by pressing

CTRL+SHIFT+F9.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wmerge

w4wfield


Using Expression Fields to Manipulate Page Numbering

Article ID: Q95886

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

This article describes how you can use the Expression field and the

Sum function in conjunction with the PAGE field to manipulate page

numbering in the following ways:

 - Return the current page number plus 1 (or more)

 - Return the number of pages in the document minus a specified number

 - Number the document in reverse order

More Information:

Return the Current Page Number Plus 1 (or More)

-----------------------------------------------

The Expression field below adds 1 to the current page number to

return the number of the next page in your document. You can use this

field in your header or footer to instruct the reader to "Continue

reading on page x" (where x is the result of the Expression field).

   {={PAGE}+1}

Return the Number of Pages in the Document Minus a Specified Number

-------------------------------------------------------------------

The following Expression field subtracts a specified number (x) from

the total number of pages in your document and displays the result:

   {={NUMPAGES}-x}

For example, if {NUMPAGES} returns 10 as the total number of pages in

the document, {={NUMPAGES}-3} returns 7.

Number the Document in Reverse Order

------------------------------------

You can insert the Expression field below in the header or footer to

number the pages in your document in reverse order. This method works

if your document is numbered continuously, starting at 1; it does

not work if page numbering in your document is not continuous or does

not start at 1.

   {={NUMPAGES}-{PAGE}}

Reference(s):

Word version 2.0 for Windows Help menu, Field Types and Instructions

section, Expression and Numpages topics.

"Microsoft Word for Windows User's Reference," pages 95-96, 103

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wfield equal calculate calculation plus difference


Macro to Remove Document Index Field Entries

Article ID: Q95986

Summary:

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

This article contains a macro that deletes all your Word document's

index entries before you convert the document to a text format.

Index entries are converted to plain text when you save a document to

the Microsoft Write or Text With Layout file formats. As a result,

there may be repeated words within the document text.

This problem was corrected in Word version 6.0 for Windows.

To workaround this problem, run the following macro to find and delete

all XE entries. After running the macro, choose Save As from the File

menu, and save a copy of the document in Windows Write, Text With

Layout, or DOS Text With Layout file format.

Sub MAIN

StartOfDocument

ViewFieldCodes 1

EditFindClearFormatting

EditFind "^19XE", .Direction = 2

While EditFindFound()

EditCut

EditFind "^19XE", .Direction = 2

Wend

End Sub

More Information:

Index entries are inserted in Word for Windows as fields formatted as

hidden text. When viewing field codes, the index entry fields

appear as follows:

   {XE "Index Entry Text"}

If you save a Word document in Text With Layout or Windows Write

format, the index entry text is converted as document text. For

example, the following portion of a Word document

   Environmental Concerns {XE "The Environment"}

converts in Text With Layout or Windows Write format as:

   Environmental Concerns The Environment

The above macro removes the index entries from your document so that

the XE fields are not converted to straight document text.

WARNING: ANY USE BY YOU OF THE CODE PROVIDED IN THIS ARTICLE IS AT

YOUR OWN RISK. Microsoft provides this macro code "as is" without

warranty of any kind, either express or implied, including but not

limited to the implied warranties of merchantability and/or fitness

for a particular purpose.

Reference(s):

"Using WordBasic," by WexTech Systems and Microsoft, page 180-182

Additional reference words: w4wmacro w4wfield xe index appsconv text

with layout write 2.00 2.00a 2.00a-CD 2.00b 2.00c


Numeric Format Switch for Thousands Separator and Dollar Sign

Article ID: Q96049

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

Use the following numeric format switch to format a numeric result

with commas as thousands separators and the currency symbol (such as

$) adjacent to the first number:

   {\# $,0.00}

Examples:

   This field                  Yields this result

   ----------------------------------------------

   {=3190321 \# $,0.00}        $3,190,321.00

   {=43217 \# $,0.00}          $43,217.00

For more information on numeric format switches in Word version 2.0,

use the Field Types and Instructions section of the Help menu and

select the General Switches jump text.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, pages

114-117, 364

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

6.00 2.00c w4wfield wm_word


SYMBOL Field Affects Word Wrapping and Nonbreaking Characters

Article ID: Q96076

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

Summary:

If you use Symbol command from the Insert menu to place a symbol

character in your document, one of the following problems may result:

 - A symbol character inserted next to a nonbreaking space or

   nonbreaking hyphen may prevent the nonbreaking space or hyphen

   from working as expected.

   -or-

 - A symbol character inserted as part of a word (for example,

   a copyright symbol) may prevent the word from wrapping correctly.

To avoid this problem, insert a symbol using ANSI characters rather

than using the Insert Symbol command or by inserting a SYMBOL field.

See the "Workarounds" section below for more information.

More Information:

A nonbreaking space (CTRL+SHIFT+SPACEBAR) prevents a line break

between two words, as in the example "2 ft." A nonbreaking hyphen

(CTRL+SHIFT+HYPHEN) prevents a line break in a hyphenated word, as in

the example "232-3432." However, neither character works as expected

when you insert an adjacent symbol using the Insert Symbol command

because this command inserts a field code rather than ANSI characters.

Similarly, words that contain a SYMBOL field may not wrap correctly.

For example, if you use the Insert Symbol command to insert a

copyright symbol at the end of a word, the copyright symbol may wrap,

but the word itself may not. If you insert a SYMBOL field adjacent to

a footnote reference, Word breaks the line between the text or

footnote reference and the SYMBOL field.

Workarounds

-----------

 - From the Insert menu, choose Symbol, select Normal Text in the

   Symbol From box and then select a symbol from this character set.

   When you insert a symbol from the Normal Text character set, Word

   inserts the symbol character but does not insert a SYMBOL field.

   -or-

 - Insert the symbol using the Windows version 3.1 Character Map (found

   in Windows Program Manager Accessories group).

   -or-

 - Insert the symbol using ANSI characters. With NUM LOCK on, hold

   down the ALT key, and using the keys on the numeric keypad, type 0

   (zero) and the ANSI decimal code for the character you want to

   insert. (You may need to first change character formatting to the

   font that contains the symbol character, such as Symbol or

   Wingdings.)

   To determine the ANSI character code for the symbol:

   ----------------------------------------------------

   1. Be sure the Field Codes command on the View menu has a check

      mark so that all fields show their codes. (If this command does

      not have a check mark, choose Field Codes to switch to field

      code view.)

   2. Insert a symbol using the Insert Symbol command. Note the number

      and font in the SYMBOL field. (Then, delete the field.)

      In the following example, the ANSI character code is 149 and

      the font is Wingdings:

         {SYMBOL 149 \f "Wingdings"}

   You can also determine the ANSI character code by using the Windows

   version 3.1 Character Map (found in Windows Program Manager

   Accessories group). Select the symbol you want and look in the

   Keystroke box in the lower right corner for the ANSI code and the

   Font box in the upper left corner for the name of the font.

Microsoft has confirmed this to be a problem in Microsoft Word

versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0. We are researching this

problem and will post new information here in the Microsoft Knowledge

Base as it becomes available.

For more information on using the nonbreaking space and nonbreaking

hyphen characters in Word for Windows, query on the following words in

the Microsoft Knowledge Base:

   symbol and line and wrap

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 91,

153-155

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wfield

6.00 wm_word

early wrong place incorrect fixed 2.00 w4wfont non breaking

non-breaking


Data File Character Formatting Not Retained in Merged Document

Article ID: Q96247

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Word for Windows, if a print merge data document contains text with

different character formatting, that text may appear incorrectly in

the merged document. This happens because text merged from the data

file takes on the formatting you apply to the corresponding field in

the main document. As a result, the format of the MERGEFIELD field in

the main document overrides any formatting you applied in the data

document.

For example, if you insert a trademark symbol in your data document by

pressing ALT+0226 and formatting the character for the Symbol font,

Word replaces the Symbol font character formatting with that of the

MERGEFIELD field in the main document when you perform the print merge

operation. In the merged document, an accented uppercase A character

appears instead of the trademark symbol (if the MERGEFIELD field is

formatted with a font other than Symbol).

Workaround

----------

For the data field that contains special character formatting, insert

a REF field in your main document instead of a MERGEFIELD field. For

example, in place of the following MERGEFIELD field

   {MERGEFIELD FIELDNAME}

insert the following REF field instead:

   {REF FIELDNAME}

Word retains the data document formatting for the results of the REF

field, which preserves the special character formatting.

The drawback to this workaround is that the print merge helper does

not detect errors or suppress blank lines for this field. If you use

this workaround, you must suppress blank lines and resolve any print

merge errors manually for the REF field.

For information on suppressing blank lines when not using MERGEFIELD

fields, query on the following words in the Microsoft Knowledge Base:

   winword and suppress and blank and line and 1.1

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 153,

628-656

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wfield

monotype sorts symbol wingdings dingbats zapfdingbats w4wmerge changes

changed 6.00 wm_word


Lowercase Roman Numeral Page Numbers Are Uppercase in TOC

Article ID: Q96744

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you apply All Caps or Small Caps character formatting to the table

of contents (TOC) style, Word for Windows changes lowercase Roman

numeral and alphabetic page numbers to uppercase page numbers in the

table of contents.

For example, if your Word document contains lowercase Roman numeral

(i, ii, iii) page numbers and your TOC 1 style contains All Caps

character formatting, Word capitalizes the page number in the table of

contents, as shown below:

   IN THE ROSE GARDEN                                   I

Instead, the table of contents should appear as follows:

   IN THE ROSE GARDEN                                   i

This problem was corrected in Word version 6.0 for Windows.

Workaround

----------

Note: This workaround does not work for Small Caps character

formatting. For Small Caps, you must manually format the TOC text.

Use the following workaround to create a table of contents with All

Caps character formatting when your document contains lowercase Roman

numeral or alphabetic page numbers:

1. Remove the All Caps character formatting from your TOC styles.

2. In the document, insert TOC Entry (TC) fields in your document to

   identify text as table of contents entries. Type the TC entry text

   in uppercase letters, or select the text and press SHIFT+F3 to

   change the case to uppercase.

   The following is a sample TC field:

      {TC "IN THE ROSE GARDEN"}

   Note: Do not apply All Caps character formatting to the TC field

   text because, when you create the TOC, the TOC style removes All Caps

   character formatting.

3. When you create the table of contents by choosing Table Of Contents

   from the Insert menu, select the Use Table Entry Fields option

button.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 558-559

"Microsoft Word for Windows User's Reference," versions 1.x, pages 358,

360, 373

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wfield capital capitalized capitalizes upper lower case switch


TOC Field Incorrectly Includes Hidden AUTONUM Field

Article ID: Q96864

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you create a table of contents (TOC) by selecting the Use Heading

Paragraphs option in the Table Of Contents dialog box (from the Insert

menu, choose the Table Of Contents command), Word for Windows includes

lines for hidden heading paragraphs if those paragraphs are preceded

by a hidden AUTONUM field.

This problem was corrected in Word version 6.0 for Windows.

More Information:

For example, when you update a document similar to the following

   {toc /o}

   {autonum}. heading #1

   {autonum}. heading #2   <this line is formatted as hidden text>

   {autonum}. heading #3

the TOC field will generate the following table of contents:

   1. heading #1............................................1

   2........................................................1

   3. heading #3............................................1

Workaround

----------

To work around this problem, if your document contains paragraphs with

hidden headings, number paragraphs with the SEQ fields instead of

AUTONUM fields. To do this, replace AUTONUM fields with the following

SEQ field in paragraphs formatted with the Heading 1 style:

   {SEQ h1}

In paragraphs formatted with the Heading 2 style, replace AUTONUM

fields with the following SEQ field

   {SEQ h2}

and so on. After you finish editing your document, update all the SEQ

fields and the TOC field.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wfield


How to Cross Reference Sequence Fields

Article ID: Q96944

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

This article describes how to create a cross-reference to a SEQ

(sequence) field in Word for Windows 2.0. The article also describes two

methods that do not work and shows why you should not use them to

create cross-references to SEQ fields.

Note: although the following methods can be used in Word 6.0, the

interface for creating numbered items and cross-references to them has

been substantially changed. For more information on this process in Word

6.0, see chapter 19 of the user's manual, or look in Help under Caption or

Cross-Reference.

More Information:

To create a cross-reference to a SEQ field:

1. Select the SEQ field to which you want to create a cross-reference.

   IMPORTANT: Be sure you do not select any characters before or after

   the field. For example, select the following SEQ field, but do not

   include "Table " in the selection:

      Field                         Result

      -----                         ------

      Table {SEQ table}             Table 1

2. Insert a bookmark. For example, insert a bookmark named "CrossRef"

   (without the quotation marks). For information on inserting

   bookmarks, see page 741 of the "Microsoft Word for Windows User's

   Guide."

3. Position the insertion point where you want the cross-reference to

   appear.

4. Insert a SEQ field and include the Bookmark argument. To reference

   the SEQ field in the above example, insert the following SEQ field:

      Field                               Result

      -----                               ------

      Table {SEQ table CrossRef}          Table 1

For more information on SEQ field syntax, see the Sequence topic in

the Field Types and Instructions section of the Help menu.

Examples of the WRONG Ways to Create a Cross-Reference

======================================================

Do Not use the REF Field to Create a Cross-Reference to the SEQ Field

---------------------------------------------------------------------

Page 744 of "Microsoft Word for Windows User's Guide," incorrectly

describes a method where you use a REF field to create a

cross-reference to a SEQ field; if you use this method, Word inserts a

copy of the SEQ field. In other words, the REF field behaves as if you

inserted another SEQ field, thereby incrementing the sequence. As a

result, the REF field lists a nonexistent cross reference, and

subsequent SEQ fields are incorrectly incremented (that is, the result

of subsequent SEQ fields is one number too large). The following

example illustrates this behavior:

   Field                                 Result

   -----                                 ------

   Table {SEQ table}                     Table 1

   Table {SEQ table} --> Add the         Table 2

                         CrossRef

                         bookmark to

                         this field

   Table {SEQ table}                     Table 3

   Table {SEQ table}                     Table 4

   See Table {REF CrossRef}              See Table 5 --> Increments

                                                         sequence

   Table {SEQ table}                     Table 6     --> Should be 5

   Table {SEQ table}                     Table 7     --> Should be 6

If you lock the result of the REF field, the cross-reference is

correct, but Word increments the sequence anyway, so subsequent SEQ

fields are incorrectly incremented (the result of subsequent SEQ

fields is one number too large). The following example illustrates

this behavior:

   Field                                 Result

   -----                                 ------

   Table {SEQ table}                     Table 1

   Table {SEQ table} --> Add the         Table 2

                         CrossRef

                         bookmark to

                         this field

   Table {SEQ table}                     Table 3

   Table {SEQ table}                     Table 4

   See Table {REF CrossRef \!}           See Table 2 --> Correct

                                                         result

   Table {SEQ table}                     Table 6     --> Should be 5

   Table {SEQ table}                     Table 7     --> Should be 6

Incorrect Results If You Add Bookmark Name to Text and SEQ Field

----------------------------------------------------------------

There is a documentation error in the the Sequence topic in the Field

Types and Instructions section of the Help menu. The first sentence in

the following paragraph is misleading because it implies that you

should select the item you want to cross-reference instead of or in

addition to the SEQ field for that item:

   Cross-references

   ----------------

   To create an automatic cross-reference to an item you've labeled

   with a SEQ field, you assign a bookmark name to the item and then

   include that bookmark name in a SEQ field where you want the cross-

   reference to appear. Suppose you want to refer to the table showing

   African sales. First, you add a bookmark name -- for example,

   african_sales -- to the SEQ field you've created for the table....

If you select the text before the SEQ field in addition to or instead

of the SEQ field, the cross-reference displays the result of the

previous SEQ field instead. This happens because Word includes

everything after the first SEQ field and before the second SEQ field

as part of the first sequence. For example, if you create a cross

reference to Table 2 by adding a bookmark to the second instance of

"Table {SEQ table}" below, the cross-reference lists "Table 1" (the

previous SEQ field) instead of "Table 2."

   Field                               Result

   -----                               ------

   Table {SEQ table}                   Table 1

   Table {SEQ table}                   Table 2

   <---bookmark---->

   Table {SEQ table CrossRef}          Table 1

To create a correct cross-reference, do not not select any text

preceding or following the SEQ field.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 562-564,

744

Additional reference words: w4wfield 2.00 2.00a 2.00a-CD 2.00b 2.00c

w4whelp


Conditional Alphanumeric Merge May Yield Incorrect Results

Article ID: Q97484

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

A print merge operation may yield incorrect results if you use a

conditional statement to evaluate alphanumeric data when the first

character of the data is numeric. This happens because conditional

statements (IF fields) evaluate only the first two characters of a

numeric string.

More Information:

For example, using the sample data file below, the following

conditional statement incorrectly yields a true result for the first

and second records, although only the second record satisfies the

condition:

   {IF {MERGEFIELD TEST} = "1AB" "This is true"}

Note: The IF field evaluated only the first two characters (1A) of the

numeric string.

Sample Data File

----------------

   ---------------------------------

   |  Rec_Num  |   Name   |  Test  |

   ---------------------------------

   |     1     |John      |1AA     |

   ---------------------------------

   |     2     |Bill      |1AB     |

   ---------------------------------

   |     3     |Fred      |2AA     |

   ---------------------------------

   |     4     |George    |ABC     |

   ---------------------------------

Workaround

----------

Word version 2.0

----------------

If your alphanumeric data contains entries that begin with a numeric

character, use the print merge Record Selection feature to perform a

conditional merge of the data. By setting record selection rules, you

can merge only data records that meet the criteria you specify.

The disadvantage of this workaround is that you must perform multiple

print merge operations if your main document contains more than one

conditional statement for alphanumeric fields. In this case, you must

modify your main document for each condition, change the Record

Selection settings to evaluate each condition individually and then

perform a separate print merge operation. The functionality of the

Record Selection feature differs from that of an IF field, so you must

modify your print merge procedure accordingly.

For example, the following procedure uses the Record Selection feature

to perform a conditional print merge of the sample data file above.

This procedure replaces the following conditional statement:

   {IF {MERGEFIELD TEST} = "1AB" "This is true"}

1. Attach the data file to the main document and then activate the

   main document.

2. From the File menu, choose Print Merge, and then choose the Merge

   button.

3. Choose the Record Selection button.

4. From the Field Name list, select Test.

5. From the Is list, select Equal To.

6. In the Compared To box, type "1AB" (without the quotation marks)

   and then choose the Add Rule button. Choose the OK button.

7. Complete the print merge operation. For record 2, "This is true"

   should appear in the merged document.

Word version 1.x

----------------

1. Sort your data file based on the field that contains entries that

   begin with a numeric character.

2. Number your data records.

3. Insert a conditional field, such as IF or NEXTIF, to print merge

   the correct data records.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 633-645

"Microsoft Word for Windows User's Reference," version 1.0, pages

197-199

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c numbers strings w4wmerge w4wfield alphabetic 6.00 wm_word


"Bookmark Not Defined" Replaces Print Merge ASK Field Result

Article ID: Q97485

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

The following error message prints in place of bookmark information

   Error! Bookmark not defined.

if you define a bookmark in a print merge main document using an ASK

field and then perform a print merge operation in which you select the

Skip Completely option to suppress the printing of blank lines. Word

for Windows loses the bookmark and stops printing the bookmark

information in your merged document after the first occurrence of

blank line suppression.

In other words, when Word suppresses the printing of a blank line, it

does not retain the ASK field results, so this information does not

print in subsequent merged records.

This problem was corrected in Word version 6.0 for Windows.

Workaround

----------

Turn off the Skip Completely option in the Print Merge dialog box.

 -or-

Replace paragraph marks in your main document with newline characters

(press CTRL+ENTER).

Note: Both workarounds disable the suppression of blank lines.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, 2.0b, and 2.0c of Word for Windows. This problem was corrected

in Word version 6.0 for Windows.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wfield

w4wmerge errmsg err msg

 \*


Maximum Values for Field Format Switches

Article ID: Q97591

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

A field will produce the following result (error message)

   Error! Number Cannot be Represented in Specified Format

when the resulting value exceeds the maximum value for the field

formatting switch.

Below is a list of the maximum values each field formatting switch can

produce. If the maximum value is exceeded, the preceding error message

will appear as the field result.

   Switch	Maximum

   ----------------------------

   \*alphabetic 	Values > 6,656.4999

   \*arabic 	Values > 2,147,483,647.4999

Note: Can produce the above error message or

incorrect results.

   \*cardtext 	Values > 999,999.4999

   \*dollartext 	Values > 999,999.99

   \*hex 	Values > 32,767.4999

   \*ordinal 	Values > 2,147,483,647.4999

   \*ordtext 	Values > 999,999.4999

   \*roman 	Values > 3,999

More Information:

Field format switches are used to format the result of a field.  For

example, the field {=99.99 \* dollartext} yields the following result:

   Ninety-nine and 99/100

For more information on field switches in Word for Windows 2.0, search

for "switches" using the Help menu.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 112-114

Additional reference words: w4wfield limit limits limitation 6.00

limitations max exceed exceeds numeric 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c wm_word


Result of SEQ Field Is a Negative Number

Article ID: Q97729

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

The maximum positive number result of a SEQ (Sequence) field is 32,767

(2 to the 15th power). If the result of a SEQ field is greater than

32,767, Word for Windows displays the result as a negative number that

descends one increment for each number in the sequence. For example:

   If the SEQ field

   result should be     Word displays

   ----------------------------------

   32,767	 32,767

   32,768	-32,768

   32,769	-32,767

   32,770	-32,766

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, 2.0b, 2.0c, 6.0 of Word for Windows. We are researching this

problem and will post new information here in the Microsoft Knowledge

Base as it becomes available.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c limit 6.00

w4wfield


SET Fields Within IF Field Evaluate Incorrectly

Article ID: Q97791

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you use an IF field to determine how to set a bookmark, and you

use SET fields inside the IF field, the bookmark being set always

evaluates as the second SET statement.

For example, these statements

     {ask gender "What is the person's gender?"}

-->  {if gender = f {set pronoun she}{set pronoun he}}

     {ref pronoun}

always show the bookmark "pronoun" as "he". This is because Word

evaluates fields from the inside out, and from left to right. It

evaluates the first SET statement, and the bookmark "pronoun" is set

to "she". It then evaluates the next SET field, and the bookmark

"pronoun" is reset to "he". When the IF instruction is carried out,

both the true bookmark and the false bookmark are "he".

More Information:

The correct way to use these fields together is to put the IF field

inside the SET field, as in the following example:

     {ask gender "What is the person's gender?"}

-->  {set pronoun {if gender = f "she" "he"}}

     {ref pronoun}

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wfield

6.00 define assign wrong value incorrect wm_word


Second NUMWORDS Field Result Is Incorrect

Article ID: Q97797

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you use the NUMWORDS field in a document more than once, and

there are more than 10 words in the document, the first NUMWORDS field

shows the correct number of words in the document, and subsequent

NUMWORDS fields show results that are wrong. If there are 10 or fewer

words in the document, all NUMWORDS fields show the correct number of

words.

The actual number of words in a document is determined by choosing

Summary Info from the File menu, choosing Statistics, and choosing the

Update button.

By contrast, this problem does not occur with the NUMCHARS field

because the NUMCHARS value is never an estimate like NUMWORDS can be.

When you choose the Update button in the Statistics dialog box, Word

updates only the number of words, because of the number of characters

is always accurate.

This problem was corrected in Word version 6.0 for Windows.

Workaround

----------

Include the NUMWORDS field in a SET field, and use the REF field to

refer to it. In the following example, "words" is the name of the

bookmark established in the SET field:

1. Near the beginning of the document, insert this field:

      {set words {numwords}}

2. Where you want the number of words in the document to appear,

   insert this field:

      {ref words}

   You can use this field as many times as needed.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wfield


Page Numbering in "Page of Total Pages in Section" Format

Article ID: Q97861

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

This article describes how you can number the pages of a

section in the following format:

   <Page Number> of <Total Number of Pages in Section>

More Information:

This numbering sequence is implemented differently depending on the

version of Word for Windows you are using.  Follow the directions

corresponding to the correct version on your machine as follows:

Word for Windows, version 6.0

=============================

1. Place your cursor in the desired section of the document.

2. Go into the header or footer and insert the page number as you

   normally would.

3. Press the space bar and type "of", without the quotes, and press the

   space bar again.

4. Go to the Insert menu and choose Field.  From the Field Name column

   select SectionPages.

Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c

=========================================================

1. Select some text at the end of the last page of the section.

2. From the Insert menu, choose Bookmark.

3. Type a Bookmark Name and then choose the OK button.

4. In the header or footer for the section, insert the following

   fields and text:

      {PAGE} of {PAGEREF BookmarkName}

   For example, if your section contains 11 pages, the following

   appears in the header or footer on page 3:

      3 of 11

Word for Windows, Versions 1.x

==============================

In Word versions 1.x, there is a problem with the method described for

Word version 2.0 above. When you insert the PAGEREF field in the

header or footer, its result is the current page number instead of the

number of the page where the bookmark is located. As a result, you

must use the one of the following methods in Word versions 1.x:

Method 1: Lock the PAGEREF Field

--------------------------------

1. Perform steps 1 through 4 of the instructions for Word version 2.0

   above.

2. Select the PAGEREF field in the header or footer and update it by

   pressing F9.

3. Lock the PAGEREF field by pressing CTRL+F11 (or ALT+CTRL+F1).

   Note: If you later add pages to the section, you can update the

   PAGEREF field by doing the following:

   a. Unlock the PAGEREF field by selecting it and pressing

      SHIFT+CTRL+F11 (or ALT+SHIFT+CTRL+F1).

   b. Repeat steps 2 and 3 above.

Method 2: Use a SET Field

-------------------------

1. Select some text at the end of the last page of the section.

2. Insert a SET field that assigns a unique bookmark name to the page

   number of the last section. The following is the syntax of the SET

   field:

      {SET BookmarkName {PAGE}}

3. From the View menu, be sure the Page command has no check mark. If

   this command does have a check mark, choose Page to switch to

   Normal view.

4. From the Edit menu, choose Header/Footer.

5. Choose the Options button.

6. In the Start At box, type 1.

7. Change the Start At field to 1.

8. Select Header or Footer and then choose the OK button.

9. In the header/footer pane, insert the following fields and text:

      {PAGE} of {BookmarkName \* charformat}.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 746, 749

"Microsoft Word for Windows User's Reference," pages 103-104, 107

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wfield

wrong incorrect wm_word 6.0


Err Msg in Place of REF Field Result: Bookmark Not Defined

Article ID: Q98895

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you type nothing in response to an ASK field prompt, Word for

Windows records a nul value, which may cause the following error

message to appear as the result of the REF field that references the

nul ASK field result in versions 2.0 and 1.0:

   Error! Bookmark not defined.

In version 6.0, the message is

  Error! Reference source not found.

This happens because you cannot assign a bookmark to a nul value. A

bookmark must represent a value, such as a selection or the insertion

point (the insertion point is not the same as a nul value).

Workaround 1

------------

To prevent the above error message from appearing, insert a SET field

before the ASK field, as shown in the example below. The SET field

assigns the insertion point, or no selection (""), to the bookmark

(instead of a nul value) so the error message does not occur.

   {SET address2 ""}{ASK address2 "What is the second line of

   the address?"}{ref address2}

This workaround assigns a blank value to the bookmark that Word can

insert if a different value is not later assigned using the ASK field.

Note: The \d (default) ASK field switch has no effect on this

workaround.

Workaround 2

------------

Insert an IF field that compares the reference to the ASK field

bookmark with a reference to an intentionally undefined bookmark. If

the bookmarks are the same (which means that both produce the "Error!

Bookmark not defined" error message), Word inserts an alternate

result.

Note: Be sure to choose a unique bookmark name as the intentionally

undefined bookmark. If this bookmark name is later assigned to a

value, the workaround fails.

In the following example, which illustrates this workaround, "xxxx" is

an undefined bookmark name. If the value of the mybkmark bookmark is

nul, Word inserts "No name given" as the result of the IF field.

   {ASK mybkmark "Type your name:"}

Insert the following IF field in place of the REF field that

references the ASK bookmark results:

   {IF {mybkmark} = {xxxx} "No name given" {mybkmark}}

Reference(s):

"User's Guide," version 2.0, pages 477-478, 640-644, 646-650

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c 6.00 w4wfield errmsg err msg w4wmerge print merge wm_word


FILLIN Field Dialog Box Blank During Print Merge

Article ID: Q98897

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you use the FILLIN field in a print merge document to prompt for

information to print on each record, Word for Windows does not always

display what was typed in the previous FILLIN dialog box. This happens

if the Skip Completely option is selected in the Print Merge dialog

box and if Word skipped a blank line in the previous record. In other

words, when Word suppresses the printing of a blank line, it does not

retain the FILLIN field results, so this information does not appear

as the default response the next time the FILLIN dialog box appears.

This problem was corrected in Word version 6.0 for Windows. To

obtain new or updated Microsoft products, call Microsoft End User

Sales at (800) 426-9400. If you are outside the United States,

contact the Microsoft subsidiary for your area. To locate your

subsidiary,  call Microsoft International Customer Service at (206)

936-8661.

Workaround

----------

 - Use the \d switch in the FILLIN field, which displays the same

   default response each time instead of the response you typed in the

   previous FILLIN dialog box.

 -or-

 - Cancel the selection of the Skip Completely option in the Print

   Merge dialog box.

 -or-

 - Replace paragraph marks in your main document with newline characters

   (press CTRL+ENTER to create a newline character).

NOTE: The last two workarounds disable the suppression of blank lines.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, 2.0b, and 2.0c of Word for Windows. This problem was corrected in

Word version 6.0 for Windows.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wfield

w4wmerge errmsg err msg error message


Missing Special Characters in Table of Contents

Article ID: Q99412

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

Table of contents entries that contain special characters that you

created using equation fields will be generated with the special

characters missing.

For example, if you apply Heading 1 style to the following paragraph

on page 1

   Scandinavian Cities:  MALM{eq \o(O,/)}

the entry will appear as follows in your table of contents:

   Scandinavian Cities:  MALM...........................Page 1

STATUS

======

Microsoft is researching this problem and will post new information

here in the Microsoft Knowledge Base as it becomes available.

Additional reference words: 2.00 2.0a 2.0a-cd 2.0b 2.0c omitted lost

gone deleted missing without w4wfield


IF Field Won't Display Table or Linked Graphic as Result

Article ID: Q99683

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

You cannot insert a table or a linked graphic into a Word document as

the result of an IF field that contains INCLUDE, IMPORT, or GLOSSARY

fields.

Workaround

----------

To display a linked graphic or a table as the result of a conditional

IF field, nest the IF field inside an INCLUDE, IMPORT, or GLOSSARY

field, so that the IF field updates first. For example, you could nest

the fields as follows:

   {INCLUDE {IF conditionalTest table.doc falseResult}}

More Information:

The following examples illustrate the problem that occurs when you try

to insert a linked graphic or table as the result of an INCLUDE,

IMPORT, or GLOSSARY field nested inside an IF field.

In the following examples, a table or a linked graphic is used as

results in an IF field. TABLE.DOC is a file that contains a table.

"Glossary table" is a glossary entry that contains a table.

PICTURE.WMF is a Windows metafile graphic. "Glossary picture" is a

glossary entry containing a linked graphic.

   {if conditionalTest {include TABLE.DOC} falseResult}

   {if conditionalTest {glossary table} falseResult}

   {if conditionalTest {import PICTURE.WMF} falseResult}

   {if conditionalTest {glossary picture} falseResult}

If conditionalTest is true in any of the above examples, the table or

picture will not display when you update the field. Any text above or

below the table in either TABLE.DOC or the table glossary will display

correctly. Any text above or below the graphic in the picture glossary

will display correctly. Embedded graphics and graphics that are not

linked will display correctly.

For more information on importing graphics as the result of a

conditional field, query on the following words in the Microsoft

Knowledge Base:

   importing and graphics and condition

Microsoft has confirmed this to be a problem in Word for Windows,

versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0. We are

researching this problem and will post new information here in the

Microsoft Knowledge Base as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.0, pages

97-99

Additional reference words: w4wtable w4wfield 1.00 1.10 1.10a 2.00 6.00

wm_word 2.00a 2.00a-cd 2.00b 2.00c


Creating a Table of Contents That References Ranges of Pages

Article ID: Q103730

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

When Word for Windows builds a table of contents, Word lists the page

number on which the item starts. This article describes how you can

use TC fields to create a table of contents that lists the range of

pages for an item.

MORE INFORMATION

================

Use the following procedure for each table of contents entry that

references a range of pages:

1. Select the first word of the range you want to reference in your

   table of contents.

2. From the Insert menu, choose Bookmark.

3. Type an appropriate, unique name in the Bookmark Name box, such as

   "Chapter1," and then choose OK.

4. Position the insertion point at the end of the range.

5. Insert a TC field that references the bookmark you inserted at the

   beginning of the range in steps 2 and 3 above. Use the following

   syntax for this TC field

      {TC "<text> [TAB] {PAGEREF <BookmarkName>} - "}

   where <text> is the text you want to appear for this entry in the

   table of contents; [TAB] means to press TAB; and <BookmarkName> is

   the name of the bookmark you inserted in steps 2 and 3 above.

   Example:

      {TC "Chapter 1 [TAB] {PageRef Chapter1} - "}

   The above TC field appears as follows in the table of contents:

      Chapter 1.............................1-3

For more information, select the "TC" and "TOC" jump text in the Field

Types And Instructions section of online Help.

REFERENCES

==========

Word for Windows "User's Guide," version 2.0, pages 540, 557-562, 564

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wfield


Word Changes Alphabetic Chapter References to Numeric

Article ID: Q103731

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

When you create a table of contents that contains alphabetically

numbered chapters, Word for Windows changes the chapter numbers to

their numeric format when you create a table of contents based on

heading paragraphs.

WORKAROUND

==========

To create a table of contents in which Word retains alphabetic chapter

numbers, select the Use Table Entry Fields option instead. Use the

following instructions to create the TC fields using SEQ (sequence)

fields to number the chapters:

NOTE: This method places the chapter information in individual TC

fields instead of the TOC field. As a result, number formatting

information is retained in the table of contents.

1. In your document, insert alphabetic chapter reference numbers using

   SEQ fields. For example, use the following field to number a series

   of appendix chapters:

      Appendix {SEQ Appendix \* Alphabetic}

   Result: Appendix A

2. Insert a TC field that references the SEQ field. For example,

   insert the following field after the SEQ field you added in step 1

   above:

      {TC "First Appendix [TAB] {SEQ appendix \c} - "}

   where [TAB] means to press the TAB key.

   Resulting table of contents entry:

      First Appendix.................................A-1

3. Position the insertion point where you want the table of contents

   to appear.

4. From the Insert menu, choose Table Of Contents.

5. Select the Use Table Entry Fields option and then choose OK. Word

   inserts the following field in your document:

      {TOC \f}

Notes

-----

 - The drawback to this workaround is that you must use TC fields

   throughout your document to create your table of contents. You

   cannot base your table of contents on heading paragraphs.

 - The tab character in the TC field is essential to the success of

   this method.

For more information, select the "General Switches," "TC," and "TOC"

jump text in the Field Types and Instructions section of online Help.

REFERENCES

==========

Word for Windows "User's Guide," version 2.0, pages 540, 557-562, 564

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wfield


Expression / Formula Field Functions

Article ID: Q105640

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

This article explains in detail the syntax and usage of the operators

and functions that are available to the Expression (Formula) field.

In Word version 6.0, the Expression field name was changed to Formula.

Also, the Formula field name was changed in version 6.0 to Equation.

   1.x, 2.x Field Name      6.0 Field Name

   -------------------      -------------

   = (Expression)           = (Formula)

   Eq (Formula)             Eq (Equation)

MORE INFORMATION

================

Operators

---------

If you combine several operators in one field, Word evaluates in the

following order:

1. %        Percent

2. ^        Exponentiation

3. * and /  Multiplication and division

4. + and -  Addition and subtraction

In formulas with more than one operator with the same priority, Word

evaluates the operators from left to right. Use parentheses if you

want to alter the order of evaluations.

   +   Addition           Syntax: {=x+y}

   -   Subtraction        Syntax: {=x-y}

                          NOTE: {=x--y} is the same as {=x+y}. An even

                          number of subtraction signs is equivalent to

                          one addition sign.

   *   Multiplication     Syntax: {=x*y}

   /   Division           Syntax: {=x/y}

   %   Percentage         Syntax: {=x%}

                                  {=25%} = .25

                                  {=200*25%} = 50

   ^   Powers and roots   Raise a number to another power

                          or find a root of a number.

                          Syntax: {=x^y}

                                  {=4^2} = 16  4 squared

                                  {=3^3} = 27  3 Cubed

                                  {=27^(1/3)} = 3  Cube root 27

   =    Is equal to

   <    Less than

   <=   Less than or equal to

   >    Greater than

   >=   Greater than or equal to

   <>   Not equal to

Table Column References

-----------------------

NOTE: n is used to indicate the row or column number.

   [RnCn]                    Cell in Row n, Column n.

   [Rn]                      All cells in Row n.

   [Cn]                      All cells in Column n.

   [R]                       Row that the formula is in, including the

                             current cell.

   [C]                       Column that the formula is in, including

                             the current cell.

   [RnCn:RnCn]               Range of all cells between the two cell

                             references.

   Bookmarkname  [RnCn]      Cell in table identified by bookmarkname.

   Bookmarkname  [RnCn:RnCn] Range of cells identified by

                             bookmarkname.

                             NOTE: Word for Windows version 6.0 uses

                             A1 reference types to refer to cells. It

                             does not use RnCn reference types.

   Bookmarkname  [D4]        Cell D4 in table identified by

                             bookmarkname.

   Bookmarkname  [D4:J17]    Range of cells identified by

                             bookmarkname.

   ABOVE, BELOW, LEFT, RIGHT can be used with the table functions

   (AVERAGE, COUNT, MAX, MIN, PRODUCT, SUM).

Functions

---------

Functions with () can take any number of arguments. If the arguments

have more than two digits, you must put a space in front of each.

There are five Boolean functions, which return a value of 1 (true) or

0 (false): NOT, OR, AND, FALSE, TRUE.

The following functions can refer to cells in a table: AVERAGE, MAX,

MIN, COUNT, PRODUCT, SUM.

   ABS(x)      Returns the absolute value of a number. The absolute

               value of a number is the number without its sign.

               {=ABS(3.5)} = 3.5

               {=ABS(-3.5)} = 3.5

   AND(x,y)    Returns "1" if both arguments are true. Returns "0" if

               both arguments are false. Mostly used with IF

               statements.

               {=AND(profits>1000, profits<2000)} = 1 when "profits"

               has been defined as $1,234. The same formula returns 0

               when profits has been defined as $2,234.

               {=IF(AND(profits>1000,profits<2000),13,15)} = 13 when

               profits has been defined as $1,234. The same formula

               returns "15" when profits has been defined as $2,234.

   AVERAGE()   Gives the average value of the numbers in the list.

               {=AVERAGE(10, 20, 60)} = 30 {=AVERAGE([RnCn],[RnCn])}

   COUNT()     Tells you how many items are in the list.

               {=COUNT(2, 5, 67, 1.38)} = 4

               {=COUNT([RnCn],[RnCn],[RnCn],[RnCn])}

   DEFINED(x)  Returns "1" (true) if x has been defined, "0" (false)

               if it has not.

               {=DEFINED(4/0)} = 0

               {=DEFINED(gross_income)} = 1 if gross_income exists and

               it evaluates without error.

   FALSE       Returns a 1 or a 0.

               {=FALSE} = 0

               {=IF(5=6,TRUE,FALSE)} = 0

   IF(x,y,z)   x can be a formula. The arguments y and z must be

               numbers, not text.

   INT(x)      Rounds x down to the nearest integer.

               {=INT(5.67)} = 5

               {=INT(-5.67)} = -6

   MAX()       Returns the largest value in the list.

               {=MAX(3, 4, 5)} = 5

               {=MAX([RnCn],[RnCn],[RnCn])}

   MIN()       Returns the smallest value in the list.

               {=MIN(3, 4, 5)} = 3

               {=MIN([RnCn],[RnCn],[RnCn])}

   MOD(x,y)    Returns the remainder (modulus) after x is divided by y.

               The result has the same sign as y. If the answer is 0,

               returns "0.0" (without quotation marks).

               {=MOD(4, 2)} = 0.0

               {=MOD(3, 2)} = 1

               {=MOD(-3, 2)} = 1

               {=MOD(3, -2)} = -1

               {=MOD(-3, -2)} = -1

               {=MOD(3.5, 2.7)} = 0.8

   NOT(x)      Returns the Boolean opposite of the result. Mostly used

               with IF formulas.

               {=NOT(1=1)} = 0

               {=NOT(1=5)} = 1

               If x is defined as 7, 7{=NOT(x>10)} = 1

   OR(x,y)     Returns "1" if one or both arguments are true. Returns

               "0" if both arguments are false. Generally used with IF

               formulas.

               {=OR(1+2=3, 2=4)} = 1

               {=OR(1+5=3, 2=4)} = 0

   PRODUCT()   Multiplies all the items in the list.

               {=PRODUCT(5,4,3)} = 60 {=PRODUCT(5,4,3,(1/2))} = 30

               {=PRODUCT([RnCn],[RnCn],[RnCn])}

   ROUND(x,y)  Rounds x to y digits. If y is greater than 0, then x is

               rounded down to y decimal places.

               If y is 0, x is rounded down to the nearest integer.

               If y is a negative number, x is rounded down to the

               left of the decimal point.

               {=ROUND(x,y)}

               {=ROUND(123.456, 2)} = 123.46

               {=ROUND(123.456, 1)} = 123.5

               {=ROUND(123.456, 0)} = 123

               {=ROUND(123.456, -0)} = 123

               {=ROUND(123.456, -1)} = 120

               {=ROUND(123.456, -2)} = 100

               {=ROUND(156.789, -2)} = 200

               y is zero. Rounds x to the nearest integer.

               {=ROUND(123.456, 0)} = 123

               y is positive. Rounds to y decimal places.

               {=ROUND(123.456, 2)} = 123.46

               {=ROUND(123.456, 1)} = 123.5

               y is negative. Rounds x to that number of places to the

               left of the decimal. Y must not be greater than 1

               minus the number of digits in x. "-1" rounds to the

               nearest tens place, "-2" rounds to the nearest hundreds

               place, "-3" rounds to the nearest thousands place.

               {=ROUND(123.456, -0)} = 123

               {=ROUND(123.456, -1)} = 120

               {=ROUND(123.456, -2)} = 100

               {=ROUND(156.789, -2)} = 200

   SIGN(x)     Determines whether a number is positive (returns 1) or

               negative (returns -1) or zero (returns 0). Mostly used

               with the IF field.

               {=SIGN(-25)} = -1

               {=SIGN(0)} = 0

               {=SIGN(456)} = 1

   SUM()       Adds the numbers in the list.

               {=SUM(5, 13, 2, 4, 6)} = 30 {=SUM(5, 13, -2, 4, -6)} = 14

               {=SUM([RnCn],[RnCn],[RnCn])}

   TRUE        Returns a 1 or a 0.

               {=TRUE} = 1

REFERENCES

==========

"Word for Windows and OS/2 Technical Reference" (blue book), pages

337-342

"Word for Windows Technical Reference" (brown book), pages 153-156

Word for Windows 2.0 Help, Index, Field Types and Instructions, Expression

"Hacker's Guide to Word for Windows," Woody Leonard and Vincent Chen,

Addison Wesley Publishing Company, 1993

Additional reference words: wm_word 1.00 1.10 1.00a 2.00 2.00a

2.00a-CD 2.00b 2.00c 6.00 w4wfield


How to Merge Conditional Number of Records to the Same Page

Article ID: Q105888

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Word for Windows, you can merge a conditional number of records to

the same page.

MORE INFORMATION

================

To merge a conditional number of records to the same page, use a

combination of SET, IF, and NEXTIF fields. For example, you could use

this method to merge all records with the same name to one page in the

merge and create a new page in the merge when a new name is

encountered in the data file.

The following example uses a data file with employee names (Employee)

and projects they are working on (Projects). The Check field is used

in the datafile to mark the last record of a particular name.

Sample Data File:

Employee     Project     Check

John Doe     4578j

John Doe     86785x

John Doe     543p          1

Jane Doe     87x

Jane Doe     89976m        1

Sam Smith    7897r

Sam Smith    857t

Sam Smith    78974x

Sam Smith    7868p         1

The main document should be set up as follows, with a copy of the

conditional statements equal to the maximum number of projects for

each employee (four in the above example):

Employee     Project

{MERGEFIELD Employee}     {MERGEFIELD Project}{set duplicate {if

{MERGEFIELD Check}="1" "off" "on"}}{nextif {mergefield check}=""}{if

{duplicate}="on" "P

t{MERGEFIELD Project}"}{set duplicate {if {MERGEFIELD Check}="1"

"off" "on"}}{nextif {mergefield check}=""}{if {duplicate}="on" "P

t{MERGEFIELD Project}"}{set duplicate {if {MERGEFIELD Check}="1"

"off" "on"}}{nextif {mergefield check}=""}{if {duplicate}="on" "P

t{MERGEFIELD Project}"}{set duplicate {if {MERGEFIELD Check}="1"

"off" "on"}}{nextif {mergefield check}=""}{if {duplicate}="on" "P

t{MERGEFIELD Project}"}

Where "P" represents a paragraph mark that would push the next Project

to a new line and "t" represents a tab character that would align the

next project under the previous project.

The resulting merge document would appear as follows:

Employee     Project

John Doe     4578j

             86785x

             5436435p

--- Page Break ---

Jane Doe     87x

             89976m

--- Page Break ---

Sam Smith    7897r

             857t

             78974x

             7868p

Additional reference words: w4wmerge w4wfield 1.00 1.10 1.10a 2.00

2.00a 2.00a-cd 2.00b 2.00c 6.00 wm_word


Error Referencing Bookmarked Heading 7 or Higher

Article ID: Q105889

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

When you update a reference to a bookmarked AUTONUMLGL field that is

formatted for the Heading 7, Heading 8, or Heading 9 style in Word

2.x, the following error will appear

   The document is too large for Word to handle.

and the system may lock, requiring you to reboot to exit the program.

This problem does not occur when you reference bookmarked AUTONUM or

AUTONUMOUT fields, or bookmarked AUTONUMLGL fields formatted with

Heading 6 style or lower.

STATUS

======

This problem does not occur in Word for Windows versions 1.x.

Microsoft has confirmed this to be a problem in Word for Windows

versions 2.x. This problem was corrected in Word version 6.0 for

Windows.

WORKAROUND

==========

When referencing bookmarked AUTONUMLGL fields that are formatted with

the Heading 7, Heading 8, or Heading 9 style, insert at least six

spaces after the second L in the AUTONUMLGL field before bookmarking

it so that the field appears as follows:

   {AUTONUMLGL      }

The added spaces in the field code will not affect the resulting

number and will prevent the error from occurring when you update a

field that references this bookmarked AUTONUMLGL field.

Additional reference words: 2.00 2.00a 2.00a-cd 2.00b 2.00c w4wfield

hang hung crash crashed locks locked frozen freezes crashing quit

quits stopped gpf gp fault


Blank Line Suppression When Using FILLIN field

Article ID: Q106652

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

SUMMARY

=======

If you are using a FILLIN field in Word for Windows, and do not enter

any information into the FILLIN message box, the line in the document

that holds the field code will still exist (and will be blank). To

have the blank line suppressed if no information is entered in the

FILLIN field message box, use one of the two methods below.

Method 1

--------

1. Using the following example as a model, insert the following lines

   somewhere in your document, before the location where the

   information generated by the FILLIN fields will go. These lines

   assign FILLIN values to bookmarks. These bookmarks will be

   referenced later in the document where the information will

   actually appear.

      {set name "{fillin "enter name"}"}

      {set company "{fillin "enter company"}"}

      {set address "{fillin "enter address"}"}

2. Enter the following lines at the location in the document where you

   want the information to appear.

      {if name <> "" "{name}

      "}{if company <> "" "{company}

      "}{if address <> "" "{address}

      "}

Method 2

--------

The results of this method are identical to the results of Method 1.

The SET statements have been incorporated into the conditional

statements.

   {set name {fillin "enter name"}}{if name <> "" "{name}

   "}{set company {fillin "enter company"}}{if company <> "" "{company}

   "}{set address {fillin "enter address"}}{if address <> "" "{address}

   "}

When you select the whole document (choose Select All from the Edit menu)

and press F9 to update the fields, you will be prompted for each piece

of information. If you leave one or more of the pieces of information

blank, the line containing its FILLIN field will be suppressed.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 474 and 672

Additional reference words: 2.00 2.00a 6.00 2.00a-CD 2.00b 2.00c

2.00c-CD 6.00 w4wfield w4wmerge


Converting Files with Extended Characters in Filenames

Article ID: Q69559

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

The following information concerns converting/opening files in Word

for Windows that contain extended characters within the filename.

This functionality has changed in Word version 6.0 for Windows.

Opening a File with an Extended Character within the Filename

-------------------------------------------------------------

The following error will result when trying to convert a document to

Word for Windows if the filename contains an extended or high bit

character:

   Document name or path is not valid

It is possible to create a filename that contains non-ANSI extended

characters if it was created in a non-Windows application such as Word

for DOS. Such a file can be opened in Word for Windows only after the

extended characters are removed from the filename. This can be done by

renaming the file either at the DOS prompt or from within the

application in which the file was originally created.

Saving a File with an Extended Character within the Filename

------------------------------------------------------------

When saving a Word for Windows document that contains extended ANSI

characters in the filename to another file format, two files will be

created: one file that contains characters from the extended ANSI

character set and one that contains characters from IBM PC Extended

Character Set. To open the file in Word for Windows, select the

filename that contains the ANSI characters. To open the file in the

other application, such as Word for DOS, select the filename that

contains the non-ANSI characters.

Additional reference words: w4wformat

1.0 1.1 1.1a 1.00 1.10 1.10a  2.0 2.00

conv  high bit characters file name valid document name


WinWord: Cell Line Layout Lost When Converting Table to Text

Article ID: Q80598

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you convert a multicolumn table to

text, the layout will be lost if the table contains one or more cells

with text that wraps around to another line.

More Information:

In Word for Windows version 2.x and 6.0, you can convert a table to

text by selecting the table and choosing the Convert Table to Text

command from the Table menu. In Word for Windows versions 1.x, you can

do this by choosing the Table To Text command from the Insert menu.

To preserve the line layout of the table, save it in "text with

layout" format. (In the Word 2.0 File Save As dialog box, select the

Text With Layout (*.ans) option; in the Word 1.x File Save As dialog

box, select the Text With Layout (PC-8) option). Then, open the text

with layout file and convert it to normal Word format.

Example

-------

----------------------------------------------------------------|

|one|two                                    |three|four|five|six|

|---------------------------------------------------------------|

| 1 |now is the time for all good men to    |  3  |  4 |  5 | 6 |

|   |come to the aid of their party.  now is|                   |

|   |time for all good men to come to the   |                   |

----------------------------------------------------------------|

If you select this table and convert it from Table to Text, the

resulting text will look like the following:

one                  two        three   four    five    six

  1     now is the time for all good men to come to the aid of their party.

now is the time for all good men to come to the 3   4   5   6

Note: The multiple-line cell that wrapped within the table cell now

wraps across the entire line, distorting the original appearance of

the text.

If you save the table in text with layout format, it retains its

appearance when it is reopened and converted to normal Word format, as

follows:

one     two                             three   four    five    six

1       now is the time for all           3     4       5       6

        good men to come to the

        aid of their party.  Now

        is the time for all good

        men to come to the

Note: In Word 1.x, after you save the document using the Text With

Layout (PC-8) option, when you open it again, Word suggests that you

convert from Text Only format. Make sure you change the selection to

Text With Layout (PC-8) so Word will perform the correct conversion.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 318,

675-676

"Microsoft Word for Windows User's Reference," version 1.x, pages 99,

121, 283, 366, 369-370

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c conv w4wtable


Applying a Style Overrides Existing Paragraph Formatting

Article ID: Q35571

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

If a Style is applied to a paragraph that contains manual paragraph

formatting, the manual paragraph formatting will be removed, leaving

only the paragraph formatting defined in the Style.

For example, if a paragraph is formatted by setting the indents, tabs,

and justification on the Ruler, and a Style is then applied, the

formatting applied on the Ruler will be lost.

This loss of formatting occurs by product design. This functionality

is different than what occurs for manual character formatting.

Additional reference words: w4wformat 1.00 1.10 1.10a  2.00a 2.00a-CD

2.00b 2.00c wm_word


Column of Letters Displays Along Left Side Of WinWord Screen

Article ID: Q36459

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

When you are trying to set up columns in Word for Windows, a string of

characters may display along the left side of the screen after you use

the Section command. This effect occurs if the right-indent marker on

the ruler is positioned left of the left-indent and first-line-indent

markers.

This problem occurs most frequently when setting up snaking columns.

If you adjust the right indent to the desired column width before you

apply the column formatting with the Section command, the resulting

right indent remains in effect after you set up the columns. This

procedure results in a narrower column than expected, and the column

often has a negative width that produces the long line of characters

along the left side of the screen.

To work around the problem, select the entire problem area, and choose

one of the following methods.

1. Press CTRL+X (CTRL+Q in Word for Windows 2.0 or 6.0) to clear the

   paragraph formatting of the paragraph. This method also resets the

   tab- stop settings to be the defaults and resets the left indent and

   first-line indent to zero. If you have set up special tabs or indents

   that need to be retained, you should use method Number 2.

2. Hold down the SHIFT key, and scroll to the left until the right-

   indent marker appears in the negative portion of the ruler. Drag

   the right-indent marker to the right until it lines up with the

   vertical dotted line that indicates the position of the right

   margin or the right edge of a column.

MORE INFORMATION

================

For example, if you are working on a document that has 1.25-inch left

and right margins. The right indent would then coincide with the

6-inch mark on the ruler. If your goal was to create two 2.5-inch-wide

columns with 1-inch-wide spacing between the two, then the right-

indent marker should remain at the 6-inch ruler mark and the Division

Layout or Section command should be used to indicate two columns with

1-inch spacing. This is the correct method.

The incorrect method is to first adjust the right-indent marker to the

column width of 2.5 inches on the ruler (yielding an indent of 3.5

inches left of the right margin), and then to choose the same Section

settings. The resulting margin would coincide with the 2.5-inch

position on the ruler, but the text would remain indented 3.5 inches

from this position, corresponding to a column width of -1 inch. Under

such circumstances, there is no horizontal space available for the

text, and the program does its best by placing the characters in a

column of single-character width.

Additional reference words: w4wformat 1.00 1.10 1.10a 2.00 2.00a wm_word

2.00a-CD  2.00b 2.00c


Functionality of Style Sheets in Word for Windows

Article ID: Q37803

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

The Styles feature in Microsoft Word for Windows provides a higher

level of format control in addition to normal formatting procedures.

Essentially, the style that you apply to the current paragraph defines

the base paragraph settings.

There are two levels of format control: style formatting and manual

formatting. Style formatting is the formatting that remains if all

other formatting is removed. Manual formatting is formatting that is

in addition to or on top of the style formatting. Changing one level

of formatting does not change the other level.

If you apply formatting only through Styles, the formatting is

completely replaced when another style is applied to that paragraph.

However, if you apply manual formatting in addition to the style, the

manual formatting carries over when the style is redefined with the

new style.

More Information:

Manual formatting commands do not turn off the current style, but add

to that style. For example, if you define a style containing Italic

formatting and apply it to a paragraph and you manually format some of

the text in this paragraph as Bold, that text becomes Italic and Bold.

If you apply a new style containing Underline rather than Italic to

that paragraph, the text in the paragraph becomes Underline and Bold.

Like character formatting, paragraph settings in a style determine the

default paragraph formatting. you can define styles that contain

settings for tab stops, indents, line spacing, and justification. If a

paragraph has a style applied containing paragraph settings and you

apply a different style, the paragraph settings defined in the first

style are completely replaced by the settings in the second style.

However, if there is additional paragraph formatting applied in

addition to the style, that formatting remains even after you apply a

different style.

For example, you define a style containing the settings for tab stops

at 1 inch and 4 inches. You type a paragraph and the text is arranged

in columns lined up at 1 and 4 inches. You define another style with

tab stops at 1.5 inches and 5 inches and apply this style to the

paragraph; the columns in the paragraph now line up at 1.5 and 5

inches. You manually place a tab stop on the ruler at 3.5 inches; now

the columns line up at 1.5 and 3.5 inches. If you reapply the original

style, with tab stops at 1 and 4 inches, to the paragraph, the columns

line up at 1 and 3.5 inches because the manually applied tab remains

on the ruler.

Additional reference words: w4wformat 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Applied Style's Character Formatting Changes Entire Paragraph

Article ID: Q41741

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows versions 1.x and 2.x, if you apply a style

to a paragraph, its character formatting is applied to the entire

paragraph, not just the current selection.

For example, if you apply a style containing bold to a paragraph that

is already formatted as italic, the paragraph becomes bold italic.

This behavior occurs no matter what portion of the paragraph is

selected when you apply the style.

Unlike Microsoft Word for MS-DOS, Word for Windows does not have

character styles. Word for Windows has only paragraph styles.

Word version 6.0 provides the capability to assign Character Styles to a

word or word(s) within a paragraph.

Word version 1.x and 2.x

------------------------

To assign a Character Style to words within a paragraph:

1. Select Format and Style.

2. Select New.

3. Type the name for your Character Style in the Name box.

4. Select Character Style in the Style Type box.

5. Select Format.  Select Font.

6. Then select the attributes for your Style.  Select OK.

7. Select the Add to Template box to make this a permanent change for

   the template.

8. Select OK.  Select Close.

9. The new Character Style may now be assigned to certain words within a

   paragraph of a Word 6.0 document without effecting the rest of the

   paragraph.

Additional reference words: w4wformat

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Headers and Footers Do Not Wrap Around APOs in WinWord

Article ID: Q41750

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, headers and footers do not flow around

absolutely positioned objects (APOs) or framed objects as main body

text, footnotes, and annotations do. If you position an APO or a frame

over a header or footer, the APO or frame prints over the contents of

the header or footer.

Objects in the Drawing Layer of Word 6.0 act like APOs in this respect.

However, they can be moved behind the text using the Send Behind Text

feature.

Additional reference words: w4wformat

format position 1.00 1.10 1.10a

2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00


WinWord Msg: Save Changes to Style?

Article ID: Q41803

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Word for Windows Message: "Save changes to style?"

You chose Define Styles from the Format menu, typed or selected a

style name, made some changes to the styles definition, and then

selected another name or chose Cancel without choosing Define. Word

wants to know if you want to keep the changes to the style or discard

the changes.

If you want to keep the changes, choose Yes. If you want to discard

them, choose No or Cancel.

This functionality has changed in Word version 6.0.

Additional reference words: w4wformat 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c


Creating Borders and Tables of Text in Word for Windows

Article ID: Q47522

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

To place a border around text, follow these steps:

Word for Windows version 2.0 and 6.0

------------------------------------

1. Select the line or lines of text you want to put the border around.

2. From the Format menu, choose Border.

3. Select the type of border you want to format the text with.

Word for Windows version 1.0 and 1.1

------------------------------------

1. Select the line or lines of text you want to put the border around.

2. From the Format menu, choose Paragraph.

3. Select the type of border you want to format the text with.

More Information:

A border can be a single line that is a horizontal or a vertical bar,

or a box enclosing the text. However, borders cannot be combined to

create a table.

To create a table, follow these steps:

1. Select the line or lines of text.

2. Choose Insert Table.

This creates a box outside of the selected text as well as inserts

lines that separate the text.

Additional reference words: w4wformat "table of text" 1.00 1.10 1.10a

wm_word 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00


Text in Table Appears in Columns in Word for Windows

Article ID: Q47597

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

If the text in the cells of a table appears in columns instead of

normal lines, the cell of the table may have paragraph formatting that

includes an indent that is larger than the width of the column.

MORE INFORMATION

================

There are two methods to determine and correct this problem:

1. Check the ruler by doing the following:

   a. Select the problem paragraph.

   b. Activate Paragraph mode by pressing CTRL+SHIFT+F10.

   Small triangles appear under the numbers on the ruler. The triangle

   on the right points left, and the triangle on the left points

   right, so that they point at each other. If this is not the case,

   the left paragraph indent is currently set larger than the cell

   width. The left triangle has two parts, which can be moved

   separately. The top section indicates the first-line indent and the

   bottom section indicates the left paragraph indent.

   The triangles can be moved with a mouse or the keyboard. When using

   the keyboard, the LEFT and RIGHT ARROW keys are used to position

   the ruler cursor, represented by a rectangular box on the ruler.

   Once the cursor is moved, do the following:

   a. To change the left or right paragraph indents, press either the

      "L" or "R" key (respectively) to move the indents to the current

      cursor position.

   b. To change the first-line indent, press the "F" key to move the

      first-line indent to the current cursor position.

   Using the mouse to position the left and right indents is

   accomplished by pointing at the appropriate triangle and, holding

   the left mouse button down, dragging it to the new position on the

   ruler, as follows:

   a. To set a first-line indent, move the left indent to the position

      desired for the first-line indent.

   b. To move just the left margin indicator (the bottom section of

      the triangle), hold the SHIFT key down and drag it back to the

      left.

2. Select the problem paragraph. From the Format menu, choose

   Paragraph. If there are measurements in the From Left, From Right,

   or From First Line text boxes in the Indents group box, the

   measurements should be reduced or removed.

If the problem occurs only on the first line of a paragraph, the cause

is a first-line indent that is too large for the cell width.

Additional reference words: 6.00 w4wformat w4wtable 1.00 1.10 1.10a

2.00 wm_word 2.00a 2.00a-CD 2.00b 2.00c


Changing Footnote Reference Styles in Word for Windows

Article ID: Q47857

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

Changing the footnote reference style or the annotation reference

style by choosing Styles from the Format menu does not change any

existing footnote reference number or annotation reference style

characteristics. Only footnote references and annotation references

inserted after the style has been redefined take on the new style. To

change the character format of existing footnote references in Word

for windows, use the Replace command from the Edit menu as follows:

1. From the Edit menu, choose Replace.

2. In the Find box, do not enter text. Use the character formatting

   keys to search for the combination of formatting that is applied to

   the existing footnote reference marks. For example, the default

   formatting for footnote references is Normal + Font: 8-point,

   superscript 3-point. To search for this, hold down the CTRL key and

   press "P" until the space below the search box reads Font: 8-point.

   Then, hold down the CTRL and SHIFT keys and press the PLUS key.

   Note: Key sequences for formatting are summarized on page 290 of

   the "Microsoft Word for Windows User's Reference" manual.

3. In the Replace box, enter the key sequences for the formatting you

   want to use for the footnote references.

4. If you have other text that is formatted the same as the new

   footnote reference style, do NOT clear the Confirm Changes box. If

   you do remove the check, Word reformats all text that meets the

   search criteria using the new style without prompting you prior to

   each change.

5. Choose the OK button.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Additional reference words: w4wformat 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD  2.00b 2.00c


Using Tabs Within the Cell of a Table in Word for Windows

Article ID: Q48113

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

You can use the Format Tabs command to set up tab positions within

cells of a table. Each cell holds its own individual tab settings,

even among cells located in the same column. Microsoft Word for

Windows ignores tab settings at positions that exceed the cell

boundaries.

The use of tabs is modified slightly when in a table. To move to the

next cell in a table, use the TAB key. To move to a tab position

within a cell, hold down the CTRL key, and press the TAB key.

Additional reference words: w4wformat 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Creating Side-by-Side Tables in Word for Windows

Article ID: Q48373

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

You cannot create two side-by-side tables in Word 1.x for Windows;

however, you can create two side-by-side tables in Word versions 2.x

and 6.0. You can create the appearance of two side-by-side tables in

versions 1.x, 2.x, and 6.0.

To create the appearance of two side-by-side tables, create a single

table with enough columns for both tables, plus one extra column to

separate the tables in the center. You can then reduce the column

width of the middle column so that it appears that there are two

side-by-side tables.

Word for Windows Versions 2.x and 6.0

-------------------------------------

1. From the Table menu, choose Insert Table or click the Table Icon

   on the toolbar. Change the number of columns to the total number of

   columns for both tables plus one.

2. Select the column that you want to separate the tables by

   positioning the insertion point in the column; from the Table menu,

   choose Select Column.

3. From the Table menu, choose Column Width; or, drag the table column

   guides with your mouse to change the width of the selected column.

4. Select the columns representing your left part of the table, choose

   Border from the Format menu, and apply borders around the cells in

   the left part of the table. Repeat this step for the right side

   of the table, leaving the center column unformatted. The bordered

   parts of the table will give the appearance of two side-by-side

   tables.

Word for Windows Version 1.x

----------------------------

1. From the Insert menu, choose Table (ALT+I T). Change the number of

   columns to the total number of columns for both tables plus one.

2. Select the column that you want to separate the tables. Using the

   keyboard, move the insertion point to the top cell in the column,

   press F8, and then press DOWN ARROW until you reach the bottom of

   the column.

3. From the Format menu, choose Table (ALT+T A) to change the Width Of

   Column box to the desired space between the tables.

Additional reference words: w4wformat 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD  2.00b 2.00c 6.00 wm_word


Multiple Word Text in a Date-Time Picture Switch

Article ID: Q48919

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

The correct syntax to include multiple word text in a date-time or a

numeric picture switch is to place the text within single quotation

marks within the numeric picture or date-time picture.

According to the fields reference, text can be entered as part of a

date-time or numeric picture switch by enclosing the text in single

quotation marks, as follows:

   'text'

The entire date-time picture or numeric picture must be enclosed

within double quotation marks if literal text is used. The following

are examples:

   {date \@ " 'it is' dddd"}

   {= 0 \# "0;-0;'null value'"}

Additional reference words: 6.00 w4wformat custom format w4wfield 1.0

1.1 wm_word 1.1a 1.00 1.10 1.10a 2.0 2.00


Renumbering Removes Leading Tabs in Word for Windows

Article ID: Q48923

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Word for Windows Versions 2.x and 6.0

-------------------------------------

If you renumber paragraphs by choosing Bullets and Numbering from the

Tools menu and later choose the same option to remove numbering, Word

only removes the numbers and leading tabs from those paragraphs that

you formatted by choosing Bullets and Numbering from the Tools menu.

Word for Windows Version 1.x

----------------------------

If you renumber a paragraph by choosing Renumber from the Utilities

menu and later choose the same command with the Remove option, Word

removes the leading white space from any paragraphs containing leading

tabs or spaces.

Word removes leading white space to force alignment of similar heading

levels for an outline and to force alignment of similarly nested

paragraphs created using CTRL+N.

Additional reference words: 6.00 w4wformat 1.00 1.10 1.10a 2.00 2.00a

wm_word 2.00a-CD  2.00b 2.00c


Utilities Renumber Overwrites Leading Paragraph Numbers

Article ID: Q48924

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

In Microsoft Word for Windows, if a paragraph begins with a number,

choosing to renumber will replace the leading numbers with new numbers

that follow the current numbering scheme. This will occur whether the

numbers were manually entered from the keyboard or placed there from

the menu option. One exception is if a number is NOT followed by a

space. Word then views the number as part of the text.

Word version 2.0

----------------

To renumber from the menu:

1. Select the text to be renumbered.

2. From the Tools menu and select Bullets and Numbers.

2. Choose the Numbered List button.

3. Make the desired choices from the Number box and choose OK.

Word versions 1.0 and 1.1

-------------------------

1. Select the text to be renumbered.

2. From the Utilities menu select Numbering.

3. Choose the desired Format and choose OK.

   Note: You can highlight a section of text and select the Learn option

   of Utilities Renumber Format, and the command takes the format of the

   number from the first paragraph of each level and uses this format for

   all other paragraphs in the same level. This option requires that the

   numbers be followed by spaces.

Additional reference words: 6.00 w4wformat 1.00 1.10 1.10a 2.00 2.00a

wm_word 2.00a-CD  2.00b 2.00c


EDITTIME Must Be in Minutes

Article ID: Q49188

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

The EDITTIME field always returns the number of minutes the document

has been open. This time includes any time previous to the current

session that the document was open.

The EDITTIME field cannot be formatted using a date-time picture

switch.

The following field displays the edittime in the hh:mm format:

   {=int({edittime}/60)}:{={={edittime}-({=int({edittime}/60)}*60)}}

Note: All {} are field braces created by using the Insert Field key

(CTRL+F9), not the brace keys on the keyboard.

Additional reference words: 6.00 w4wformat w4wfield 1.0 1.1 1.1a 1.00

1.10 wm_word 1.10a 2.0 2.00


Cannot Format TIME or EDITTIME to Display Seconds

Article ID: Q49459

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

There are two fields in Word for Windows that return a time-related

result:

1. EDITTIME returns the number of minutes the current document has

   been open for editing since it was created.

2. TIME returns the current time of day.

You cannot format the result of a field to include seconds or partial

seconds using a Word for Windows date-time picture switch. The

smallest unit of time that Word for Windows can return or display is

minutes.

Additional reference words: 6.00 w4wformat w4wfield 2.0 2.00 wm_word


Deleting a Table from a Word for Windows Document

Article ID: Q49865

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

After you insert a table into a Word for Windows document file, there

are three ways to delete it:

Word for Windows Versions 2.0 and 6.0

-------------------------------------

1. Select the table or section of rows. From the Table menu, choose

   Delete Rows.

2. Select the table or section of table. From the Table menu, choose

   Convert Table to Text, and choose either Paragraph Marks, Tabs, or

   Commas. Press ENTER.

3. Select the table or section of the table and at least one paragraph

   marker below the table. Press the DEL key.

Word for Windows Version 1.x

----------------------------

1. Select the table or a portion of the table. From the Edit menu,

   choose Table (ALT+D A), and choose the Delete button.

2. Select the table or section of table. From the Insert menu, choose

   Table To Text (ALT+I T), select Paragraphs from the Convert Table To

   dialog box, and press ENTER.

3. Select the table or section of the table and at least one paragraph

   marker below the table. Press the DEL key.

Insert Table To Text converts the table format to text format without

deleting the text contained in the table. Each cell in the table is

converted into a separate paragraph.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 167, 369-370

"Microsoft Word for Windows User's Guide," page 328

Additional reference words: w4wformat w4wtable 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b 2.00c


Removing Direct Character Formatting Using CTRL+SPACEBAR

Article ID: Q50725

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Direct or manual character formatting is applied using the Format

Character menu command or the keyboard equivalents available for the

options in the Format Character command. To remove all direct

character formatting, perform the following steps:

1. Highlight the character(s) you want to remove the formatting from.

2. Press CTRL+SPACEBAR.

This procedure removes all direct character formatting from the

selected characters. It does not affect paragraph formatting or any

formatting applied via style sheets.

Additional reference words: w4wformat


Table Cell Formatting with Borders Is Inconsistent

Article ID: Q60847

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Microsoft Word for Windows is not consistent when formatting borders

in a table. The formatting of a cell will overwrite the formatting of

the cells to the right and left, but may not overwrite the formatting

of the adjacent cells above and below.

More Information:

The following sample steps reproduce this problem:

Example 1

---------

1. Format row 2 with a Single Top border.

2. Format row 1 with a Bottom border of None.

Result: A Single border appears between rows 1 and 2.

Example 2

---------

1. Format row 2 with a Single Top border

2. Format row 1 with a Thick Bottom border.

3. Format row 1 with a Bottom border of None.

Result: No border appears between rows 1 and 2.

Additional reference words: w4wformat w4wtable 6.00 wm_word


Auto Outline Numbering and the "Chicago Manual of Style"

Article ID: Q61514

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

Automatic Outline Numbering in Microsoft Word for Windows follows the

"Chicago Manual of Style" (CMS) in numbering scheme (as stated on page

230 of the "Microsoft Word for Windows User's Reference"), but not in

alignment.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This functionality was added

to Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

According to the CMS, the level numbers should be right aligned, as

follows:

      I.

     II.

    III.

     IV.

Word for Windows numbering (using the Utilities Renumber and Format

Outline commands) is left aligned, as follows:

   I.

   II.

   III.

   IV.

Word version 6.0

----------------

Word version 6.0 defaults to the left alignment described above. This

alignment can be changed using the following steps:

1. Select any Heading Level 1 text.

2. From the Format menu choose Heading and Numbering and choose

   Modify.

3. In the Number Position dialog box set the Alignment of List Text

   drop down list box to Right and choose Ok.

Word version 2.x

----------------

You can correct the numbering alignment using the following general

steps:

1. From the Format menu, choose Style (Styles Define in Word for

   Windows 1.x) and add a right-aligned tab to the appropriate heading

   style at the desired position. For example, heading 1 might have

   a right-aligned tab at 0.3 inches.

2. Insert a tab before each {autonumout} field.

You can create a macro to automate step 2. The macro below

inserts a tab before each {autonumout} field for the "heading 1"

style:

Sub MAIN

EditFindClearFormatting

StartOfDocument

EditFindStyle .Style = "heading 1"

EditFind .Direction = 2, .Format = 1

While EditFindFound()

  InsertBookmark .Name = "Origin"

  StartOfLine

  If Asc(Selection$()) <> 9 Then

    Insert Chr$(9)

  End If

  EditGoTo .Destination = "Origin"

  EditFind .Direction = 2, .Format = 1

Wend

StartOfDocument

End Sub

This macro only works for heading level 1. You must modify

the macro to format other heading levels.

Microsoft is researching this problem and will post new

information here as it becomes available.

Additional reference words: w4wformat w4wmacro 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b 2.00c


Bold Formatting Lost in Outline Mode in Word for Windows

Article ID: Q64283

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If text has been formatted in a bold weight in normal editing mode in

Microsoft Word for Windows, and it is brought into outline mode and

changed into a heading-level-two style, the text will lose the bold

formatting it previously had. This is apparent when the text has been

formatted in bold prior to entering outline mode.

To have text hold the bold format from galley, draft, or page view

into outline mode, it is important to format the text using the

heading-level style that will be required when the text is in outline

mode. For example, if you have a paragraph heading that needs to be

formatted in bold, and it is going to also be in a heading-level-two

style, you must format the text with a heading-level-two style prior

to entering outline mode. Or, leave the text in normal format and

allow the appropriate heading-level style to change the text

accordingly when in outline mode.

The text loses the bold formatting because the heading-level-two style

contains bold in its definition, which in turn causes the text to

default back to its original formatting when it is converted to a

heading-level-two style.

Reference(s):

"Microsoft Word for Windows User's Reference" pages 236-239

Additional reference words: w4wformat 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Word for Windows: CTRL+H Does Not Toggle Hidden Text

Article ID: Q65850

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When hidden text in Microsoft Word for Windows is NOT displayed,

CTRL+H (CTRL+SHIFT+H for Word 6.0) will only apply hidden

character formatting, not remove it.This occurs because in this

situation once hidden character formatting is applied to selected text

by pressing CTRL+H (CTRL+SHIFT+H for Word 6.0), the text disappears.

When CTRL+H (CTRL+SHIFT+H for Word 6.0) is pressed again, the hidden

text will not reappear.

In this case, hidden text is a toggle to the selected area. Because

hidden text is not being displayed, the selection becomes an insertion

point once the text is hidden. Any formatting applied without a

selection of text will not be applied to the hidden text.

When working with hidden text in this manner, or when removing

hidden-text formatting from specific selections of text, be sure

to display hidden text.

In Word for Windows versions 1.0, 1.1, and 1.1a, this is done by

choosing Preferences from the View menu and selecting the Hidden Text

check box or the Show All check box.

In Word for Windows version 2.0 and Word version 6.0, this is done

by choosing Options from the Tools menu, selecting View from the

Category list and under Nonprinting Characters, selecting the Hidden

Text check box or the All check box.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.0, page 153.

Additional reference words: w4wformat 6.00 wm_word

1.00 1.10 1.10a 2.0 2.00


Large Selection Blanks Ribbon and Some Dialog Box Settings

Article ID: Q66036

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you select 50 or more paragraphs of text in a Microsoft Word for

Windows document, the Style, Font, and Points (Pts) boxes on the

ribbon are blank. Similarly, if you select 20 or more rows in a table

in which all columns are the same width, the values in the Table

Column Width dialog box are blank.

This happens because, in order to optimize performance speed, Word

does not survey large selections to determine formatting information.

More Information:

If you click the arrow on the Font box or the Style box, all the fonts

or styles will be displayed. If you click the arrow on Pts box, the

box will remain empty. To achieve the desired character formatting,

select a font, then type a valid point size in the Pts box.

After you select a font, the font will momentarily appear on the

ribbon and then will disappear. If you enter a point size, it will

disappear when you press ENTER.

Additional reference words: w4wformat 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00 2.00c nothing


Glossary Items Lose Bold When Pasted into Bold Style

Article ID: Q66103

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

Bold text that has been copied into the Glossary will lose its bold

formatting when pasted into a paragraph that is formatted using a

style with bold formatting.

STATUS

======

Microsoft has confirmed this to be a problem in Word for Windows

versions 1.x, 2.x. and 6.0 We are researching this problem

and will post information here as it becomes available.

Additional reference words: w4wformat 6.00 wm_word  1.0 1.1 1.1a 1.00

1.10 1.10a  2.0 2.00


Top Border of Paragraph Is Lost if Preceded by Two Page Breaks

Article ID: Q68042

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you insert two page breaks immediately before a bordered paragraph

in Word for Windows, the top border disappears. Note that with only

one page break, the paragraph displays correctly.

Microsoft has confirmed this to be a problem in Word for Windows

versions 1.00, 1.10 and 1.10a. We are researching this problem and

will post new information here as it becomes available.

In Word for Windows 6.0, the paragraph and the two blank pages display

correctly in Normal View, but not in Page Layout or Print Preview.  In

Page Layout and Print Preview, the second blank page appears with a

small vertical black line on the left and right side of the page.  These

lines do not print, and the entire document will print correctly.

More Information:

Workaround

----------

Enter some text between the two inserted page breaks and format the

text as Hidden from the Format Character dialog box.

In Word for Windows 6.0, insert a paragraph mark between the two page

breaks.

Steps to Reproduce Problem

--------------------------

1. Type a paragraph.

2. Select the paragraph.

3. From the Format menu, choose Paragraph and select Box from the

   Border field.

4. Insert two page breaks before the bordered paragraph. (Be sure

   there are no paragraph marks between the two page breaks and the

   bordered paragraph; if there are, delete them.)

5. Note that the top border has vanished.

Reference(s):

"Microsoft Word for Windows User's Reference." (Document Number OB

14328-0990) Pages 32-33 and 252.

Additional reference words: w4wformat 6.00 wm_word


WinWord Err Msg: Indentation Too Large

Article ID: Q68048

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

You will receive the error message

   Indentation Too Large

- or

   The Indent Size is Too Large

if you set an indent that leaves a paragraph smaller than the default

tab width. It is possible to use the mouse to indent a paragraph

smaller than a tab width without receiving this message; however, you

will receive it if you choose Paragraph from the Format menu.

Microsoft has confirmed this to be a problem in Word for Windows. We

are researching this problem and will post new information here as it

becomes available.

More Information:

To eliminate the error message, from the Format menu select Tab and

decrease the value in the Default Tab Width text box until it is less

than the width of the indented paragraph and choose OK.

Additional reference words: w4wformat 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Merged Styles Not Retained with Some WinWord Documents

Article ID: Q68317

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, and 2.0a

 - Microsoft Windows operating system, versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, styles do not remain in some documents

after being merged from a template. For example, if you merge styles

into a document using the steps below, the new style formatting is

applied to your document during the session; however, it may be lost

after the document is closed and then reopened.

Note: This problem is most common with documents converted from the

Microsoft Word for MS-DOS file format to Word for Windows.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

Versions 1.x of Word for Windows

--------------------------------

1. From the Format menu, choose Define Styles.

2. Choose the Options button, then choose the Merge button.

3. Choose the From Template button.

Versions 2.0 and 2.0a of Word for Windows

-----------------------------------------

1. From the Format menu, choose Styles.

2. Choose the Define button, then choose the Merge button.

3. Choose the From Template button.

WORKAROUND

==========

As an alternative to merging styles from a template, you can manually

change the existing styles by choosing Define Styles from the Format

menu.

Another way to work around this problem is to add an AutoOpen macro

that merges the styles from the template whenever you open the

document.

Another possible workaround to this problem is to save the document in

rich-text format (RTF) after merging the styles from the template. To

save a document in RTF, do the following:

Version 2.0 of Word for Windows

-------------------------------

1. From the File menu, choose Save As.

2. In the Save File As Type box, select Rich Text Format (*.rtf).

3. Change the name of the file in the File Name box, and choose the OK

   button.

4. Close the current document and open the file that was just saved in

   rich-text format.

Versions 1.x of Word for Windows

--------------------------------

1. From the File menu, choose Save As.

2. Choose the Options button.

3. In the File Format box, select RTF.

4. Change the name of the file in the Save File Name box, and choose

   the OK button.

5. Close the current document and open the file that was just saved in

   rich-text format.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 205-208

"Microsoft Word for Windows User's Reference," version 1.x (Document

Number OB 14328-0990), pages 340 and 347

Additional reference words: w4wformat 1.00 1.10 1.10a 2.00 2.00a

w4wtemplate disappear missing


Word for Windows: Creating Styles for Section Formatting

Article ID: Q68363

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Microsoft Word for Windows does not allow you to save section

formatting as a style. You can, however, save the formatted section

marks in glossaries so that the section format can be reused.

In Word for Windows 6.0, glossary entries are referred to as Autotext.

More Information:

To create a glossary or autotext entry for a section format, do the

following:

Word for Windows Version 6.0

----------------------------

1. Make sure that Page Layout on the View menu is not selected; if

   there is a check in front of Page Layout, choose Normal to change

   to normal view.

2. From the Insert menu, choose Break and select an appropriate

   section break option.

3. Position the insertion point on the section mark. The section mark

   is a double-dotted line.

4. From the File menu, choose Page Setup and the Layout tab, and

   select the desired section formatting.

5. Select the section mark, choose Autotext from the Edit menu,

   type in an autotext name, and choose the Add button.

6.  These autotext entries will be saved to the NORMAL.DOT by default

unless specified

otherwise.

Word for Windows Version 2.x

----------------------------

1. Make sure that Page Layout on the View menu is not selected; if

   there is a check in front of Page Layout, choose Normal to change

   to normal view.

2. From the Insert menu, choose Break and select an appropriate

   section break option.

3. Position the insertion point on the section mark. The section mark

   is a double-dotted line.

4. From the Format menu, choose Section Layout and make the

   appropriate formatting selections..

5. Select the section mark, choose Glossary from the Edit menu,

   type in a glossary name, choose the Define button , and choose the

   OK button.

6. When exiting Word for Windows, choose the Yes button when you are

   asked if you want to save global glossary and command changes.

Word for Windows Versions 1.x

-----------------------------

1. Make sure that Page on the View menu is not selected; if there is a

   check in front of Page, choose Page to deselect it.

2. From the Insert menu, choose Break and select an appropriate

   Section Break option.

3. Position the insertion point on the section mark. The section mark

   is a double-dotted line.

4. From the Format menu, choose Section and make the appropriate

   formatting selections.

5. Select the section mark, choose Glossary from the Edit menu, type

   in a glossary (autotext) name, choose the Define button, and choose

   the OK button.

6. When exiting Word for Windows, choose the Yes button when you are

   asked if you want to save global glossary and changes.

To insert a copy of the section break, choose Glossary (Autotext) from

the Edit

menu and choose the Insert button.

Additional reference words: w4wformat 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Preventing Page Breaks in Word for Windows Tables

Article ID: Q69415

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Microsoft Word for Windows adds a page break between rows of a table if

the table is too long to fit on the page. To force Word to keep the

table together, do the following:

Word version 6.0

----------------

1. Select the table.

2. From the Insert menu, choose Frame.

3. From the Format menu, choose Frame.

4. Type or choose the desired positions in the Horizontal and Vertical

   dialogs.

5. Choose the OK button.

Word versions 1.x, 2.x

----------------------

1. Select the entire table.

2. From the Format menu, choose Paragraph.

3. In versions 1.x, select the With Next check box under Keep Paragraph.

   In versions 2.0 and 2.0a, select the Keep With Next check box under

   Pagination.

More Information:

The maximum length of a single cell or row of cells in a table is one

page; therefore, even if the table is formatted to be one unit on a

single page, Word places a page break between rows if a single cell or a

row of cells is too long to fit between the top and bottom margins of

the page. To correct this problem, you can adjust the top and bottom

margins so that the table fits on the page, or you can absolutely

position the table on the page to override the margin settings. To

position the table, use the following steps:

Word version 2.x

----------------

1. Select the table.

2. From the Insert menu, choose Frame.

3. From the Format menu, choose Frame.

4. Type or choose the desired positions in the Horizontal and Vertical

   dialogs.

5. Choose the OK button.

Word version 1.x

----------------

1. From the Format menu, choose Position.

2. Under Horizontal, select Left and select Relative To Margin rather

   than Relative To Column.

Additional reference words: w4wformat 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

w4wtable 2.00c


Converting Files with Extended Characters in Filenames

Article ID: Q69559

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

The following information concerns converting/opening files in Word

for Windows that contain extended characters within the filename.

This functionality has changed in Word version 6.0 for Windows.

Opening a File with an Extended Character within the Filename

-------------------------------------------------------------

The following error will result when trying to convert a document to

Word for Windows if the filename contains an extended or high bit

character:

   Document name or path is not valid

It is possible to create a filename that contains non-ANSI extended

characters if it was created in a non-Windows application such as Word

for DOS. Such a file can be opened in Word for Windows only after the

extended characters are removed from the filename. This can be done by

renaming the file either at the DOS prompt or from within the

application in which the file was originally created.

Saving a File with an Extended Character within the Filename

------------------------------------------------------------

When saving a Word for Windows document that contains extended ANSI

characters in the filename to another file format, two files will be

created: one file that contains characters from the extended ANSI

character set and one that contains characters from IBM PC Extended

Character Set. To open the file in Word for Windows, select the

filename that contains the ANSI characters. To open the file in the

other application, such as Word for DOS, select the filename that

contains the non-ANSI characters.

Additional reference words: w4wformat

1.0 1.1 1.1a 1.00 1.10 1.10a  2.0 2.00

conv  high bit characters file name valid document name


Border Above Doesn't Display in Page View in Word for Windows

Article ID: Q69860

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If the first paragraph on any page after the first page in a document

is formatted with line Spacing Before and a Border Above, the border

will not display in Page View.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Steps to Reproduce Problem

--------------------------

1. Load Word for Windows and bring up a new document.

2. Type about one half of a line of text and press ENTER.

3. Press F4 to repeat this until you have more than one page of text.

4. Position the cursor at the top of page 2.

5. From the Format menu, choose Paragraph and set Spacing Before to

   0.5li.

6. Select Border Above and choose OK.

7. From the View menu, choose Page.

Result: The line above the paragraph on the second page is not

displayed. The border can be viewed in Print Preview and also in

Galley View. If the Spacing Before is set back to 0li, then the border

will show up in Page View as well. This behavior does not occur on the

first page of the document, only on subsequent pages.

Microsoft has confirmed this to be a problem in Word for Windows

versions 1.0 1.1 and 1.1a. This problem was corrected in Word for

Windows version 2.0.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 304- 305.

. Change the Apply To section of the dialog to Whole Table from

Selection (Word for Windows 1.x only).

More Information:

It is also possible to position a table horizontally on the page with

the Format Position command. To do this, use the Format Position

command as follows:

   Horizontal: Center     Vertical: Inline

   Relative To: Margin    Relative To: Margin

   Paragraph Width: Auto

Note: Using the Format Position command to position the table will

allow text to wrap around the table depending upon the width of the

table.

Additional reference words: w4wformat

1.0 1.1 1.1a 1.00 1.10 1.10a  2.0 2.00


Centering a Table Horizontally on the Page in Word for Windows

Article ID: Q69861

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, to center a table horizontally (left to

right) on the page, do the following:

Word version 6.0

----------------

1. Place the cursor within a cell of the table.

2. From the Table menu select Cell Height and Width.

3. From the Row dialog set the Alignment button to Center and choose OK.

Word versions 1.x and 2.x

-------------------------

1. Place the cursor within a cell of the table.

2. In Word version 2.0, choose Row Height from the Table menu. In

   previous versions of Word for Windows, choose Table from the Format

   menu.

3. Set the alignment for the rows (Align Rows) to Center.

4. In Word versions 1.x, select Whole Table under Apply To.

More Information:

You can also position a table horizontally on the page with the Format

Position command. To do this, choose Position from the Format menu and

select the following settings:

   Horizontal: Center     Vertical: Inline

   Relative To: Margin    Relative To: Margin

   Paragraph Width: Auto

Note: Using the Format Position command to position the table will

allow text to wrap around the table if there is room.

Additional reference words: w4wformat 6.00 wm_word

1.0 1.1 1.1a 1.00 1.10 1.10a 2.00 2.00a

w4wtable position


No Header in WinWord Print Preview When Using Bin Feeder

Article ID: Q70017

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When printing a document with a Bin Feeder selected in the File

Printer Setup dialog box in Word for Windows, a header will not print

or appear in print preview unless it is specified to print 1 inch or

farther from the top of the page.

More Information:

Some printers (such as 9-pin and 24-pin printers) offer the paper feed

selections of tractor feed or bin feeder. When you print a document

using a bin feeder, the paper is scrolled up 1 inch automatically

before printing begins. Because of this functionality, a header will

not print inside that 1 inch area at the top of the paper. Because the

default setting for the header is 0.5 inch from the top of the paper,

the header will not display in print preview or print unless it is

manually set to print 1 inch or farther from the edge of the page.

Solution:

To display the header in print preview and print it, do one of the

following:

Word for Windows 6.x

--------------------

1. From the File menu, choose Page Setup, select the paper source

   tab, and set the source to tractor feed.

2. Format the document for a top margin that is greater than 1 inch.

   Then choose the Margins tab from the File Page Setup menu.

   Change  From Edge measurement for the header to 1 inch or greater.

Word for Windows 2.x

--------------------

1. From the format menu, choose Page Layout, select the paper source

   button, and set the source to tractor feed.

2. Format the document for a top margin that is greater than 1 inch.

   Then choose Header/Footer from the View menu, select Options and

   change the Distance From Edge for the header to 1 inch or greater.

Word for Windows 1.x

--------------------

1. From the File menu, choose Printer Setup, select Setup and select

   Tractor Feed for the Paper Feed.

   -or-

2. Format the document for a top margin that is greater than 1 inch.

   Then choose Header/Footer from the Edit menu, select Options and

   change the Distance From Edge for the header to 1 inch or greater.

To Illustrate:

1. Set up one of the Windows 9-pin or 24-pin printers through the

   Control Panel.

2. In Word for Windows use the appropriate commands to set the paper

   source to the bin feeder.

3. Verify that the Distance from Edge measurement for the header is

   smaller than one inch.  Type in an example header.

4. From the File menu, choose Print Preview. Note that the header does

   not display at the top of the page.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 148, 149.

Additional reference words: w4wformat 6.00 wm_word

w4wprint 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Vertical Alignment in Section Doesn't Justify Without Breaks

Article ID: Q70027

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you choose the Vertical Alignment option in the Format Section

dialog box in Word for Windows (Format Section Layout... in Word

for Windows 2.0), the Justify option will not justify the section

until a page break is inserted.

This problem was corrected in Word version 6.0 for Windows.

More Information:

According to the description in Help, the Justify option under Format

Section should "expand the space between paragraphs to align the top

line with the top margin and the bottom line with the bottom margin."

However choosing the Justify option will not take effect or cause text

to look any different than the Top Vertical Alignment option until a

page break is inserted.

This behavior is very similar to justifying a paragraph of text in Word

for Windows. Word has no way of knowing how to justify the line

until a paragraph mark is inserted or the line wraps on its own. Word

for Windows has to know where the break is; either a paragraph mark, in

the case of paragraph justifying, or a page break, in the case of

vertical section justifying.

Note: Choosing Center in the Vertical Alignment option for a section

will center a single column of text, but not multiple columns.

In Word for Windows 6.0, when you choose Page Setup from the File

menu, select the Layout tab, and choose Vertical Alignment as Justified,

the page will justify vertically without a page break inserted.

Justification of text remains the same as described above in 2.0.

Reference(s):

"Microsoft Word for Windows User's Reference" page 315, 316.

Additional reference words: w4wformat

1.0 1.1 1.1a 1.00 1.10 1.10a 2.0 2.00


Using SHIFT+ENTER Within a Justified Paragraph

Article ID: Q70729

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you are using SHIFT+ENTER to create a new line within a justified

paragraph, the line of text justifies regardless of how many words of

text are on the line.

Word for Windows doesn't calculate a "hotspot" to determine when text

will actually justify. For example, some word processors require text

to fill 75 percent of a line before text will justify. In this case,

Word will justify any amount of text.

To see this on the screen:

1. In a new paragraph formatted as justified, type

      just text

2. Press SHIFT+ENTER, and the text will appear as:

      just                                          text

3. If you press only ENTER, the text will appear as:

      just text

Additional reference words: w4wformat 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 2.00c-CD


Word for Windows 1.x Has 34 Automatic Styles

Article ID: Q71366

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

Although only four styles appear when viewing the Format Styles or

Format Define Styles dialog box, Word actually contains 34 automatic

styles. Pressing CTRL+A while in either of these two menus will

display a scroll box listing all 34 automatic styles.

More Information:

The list below defines the 34 automatic styles and their default

definitions.

For definitions that include a reference to "next style," this

signifies the paragraph style that will be attached to a new paragraph

created when the ENTER key it pressed. For example, if the current

paragraph uses the annotation text style, pressing ENTER from this

paragraph will start a new paragraph that uses the annotation text

style. In contrast, if the current paragraph uses the annotation

reference style (one that has no reference to a next style), pressing

ENTER from this paragraph will start a new paragraph that uses the

normal style.

Style               Default Definitions

-----               -------------------

annotation          normal + font: 8 point

reference

annotation          normal + (next style: annotation text)

text

footer              normal + tabs at 3 inches centered, 6 inches right

                    (next style: footer)

footnote            normal + font: 8 point, superscript 3 point

reference

footnote text       normal + (next style: footnote text)

header              normal + tabs at 3 inches centered, 6 inches right

                    (next style: header)

heading 1           normal + font: helv 12 point, bold

                    underline, space before 12 point

heading 2           normal + font: helv 12 point, bold, space

                    before 6 point

heading 3           normal + font: 12 point, bold, indent

                    left .25 inch (next style: normal indent)

heading 4           normal + font: 12 point, underline, indent

                    left .25 inch (next style: normal indent)

heading 5           normal + bold, indent left .5 inch

                    (next style: normal indent)

heading 6           normal + underline, indent left .5 inch

                    (next style: normal indent)

heading 7           normal + italic, indent left .5 inch

                    (next style: normal indent)

heading 8           normal + italic, indent left .5 inch

                    (next style: normal indent)

heading 9           normal + italic, indent left .5 inch

                    (next style: normal indent)

index 1             normal

index 2             normal + left indent .25 inch

index 3             normal + left indent .5 inch

index 4             normal + left indent .75 inch

index 5             normal + left indent 1 inch

index 6             normal + left indent 1.25 inch

index 7             normal + left indent 1.5 inch

index heading       normal + (next style: index 1)

line number         normal

normal              font: tms rmn 10 point, flush left

normal indent       normal + indent left .5 inch

                    (next style: normal indent)

toc 1               normal + indent right .5 inch, left tab

                    at 5.75 inches, right tab at 6 inches

toc 2               normal + left and right .5 inch indents,

                    left tab at 5.75 inches, right tab at 6 inches

toc 3               normal + left indent 1 inches, right indent

                    .5 inch, left tab at 5.75 inches, right tab at 6

                    inches

toc 4               normal + left indent 1.5 inch, right indent

                    .5 inch, left tab at 5.75 inches, right tab at 6

                    inches

toc 5               normal + left indent 2 inches, right indent

                    .5 inch, left tab at 5.75 inches, right tab at 6

                    inches

toc 6               normal + left indent 2.5 inches, right indent

                    .5 inch, left tab at 5.75 inches, right tab at 6

                    inches

toc 7               normal + left indent 3 inches, right indent

                    .5 inch, left tab at 5.75 inches, right tab at 6

                    inches

toc 8               normal + left indent 3.5 inches, right indent

                    .5 inch, left tab at 5.75 inches, right tab at 6

                    inches

In Word for Windows version 2.0 there are now 38 automatically defined

styles. To access these styles, chose either the Styles box on the

ribbon or choose Styles from the Format menu and press CTRL+Y.

Note: there are two styles that do not show up in the list. These

two styles show up only when the create envelope function is used.

The names of the two styles are as follows:

    ENVELOPE ADDRESS	Normal + Font: 12pt, Indent:

    Left 2", Position: Center, Horiz Relative to

    Column, Bottom Vert. Relative to Margin, Width

    5.5"

    ENVELOPE RETURN	Normal

Additional documentation for Word for Windows version 2.0 will be

provided at a later date.

Reference(s):

"Microsoft Word for Windows User's Reference" pages 342-349.

Additional reference words: w4wformat standard 6.00 wm_word

2.00 2.00a 2.00a-CD 2.00b 2.00c 1.00 1.10 1.10a


Creating Side-By-Side Tables in Word for Windows

Article ID: Q71532

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

Word for Windows does not have an automatic feature that allows the

generation of side-by-side tables. It is possible to simulate this

effect with the Format Position command.

PROCEDURE

---------

Word for Windows Version 2.0 and later

--------------------------------------

1. Create a small table (table #1) by choosing the table tool from the

   tool bar, or choose Insert Table from the Table menu.

2. Create another table (table #2) with a paragraph mark between the

   two tables.

3. Select Table #1 by placing the cursor anywhere in the table and

   pressing ALT+Keypad 5, making sure the NUM LOCK key is off.

   -or

   Click with the left mouse button from the first cell in the table

   and drag it to the end of the table.

4. From the Insert menu, choose Frame.

5. Select Table #2 two (as described above) and choose Frame from

   the Insert menu.

Now that you have inserted both tables into a frame, you can click and

drag the tables to whatever position you want while in page view, as

well as position them side by side. The way to know whether or not you

have properly framed the tables is to place your mouse cursor on the

edge of the table and if it turns into a four-way directional arrow,

then you have positioned the table properly.

Word for Windows Version 1.0 and 1.1

------------------------------------

1. Insert the first table into a document.

2. Highlight the table and choose Position from the Format menu. Type

   a number for the Horizontal Position and Paragraph Width and choose

   OK.

3. Insert the second table.

4. Highlight this table and choose Position from the Format menu. Type

   a number for the Horizontal Position that corresponds to the

   position next to the first table. Type a Paragraph Width that will

   allow it to fit alongside the first table and choose OK.

It is also possible to use this technique to simulate tables that have

cells with different heights along the same row. To create this,

follow the steps listed above. Position the tables so that the right

border of the first table is at the same horizontal position as the

left border of the second table, so that they appear as one table.

For another method of creating the side-by-side table effect, query on

the following words:

   table and side and by and word and windows

REFERENCES

==========

"Microsoft Word for Windows User's Reference," page 370

Additional reference words: 6.00 w4wformat 1.00 2.00 2.0 1.10 1.1 1.0

wm_word 1.10a 1.1a w4wtable toolbar


Can't Toggle Case in Table with SHIFT+F3 or ChangeCase Macro

Article ID: Q72549

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

When you select one or more cells of a table in Microsoft Word for

Windows and attempt to toggle the case of characters by pressing

SHIFT+F3 or running the ChangeCase macro, the computer beeps,

indicating that the command is unavailable.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

To use SHIFT+F3 or the ChangeCase macro to change the case of

characters in a table, the text entries must be selected individually

(that is, without selecting the cell marker).

To change all the entries in a table at once, use one of the following

workarounds:

Workaround 1

------------

1. Select the table and the paragraph mark that immediately follows

   the table.

2. Press SHIFT+F3 to toggle the case to the desired format.

Workaround 2

------------

1. Select the table.

2. From the Insert menu, choose Table To Text.

3. Press SHIFT+F3 to toggle the case to the desired format.

4. From the Insert menu, choose Table, select the number of rows and

   columns, and choose the OK button. The text is converted back to table

   format with the desired case.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, page 378

Additional reference words: w4wformat w4wtable w4wmacro  uppercase

lowercase 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Last Paragraph of Included File Acquires Different Formatting

Article ID: Q73022

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If you use the INCLUDE field to insert the contents of one document

into another document in Microsoft Word for Windows version 1.0, 1.1,

or 1.1a, the last paragraph in the source document acquires the

formatting that is used in the paragraph containing the INCLUDE field.

To preserve the formatting of the source document's final paragraph,

apply the desired formatting to the paragraph that contains the

INCLUDE field.

More Information:

If you insert the contents of one document into another document using

the INCLUDE field, the last paragraph mark of the source document is

replaced by the paragraph mark that follows the paragraph containing

the INCLUDE field in the destination document.

If you format the paragraph containing the INCLUDE field with the same

formatting that is applied to the last paragraph of the source

document, the formatting of the last paragraph in the source document

does not change when you include it.

Steps to Reproduce Behavior

---------------------------

1. Type two lines of text in a blank document.

2. From the Format menu, choose Paragraph, and type "2" (without the

   quotation marks) in the Line box under Spacing.

3. From the File menu, choose Save, name the document, and choose the

   OK button.

3. From the File menu, choose New, and choose the OK button.

4. From the Insert menu, choose File. Select the Link check box,

   select the file created above, and choose the OK button.

The included text is single-spaced. To correct the problem, select the

paragraph that contains the INCLUDE field and change its formatting to

double-spaced.

Word for Windows version 2.0 retains the source document's last

paragraph mark when it is included so that it is unnecessary to format

the paragraph containing the INCLUDE field.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, pages 98-99

"Microsoft Word for Windows User's Guide," version 2.0, pages 246-248,

567

Additional reference words: w4wformat 1.0 1.1 1.1a 1.00 1.10 1.10a

2.00 wm_word 6.00


APO Moves to Next Page with Text Inserted Above

Article ID: Q73595

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

If an object is absolutely positioned with the Format Position command

in Microsoft Word for Windows and you insert text or graphics above

the absolutely positioned object (APO) so that in normal or draft view

the APO is below a page break, Word moves the APO to the next page.

MORE INFORMATION

================

Absolute positioning secures an item in a certain location on the

page; however, if you insert text or graphics above the APO so that

the item moves to the next page in normal or draft view, the object

moves to its designated position on the next page.

To bring the positioned item back to the correct page, follow these

steps:

1. On the View menu, choose Normal or Draft. Turn on Show All by

   choosing the asterisk button on the ribbon.

2. Select the item and its accompanying paragraph mark. From the Edit

   menu, choose Cut.

3. Position the insertion point on the correct page in a location high

   enough above the page break to allow the item to fit on the page.

4. From the Edit menu, choose Paste.

The picture returns to its designated position on the page.

Additional reference words: w4wformat 6.00 wm_word

1.0 1.00 1.1 1.10 1.1a 1.10a 2.0 2.00

frame


WinWord: Underline Doesn't Work with Spaces at End of Line

Article ID: Q75211

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, if a line formatted to be underlined in

a table or document contains only spaces, the line will not be

underlined. In the same manner, if a line with underline formatting

ends in spaces, the spaces will not be underlined.

MORE INFORMATION

================

There must be at least one character at the end of a line for

underline formatting to be applied. Valid characters that will take

the underline formatting are any text characters, tabs, and

nonbreaking spaces (CTRL+SHIFT+SPACEBAR).

Steps to Reproduce Problem

--------------------------

1. Open a new document.

2. Press the SPACEBAR three times.

3. Highlight the spaces.

4. From the Format menu, choose Character and select Underline to

   apply underline formatting.

The blank spaces will not be underlined, even though the ribbon will

indicate that underline formatting is applied.

If the previous steps are taken, using the TAB key or

CTRL+SHIFT+SPACEBAR instead of the SPACEBAR to create the spaces, the

underline formatting will work to underline the blank spaces.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," pages 31-33.

Additional reference words: w4wformat 6.00 wm_word 1.00 1.10 1.10a 1.0 1.1

1.1a 2.0 2.00


Placing Boxes Around Characters and Words

Article ID: Q75456

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, it is possible to put boxes around

individual letters, words, or combinations of words. Listed below are

various examples using the Equation formula field to place boxes

around characters and words.

More Information:

To put a box around an individual letter, word, or combination of

words, use the {eq} field with the \x switch. For example

   {eq \x (b) \x (o) \x (x)}

will give the following result:

   ----- ----- -----

   | b | | o | | x |

   ----- ----- -----

{eq \x (box)} will create the following result:

   -------

   | box |

   -------

You can combine more than one \x switch in a single line of text, but

the combined text and borders is limited to only one line of print. If

the entered text and borders exceeds the width of the paragraph or the

document margins, an error will display.

This field can be combined with paragraph borders and page borders to

get a nested border box effect as in the following example:

1. Insert one or more of the fields shown above.

2. Word 6.0: With the cursor still in the paragraph with the field, from

   the Format menu select Borders and Shading and from the Borders

   dialog choose Box

   Word 2.0: With the cursor still in the paragraph with the field,

   choose Border from the Format menu and click on Box to put a box

   around the entire field.

   Word 1.x: With the cursor still in the paragraph with the

   field, choose Paragraph from the Format menu and choose Border

   Box to put a box around the entire field.

The result will be a paragraph border around the border applied with a

field.

Box borders can also be nested as in the following example:

   {eq \x(\x(\x(example)))}

For more information on creating page borders, query on the

following words:

   adding and page and borders

Reference(s):

"Microsoft Word for Windows User's Reference," pages 139-140.

"Take Word for Windows to the Edge," (ISBN 1-56276-079-3) by Guy

Gallo, Ziff-Davis Press, page 338

Additional reference words: w4wformat 6.00 wm_word

w4wfield


Vertical Justification May Split Paragraph Box Borders

Article ID: Q75541

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

In Microsoft Word for Windows, if you use box paragraph borders to

enclose paragraphs in a box, using vertical justification for the

section formatting may cause the vertical box borders to stretch to

the point that there are visible breaks or gaps in the border. This

will also occur if you enclose a table with border and set the section

to vertical justification.

MORE INFORMATION

================

If multiple paragraphs are formatted with the Box option and the

section is set for vertical justification as outlined below, the

vertical bars of the box border appear broken unless the bordered text

fills a full page. This problem can occur in a section with any number

of columns. This problem only occurs when multiple paragraphs are

sharing a box border.

Version 2.0 of Word for Windows

-------------------------------

Vertical alignment is set in version 2.0 of Word for Windows by

choosing Section Layout from the Format menu and selecting either Top,

Center, or Justified for the Vertical Alignment option. Choosing

Justified stretches the space between paragraphs.

Paragraph borders are applied by choosing Border from the Format menu

and selecting the desired options from the Border, Line, and Preset

boxes. Refer to page 362-379 of the "Microsoft Word for Windows User's

Guide" for instructions.

Version 1.x of Word for Windows

-------------------------------

Vertical alignment is set in version 1.x of Word for Windows by

choosing Section from the Format menu and selecting either Top,

Center, or Justified for the Vertical Alignment option. Choosing

Justified stretches the space between paragraphs.

Paragraph formatting is applied by choosing Paragraph from the Format

menu and selecting the desired options from the Border and Pattern

boxes. Refer to page 367 of the "Microsoft Word for Windows User's

Guide" for instructions.

Workaround

----------

To set the Vertical Alignment option to Top or Center so that the

space between paragraphs is not stretched, do the following:

1. From the Format menu, choose Section.

2. Set the Vertical Alignment option to Top or Center.

3. Choose the OK button.

   -or-

If the desired effect is a page border, use another method of placing

a border around an entire page. Refer to page 21 of the "Microsoft

Word for Windows User's Reference" or page 367 of the "Microsoft Word

for Windows User's Guide" for instructions.)

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, pages 21,

251-252, 315

"Microsoft Word for Windows User's Guide," version 2.x, pages 367-379

Additional reference words: w4wformat 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a table


Automatic Styles Cannot Be Deleted or Renamed in WinWord

Article ID: Q75739

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

Microsoft Word for Windows has 34 automatic styles, predefined styles

used for such things as headers, table of contents entries, and so on.

Most do not appear in the Style box on the ruler until they are used.

Once any of these styles has been used, it will show in the list of

Styles on the Ruler. Creating your own styles adds to the list,

increasing its length.

Workaround

----------

Added "user-defined" styles may be added to the top of the Styles list

by beginning all of the names with a period ".". Style names beginning

with a period will be displayed before names beginning with a letter.

Style names beginning with a period will be sorted alphabetically

within that group of names.

To create a style to be added to the top of the Style list, do the

following:

1. Create a line of text containing the desired formatting for the new

   style.

2. Select the text and choose Define Styles from the Format menu.

3. Type the new style name, beginning with a period (.) to add the

   style to the top of the list.

4. Choose OK.

This style name will now appear first in the list of styles.

REFERENCES

==========

"Microsoft Word for Windows User's Reference" pages 342-349

Additional reference words: w4wformat 6.00 wm_word

1.0 1.1 1.1a 1.00 1.10 1.10a  2.0 2.00


Tab After Hanging Indent Is Ignored in Word for Windows

Article ID: Q75875

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 2.0, 2.0a, 2.0a-CD,

   2.0b

---------------------------------------------------------------------

SYMPTOMS

========

The first tab on the first line of a hanging indented paragraph in

Microsoft Word for Windows will be ignored if it is inserted after

the left indent.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Steps to Reproduce Problem

--------------------------

1. In a new document, create a hanging indent by pressing CTRL+T on

   the keyboard. This should leave the first line with no indent and

   create a left indent at 0.5 inches (this depends on default tab

   stops in format/document) for the rest of the paragraph.

2. Set a tab after the indent, by clicking the ruler below the 1.25

   inch mark.

3. Type just a couple of characters and then press the TAB key to move

   to the 1.25 tab set on the ruler.

The cursor will jump to the left indent mark (.5 inch) set by the

hanging indent instead of the 1.25 tab.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," pages 143-145

Additional reference words: w4wformat 1.00 1.10 1.10a 1.0 1.1 1.1a

2.00 2.0 2.0a 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD


Word for Windows Returns Incorrect Number of Columns

Article ID: Q77133

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

---------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you select the rows of a column and

the end-of-row markers and choose Table from the Format menu, Word

returns an incorrect result for the number of columns.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Steps to Reproduce Problem

--------------------------

1. From the Insert menu, choose Table to insert a table with one row

   and two columns.

2. Select all the columns in the the row and the end-of-row markers.

3. Choose Format Table.

In Word for Windows 2.0 follow these steps:

1. From the Table menu, choose Insert Table to insert a table with

one row and two columns.

2. Select all the columns in the the row plus the end of row

markers.

3. From the Table menu, choose Column Width.

The dialog box displays the width of columns 1-3, even though only two

columns exist in the table.

Additional reference words: w4wformat 1.00 1.10 1.10a 2.0 2.00 2.0a

2.00a 2.0b w4wtable 2.0a-CD 2.00b 2.00a-CD


Continuous Section Breaks Become New Page Breaks in Landscape

Article ID: Q77233

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

Continuous section breaks become next-page section breaks if you

change the page orientation or paper size in one of the sections. This

change is not reversed if you reverse the page orientation change, so

if a continuous section break becomes a next-page section break, it

must be manually changed back to continuous.

More Information:

In Microsoft Word for Windows version 2.0, you can change the page

orientation of one or more sections within the same document.

If you insert a continuous section break between sections that are

subsequently formatted for different page orientations or paper sizes

(for example, landscape and portrait), the continuous section break

becomes a next-page section break. This occurs because a single page

cannot contain both portrait and landscape orientation. Each page can

contain one orientation only.

If you later change the sections of the document back to the original

orientation or paper size, the continuous section break is not

restored. The next-page section break remains until you manually

change it back to a continuous section break using the Format Section

Layout command.

Steps to Reproduce Problem

--------------------------

Note: These steps assume that the default page-setup orientation is

portrait.

1. Create a new document and divide it into three sections, separated

   by continuous section breaks. To insert a continuous section break

   into a document, move the insertion point to the place where you want

   to insert the section break. From the Insert menu, choose Break and

   select Continuous from the Section Break portion of the dialog box.

   Choose the OK button.

2. With the insertion point positioned in the second section, from the

   Format menu, choose Page Setup. Select Size and Orientation and change

   the Orientation to Landscape. Choose the OK button.

3. From the Format menu, choose Section Layout. The Section Start is now

   New Page. Choose the Cancel button.

4. Position the insertion point in the second section. From the Format

   menu, choose Page Setup. Select Size and Orientation and change the

   Orientation to Portrait. Choose the OK button.

5. From the Format menu, choose Section Layout. Notice that the

   Section Start is still New Page; it has not changed back to

   Continuous. Choose the Cancel button.

Additional reference words: w4wformat

2.00 2.0a 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD


Tall Paragraph Mark Clipped If Text Characters Are Smaller

Article ID: Q77252

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you format a paragraph mark in a

larger point size than the text beside it, the paragraph mark can be

clipped on the screen.

More Information:

Word for Windows determines line height from the height of the

characters on the line, not the paragraph mark. If you reduce the line

height, Word clips the larger paragraph mark to fit the new line

height.

Steps to Reproduce Problem

--------------------------

1. Select Show All. Select a paragraph mark and format it for Roman

   24-point.

2. To the left of the paragraph mark, type some text.

3. Press SHIFT+HOME to select the text, and press CTRL+SPACE to remove

   the Roman 24-point formatting.

Notice that the line height decreases to match the text. You can

select the paragraph mark and format it for a smaller point size.

Additional reference words: w4wformat 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Character Spacing Spin Box Selects Incorrect Value

Article ID: Q77427

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you type an Expanded character spacing value into the By spin box,

Microsoft Word for Windows does not select the closest interval if

you scroll down one option using the arrows in the spin box.

More Information:

Word sets Expanded character spacing values at 1/4 point intervals. If

you type an invalid measurement (such as 5.35 pt.) and scroll down

using the arrow, Word selects the second closest interval instead of

the closest interval.

Steps to Reproduce Problem

--------------------------

1. From the Format menu, choose Character.

2. From the Spacing list box, select Expanded and type 5.35 pt. into

   the By spin box.

3. Using the spin box arrows, scroll down one option. 5 pt is

   displayed, even though 5.25 pt is the nearest valid match.

This problem does NOT occur if you scroll UP in the spin box. In the

steps above, 5.5 pt displays if you scroll up one option using the

spin box arrows instead of scrolling down.

Additional reference words: w4wformat 6.00 wm_word

wrong incorrect 2.00 2.00a 2.00a-CD 2.00b 2.00c


Shading Not Imported into Word for Windows 2.0 from Excel

Article ID: Q77903

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you copy cells from a Microsoft Excel for Windows spreadsheet

through the Clipboard into version 2.x of Microsoft Word for Windows,

the cells do not retain shading.

This problem was corrected in Word version 6.0 for Windows.

The following are four possible workarounds for this problem:

 - Use the Edit Copy Picture command in Excel to copy a bitmap image of

   the spreadsheet to the Clipboard:

   1. In Excel, select the cells to be copied.

   2. While holding the SHIFT key, choose Copy Picture from the Edit

      menu.

   3. In Word for Windows, paste the Excel selection.

 - In Excel, copy the spreadsheet to the Clipboard:

   1. In Excel, select the spreadsheet to be copied.

   2. From the Edit menu, choose Copy.

   3. From the Edit menu in Word, choose Paste Special, select Picture

      or Bitmap as the format, and paste the worksheet image as a

      picture.

 - In Excel, place the spreadsheet in the Clipboard using an OLE server

   application:

   1. In Excel, select the spreadsheet to be copied.

   2. From the Edit menu, choose Copy.

   3. From the Edit menu in Word, choose Paste Special and select Excel

      Worksheet Object.

 - Format the table after you insert it into Word.

More Information:

This problem occurs because Excel does not include the shading when it

places the table on the Clipboard. Word can pull shaded text from the

Clipboard. To illustrates this, follow the steps below:

1. Start Word.

2. Insert a table.

3. Format a cell in the table as shaded.

4. Copy the table to the Clipboard.

5. Quit Word and then restart Word.

6. From the Edit menu, choose Paste to insert the table into a

   document.

The pasted item is shaded. Quitting Word demonstrates that Word can

copy information sufficient to support shading on the Clipboard.

Steps to Reproduce Problem

--------------------------

1. Start Excel.

2. Type some information in a cell.

3. Format the cell as shaded.

4. Copy the cell to the Clipboard.

5. From the Edit menu, choose Paste to insert the cell back into

   Excel. The cell is shaded.

6. Quit Excel and then restart Excel.

7. From the Edit menu, choose Paste again.

The pasted item is not shaded. The information that Excel places on

the Clipboard does not contain shading information in a format that

other applications can use.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 202-203

Additional reference words: w4wformat

link embed dde 2.00  w4wtable


Colored Table Cell Border Bleeds into Next Cell in WinWord

Article ID: Q77959

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

Microsoft Word For Windows displays inconsistent corners with colored

formatted borders. The outside gridlines bleed into the next color.

Steps to Reproduce Problem

--------------------------

1. Insert a three-row by two-column table.

2. Select the first row. From the Format menu, choose Borders.

3. Select the thickest line. Select red in the Colors box. In the

   Border box, select both inner and outer lines. Choose the OK button.

4. Select the second row and repeat steps 2 and 3, choosing yellow as

   the color.

5. Select the third row and repeat steps 2 and 3, choosing blue as the

   color.

The red cells flow into the yellow cells on the outside border, while

meeting correctly at the inner gridlines. With yellow as the top

color, the lines join the next color correctly.

STATUS

======

Microsoft has confirmed this to be a problem in Word For Windows. This

problem was corrected in Word version 6.0.

Additional reference words: w4wformat 2.00 2.00a 2.00b 2.00a-CD


Paragraph Border Does Not Enclose Entire Paragraph in WinWord

Article ID: Q77977

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows versions 1.0, 1.1, and 1.10a,

positioning an item inside a bordered paragraph causes the border to

display incompletely on the sides touching the positioned item. The

border may not print correctly.

In Word for Windows version 2.0, if you insert a frame inside a

bordered paragraph, the border does not appear on the edges touching

the frame. The document also prints with the borders missing.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

Word for Windows 2.0

--------------------

1. Type a paragraph of text.

2. Place the insertion point in the paragraph. From the Format menu,

   choose Border. From the Preset box, select Box. From the Line box,

   select one of the Line patterns. Choose the OK button.

3. In the next paragraph after the bordered paragraph, type a word and

   select it. From the Insert menu, choose Frame.

4. Use the mouse to drag the frame into the bordered paragraph, or use

   the Format Frame command to position the frame inside the bordered

   paragraph.

The portions of border that touch the positioned word disappear.

Word for Windows 1.0, 1.1 and 1.1a

----------------------------------

1. Type a paragraph of text.

2. From the Format menu, choose Paragraph and select Box from the

   border box.

3. In the paragraph following the bordered paragraph, type a word and

   select it.

4. From the Format menu, choose Position. Type "1 inch" (without the

   quotation marks) in the Paragraph Width box, and choose the Preview

   button.

5. From the Preview icon bar, choose the Boundaries button. Move the

   absolutely positioned word into the bordered paragraph. Choose the

   Page View button to return to your document.

The portions of border that touch the positioned word disappear.

Microsoft has confirmed this to be a problem in Word for Windows. We

are researching this problem and will post new information here as it

becomes available.

Additional reference words: w4wformat 6.00 wm_word apo incomplete break

broken line 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


ANSI Characters 0 through 31 Do Not Display in WinWord

Article ID: Q78003

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

The American National Standards Institute (ANSI) allows you to create

characters by typing their ANSI codes. ANSI characters are characters

that do not appear on a standard American keyboard. Microsoft Word for

Windows versions does not display an ANSI code for decimal numbers 0-31

and Word does not display an error message if you type a decimal number

ranging from 0-31. The ANSI character set includes  the decimal numbers

33-255 in Word for Windows.

MORE INFORMATION

================

To create the ANSI characters in Word for Windows, follow the steps

below:

1. From the Format menu, select Character. In the Font box, select

   Symbol.

2. Turn on NUM LOCK.

3. Hold Down the ALT key.

4. Type "0" (without the quotation marks) followed by the decimal

   number that represents the ANSI Character you want to include. You

   must use the numbers on the numeric keypad rather than the numbers

   across the top of your keyboard.

5. After you type the code, release the ALT key. Word inserts the

   character represented by the code into your document. For example, to

   create a bullet character you type ALT+0183.

Note: ANSI character number 32 is a space. If you insert this

character as shown above, it produces a single space. You can verify

this (in version 1.x) by selecting Preferences from the View menu, and

selecting Spaces or Show All. In versions 2.x and 6.0, choose Options

from the Tool menu, choose View from the Category list, and select

Spaces or Show All.

For more information, query on the following words:

   ANSI and characters and w4wmacro

Additional reference words: w4wformat 6.00 wm_word

1.0 1.1 1.1a 1.00 1.10 1.10a 2.00

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, pages

427-428

"Microsoft Word for Windows User's Guide," version 2.0, pages 153-155

Additional reference words: w4wformat wm_word 6.00


Frame Around Shaded Paragraph Corrupts Formatting in WinWord

Article ID: Q78144

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If you place a frame around a shaded paragraph in Microsoft Word for

Windoww, an area of white space surrounds the frame. This causes the

border and shading attributes to be split.

More Information:

The white space surrounding the frame varies in width. To minimize

this white space, choose Frame from the Format menu, and set the

Distance from Text option to 0 inches. The amount of white space

decreases but is not eliminated.

Steps to Reproduce Problem

--------------------------

1. Type a 5-line paragraph into a document in Word for Windows 2.0.

2. Shade the paragraph: from the Format menu, choose Border. Choose the

   Shading button, and select 25% from the Custom Pattern box.

3. Choose the OK button twice.

4. Insert a frame below the shaded paragraph. From the Insert menu,

   choose Frame. Use the mouse or keyboard to create a 1 inch by 1 inch

   frame. Shade the frame, as described in step 2.

5. Position the frame over the top of the paragraph created in steps 1

   and 2.

The paragraph shading stops short of the frame border, leaving a line

of white space around the frame.

Microsoft has confirmed this to be a problem in Word for Windows

versions 2.x and 6.0. We will post new information here as it becomes

available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 377,

393-397

Additional reference words: w4wformat

2.00 2.00a 2.00a-CD 2.00b 6.00


Items Cannot Be Framed Within a Table in Word for Windows

Article ID: Q78150

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you cannot frame items within a table.

Depending upon the conditions, different results occur when you attempt

to frame items in a table. The results of four

different scenarios are listed below.

More Information:

Scenario #1 - Framing a Picture with Only the Picture Selected

--------------------------------------------------------------

1. From the Table menu, choose Insert Table, or select the Table

   button on the tool bar. Format the table with two columns and two

   rows.

2. Position the insertion point in a table cell. From the Insert menu,

   choose Picture. Select a picture to insert, and choose the OK button.

3. Select the picture by clicking inside the picture. Small square

   boxes appear around the picture.

4. From the Insert menu, choose Frame.

Result: The Frame option is not available.

Scenario #2 - Framing a Picture If the Whole Cell is Selected

-------------------------------------------------------------

1. Repeat steps 1 and 2 in Scenario #1. Select the whole cell by

   placing the insertion point before the picture and holding down the

   SHIFT key while you press the RIGHT ARROW key twice, or by clicking

   and dragging the insertion point until the whole cell is selected.

2. From the Insert menu, choose Frame.

Result: The whole row is framed and can be positioned.

Scenario #3 - Selecting the Whole Cell Including Text

-----------------------------------------------------

1. Repeat steps 1 and 2 in Scenario #1. Enter text within a cell and

   select it. With the insertion point at the beginning of the text

   within the cell, press SHIFT+END, or click and drag the mouse until

   the whole cell is selected.

2. From the Insert menu, choose Frame.

Result: The entire row is framed and can be positioned.

Scenario #4 - Selecting Only the Text Within a Cell

---------------------------------------------------

1. Repeat steps 1 and 2 in Scenario #1. Enter text within a cell and

   select the text only (do not include the end-of-cell marker in the

   selection).

2. From the Insert menu, choose Frame.

Result: The Frame option is not available.

Reference(s):

"Microsoft Word for Windows User's Guide," pages 314-323, 393-397

Additional reference words: w4wformat w4wtable 6.00 wm_word

2.00 2.00a 2.00a-CD 2.00b 2.00c


WinWord: Framed Items Overlap and Redraw Incorrectly

Article ID: Q78163

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you position a framed picture over

another framed picture, one of the pictures appears to redraw

incorrectly, producing a gap. This gives the appearance that one

picture is larger than the other even if both pictures are the same

size.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

To correct this problem, select the top framed picture and

choose Frame from the Format menu. Set the Distance From Text box to

zero (0) and choose the OK button.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

Version 1.x of Word for Windows

-------------------------------

1. From the Insert menu, choose Picture. Press ENTER to add an extra

   paragraph mark after the picture for positioning purposes.

2. Insert a second picture below the first one.

3. To position the pictures, follow these steps:

   a. Select one of the pictures.

   b. From the Format menu, choose Position. From the Horizontal Position

      box, select Margin. Choose the OK button.

   c. Repeat steps a and b for the second picture.

4. From the File menu, choose Print Preview. Choose the Boundaries

   button. Use the mouse or keyboard to position one of the pictures over

   a corner of the other picture.

The bottom picture redraws incorrectly. A band of white space displays

between the border of the top picture and the redrawn bottom picture.

Version 2.0 of Word for Windows

-------------------------------

1. From the Insert menu, choose Picture. Press ENTER to add an extra

   paragraph mark below the picture. Insert another picture below the

   first one.

2. Select the first picture. From the Insert menu, choose Frame.

   Repeat this step for the second picture.

3. Select the View menu and verify that you are in page layout view.

4. Use the mouse or keyboard to position one of the pictures over a

   corner of the other picture.

The same result occurs as in Word version 1.x. The bottom picture

redraws incorrectly; the frame of the top picture extends beyond the

picture, not allowing the bottom picture to fully redraw.

The printed accuracy of these pictures depends on the printer and the

printer driver you use. Some printer drivers print the two pictures

incorrectly (as they appear on the screen). Other printer drivers

print the two pictures correctly (as they should appear on the

screen).

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, pages

258-259

"Microsoft Word for Windows User's Guide," version 2.0, pages 393-397,

419

Additional reference words: w4wformat 1.00 1.10 1.10a 2.00 2.00a-CD

2.00b superimpose overlay


WinWord Column Selection Lost After Formatting Characters

Article ID: Q78244

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, if you use CTRL+SHIFT+F8 or the right

mouse button to select a column of text and then apply character

formatting, the text does not remain selected after you apply the

formatting.

MORE INFORMATION

================

When you press CTRL+SHIFT+F8, the Column Selection mode activates, and

you can use the arrow keys to select a column of text. You can also

use the right mouse button to select a column of text. If you apply

character formatting to the selected text, the width of the characters

changes. This can cause the column selection to no longer be accurate.

Therefore, the text selection is lost when character formatting is

applied.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," page 318

"Microsoft Word for Windows User's Guide," page 106

Additional reference words: w4wformat 1.0 1.1 1.00 1.10 1.10a 1.1a 2.0 2.00

2.0a 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD wm_word 6.00


Hidden Text to the Left of Selection Becomes Part of Selection

Article ID: Q78493

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, if your document includes hidden text

that is not currently displaying, any hidden text to the immediate

left of a highlighted selection becomes included with that selection.

If you cut and paste or copy the selection, the hidden text copies or

pastes with the selection.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New. Type "aaa1bbb2ccc" (without the

   quotation marks).

2. Select bbb from the above text. From the Format menu, select

   Character (Format Font in version 6.0), choose Hidden, and click the

   OK button.

3. Ensure that the Hidden Text and Display All options are not

   selected. (From the version 1.x View menu, choose Preferences to

   verify Hidden Text and Show All are not selected. From the version

   2.0 Tools menu, choose Options, and select the View category.

   Verify that Hidden Text and All are not selected. From the version

   6.0 Tools Menu, Choose Options, and select the View Tab Option).

4. Select the number 2 from the text you typed in step 1.

5. Set your display to show Hidden Text by following the appropriate

   instructions in step 3.

The hidden text becomes highlighted as well as the normal text you

selected.

If you type text immediately after making the selection, the text is

formatted as hidden text. This text does not display as you type it if

the Hidden Text option is not selected. If you copy or paste a

selection that includes hidden text to the immediate left of the

selection, that hidden text copies with it. Hidden text to the right

of the selection is not affected.

To avoid this situation, make sure you select the Hidden Text option

to view all hidden text.

Additional reference words: w4wformat 6.00 wm_word

2.00 2.00a 2.00a-CD 2.00b 2.00c 2.00c-CD 1.00 1.10 1.10a


Inserting a Frame Overwrites Border Information in WinWord

Article ID: Q78534

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, inserting a frame into a paragraph with a

border causes the border information to be distorted.

Inserting a frame around the first character is a convenient method to

insert a dropped capital letter; however, this method does not work if

the paragraph has a formatted border.

Steps to Reproduce Problem

--------------------------

1. Type at least three lines of text in a paragraph.

2. Select the paragraph.

3. From the Format menu, choose Border, select any style, and place

   the border around the paragraph. Choose the OK button. (In version

   6.0 from the Format menu choose Borders and Shading select the

   Borders Tab and Box under Presets, select any style line. Choose the

   OK button).

4. Select the first character of the paragraph.

5. From the Insert menu, choose Frame.

The upper left-hand corner of the border covers the top of the framed

character. This border moves with the framed character.

For more information on dropped capital letters, refer to the section

titled "Setting Up a Dropped Capital Letter" in the "Microsoft Word

For Windows User's Guide," pages 416-417.

Additional reference words: w4wformat 6.00 wm_word display dropcap 2.00

2.00a 2.00a-CD 2.00b 2.00c


Negative Indents Change to Zero with Numbered or Bulleted List

Article ID: Q78693

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you format text with a negative left

indent and create a bulleted or numbered list from that text, the

negative left indent reverts back to zero.

Steps to Reproduce Problem

--------------------------

1. Type three lines of text in a new document. Select the text.

2. In Word 6.0, from the Format menu, choose Paragraph and select the

   Indents and Spacing Tab Option. In Word 2.x, from the Format menu,

   choose Paragraph.

   In the Indentation box, change the From Left value to -0.25 inches

   and Choose OK.

3. From the Tools menu, choose Bullets and Numbering. Choose the

   Bullets or Numbered List option, and choose the OK button. In version

   6.0 from the Format Menu, choose Bullets and Numbering, then select

   the Bulleted Tab Option. Choose the size and style of bullet and then

   OK.

The text changes to a bulleted or numbered list and the left indent

returns to zero. Select the text, and choose Paragraph from the Format

menu. The left indent displays zero inches.

Additional reference words: w4wformat 6.00 wm_word

2.00 2.00a 2.00a-CD 2.00b 2.00c 2.00c-CD


Infinite Repagination Occurs with Header Text in Large Points

Article ID: Q78729

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.0, an infinite repagination

occurs if you delete a character in a header that is formatted with a

point size larger than one-half of the document page size. This occurs

if you are using a font that can be scaled to a large point size.

This problem was corrected in Word version 6.0 for Windows.

Steps to Reproduce Problem

--------------------------

1.  Open a new document. From the View menu, choose Page Layout.

2.  From the View menu, choose Header/Footer.

3.  Select Header, and choose the OK button.

4.  Select a font from the tool bar that can be scaled to 127 points

    (such as Modern). Leave the point size at 10 or 12 points.

5.  Type the word "test" (without the quotation marks), and press

    RETURN.

6.  Press the F4 key four times to repeat the text.

7.  Select the text, and format it for 127 points by selecting the

    Points box on the tool bar.

8.  Scroll down so that you can see the second line of text.

9.  Click your mouse outside the selected text to remove the

    selection.

10.  Move the insertion point to the end of the second line and press

     the DEL key.

The document begins flashing to indicate Word is repaginating.

Repagination continues until you click your mouse. This occurs because

the text is at the edge of the largest possible header size, and the

repagination only partially succeeds. Word for Windows waits until the

next idle period to try again. Clicking the mouse button stops the

repagination.

Additional reference words: w4wformat


WinWord Frame at the Top of a Column Moves to Previous Column

Article ID: Q78750

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.0 and 6.0, if you insert a

frame at the top of a column in a multicolumn document and position

the frame relative to the column, the frame moves to the top of the

previous column.

Steps to Reproduce Problem

--------------------------

1. Open an existing Full Page document. From the Format

   menu, choose Columns, and format the document to be three columns.

2. Position the insertion point at the top of either column 2 or 3 on

   any page of the document. From the Insert menu, choose Frame.

3. Select the frame. From the Format menu, and select Frame.

4. Format the frame's Horizontal position to be centered Relative To

   Column.

5. Choose the OK button.

The frame moves to the top of the previous column.

Microsoft has confirmed this to be a problem in Word for Windows

version 2.0 and 6.0. We are researching this problem and will post new

information here as it becomes available.

Additional reference words: w4wformat 6.00 wm_word

2.00 and 6.0


WinWord Err Msg: Line Spacing Must Be at Least .01"

Article ID: Q78797

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When using the Microsoft Word for Windows Format Paragraph command, if

you select Exactly from the Line Spacing box and type .01 in the Line

Spacing At box, you receive the following error message:

   Line spacing must be at least 0.01".

If you type .01, the line spacing is interpreted as exactly .01 lines.

To be interpreted as inches, you must type .01". Typing .01 sets the

line spacing to .01 lines, which is less than .01 inches.

More Information:

Steps To Reproduce Problem

--------------------------

1. Type a paragraph of text.

2. From the Format menu, choose Paragraph. In version 6.0 Microsoft

    Word for Windows select the Indents and Spacing Tab Option.

3. In the Line Spacing box, select Exactly. Type .01 in the Line

   Spacing At box.

4. Choose the OK button.

Microsoft is researching this problem and will post new information

here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 185

Additional reference words: w4wformat 6.00 wm_word

2.00 2.0a 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD


WinWord: Removing Frame Does Not Remove Border

Article ID: Q78922

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If you insert a frame in a Microsoft Word for Windows version 2.0

document, Word also places a border around the frame. This allows you

to see the boundaries of the frame. If you remove the frame the border

remains intact.

This problem was corrected in Word version 6.0 for Windows.

Steps to Reproduce Problem

--------------------------

1. Type "test" (without the quotation marks).

2. Select "test."

3. From the Insert menu, choose Frame.

4. From the Format menu, choose Frame, and select Remove Frame.

The frame disappears, but the border remains.

Workarounds

-----------

To work around this problem, use one of the following methods:

 - From the Format menu, choose Border, and set the borders to None.

  -or-

 - Press CTRL+Q to remove the frame and border if you do not need to

   maintain your paragraph formatting; CTRL+Q resets paragraph

   formatting.

References:

"Microsoft Word for Windows User's Guide," version 2.0, page 397

Additional reference words: w4wformat

2.00 2.00a 2.00a-CD 2.00b 2.00c


WinWord: Colored Text Not Displaying on VGA Monochrome Monitor

Article ID: Q78936

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.0 and 6.0, formatting text with

certain colors on a VGA monochrome monitor results in the text not

displaying.

More Information:

These colors are all visible as shading or borders. This problem

occurs if you create a document with these colors or if you open a

document that uses these colors because none of the color-formatted

text is visible.

Steps to Reproduce Problem

--------------------------

1. Type some text, and select it.

2. From the Format menu, choose Character (in Word for Windows 6.0

   choose Font).

3. Select Magenta, Cyan, Yellow, Lt Gray, or Gray in the Color box.

4. Choose the OK button.

None of these text colors display in Sample box or in the document.

Microsoft has confirmed this to be a problem in Word for Windows

version 2.0 and 6.0. We are researching this problem and will post new

information here as it becomes available.

Word for Windows version 1.x does not have the colors Lt Gray and

Gray, nor does it have a Sample box for viewing; therefore, version

1.x does not exhibit this problem.

Additional reference words: w4wformat see gone disappear 6.00 wm_word

hidden 2.00 2.00a 2.00b 2.00a-CD


WinWord: Position Header Overrides Paragraph Formatting

Article ID: Q78937

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

If you position a header or footer using a frame in Microsoft Word for

Windows, the paragraph formatting for Page Break Before is overridden.

MORE INFORMATION

================

To avoid this problem, do not insert a frame into the header/footer;

instead, choose Paragraph from the Format menu, and apply your

formatting.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, and choose the OK button. From the

   View menu, choose Normal.

2. Type a word, and press ENTER.

3. On the second line, type a few words.

4. Select the first line. From the Insert menu, choose Frame. From the

   Format menu, choose Frame, and select Vertical Position to Center.

5. Select the second line. From the Format menu, choose Paragraph, and

   select Page Break Before.

6. From the View menu, choose Header/Footer, and close the Header

   pane by clicking the Close button.

7. A dotted line should appear between the two lines of text, and the

   status bar should read two pages.

8. From the View menu, choose Header. From the Insert menu, choose

   Frame. From the Format menu, choose Frame, and select Horizontal

   Center to position the Header.

Before you close the Header pane, the dotted line disappears. If you

close the header, the status bar only reads one page. If you print the

document, the first line is centered vertically and the header is

centered horizontally as expected. However, the second line appears on

the same page rather than on the next page as stipulated.

Additional reference words: 6.00 w4wformat 2.00 2.00a 2.00a-CD 2.00b

2.00c wm_word


WinWord: Horizontal Frames Switch Sides on Consecutive Pages

Article ID: Q78951

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you format a frame (version 2.0) or

an absolutely positioned object (APO) (version 1.x) for a Horizontal

Outside position, and you create it on two or more consecutive pages,

Word places the frame or APO on opposite sides of the consecutive

pages.

More Information:

Objects that you position as Horizontal Outside on two consecutive

pages are positioned on the right side of the first page and the left

side of the second page. This problem occurs even if you do NOT select

the Facing Pages option in the Page Setup dialog box (version 2.0) or

the Mirror Margins option in the Document dialog box (version 1.x).

Steps to Reproduce Problem

--------------------------

Word Version 2.x and 6.x

------------------------

1. Type a line of text, and press ENTER.

2. Select the paragraph of text.

3. From the Insert menu, choose Frame.

4. From the Format menu, choose Frame. In the Horizontal box, select

   Outside, and select Margin in the Relative To box. In the Vertical

   box, select Center, and select Margin in the Relative To box.

5. Choose the OK button.

6. Position the insertion point to the right of the frame, and press

   ENTER.

7. Select the frame. From the Edit menu, choose Copy. Position the

   insertion point in front of the second paragraph mark below the

   frame. From the Edit menu, choose Paste.

8. Position the insertion point in front of the empty paragraph mark

   between the two frames. From the Insert menu, choose Break. Select

   Next Page in the Section Break dialog box, and choose the OK button.

9. From the File menu, choose Print Preview to compare the two pages.

   The text is positioned on the right side of the first page and the

   left side of the second page.

Word Version 1.x

----------------

1. From the Insert menu, choose Picture. Select the New Picture

   option, and choose the OK button.

2. Select the empty picture frame.

3. From the Format menu, choose Position.

4. In the Horizontal box, select Outside, and select Page in the

   Relative To box. In the Vertical box, select Center, and select

   Margin in the Relative To box. Choose the OK button.

5. Press the ENTER key twice to insert two paragraph marks after the

   picture. Position the insertion point in front of the second

   paragraph mark. From the Insert menu, choose Break. Select Next Page

   in the Section Break dialog box, and choose the OK button.

6. Repeat steps 1 through 4 on the second page.

7. From the File menu, choose Print Preview to compare the two pages.

   The text is positioned on the right side of the first page and the

   left side of the second page.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 405

Additional reference words: w4wformat 6.00 wm_word

switch 1.00 1.10 1.10a 2.00 2.00a 2.00b 2.00a-CD


WinWord: Inserting a Page Break Within a Justified Paragraph

Article ID: Q79085

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you insert a hard page break in a

justified paragraph, the last line of text preceding the page break

justifies regardless of the number of words on the line. If there are

few words on this line, large gaps appear between each word.

More Information:

If you insert a hard page break in a justified paragraph, Word for

Windows behaves as if you inserted a newline character in the

paragraph at that point. The words on that line justify regardless of

the amount of space required between each word.

Workaround

----------

To correct this problem, insert a paragraph mark (press ENTER) before

you insert the hard page break. This causes the last line of the

paragraph to be left-aligned rather than justified.

Steps to Reproduce Problem

--------------------------

1. Create a new document, and type a line of text.

2. From the Format menu, choose Paragraph. Select Justified in the

   Alignment box, and choose the OK button.

3. Position the insertion point in the middle of the text. Press

   CTRL+ENTER to insert a page break.

For more information on breaks within justified paragraphs:

 - Search for "justifying text" and "page breaks: inserting and

   removing" using the Help menu.

 - Query on the following words in the Microsoft Knowledge Base:

      justify and paragraph and new and line and hotspot

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 166-168,

434-435

"Microsoft Word for Windows User's Reference," version 1.x, pages 4-5,

169-170, 243, 245

Additional reference words: w4wformat 6.00 wm_word

1.0 1.1 1.1a 1.00 1.10 1.10a 2.00 6.0 left right gap


WinWord: Cannot Use Edit Repeat Table Formatting with Ruler

Article ID: Q79130

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When using the ruler mode and a mouse to format a table in Microsoft

Word for Windows, The Repeat Table Formatting command is not available

on the Edit menu.

More Information:

Steps to Reproduce Problem

--------------------------

Word Version 2.x and 6.x

------------------------

1. From the Table menu, choose Insert Table. Specify a 2-column,

   2-row table, and choose the OK button.

2. From the View menu, choose Ruler if it is not already selected. If

   it already checked (selected), press ESC to cancel.

3. The table-width markers display by default.

4. Select the first cell of the table, and drag the table-width marker

   on the ruler to change its width.

5. Select the first cell of the second row, and open the Edit menu.

The Repeat command on the Edit menu reads "Repeat Insert Table." You

cannot repeat a cell or column formatting change that was made with

the ruler.

Word Version 1.x

----------------

1. From the Insert menu, choose Table. Specify a 2-column, 2-row

   table, and choose the OK button.

2. From the View menu, choose Ruler if it not already selected. If it

   is already checked (selected), press ESC to cancel.

3. Choose the Ruler icon (at the far-right end of the ruler) to

   display the table width markers.

4. Select the first cell of the table, and drag the table-width marker

   on the ruler to change its width.

5. Select the first cell of the second row, and open the Edit menu.

The Repeat Formatting command is not viewable on the Edit menu.

Microsoft has confirmed this to be a problem in Word for Windows

versions 1.x, 2.x and 6.0. We are researching this problem and will post

new information here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 316, 331-

333

"Microsoft Word for Windows User's Reference," version 1.x, page 369

Additional reference words: w4wformat w4wtable 6.00 wm_word

repeat 2.00 2.00a 2.00a-CD 2.00b 2.00c 1.00 1.10 1.10a 1.1a 6.00


WinWord: Section Layout Displays Incorrect Name for the Break

Article ID: Q79132

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When you select a section break in a Microsoft Word for Windows

document, the Section Layout dialog box displays the attributes of the

previous section rather than displaying the type of section break

highlighted. A section break marks the end of a section; therefore, the

Section Layout dialog box displays the properties of the preceding

section.

More Information:

To view or select section breaks on the screen, Word for Windows

versions 2.0 and 6.0 must be in normal view. Choose the Normal View icon

on the tool bar, or verify Normal is selected on the View menu.

Steps to Reproduce Problem

--------------------------

1. In a new document, type "section 1," (without the quotation marks),

   and press the ENTER key twice to create a blank line beneath the

   text.

2. From the Insert menu, choose Break. In the Section Break box,

   select Continuous, and press the OK button. Press the ENTER key twice

   to create another blank line beneath the section break.

3. Type "section 2," (without the quotation marks), and press the

   ENTER key twice.

4. From the Insert menu, choose Break. In the Section Break box,

   select Next Page, and press the OK button. Press the ENTER key twice

   to create another blank line beneath the section break.

5. Select the first double-dotted line, which represents the first

   section break. Note that the status bar reads "Sec 2," indicating

   that you are in Section 2. From the Format menu, choose Section

   Layout in Word for Windows 2.0. In Word for Windows 6.0 from the File

   menu, choose Page Setup then select the Layout Tab Option. . The

   Section Start box displays "New Page" even though Section 2 was

   formatted with a Continuous section break.

6. Select the second section break. Note that the status bar reads

   "Sec 3," indicating that you are in Section 3. From the Format menu,

   choose Section Layout in Word for Windows 2.0. In Word for Windows

   6.0 from the File menu, choose Page Setup then select the Layout Tab

   Option. The Section Start box displays "Continuous," even though

   Section 3 was formatted with a New Page section break.

Microsoft has confirmed this to be a problem in Word for Windows

version 2.0 and 6.0. We are researching this problem and will post new

information here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 236

Additional reference words: w4wformat 6.00 wm_word

2.00 2.00a 2.00a-CD 2.00b 2.00c


Paragraph Borders Are Erratic If Used with a Framed Object

Article ID: Q79264

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, if you place a framed object inside a

paragraph or group of paragraphs formatted with a border, that border

behaves erratically. The following problems may occur:

1. If the framed object is near the edge of the border, portions of

   the border disappear.

2. If you insert the framed object into a group of paragraphs that

   have a common border, the border becomes fragmented into pieces

   associated with individual lines of text. You must reset the borders

   to surround individual paragraphs.

3. If you insert the framed object into a group of paragraphs without

   a common border and then insert a common border around the group of

   paragraphs, the border becomes fragmented. In addition, Word for

   Windows places a border around the object itself. If you attempt to

   remove this border by choosing Border from the Format menu, the

   dialog box shows that there is no border; however, the borders do

   print correctly.

4. The border arrangements vary between page layout and print preview

   modes.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this problem,

and will post more information here in the Microsoft Knowledge Base as it

becomes available.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. Open a new document.

2. Type several lines of text.

3. Select the text. From the Format menu, choose Border and Shading.

4. Select a border, and choose the OK button.

5. Position the insertion point within the text.

6. From the Insert menu, choose Picture.

7. Select a picture file, and choose the OK button. The picture should

   now be within the paragraph.

8. Select the picture. From the Insert menu, choose Frame.

The border behaves as described in the first problem above. Modify the

text as necessary to duplicate the other problems.

Additional reference words: w4wformat  6.00 wm_word

2.00 2.00a 2.00a-CD 2.00b 2.00c


Narrow Page Width Crops Text Columns Display in WinWord

Article ID: Q79265

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.x, if you set the page width

of a document to less than 4 inches, Word for Windows crops the

right-hand side of the display of columns that appears when you press

the Text Columns button.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Word for Windows truncates the Text Columns display to reflect the

maximum number of minimum-width columns that you can insert in a

reduced page width document. You can increase the number of columns

that can be inserted by decreasing the Space Between Columns setting

(the default is 0.5 inch) in the Columns dialog box. For example, if

you change the space between columns to 0 inches, the Text Columns

display is still cropped; however, this occurs only at page widths

smaller than 0.5 inch.

As the document's page width decreases, the Text Columns display

becomes more severely cropped. This truncation occurs in the following

increments:

   Page Width (in Inches)       Number of Columns Displayed

   ----------------------       ---------------------------

   4 and up                     4

   3 to 4                       3

   2 to 3                       2

   1 to 2                       1

   less than 1                  0

Steps to Reproduce Problem

--------------------------

Note: The tool bar must be active before performing these steps; from

the View menu, choose Toolbar unless it is already chosen (if it is

already checked, press ESC).

1. From the File menu, choose New, and choose the OK button.

2. From the File menu, choose Page Setup, and select the Margins

   option. Select 3" in the Left and Right margin boxes, and choose the

   OK button.

3. Choose Text Columns button. The right side of the display is

   truncated; only two columns display.

Microsoft has confirmed this to be a problem in Word for Windows

version 2.0. This problem was corrected in Word version 6.0 for Windows.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 348-353

Additional reference words: w4wformat newspaper style 2.00 drop down

drop-down


Formatting Text to Default Font With Mouse Does Not Work

Article ID: Q79269

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can change the character formatting

of a selection by holding down the CTRL+SHIFT key combination while

you point and click the left mouse button on text that contains the

desired character formatting. The selected text takes on the character

formatting of the text you click. Character formatting includes all

options available in the Character dialog box.

This procedure works as described above to apply all character

formatting except the default font, which is determined by the Word

for Windows Setup program.

This functionality was changed in Word version 6.0 for Windows.

More Information:

The default font is determined differently in Word for Windows version

1.x and 2.0. In version 2.0, Word uses the default printer font, which

is the primary font of the default printer driver listed in the

WIN.INI file. When using Microsoft Windows version 3.0, the following

fonts are used with the corresponding printer drivers as the default

printer font in Word for Windows version 2.0:

Default Printer Driver  Version         Default Printer Font

----------------------  -------         --------------------

HP LaserJet III         3.85 (HPPCL5A)  CG Times, 10-pt

HP LaserJet II          3.4 (PCL/HP)    Courier, 10-pt

Generic Text Only       3.0             Roman 10 CPI, 10-pt

In Word for Windows version 1.x, Tms Rmn 10-pt is always designated as

the default font, regardless of the default printer. The font that

actually prints is determined by the printer driver, as described for

version 2.0 above.

Redefining your default font in the Word for Windows NORMAL.DOT file

does not change the default print font.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, and choose the OK button.

2. Type two lines of text, separated by two paragraph returns, as

   shown in the following example:

   line one

   line two

3. Select the second line of text. From the Format menu, choose

   Character. Select Modern in the Font box, and select 16 in the Points

   box. Choose the OK button.

4. With the second line still selected, hold down CTRL+SHIFT, then

   point and click the first line of text.

This should change the character formatting of the second line of text

to reflect the character formatting of the first line. However, if you

format the first line of text with the default printer font (in

version 2.0) or with Tms Rmn (in version 1.x), the second line does not

change.

Note: To demonstrate the correct behavior of this feature, select the

first line, press SHIFT+CTRL, then point and click the second line.

The formatting of the first line changes to the Modern font in 16-pt.

Microsoft has confirmed this to be a problem in Word for Windows

versions 1.0, 1.1, 1.1a, and 2.0. This problem was corrected in Word

version 6.0 for Windows.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 152

"Microsoft Word for Windows User's Reference," version 1.x, page 208

Additional reference words: w4wformat w4wfont 2.00 1.00 1.10 1.10a


WinWord: Search Text Not Found After Changing Measurement Unit

Article ID: Q79273

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

If you change the unit of measure in Microsoft Word for Windows,

paragraph formatting may not be detected during a search. For example,

if you create a paragraph in a document with indents measured in

centimeters, save the document, and later open it with inches as the

unit of measure, a search for paragraphs using an inch measurement

yields the following error message:

   The Search Text Is Not Found

This problem also occurs if your unit of measure is a unit other than

inches and you apply indent formatting to some paragraphs using the

Indent toolbar button (or by pressing CTRL+N) and then apply indent

formatting to other paragraphs by choosing Paragraph from the Format

menu. The indent formatting you apply using the former method is

measured in inches, but the formatting you apply using the latter

method is measured in the new unit of measure, such as centimeters.

When the values do not equate exactly, Word for Windows fails to find

one of the settings. For example, 2.54 centimeters is not exactly one

inch, so 2.54 centimeters is not found if you search for all one-inch

indent formatting.

STATUS

======

This problem was corrected in Word version 6.0 for Windows.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. From the Tools menu, choose Options. Select the General category.

2. In the Measurement Units box, select Centimeters, and choose the OK

   button.

3. Create a new Word for Windows document. Type four short lines of

   text, being sure to press ENTER at the end of each line.

4. Select the second and third lines. From the Format menu, choose

   Paragraph. Type "2.54" (without the quotation marks) in the

   Indentation From Left box, and choose the OK button. Press CTRL+HOME

   to go to the beginning of the document.

5. From the Edit menu, choose Find. Choose the Paragraph button, and

   type "2.54" (without the quotation marks) in the Indentation From

   Left box. Choose the OK button, then choose the Find Next button.

   Lines two and three are successfully found. Choose the Cancel button.

6. From the Tools menu, choose Options. In the Measurement Units box,

   select Inches, and choose the OK button.

7. Press CTRL+HOME to return to the beginning of the document. From

   the Edit menu, choose Find. Choose the Paragraph button. Notice that

   the 2.54 previously typed in has converted to inches and now reads

   "1." Choose the OK button, then choose the Find Next button.

The indented lines are successfully found, as before. However, if you

choose the Paragraph button and manually type "1" (without the

quotation marks) in the Indent From Left box, choosing the OK button

and then the Find Next button causes the error message "The Search

Text Is Not Found" to appear. The error occurs because 1 inch is not

exactly 2.54 centimeters, and the conversion of units does not account

for this small difference.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 164,

166, 260

Additional reference words: w4wformat 2.00 2.00a 2.00a-CD 2.00b


WinWord: Page Setup Selects Additional Area of Table

Article ID: Q79331

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.x, if you choose Page Setup

from the Format menu with the insertion point in a table, Word for

Windows selects either a complete row or additional rows.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Steps to Reproduce Problem

--------------------------

1. From the Table menu, choose Insert Table. Create a 3-row, 3-column

   table, and choose the OK button.

2. Position the insertion point in the second row of the table. From

   the Table menu, choose Select Row. Note that only row two is

selected.

3. From the Format menu, choose Page Setup.

4. Choose either the Cancel button or the OK button.

Both the second and third rows are now selected. If the insertion

point is active in only one cell of the table, Word selects the entire

row containing that cell when you choose Page Setup.

Microsoft has confirmed this to be a problem in Word for Windows

version 2.x. This problem was corrected in Word version 6.0 for Windows.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 230, 320

Additional reference words: w4wformat 2.00 2.00a 2.00a-CD 2.00b 2.00c

w4wtable


Underline Prints Broken Under Expanded Leader Tab in WinWord

Article ID: Q79434

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows version 2.0, if you insert an underline

character beneath a dot-leader tab that is formatted as expanded, the

underline character prints broken. This problem only occurs with

certain versions of the Hewlett-Packard (HP) LaserJet III driver, such

as version 30.3.85.

This problem was corrected in Word version 6.0 for Windows.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, and choose the OK button.

2. From the Format menu, choose Tabs.

3. Under Tab Stop Position, type 2".

4. Make this a dot-leader tab by choosing option 2 in the Leader box.

   Choose the OK button.

5. From the Format menu, choose Character, and select Single in the

   Underline box. Select Expanded in the Spacing box, and choose the OK

   button.

6. Press the TAB key on the keyboard.

These steps result in a two-inch dotted line appearing on the screen.

This line is also underlined; however, if you print to the HP LaserJet

III printer, the underline may appear broken in the printed output.

Microsoft is researching this problem and will post new information

here as it becomes available.

Additional reference words: w4wformat

2.00 laser jet


Frames Cannot Be Inserted Within Frames in Word for Windows

Article ID: Q79458

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows version 2.x, you cannot insert a frame

into or around another frame. If you try to insert a frame around text

that already contains a frame, Word for Windows combines the two

frames into one. If you try to insert a frame around text that wraps

around an existing frame, the text overlaps the original frame.

This problem was corrected in Word version 6.0 for Windows.

MORE INFORMATION

================

The following steps demonstrate the problems that occur if you try to

insert a frame into or around another frame. In page layout view,

selecting and framing a block of text that includes a

previously-framed object causes one of the following results:

 - The two frames are combined into a single frame.

 - The text is framed separately from the previously-framed object, and

   the text frame overlays the first frame.

 - If you frame at least half a page of text that includes a framed

   object that is positioned in the middle of the text, the text and

   previously-framed object are enclosed in a single frame; however,

   sometimes the picture remains in the middle of the text, as originally

   positioned, with text wrapping around it.

Steps to Reproduce Problem

--------------------------

Note: You must be in page layout view before performing these steps.

From the View menu, ensure that Page Layout is chosen. The following

scenarios reproduce the results described above.

Scenario 1: Two frames are combined into a single frame.

1. Type a multiple-line paragraph. Be sure to press the ENTER key at

   the end of the paragraph.

2. From the Insert menu, choose Picture. Select the CLIPART

   subdirectory from the Directories list, select a picture file, then

   choose the OK button. Press the ENTER key to insert a paragraph mark

   after the picture.

3. Type another multiple-line paragraph. Be sure to press the ENTER key

   at the end of the paragraph.

4. Select the picture.

5. From the Insert menu, choose Frame to place a frame around the

   picture.

6. Select both paragraphs, and the picture by pressing CTRL+Keypad 5.

7. From the Insert menu, choose Frame to place a frame around the

   selection. The frame around the picture is replaced by the frame

   around the entire selection.

Scenario 2: Two frames overlap one another.

1. Repeat steps 1-5 in Scenario 1 above.

2. If you are using the mouse, select the framed picture, and drag and

   drop the framed picture into the middle of the first paragraph so that

   text wraps around all sides of the picture.

   If you're using the keyboard, select the picture. From the Format

   menu, choose Frame, and in the Horizontal Position box, select Center.

   In the Horizontal Relative To box, select Margin. In the Vertical

   Position box, select Center, and in the Vertical Relative To box,

   select Paragraph. Type 0" in the Distance From Text box, select the

   Move With Text option, and choose the OK button.

3. Select the first paragraph only. Using the mouse, click the

   beginning of the paragraph, and drag through the end of the paragraph.

   The framed picture is not selected.

4. From the Insert menu, choose Frame. The text is framed separately

   from the framed picture, and the framed text is positioned over the

   top of the framed picture.

Scenario 3: Frame around text replaces frame around picture; however,

the position of the picture is maintained relative to the text.

1. Type several multiple-line paragraphs. Be sure to press ENTER at

   the end of each paragraph. The typed text should cover at least half a

   page.

2. Position the insertion point at the end of a paragraph in the

   middle of the text. Press the ENTER key to create a blank

   paragraph.

3. From the Insert menu, choose Picture. Select the CLIPART

   subdirectory from the Directories list, select a picture file, and

   choose the OK button. Press the ENTER key to insert a paragraph mark

   after the picture.

4. Select the picture.

5. From the Insert menu, choose Frame to place a frame around the

   picture.

6. Using the mouse, drag and drop the framed picture into the middle

   of the typed text so that text wraps around all sides of the picture.

7. Select the text only (the framed picture should not be selected).

   From the Insert menu, choose Frame.

Microsoft is researching these problems and will post new information

here as it becomes available.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 393-395,

397

Additional reference words: w4wformat

2.00 apo absolute


WinWord: Use As Default Button Removes Bold Formatting

Article ID: Q79498

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you choose the Use As Default button in

the Character dialog box with the Bold option selected, the selected text

is not formatted in bold.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this problem,

and will post more information here in the Microsoft Knowledge Base as it

becomes available.

MORE INFORMATION

================

The Use As Default button changes the default character style. To make

the text bold, press CTRL+Q while the text is still selected.

Steps to Reproduce Problem

--------------------------

1. Open a new document based on NORMAL.DOT.

2. Type some text.

3. Select the text with the mouse or by pressing CTRL+Keypad 5.

4. Press CTRL+B to format the selection as bold.

5. From the Format menu, choose Character, and choose the Use As

   Default button. Choose the OK button.

Word for Windows removes the bold formatting from the selected text.

Additional reference words: w4wformat 6.00 wm_word

2.00


WinWord: Setting Default Tab Stop to 0" Displays Incorrectly

Article ID: Q79641

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can set the default tab stops to

zero inches. Word accepts this setting, but the ruler still displays

the tab stops at .5 inch, which is the normal default setting. The tab

stops actually function at their minimum setting of .01 inch.

Steps to Reproduce Problem Version 6.0

--------------------------------------

1. From the File menu, choose New, and choose the OK button.

2. From the Format menu, choose Tabs.

3. Select the current setting in the Default Tab Stops box, and press

   the DEL key. Type 0" and choose the OK button.

Steps to Reproduce Problem Version 2.0

--------------------------------------

1. From the File menu, choose New, and choose the OK button.

2. From the Format menu, choose Tabs.

3. Select the current setting in the Default Tab Stops box, and press

   the DEL key. Type 0" and choose the OK button.

Steps to Reproduce Problem Version 1.x

--------------------------------------

1. From the File menu, choose New, and choose the OK button.

2. From the Format menu, choose Document.

3. Select the current setting in the Default Tab Stops box, and press

   the DEL key. Type 0" and choose the OK button.

In all versions, the default tabs are set on the ruler to .5 inch;

however, they do function as if the default tab stops were set to .01"

inch.

Microsoft has confirmed this to be a problem in Word for Windows

versions 1.0, 1.1, 1.1a, 2.0, and 6.0. We are researching this problem

and will post new information here as it becomes available.

Additional reference words: w4wformat 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c 2.00c-CD


WinWord: Page Setup Orientation Overrides Print Setup Setting

Article ID: Q79645

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Setting the orientation of a document (portrait or landscape mode) in

the Microsoft Word for Windows version 6.0 Page Setup dialog box

overrides any selection made in the Print Setup dialog box.

More Information:

You can set the orientation of each page of your document individually

with the following steps:

1. From the File menu, choose Page Setup.

2. Select Size and Orientation. Select the Portrait or Landscape

   option in the Orientation box, and choose the OK button.

You can set the overall page orientation of your document with the

following steps:

1. From the File menu, choose Print Setup. Select Setup.

2. Select Portrait or Landscape in the Orientation box and choose the

   OK button.

Word for Windows does not change the orientation setting in the Print

Setup dialog box; it simply bypasses that setting for the current

print job.

Additional reference words: w4wformat 6.00 wm_word

w4wprint 2.00 2.00a 2.00a-CD 2.00b 2.00c


WinWord: Gap Appears in Border at Line Breaks in Print Preview

Article ID: Q79753

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows version 2.0, a gap appears at each line

break of a paragraph if you apply a border and shading to that

paragraph.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, and choose the OK button. Type a

   short paragraph.

2. From the Format menu, select Border. Apply a border and shading to

   the paragraph.

3. From the File menu, select Print Preview.

After each line break, a gap appears in the border, and a thin white

line runs across the shading.

Additional reference words: w4wformat 2.00 2.00 2.00a 2.00a-CD 2.00b 2.00c


Paragraph Indenting Produces Incorrect Results in Tables

Article ID: Q79866

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you press CTRL+T, CTRL+G, CTRL+M, or

CTRL+N with one or more cells selected in a table, the entire row or

group of rows containing the selected cells takes on the indent

formatting. If you select an entire column, the whole table becomes

formatted with the indent.

This problem was corrected in Word version 6.0 for Windows.

More Information:

CTRL+T produces a hanging indent, and CTRL+G cancels a hanging indent.

CTRL+N nests paragraphs, and CTRL+M removes nested paragraphs. These

key combinations affect the selected paragraph(s) or the paragraph

containing the insertion point when you press the key combination.

If you select more than one cell in a table, the entire row or group

of rows containing the selected cells is indented to match the

formatting of the selected cells. If you select an entire column of

text, then the entire table is indented to match the formatting of the

selected cells; however, if you use the mouse to format the paragraphs

by moving the first line indent and paragraph indent markers on the

ruler, only the selected text is affected. To adjust indents on the

ruler, the ruler must be in the mode that displays the triangular

indent markers.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 166-177,

322-323

"Microsoft Word for Windows User's Reference," version 1.x, pages

361-372, 404-405

Additional reference words: w4wformat

indentation align alignment 1.0 1.00 1.1

w4wtable 1.10 1.1a 1.10a 2.00


Removing Frame Doesn't Return Object to Its Original Location

Article ID: Q80044

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

When you frame an object or picture, Microsoft Word for Windows

version 2.x places it in a separate paragraph immediately before the

paragraph in which it was originally located. If you subsequently

remove the frame from the object, it does not return to its original

position; instead, Word for Windows places the object at the beginning

of its original paragraph. This behavior is by design; Word for

Windows does not retain information about the object's original

position in the paragraph.

This functionality was changed in Word version 6.0 for Windows.

More Information:

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, and choose the OK button.

2. Type 2-3 paragraphs in the document. Position the insertion point

   in the middle of one of your paragraphs.

3. From the Insert menu, choose Object or Picture, select the file you

   want to insert, and choose the OK button.

4. Select the inserted item. From the Insert menu, choose Frame; or,

   choose the Frame button on the tool bar. Note that Word for Windows

   places the framed object in a separate paragraph immediately before

   the paragraph in which it was originally located.

5. From the Format menu, choose Frame, and choose the Remove Frame

   button.

The object or picture appears at the beginning of the paragraph you

inserted it into rather than returning to its original location in

that paragraph.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 389-419

Additional reference words: w4wformat

2.00 moved back


WinWord 2.0: Problems with DropCap Macro in NEWMACRO.DOC

Article ID: Q80497

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

This article describes two problems with the DropCap macro, supplied

with Microsoft Word for Windows:

 - The macro fails when it is run on a letter whose font size is

   greater than 14 points.

 - If you add a box border to the frame created when you run the

   DropCap macro, the bottom line of the border will neither

   display nor print.

These problems were corrected in Word version 6.0 for Windows.

More Information:

The DropCap macro is one of several macros included in NEWMACRO.DOC,

which is supplied with Word for Windows version 2.0. A dropped capital

letter is an enlarged first letter of a paragraph, positioned in the

upper-left corner of the paragraph, with the paragraph text flowing

around it to the right and below.

See page 767 of the "Microsoft Word for Windows User's Guide" for

instructions on installing the DropCap macro and other macros from

NEWMACRO.DOC.

To create a dropped capital letter, select the appropriate

character(s) and run the DropCap macro. The selected text will be

formatted for a larger font size, then a frame will be added.

Problem 1

---------

The DropCap macro fails on text larger than 14 points. If the selected

text is larger than 14 points, you will receive the following error

message:

   The measurement must be between 0.01" and 22".

Problem #2

----------

If you add a box border to the frame created when you run the DropCap

macro, the bottom line of the border will neither display nor print.

Workaround for Problems 1 and 2

-------------------------------

Type the large capital letter in a separate paragraph. Place a frame

around the letter, then add a border. Move the framed, bordered letter

into place at the beginning of the paragraph.

For information on borders, frames, and positioning, see pages

361-364, 393-395, and 401 (respectively) in the "Microsoft Word for

Windows User's Guide."

In Word for Windows 6.0, the Drop Cap feature is included under the

   Format menu.  The above documented problems do not occur.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 361-364,

393-395, 401, 416-417, 767

Additional reference words: w4wformat

2.00 drop cap newmacros.doc first line big

w4wmacro w4wfont


WinWord: Bottom Border Doesn't Display in Exact Height Frame

Article ID: Q80554

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, the bottom border of a frame with exact

height formatting does not display if the frame contains too much text.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this problem,

and will post more information here in the Microsoft Knowledge Base as it

becomes available.

MORE INFORMATION

================

If the frame contains too much text, the excess text wraps below the

frame border and cannot be seen. This causes the bottom border of the

frame to disappear while leaving the rest of the frame intact.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, and choose the OK button. From the

   Insert menu, choose Frame to insert an empty frame.

2. If you are prompted to change to Page Layout View, choose the Yes

   button.

3. From the Format menu, choose Frame.

4. In the Size box, set the height to Exactly 1", and choose the OK

   button.

5. Position the insertion point in the frame, and fill the frame with

   text until it wraps below the bottom border.

The bottom border disappears, and there is no indication that more

text exists.

WORKAROUND

==========

To work around this problem, you must reset the height of the frame.

Use one of the following two methods to reset the height:

 - From the Format menu, choose Frame. In the Height At box, increase

   the value until all the text displays.

  -or-

 - From the Format menu, choose Frame. In the Height box, change the

   setting to Auto, and choose the OK button.

Either of the above methods resizes the frame to show all the text,

and display the bottom border of the frame again.

Additional reference words: w4wformat 6.00 wm_word 2.00


WinWord: Text Not Vertically Centered with Large Header/Footer

Article ID: Q80605

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If a Microsoft Word for Windows document contains large headers or

footers, the top or bottom margin increases to accommodate the header

or footer text. If you vertically center text on a page with large

headers or footers, Word for Windows aligns the text between the

adjusted margins rather than between the original margins. This may

give the appearance that the text's alignment is no longer vertically

centered.

More Information:

You can vertically center text on a page by choosing Section Layout

(or Section in version 1.x) from the Format menu and selecting Center

in the Vertical Alignment box. This vertically centers the section's

text between the page margins, rather than between the edges of the

page.

When you insert a header/footer, Word for Windows inserts it within

the top/bottom margin. If the header/footer is bigger than the margin,

the header/footer pushes the margin down or up to make room for

itself. Vertically-centered text is then re-aligned between the

adjusted margins.

To illustrate how Word for Windows vertically centers text in a

document containing a long header/footer, follow the steps below:

1. Create a new document, and type a line of text.

2. Position the insertion point on the line of text. From the Format

   menu, choose Section Layout (Section in version 1.x). Select Center in

   the Vertical Alignment box, then choose the OK button.

3. From the File menu, choose Print Preview. Choose the Margins

   button. Notice that the text is centered in the middle of the top and

   bottom margins.

4. From the View menu, choose Normal.

5. From the View menu, choose Header, type containing 10 lines of

   text, and choose the Close Button.

6. From the File menu, choose Print Preview. Choose the Margins

   button.

The text moves down the page and is now centered between the bottom

margin and the bottom of the header text.

For more information on vertical alignment, search for "vertical

alignment" using the Help menu in Word for Windows version 2.0.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, page 315

"Microsoft Word for Windows User's Guide," version 2.0, page 164, 447,

572-573

Additional reference words: w4wformat

2.00 1.00 1.10 1.10a 1.1 1.1a 1.0 uneven

justification justify


WinWord: Replace Command Doesn't Change Table Formatting

Article ID: Q80612

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If you create a table that does not contain any text in Microsoft Word

for Windows and then apply paragraph formatting to it, the Edit

Replace command does not replace the formatting. Formatting in an

empty table cell is retained in the end-of-cell marker rather than the

paragraph mark. The Replace command identifies formatting contained

only in text or paragraph markers.

To work around this problem, you can manually select the table and

change the formatting characteristics.

More Information:

Steps to Reproduce Problem

--------------------------

Word for Windows Version 2.0

----------------------------

1. From the File menu, choose New, and choose the OK button.

2. From the Tools menu, select Options. From the Category list, select

   the View icon, and select the Table Gridlines and All options. Choose

   the OK button.

3. Type some text in the document, and press ENTER.

4. From the Table Menu, choose Insert Table. Accept the default

   values, and choose the OK button.

5. Select the entire document by pressing CTRL+Keypad 5.

6. From the Format menu, choose Character, select Bold, and choose the

   OK button. The entire document has bold formatting.

7. From the Edit menu, choose Replace. In the Find What box, press the

   CTRL+B key combination to search for bold formatting. The word "Bold"

   appears below the selection box. In the Replace With box, press the

   CTRL+I key combination to replace with italic formatting. The word

   "Italic" appears below the selection box. Choose the Replace All

   button and then the Close button.

8. All of your text and paragraph marks now have italic formatting;

   however, if you type text within one of the blank table cells, the

   text has bold formatting.

Word for Windows Version 1.x

----------------------------

1. From the File menu, choose New, and choose the OK button.

2. From the View menu, choose Preferences. Select the Table Gridlines

   and Show All options. Choose the OK button.

3. Type some text in the document, and press ENTER.

4. From the Insert Menu, choose Table. Accept the default values, and

   choose the OK button.

5. Select the entire document by pressing CTRL+Keypad 5.

6. From the Format menu, choose Character, select Bold, and choose the

   OK button. The entire document has bold formatting.

7. From the Edit menu, choose Replace. In the Search For box, press

   the CTRL+B key combination to search for bold formatting. The word

   "Bold" appears below the selection box. In the Replace With box, press

   the CTRL+I key combination to replace with italic formatting. The word

   "Italic" appears below the selection box. Clear the Confirm Changes

   option, and choose the OK button.

8. All of your text and paragraph marks have italic formatting;

   however, if you type text within one of the blank table cells, the

   text has bold formatting.

This problem does not occur if text or paragraph marks previously

exist in the table cell. Text or a paragraph mark provide a

recognizable search item for the Replace command.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 263-4

"Microsoft Word for Windows User's Reference," version 1.x, pages

289-90

Additional reference words: w4wformat wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00  w4wtable


WinWord: Deleting a Section Break and Maintaining Formatting

Article ID: Q80834

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If you delete a section break in Microsoft Word for Windows, the

document or page layout settings are also deleted. By using the

procedure below, you can work around this situation, and delete a

section break while maintaining the document or page layout settings.

Word for Windows version 6.0

----------------------------

1. From the View menu, choose Normal if it is not already selected.

2. Position the insertion point in the section that contains the

   section information to be saved.

3. From the Tools menu, choose Macro, press the Record button, assign

   the name "settings" (without the quotation marks) to the macro, and

   choose the OK  Button. It is not necessary to assign the macro to the

   keyboard, menu or  toolbar. The mouse cursor changes to an arrow and

   cassette tape signifying that the macro recorder is on. The Macro

   toolbar also displays.

4. From the File menu, choose Page Setup, and choose the OK button, or

   click the Stop button on the Macro toolbar.

5. From the Tools menu, choose Macro and press the Stop Recording

   button.

6. Select the section break, and press delete key.

7. From the Tools menu, choose Macro, select the settings macro, and

   choose the Run button.

The page layout information is restored.

Word for Windows Version 2.0

----------------------------

1. Position the insertion point in the section that contains the

   section information to be saved.

2. From the Tools menu, choose Record Macro, assign the name

   "settings" (without the quotation marks) to the macro, and choose the

   OK button.

3. From the Format menu, choose Page Setup, and choose the OK button.

4. From the Tools menu, choose Stop Recorder. The page layout

   information is now recorded in the settings macro.

5. Select the section break, and press the DEL key.

6. From the Tools menu, choose Macro, select the settings macro, and

   choose the Run button.

The page layout information is restored.

Word for Windows Version 1.x

----------------------------

1. Position the insertion point in the section that contains the

   section information to be saved.

2. From the Macro menu, choose Record, assign the name "settings"

   (without the quotation marks) to the macro, and choose the OK button.

3. From the Format menu, choose Document, then choose the OK button.

4. From the Macro menu, choose Stop Recorder. The page layout

   information is now recorded in the settings macro.

5. Select the section break, and press the DEL key.

6. From the Macro menu, choose Run, select the settings macro, and

   choose the Run button.

For more information on recording macros, search for "recording a

macro" using the Help menu in Word for Windows version 2.0.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 764-765,

766-767

"Microsoft Word for Windows User's Reference," version 1.x, pages

186-187, 284-285

Additional reference words: w4wformat 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c wm_word 6.00


WinWord: Different Indents Cause Improper Numbering Sequence

Article ID: Q80857

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, outline numbering is restarted each time a

new indent measurement is found.

MORE INFORMATION

================

In Word for Windows, you can set indents by choosing Bullets and Numbering

from the Tools menu, selecting the Outline option button, and selecting

Outline in the Format box. Indents are treated as heading levels when Word

applies outline numbering. In the example below, three indented paragraphs

are numbered using the Bullets and Numbering command.

Before applying outline numbering, the three indented paragraphs

appear as follows:

        TITLE

                SUBTITLE

                        SUBTITLE

After applying outline numbering, the three indented paragraphs appear

as follows:

        I.      TITLE

                A.      SUBTITLE

                        1.      SUBTITLE

If you set up a series of indents in the above format and then number

the text, the numbering orders itself properly; however, if you add

more information to the outline and set different indents, the

numbering restarts with one (I.) and does not follow the proper

sequence. This is a design feature of Word version 2.0.

Steps to Reproduce Behavior

---------------------------

 1. In a new document, type "TITLE," and press ENTER.

 2. From the Format menu, choose Paragraph. Select 0.5" in the

    Indentation from Left box, then choose the OK button.

 3. Type the word "SUBTITLE," and press ENTER.

 4. From the Format menu, choose Paragraph. Select 1.0" in the

    Indentation from Left box, then choose the OK button.

 5. Type "SUBTITLE."

 6. Select all the text. From the Tools menu, choose Bullets and

    Numbering, and select the Outline option button.

 7. In the Format box, select Outline, then choose the OK button. (Note

    that lines of text set with different indents are numbered as shown in

    the example above.)

 8. Position the insertion point at the end of the second "SUBTITLE"

    (step 3), and press ENTER.

 9. From the Format menu, choose Paragraph. Type 0.1" in the

    Indentation from Left box, then choose the OK button.

10. Type "TITLE," and press ENTER.

11. From the Format menu, choose Paragraph. Type 0.6" in the

    Indentation from Left box, then choose the OK button.

12. Type "SUBTITLE," and press ENTER.

13. From the Format menu, choose Paragraph. Type 1.1" in the

    Indentation from Left box, then choose the OK button.

14. Type "SUBTITLE."

15. Repeat steps 6 and 7 above.

Note that the text added in steps 10, 12, and 14 are not properly

sequenced. This behavior occurs because Word detects that the indents

are set differently and therefore renumbers the new lines from the

beginning, which produces improper sequencing.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 171-174,

521-532

Additional reference words: w4wformat wm_word 6.00

automatically incorrect 2.00 toolbar tool bar outlining


Word for Windows: Paragraph Formatting Within Table Cells

Article ID: Q80917

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

When you insert a table in a Microsoft Word for Windows document, each

cell in the table assumes the paragraph formatting of the paragraph

where the insertion point is located when you insert the table. This

behavior may produce unexpected results in the display of text in the

table. To check the formatting specified for the paragraph containing

the insertion point, choose Paragraph from the Format menu.

More Information:

A common example of this problem occurs when the paragraph containing

the insertion point is formatted with a non-zero left or right indent.

If you insert a table at this point, each cell contains indents, and

the contents of the cells may align unexpectedly. When you apply an

indent to table cells, the indent is measured from the boundary of

each cell, not from the document margin.

With the ruler's indent scale active, you can view the ruler to check

for paragraph indents before you insert the table. You can also check

for indents in individual cells after you insert the table. If more

than one cell in the table is selected, the ruler reflects the indents

for the top-left cell of the selection, and the triangular indent

markers are unavailable, signifying that they do not apply to the

whole selection.

For a more precise view of the indents choose Paragraph from the

Format menu, and consider the follow conditions:

 - If the left indent is less than the cell width and the combined

   indents are greater than the width of the cell, any text in the cell

   appears in a one-character wide column, positioned at the left indent.

 - If the left indent is larger than the width of the cell, no text

   displays, regardless of the value of any other indents.

 - If the indent values are smaller than the width of the cell (but not

   zero), the indents are made from the left and/or right cell boundaries

   (just as normal paragraphs are indented from the left and/or right

   margins).

Word for Windows Version 2.0

----------------------------

If you use the Format Paragraph command to set left and/or right

paragraph indents for an existing table cell and the indents you

specify narrow the cell or paragraph to less than approximately

.7-inch, you receive the following error message:

   This indent is too large.

If you attempt to set a first-line indent beyond the end of the cell

or paragraph (as determined by the right indent), you receive the same

error message.

You do not receive any error messages if you use the ruler to set the

same paragraph indents.

Word for Windows Versions 1.x

-----------------------------

In Word for Windows version 1.x, you can specify any left, right, or

first-line paragraph indent value(s) within an existing table cell,

regardless of its relationship to the cell width and regardless of

whether you set the indents using the ruler or the Format Paragraph

command. No error messages appear in reference to conflicts in table

cell indentations. In Word version 1.x, the error message "Indentation

too large" appears only in reference to settings that conflict with

page margin and width settings.

Workaround

-----------

You can quickly reset all paragraph indents affecting a table by using

the following steps:

1. With the insertion point positioned in the table, select the whole

   table by pressing ALT+Keypad 5 (with NUM LOCK off).

2. From the Format menu, choose Paragraph.

3. Type 0 (zero) in all three Indent boxes, and choose the OK button.

While paragraph indents are probably the most common cause of

misalignment in table cells, other paragraph formatting can affect

table cells. For more information on table formatting, query on the

following words in the Microsoft Knowledge Base:

   paragraph and line and spacing and table and row and winword

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 49,

162-170, 322-324

"Microsoft Word for Windows User's Reference," version 1.x, page 367

Additional reference words: w4wformat wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00

w4wtable errmsg


WinWord: Bullet Replaces Leading Number in Paragraph

Article ID: Q81055

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, if you create a list or paragraphs

containing bullets, Word replaces any leading numbers in the paragraphs

or list items with the bullet character.

MORE INFORMATION

================

Word for Windows does not allow both a number and a bullet to appear

at the beginning of a paragraph or list item when you use the Bullets

and Numbering command.

Workaround

----------

To stop Word from removing leading numbers from paragraphs or lists

that you want to format with bullets, use one of the following

methods:

 - Place the number in a QUOTE field as follows:

   1. Press CTRL+F9 to insert field braces.

   2. Type "quote" (without the quotation marks), and press the

      SPACEBAR.

   3. Type the desired number inside the quotation marks. The field code

      should display as follows:

         {quote "12.2"}

    4. Press the F9 key to update the display results.

  -or-

 - Insert bullets manually using the Edit Copy/Paste command or by

   choosing Symbol from the Insert menu.

  -or-

 - Use the following macro, which can replace the

   ToolsBulletListDefault macro assigned to the Bulleted List tool bar

   button. The macro automates the typing of unique characters in front

   of the numbers prior to adding the bullets.

   Sub MAIN

   If Len(Selection$()) = 1 Then

        EditGoTo .Destination = "\Para"

   EndIf

   ToolsBulletsNumbers .Type = 0, .Replace = 1, .Remove

   InsertBookmark .Name = "bulletselection"

   CharLeft 1

   n = CmpBookmarks("\Sel", "bulletselection")

   While n = 8 Or n = 6

        CharRight 1, 1

        If Asc(Selection$()) = 9 Then

                EditClear

        Else

                CharLeft 1

        EndIf

        Insert "X"

        CharLeft

        ToolsBulletListDefault

        EditClear

        EndOfLine

        n = CmpBookmarks("\Sel", "\EndOfDoc")

        If n <> 0 Then

                ParaDown

                StartOfLine

                n = CmpBookmarks("\Sel", "bulletselection")

        EndIf

   Wend

   EditGoTo .Destination = "bulletselection"

   InsertBookmark .Name = "bulletselection", .Delete

   End Sub

Steps to Reproduce Problem

--------------------------

1. Type the following lines in a Word for Windows version 2.0

   document:

      1. item one

      2. item two

2. Select the text typed in step 1. From the Tools menu, choose

   Bullets and Numbering.

3. Select Bullets, and choose the OK button.

The following message appears on the screen:

   Do you want to replace the existing numbers with bullets?

If you choose the No button, no bullets are inserted. If you choose

the Yes button, the numbers are replaced by bullets.

In Word for Windows 6.0, the user is prompted as to whether or not to

replace the leading numbers with the bullet character. Answering NO

to the prompt applies the bullets and leaves then numbers intact.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 153-154,

521-528

Additional reference words: w4wformat 6.00 wm_word

2.00 toolbar button w4wmacro


WinWord 2.0: Solid Black Line Extends Across Ruler

Article ID: Q81111

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

When using a default tab setting that is less than 0.1-inch, the ruler

displays a solid black line from the left indent marker to the right

indent marker. A black line also appears in the body of the document

when you press the TAB key. When using Word for Windows version 6.0,

the ruler no longer displays a solid black line across it but a

similar black line appears in the body of the document when you press

the tab key in the document.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this

problem and will post more information here in the Microsoft Knowledge

Base as it becomes available.

WORKAROUND

==========

To ensure that a black line does not extend across the ruler or across

the body of the document when pressing the TAB key, choose a default

tab setting greater than 0.01-inch.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. From the Format menu, choose Tabs.

2. Select 0.01" in the Default Tab Stops box.

3. Choose the OK button.

A black line extends from the left indent marker to the right indent

marker on the ruler. A similar black line appears in the body of the

document when you press the TAB key in the document.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, page 179

Additional reference words: w4wformat wm_word 6.00 show screen 2.00 2.00a

2.00a-CD 2.00b 2.00c


WinWord Documentation Error: Spacing Before Setting

Article ID: Q81281

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In the "Microsoft Word for Windows User's Guide," version 2.x, page

186 states that when you print a document, Word for Windows ignores

the Before setting if the paragraph is at the top of the page. This is

only partially true; Word does not ignore the Before setting on the first

paragraph of the document. For all other paragraphs that occur at the top

of a page the Before setting is ignored.

Steps to Reproduce Problem in Word version 2.x

----------------------------------------------

1. From the File menu, choose New, and choose the OK button.

2. Type some text and press Enter to create a paragraph. Repeat this until

multiple pages are created.

3. Select the document and from the Format menu, choose Paragraph.

4. Select 8li in the Before box.

5. From the File menu, choose Print, then choose the OK button.

Although the documentation indicates the first paragraph should print

at the top of the page, it prints on the eighth line of your document.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 186

Additional reference words: w4wformat

docerr 2.00


Word for Windows: Tab Leader Extends Beyond Frame Border

Article ID: Q81311

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, if you format a tab inside a frame and

the tab is wider than the frame and includes a tab leader, the tab

leader extends beyond the right-hand border of the frame when you

press the TAB key.

MORE INFORMATION

================

Workaround

----------

This behavior occurs if the frame has not yet been applied to an

object or body of text; however, if you select an object or body of

text and then apply a frame to that item, the frame becomes positioned

around the selected item. This positioning stops the tab leader from

extending beyond the frame border. The tab leader displays and prints

correctly; it extends to the right border of the frame but not beyond.

Steps to Reproduce Problem

--------------------------

1. From the Insert menu, choose Frame. Click and drag to create a

   frame.

2. From the Format menu, choose Tabs. In the Tab Stop Position box,

   type a value wider than the frame. Select a leader from the Leader

   section, and choose the OK button.

3. Press the TAB key.

The results of these steps vary depending on the view you are working

in. In page layout and normal, the tab leader displays incorrectly; it

extends past the right-hand border of the frame. In these views, the

tab leader prints outside the frame. In print preview, the tab leader

does not extend past the right border of the frame. In outline view,

the frame and the tab leader are not visible. When printing in outline

view, neither the frame or the tab leader print.

Additional reference words: w4wformat wm_word 6.00 3.0 3.0a 3.1 2.00

2.00a 2.00a-CD 2.00b 2.00c


Word for Windows: Shading Extends to the Right-Hand Margin

Article ID: Q81434

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0 and 2.0a

---------------------------------------------------------------------

SYMPTOMS

========

If a Microsoft Word for Windows version 2.0 document contains only one

paragraph and you shade that paragraph and then frame it, the shading

extends to the right-hand margin of the paragraph. Framing the

paragraph should restrict the shading to the frame.

You can avoid this problem by inserting the frame before you add the

shading.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, then choose the OK button. Type

   some text on the first line. Select the text and the end of paragraph

   marker.

2. From the Format menu, choose Border, then choose the Shading

   button. Select a shade percentage under Pattern, and choose the OK

   button twice.

3. From the Insert menu, choose Frame.

The frame surrounds the text, but the shading extends to the

right-hand margin.

WORKAROUND

==========

1. From the Tools menu, choose Options, and select the View category.

   Select the Paragraph Marks option in the Nonprinting Characters box.

   Choose the OK button.

2. Select the last paragraph mark. From the Format menu, choose

   Border, then choose the Shading button. In the Pattern box, choose the

   Clear option, then choose the OK button.

Additional reference words: w4wformat 2.0a 2.00 2.00a


Paragraphs After Bullets & Numbering Retain Hanging Indent

Article ID: Q81484

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can use two methods to apply bullets

and numbering to your text. To apply bullets or numbers, you can choose

the appropriate button on the tool bar, or you can choose Bullets and

Numbering from the Tools menu.

You can also use both of these methods to insert a hanging indent for

the current paragraph or for all paragraphs currently selected. After

you apply the formatting to the current paragraph or selection, Word

applies the hanging indent to any paragraphs subsequently entered. You

must manually remove the hanging indent formatting.

MORE INFORMATION

================

To remove the hanging indent from subsequent paragraph(s), select all

affected paragraphs, choose Paragraph from the Format menu, and set

the From Left Indent and First Line Indent to 0 (zero).

In Word for Windows 6.0, Bullets and Numbering are now a paragraph

property. Even so, the hanging indent issue described above is still

applicable.  When the last paragraph has a hanging indent set, and

you press ENTER to create a new paragraph all paragraph formatting is

propagated to the new paragraph. So in Word 6.0, not only will you have

to remove the indents, but also the bullet or number. This can be

accomplished by using the Ctrl-Q (Return to Style) keystroke, or by

using the Format Bullets and Numbering menu, and choosing Remove in

the dialog box. A third way is to use the right mouse button to get

the shortcut menu for paragraphs, and choosing Stop Numbering from the

list.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 171-3,

521

Additional reference words: w4wformat maintain assume 6.00 wm_word

2.00 2.00a 2.00a-CD 2.00b 2.00c toolbar associated


Word: Border Below or Above Does Not Display or Print

Article ID: Q81647

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, a paragraph will not display a border

formatted as Below using the Border command if the following paragraph

is also formatted with a border Below. This behavior also occurs for

paragraphs with borders formatted as Above.

MORE INFORMATION

================

The Format Border command facilitates placing borders around multiple

paragraphs as well as placing border lines between paragraphs.

NOTE: Word for Windows versions 1.x do not support placing borders

around multiple paragraphs, only single paragraphs. Consequently, a

paragraph with a border formatted as Below or Above will always

display since it is formatted independent of the paragraphs around it.

To place a border between two paragraphs in Word for Windows

----------------------------------------------------------------

1. Select the paragraphs you want to place a line between and choose

   Borders and Shading (Border in Word 2.0) from the Format menu.

2. In the Border box, choose the line between the paragraphs in the

   sample. If you are using the keyboard, press ALT+R, then press the

   RIGHT ARROW key four times (twice in Word 2.0).

3. In the Line box, select a line style other than None. Choose the OK

   button.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. In a new document, press ENTER three times to create three blank

   paragraphs.

2. Select all three lines. From the Format menu, choose Borders and

   Shading (Border in Word 2.0).

3. In the Border box, choose the line below the sample paragraph. To

   do this using the keyboard, press ALT+R, then press the RIGHT ARROW

   key six times (four times in Word 2.0).

4. In the Line box, select a line style other than None. Choose the

   OK button.

   Word for Windows places a border below the last paragraph only.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 361-379

"Microsoft Word for Windows User's Reference," versions 1.x, pages 20,

21, 252, 304-305, 387.

Additional reference words: w4wformat 6.00 wm_word

gone middle missing incorrect improper 2.0

2.00 2.0a 2.00a


Glossary Entry with Normal Style Doesn't Maintain Alignment

Article ID: Q81742

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you format an autotext (known as

glossary entry in Word 2.0) entry with Normal style and then directly

format it with an alignment that differs from the Normal style, the

autotext entry loses the direct alignment formatting if you save the

template. After saving the template, text inserted from the autotext

entry is formatted with the Normal style alignment rather than the

alignment you originally assigned to the autotext entry.

Microsoft has confirmed this to be a problem in Microsoft Word for

Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0b, 2.0c, and 6.0. We are

researching this problem and will post new information here as it

becomes available.

More Information:

Workaround

----------

Format the text with a unique

style prior to defining as autotext. When the autotext is

expanded, the style is included with the expanded text.

1. Type the desired autotext text on a blank paragraph line.

2. Apply the desired alignment formatting to the text.

3. Press CTRL+Shift+S (CTRL+S in Word 2.0) to activate the Style box

   on the ribbon.

4. Type a unique style name (preferably the same name that you want to

   use for the autotext name), and press ENTER.

5. Select the paragraph.

6. From the Edit menu, choose AutoText (Glossary in Word 2.0). In the

   Name box, type a unique name (preferably the same name entered in

   step 4), and choose the Add (Define in Word 2.0) button.

7. From the File menu, choose Save All. Choose the Cancel or No button

   when prompted to save the current document. Choose the Yes button in

   response to the prompted to save changes to global template.

The next time the autotext is expanded, the text is formatted

according to the uniquely-defined style.

Steps to Reproduce Problem

--------------------------

 1. From the File menu, choose New, then choose the OK button.

 2. Change the Normal style alignment to Justified with the following

    steps:

    a. From the Format menu, choose Style, and select Normal in the

       Style box.

    b. In Word 6.0, choose the Modify button and from the Format drop-

       down box choose Paragraph. In Word 2.0, choose the Define button,

       then choose the Paragraph button.

    c. In the Alignment box, select Justified, then choose the OK

       button.

    d. Check the Add To Template.

    e. Choose the Change button (Word 2.0 only). Choose the Yes button

       is response to the prompt "Do you want to change the properties

       of the standard style?"

    f. Choose the Apply button.

    g. From the File menu, choose Save All. Choose the Cancel or No

       button when prompted to save the current document. Choose the Yes

       button in response to the prompted to save changes to global

       template.

 3. Type the desired AutoText text on a blank paragraph line.

 4. Press CTRL+L to left-align the text.

 5. Select the current paragraph.

 6. From the Edit menu, choose AutoText, type "test" (without the

    quotation marks) in the Name box, and choose the Add

    button.

 7. Test the AutoText in the current document. On a blank line

    formatted with the Normal style (paragraph alignment is justified),

    type "test" (without the quotation marks), and press F3 to expand

    the AutoText entry.

 8. Position the insertion point in the inserted text. Note that it is

    left-aligned, as expected.

 9. From the File menu, choose Save All. Choose the Cancel or No button

    when prompted to save the current document. Choose the Yes button in

    response to the prompted to save changes to global template.

10. Repeat step 7.

Position the insertion point in the text inserted in step 10. Note

that the alignment is now justified.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 267-269,

700-704

"Microsoft Word for Windows User's Reference," version 1.x, pages

141-142, 69-70

Additional reference words: w4wformat w4wtemplate 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c wrong stored expand


WinWord 2.0: Compiled TOC Entry Acquires Extra Tab Stop

Article ID: Q81776

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

---------------------------------------------------------------------

SYMPTOMS

========

In Word 2.0, 2.0a, 2.0a-CD, 2.0b, and 2.0c, a compiled Table of

Contents(TOC) entry contains an extraneous tab stop, formatted

approximately .38 or .25 inch from the left indent, if the text that

the entry was compiled from contains a tab character in the middle of

the text.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

For example, if you format the text "Microsoft  ->  Word for Windows"

(where "->" represents a tab character) with the Heading 1 style, the

compiled TOC entry will contain a manually inserted tab stop, which is

visible on the ruler and in the Tabs dialog box at .38 inch. This extra tab

stop is not included in the TOC 1 style that the compiled entry is

formatted with.

WORKAROUND

==========

After compiling the table of contents, use the following steps:

Word 2.0b and 2.0c

------------------

1. Highlight the entire Table of Contents to select it.

2. Press CTRL+Q to remove any manual paragraph formatting.

Word 2.0 and 2.0a

-----------------

1. Position the insertion point in the first TOC entry.

2. Press CTRL+Q to reset the paragraph to the defaults defined in the

   TOC style.

3. Repeat this process for each TOC entry.

   You can use the following macro to automate this process:

         Sub MAIN

         fCodes = ViewFieldCodes()

         ViewFieldCodes 0

         For toc = 1 To 8

           StartOfDocument

           EditFindStyle .Style = "toc" + Str$(toc)

           EditFind .Find = "", .Direction = 2, .Format = 1

           While EditFindFound()

             ResetPara

             CharRight 1

             EditFindStyle .Style = "toc" + Str$(toc)

             EditFind .Find = "", .Direction = 2, .Format = 1

           Wend

         Next toc

         ViewFieldCodes Abs(fCodes)

         End Sub

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, then choose the OK button. Press

   ENTER to create an additional blank line.

2. Type "This is a" (without the quotation marks), press the TAB key,

   then type "test" (without the quotation marks).

3. With the insertion point positioned in the text, choose the Heading 1

   style from the Style box on the tool bar, and press ENTER.

4. Position the insertion point in the first line of the document.

5. From the Insert menu, choose Table of Contents, and choose the OK

   button. This generates a table of contents based on all heading styles

   in the document.

6. Position the insertion point in the first TOC entry. Note that there are

   three tab markers on the ruler. The TOC 1 style, by default, has only

   two tab stops defined.

7. From the Format menu, choose Tabs. Note the extraneous tab setting

   at .38 inch in the Tab Stop Position box.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 552-557

Additional reference words: w4wformat 2.0a 2.00 2.00a number bullet

2.0b 2.0a-CD 2.00b 2.00a-CD w4wmacro


WinWord: Search for Style Does Not Select Entire Paragraph

Article ID: Q81833

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 1.x, if you use the Edit Search

command to find style formatting, the entire paragraph is not selected

if that paragraph contains hidden text. The selection stops at the

hidden text. This is not the case in Word for Windows versions 2.x and

6.0; in versions 2.0 and 6.0, the entire paragraph is selected

regardless of the presence of hidden text.

More Information:

In Word for Windows versions 1.0, 1.1, and 1.1a, you can search for

paragraphs that contain style formatting by typing "^y" (without the

quotation marks) and the style name in the Search For box of the Edit

Search dialog box. For example, to search for paragraphs formatted

with the New style, type the following in the Search For box:

   ^yNew

If the paragraph formatted with the New style contains hidden text,

Word selects the portion of the paragraph preceding the hidden text.

The remainder of the paragraph is not selected.

In Word for Windows versions 2.x and 6.0, the entire paragraph is

selected even if it contains hidden text.

Steps to Reproduce Problem

--------------------------

1. In Word for Windows version 1.x, create a document with several

   paragraphs.

2. Select the first line in a paragraph. Press the B button on the

   ribbon to apply bold character formatting.

3. From the Format menu, choose Define Styles, then choose the Options

   button. In the Define Style Name box, type "New" (without the

   quotation marks) and choose the OK button to create a style based on

   that selection.

4. Select the rest of the paragraph. From Style box, select New to

   apply the style to the paragraph.

5. Select a few words in the middle of that paragraph. From the Format

   menu, choose Character, select the Hidden option box, and choose the

   OK button.

6. From the View menu, choose Preferences. Clear the Hidden Text and

   Show All option boxes. Choose the OK button.

7. Press CTRL+HOME to position the insertion point at the beginning of

   the document.

8. From the Edit menu, choose Search.

9. Type "^ynew" (without the quotation marks) in the Search For box,

   then choose the OK button.

The first part of the paragraph typed in step 2 is selected; however,

the part of the paragraph following the hidden text is not selected.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, page 312

Additional reference words: w4wformat 2.00 1.10 1.10a 1.00 2.0a 2.00a

missing found skip


Paragraph Formatting Affects DropCap Macro Results in WinWord

Article ID: Q81860

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

The DropCap macro included in the Microsoft Word for Windows

NEWMACRO.DOC file works correctly only on single-spaced text that is not

indented. The DropCap macro produces varying results depending on the

formatting of the paragraph to which you want to apply the macro. The

possible results are described below.

This functionality was changed in Word version 6.0 for Windows.

More Information:

 - If you set a left indent, the macro positions the character

   correctly but does not position the frame around the character.

 - If you set the Line Spacing option to At Least 1.5 Li or 2 Li,

   Double, or 1.5 Lines, you will receive the following error message:

      This is not a valid integer

 - If you set the Line Spacing option to Exactly XXX (where "XXX" is a

   point value or number of lines), DropCap positions the frame

   correctly but does not position the character correctly.

 - If you set the Line Spacing option to At Least YYY (where "YYY" is a

   point value or number of lines greater than but not equal to 2

   lines), you can move the frame and character to the correct

   position by dragging the frame surrounding the character.

 - If the character is in a Word for Windows table, the following

   error message will occur:

      WordBASIC error 509 "Command is Unavailable"

The DropCap macro works correctly only if you set the Line Spacing

option to Auto, Single, At Least 0 Li, or At Least 1 Li; and the From

Left box under Indentation is set to 0 (zero).

These problems were corrected in Word for Windows 6.0. The new Drop Cap

(not a macro) feature takes into account variations in line spacing and

indentation, and is not available when attempting to insert into

a table cell. To insert a Drop Cap, in Word 6.0, choose Drop Cap from

the Insert menu.

Additional reference words: w4wformat

w4wmacro 2.00 2.00a 2.00a-CD 2.00b 2.00c


Page Setup May Not Apply to Whole Document or Other Sections

Article ID: Q82182

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you change section formatting in the

Page Setup dialog box and later try to reapply these settings using

the Whole Document option or the This Point Forward option, the box

containing the settings is cleared. To successfully apply the page

setup formatting to subsequent sections or the whole document, you

must first retype or re-select the settings. If you do not re-select

the settings, Word does not apply the formatting to the designated

sections in the Apply To box.

Steps to Reproduce Behavior

---------------------------

1. From the File menu, choose New, and choose the OK button to open a

   new document based on NORMAL.DOT.

2. From the Insert menu, choose Break. Select Continuous in the

   Section Break box, then choose the OK button.

3. Position the insertion point in the first section. From the File

   menu (Format menu in Word 2.0), choose Page Setup.

4. Select the Margins option button.

5. Change the top margin from its current setting. For example, select

   .50 for this setting. Verify that the Apply To box has This Section

   selected, and choose the OK button.

6. From the File menu (Format menu in Word 2.0), choose Page Setup.

   Select Whole Document in the Apply To box.

The top margin setting is cleared. If you choose the OK button at this

point, the .50 setting is NOT applied to the whole document. You must

re-select .50 in the Top box or manually type the setting to apply

this setting to the entire document.

Note: This behavior occurs in all three page setup categories

(margins, size and orientation, and paper source settings).

Additional reference words: w4wformat 6.00 wm_word

2.00 2.00a


Status Bar Incorrect with SuppressTopSpacing=Yes in WinWord

Article ID: Q82250

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.x, the SuppressTopSpacing=yes

entry in the [Microsoft Word 2.0] section of the WIN.INI file

suppresses spacing at the top of pages following a hard or soft page

break obtained with Space Before paragraph formatting. Although Word

suppresses the extra spacing, the At position on the status bar

includes the spacing following a soft (automatic) page break. The At

position displays correctly for paragraphs that follow a hard page

break.

Note: This problem is corrected in Word for Windows 6.0. By default,

line spacing at the top of a page is suppressed.

More Information:

Steps to Reproduce Problem

--------------------------

1. From the Tools menu, choose Options, and select the WIN.INI

   category.

2. In the Option box, type "SuppressTopSpacing" (without the quotation

   marks).

3. In the Setting box, type "yes" (without the quotation marks).

   Choose the Close button.

4. From the Format menu, choose Page Setup. Set the top margin to 1".

   Choose the OK button.

5. Type several paragraphs of text to create a multiple-page document.

6. From the Edit menu, choose Select All.

7. From the Format menu, choose Paragraph, and set the Spacing Before

   option to 1". Choose the OK button.

8. Position the insertion point in a paragraph at the top of a page,

   following a soft page break.

The status bar displays At 2", even though the 1" spacing before is

suppressed.

Note: In normal and draft views, the extra spacing displays on the

screen following page breaks. Page layout view and print preview

accurately display the spacing suppressed following page breaks.

Reference(s):

"Microsoft Word for Windows User's Guide," pages 186-187, 806, 810

Additional reference words: w4wformat

measurement location 2.00a


WinWord: Edit Replace Character Spacing Does Not Work

Article ID: Q82996

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you use the Edit Replace command to replace all instances of

character spacing with different character spacing in a Microsoft Word

for Windows version 2.x document, the command does not work

properly.

This problem was corrected in Word version 6.0 for Windows.

More Information:

The Edit Replace command in Word for Windows 2.x is more

advanced than in Word for Windows 1.x. In Word for Windows 2.x, you have

the option to replace any type of character formatting

with another type of character formatting; however, this option does

not function correctly for character spacing. For example, if a

document contains characters formatted with expanded spacing and you

want to replace them with normally spaced characters, the Edit Replace

command finds the characters with the expanded spacing but does not

replace them with normally spaced characters. This behavior occurs if

you are using normal, expanded, or condensed spacing.

Steps to Reproduce Problem

--------------------------

1. Select some text in a document.

2. From the Format menu, choose Character.

3. In the Spacing box, select Expanded, and choose the OK button.

4. From the Edit menu, choose Replace, and choose the Character

   button.

5. In the Spacing box, select Expanded, and choose the OK button.

6. In the Replace With box, click the mouse button once, then choose

   the Character button.

7. In the Spacing box, select Normal, and choose the OK button.

8. Choose the Find Next button, the expanded text is found.

9. Choose the Replace button. The character spacing is not replaced.

Microsoft has confirmed this to be a problem in Word for Windows

versions 2.x. This problem was corrected in Word version 6.0 for

Windows.

Additional reference words: w4wformat

2.00 2.00a 2.00a-CD 2.00b 2.00c


Font Changes When Editing Word Object Embedded in Client App.

Article ID: Q85913

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you copy text to the Clipboard and

paste it into a Windows-based application (for example, version 4.0 of

Microsoft Excel for Windows, Microsoft Mail, or Windows Write) by

choosing Paste Special from the Edit menu and selecting Word Document

Object, a Word icon will appear in the application file. If you double-

click the Word icon to edit the object, Word may change the font of the

text. Word may also change the paragraph formatting and style of the

text to Normal.

More Information:

Workaround 1

------------

Create the Word Object by launching Word for Windows from the client

application. If you use the following steps to create the object, Word

for Windows does not change the font or style when you edit the

embedded object:

1. Launch the client application.

2. From the Edit menu, choose Insert Object. Under Object Type, select

   Word Document, then choose the OK button.

   Note: This step activates Word for Windows; an active window titled

   "Microsoft Word - Object in CLIENT.APP" (where "CLIENT.APP" is the

   filename from the server application) appears on the screen.

3. Create the Word object. From the File menu, choose Close. When you

   are prompted to update the object in the client application file,

   choose the Yes button.

   Note: This step returns you to the client application. A Word icon

   representing the Word object appears in the current cell.

4. To edit the Word object, double-click the icon. The Word object

   window appears in Word for Windows with all font and style formatting

   unchanged.

Workaround 2

------------

Do not use this workaround if your style has been changed; instead,

use the first workaround. Use the following workaround only if your

font has been changed:

1. With the Word object window active in Word for Windows, choose

   Style from the Format menu.

2. Choose the Define button, then choose the Character button.

3. Select the correct settings in the Character dialog box, and choose

   the OK button. Choose the Change button, then choose the Close

   button.

4. From the File menu, choose Close. When you are prompted to update

   the object, choose the Yes button.

The next time you double-click the Word object, the original font will

remain unchanged.

Steps to Reproduce Problem

--------------------------

1. In a Word for Windows document, type "This is a test." Select this

   text.

2. From the Format menu, choose Character. In the Font box, select

   Courier New; in the Points box, select 20. Choose the OK button.

3. From the Edit menu, choose Copy.

4. Launch or activate version 4.0 of Excel for Windows. From the Edit

   menu, choose Paste Special.

5. Under Data Type, select Word Document Object, then choose the Paste

   button. A Word icon representing the Word object appears in the

   current cell.

6. Double-click the Word icon to edit the Microsoft Word object in

   Word for Windows.

Notice that the text, originally formatted for 20-point Courier New,

has changed to a different font. The point size remains unchanged.

Microsoft has confirmed this to be a problem in versions 2.x and 6.0

of Word for Windows. We are researching this problem and will post new

information here as it becomes available.

Additional reference words: w4wformat 6.00 wm_word

2.00 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD


Frame Above Top Margin Displaces Return Address on Envelope

Article ID: Q85933

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you use the Create Envelope command and

choose to add the envelope to your document, Word will insert a section

break between the envelope and the first page of your document. If your

document contains a frame that is positioned above the top margin, Word

will incorrectly frame the section break with the same dimensions as the

frame at the top of page 1. This new frame will appear on the envelope and

will cause problems if the frame is positioned near the return address on

the envelope. The return address may wrap around the frame and print in the

wrong position.

If you do not add the envelope to your document (that is, you print

the envelope separately), this problem will not occur.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Steps to Reproduce Problem

--------------------------

1. Open a new document. From the Format menu, choose Page Setup, and

   select the Margins option button. Set the top margin to 1 inch, and

   choose the OK button.

2. From the Insert menu, choose Picture, and select a picture file

   from the CLIPART subdirectory. Choose the OK button.

3. Select the picture. From the Insert menu, choose Frame.

4. From the Format menu, choose Frame. Under Vertical, set the

   position to 0.5 inch. Under Relative To, select Page. Choose the OK

   button.

5. From the Tools menu, choose Create Envelope. If a return address is

   not already shown, type a return address, then choose the Add To

   Document button.

Notice that there is too much space between the first and second lines

of the return address. This is easier to see when the Text Boundaries

check box is selected. To view text boundaries, choose Options from

the Tools menu, select the View category, and select the Text

Boundaries check box under Show Text With. Choose the OK button.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 119,

382, 393, 401

Additional reference words: w4wformat apo split 2.00 2.00a 2.0b

2.0a-CD 2.00b 2.00a-CD w4wenvelope


WinWord: Uneven Double Underline with Tab Character

Article ID: Q86237

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you use double underline character

formatting to underline a tab character when the tab is the last

character in the line, the double underline will print unevenly; the

top line will appear longer than the bottom line.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

To work around this problem, use one of the following methods:

 - If possible, insert a table, and apply a double border to the bottom

   of the cell to achieve the desired effect.

  -or-

 - Use the fixed-space character (CTRL+SHIFT+SPACEBAR) instead of a tab

   at the end of the double underline format.

For more information about using the fixed-space character with

underline formatting, query on the following words in the Microsoft

Knowledge Base:

   nonbreaking and space and extend and underline

Steps to Reproduce Problem

--------------------------

1. Open a new document in Word for Windows.

2. From the Format menu, choose Character.

3. Select any font except Courier.

4. In versions 2.0 and 2.0a of Word for Windows, select Double in the

   Underline box under Style. In version 1.x of Word for Windows, select

   the Double Underline check box. Choose the OK button.

5. From the Format menu, choose Tabs.

6. Type "2" (without the quotation marks) in the Tab Stop Position

   (Tab Position in Word 1.x) field, and choose the OK button.

7. Type "test" (without the quotation marks) in the document, and

   press the TAB key.

8. From the File menu, choose Print, then choose the OK button.

The double underline appears correctly on the screen but prints

unevenly. The top line extends beyond the bottom line. This problem

does not occur with the Courier font unless the tab is set too close

to the document margin.

Additional reference words: w4wformat 1.00 1.10 1.10a 2.00 2.00a 2.00b

2.00a-CD 2.00c


Methods for Finding and Replacing Text with Revision Marks

Article ID: Q86617

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can choose Find from the Edit menu

to locate text marked as new or deleted with revision marks, and you

can choose Replace from the Edit menu to replace text marked as new.

In version 1.x of Word for Windows, you can only search for new text;

you cannot find deleted text or replace new text.

This problem was corrected in Word version 6.0 for Windows.

More Information:

The Revision Marks command marks text that has been deleted from a

document or added to it. Deleted characters are marked with

strikethrough formatting. New text can be displayed with bold, italic,

underline (the default), or double-underline formatting, or it can be

invisibly marked, in which case you must use the procedure below to

locate it.

To move sequentially through all text with revision marks, choose

Revision Marks from the Tools menu in version 2.0 or 2.0a (the

Utilities menu in version 1.x), then choose the Search button. To

search for text marked as new, choose Find (Search in version 1.x) or

Replace from the Edit menu, and press CTRL+N in the Find What box

(Search For box in version 1.x). To search for text marked as deleted,

choose Find from the Edit menu, and press CTRL+Q in the Find What box.

Note: In version 1.x, the CTRL+N combination works only with the Edit

Search command; it does not work with the Edit Replace command. The

CTRL+Q combination does not work with either of these commands.

You cannot replace text marked as deleted. This limitation is by

design; deleted text should not be different from the original text.

To restore deleted text (that is, to remove the strikethrough

formatting), select the text, choose Revision Marks from the Tools

menu (Utilities menu in version 1.x), and choose the Undo Revisions

button. If you want to restore all deleted text, choose the Yes button

when prompted to undo all revisions.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 255-258,

604-607

Additional reference words: w4wformat

1.00 1.10 1.10a 2.00 2.00a


EditReplace Fails to Replace Formatting After Prior Command

Article ID: Q86671

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, if the EditReplace command is called in

a macro right after the execution of another EditReplace command, the

second command does not apply any character formatting. The second

occurrence of EditReplace does apply character formatting correctly in

a macro if you run the macro using the Step button on the macro-

editing bar.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

Adding a different statement, function, or command between the two

EditReplace commands forces Word to reevaluate the execution of the

macro and operate correctly. The following are options you can

consider adding immediately above the second EditReplace command:

 - StartOfDocument

  -or-

 - Dim dlg As EditReplace

   GetCurValues dlg

  -or-

 - ToolsRepaginateNow

Performing any document navigation causes the EditReplace command to

work correctly. If you want to cover the entire document, use the

StartOfDocument command. The second option above may be preferable

because it requires no navigation. ToolsRepaginateNow requires a

lengthy processing time; therefore, you may not want to use it if you

are processing long documents.

Steps to Reproduce Problem

--------------------------

1. Create a document that contains the following text:

      tony

      bill

      tony

      bill

2. From the Tools menu, choose Macro. In the Macro Name box, type a

   name, then type the following macro text in the macro-editing window:

   Sub MAIN

   EditFindClearFormatting         'ensure find formatting cleared

   EditReplaceClearFormatting      'ensure replace formatting cleared

   EditReplaceChar  .Bold = 1      'choose to boldface the replacement text

   ' Boldface all occurrences of "tony"

   EditReplace .Find = "tony", .Replace = "tony", .WholeWord = 0, \

   .MatchCase = 0, .Format = 1, .ReplaceAll = 1

   ' The next three lines can be omitted. They simply demonstrate that

   ' resetting the formatting has no affect on the problem

   EditFindClearFormatting         'ensure find formatting cleared

   EditReplaceClearFormatting      'ensure replace formatting cleared

   EditReplaceChar  .Bold = 1      'choose to boldface the replacement text

   ' Boldface all occurrences of "bill"

   EditReplace .Find = "bill", .Replace = "bill", .WholeWord = 0, \

   .MatchCase = 0, .Format = 1, .ReplaceAll = 1

   End Sub

3. From the Window menu, choose Arrange All to view both the document

   window and the macro-editing windows.

4. Click the document window, then choose the Start button on the the

   macro-editing bar.

   The name "tony" has bold character formatting, but the name "bill" does

   not.

5. From the Edit menu, choose Select All, and press CTRL+B twice to

   strip the bold formatting from the text.

6. Press CTRL+HOME to move to the top of the document.

7. Choose the Step button on the macro-editing bar repeatedly until

   the macro completes.

Now both "tony" and "bill" have bold formatting.

Additional reference words: w4wformat w4wmacro 2.00 2.00a 2.00a-CD

2.00b 2.00c


Cannot Move Frames if Directly Under a Page or Column Break

Article ID: Q86683

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you cannot move frames if they are

directly beneath a page or column break. An easy way to work around

this problem is to insert a paragraph mark between the frame and the

break.

Note: Section breaks do not affect the ability to move frames.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Workaround

----------

Return to normal view so that you can see the page or column break.

Position the insertion point anywhere in the lower frame. Press

CTRL+SHIFT+ENTER to insert a paragraph mark above the frame and below

the break.

Steps to Reproduce Problem

--------------------------

To reproduce this problem with a frame beneath a page break, use the

following steps:

1. Create a new document based on the NORMAL.DOT template.

2. Type some text.

3. Select the text. From the Insert menu, choose Frame. Choose the Yes

   button when prompted to switch to page layout view.

4. Position the insertion point immediately after the frame. From the

   Insert menu, choose Break. Select the Page Break option button, then

   choose the OK button.

5. Directly beneath the page break, type some additional text. Select

   that text. From the Insert menu, choose Frame.

6. Attempt to move the text frame on the second page.

The repositioning arrow appears, and you can drag the frame outline,

but the text is not repositioned when you release the left mouse

button.

For information on positioning a frame, refer to the "Microsoft Word

for Windows User's Guide" for version 2.0, pages 394 and 397.

To reproduce this problem with a frame beneath a column break, use the

following steps:

1. Create a new document based on the NORMAL.DOT template.

2. From the Format menu, choose Columns. Select 2 in the Number Of

   Columns box, then choose the OK button.

3. Type some text.

4. Select the text. From the Insert menu, choose Frame. Choose the Yes

   button when prompted to switch to page layout view.

5. Position the insertion point after the frame. Press ENTER a few

   times.

6. From the Insert menu, choose Break, select the Column Break option

   button, then choose the OK button.

7. Type some more text and then select it. From the Insert menu,

   choose Frame.

8. In page layout view, attempt to move the frame in the second

   column.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 394 and

397

Additional reference words: w4wformat

2.00 2.00a frame column under


WinWord: Top Text Boundary Disappears in Page View

Article ID: Q86697

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, the text boundary at the top of the

page disappears if you are in page layout view, or if the following

settings exist:

   Paragraph line spacing = Double

   SuppressTopSpacing=Yes (in the [Microsoft Word 2.0] section of the

                         Microsoft Windows WIN.INI file)

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

The SuppressTopSpacing parameter is used to suppress a blank line at

the top of a page. If your text is not double-spaced, this is not an

issue. The text boundary reappears if you format the paragraph with

single spacing.

To work around this problem, do one of the following:

 - Make the top paragraph single-spaced.

  -or-

 - Add a blank header to the page.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 729,

739, back cover

Additional reference words: w4wformat

2.00 2.00a suppress double text boundary


Tab Positions Incorrect in Center and Right-Aligned Paragraphs

Article ID: Q86712

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you use centered or right justified

paragraph format combined with any tab settings, the tabs will not be

aligned correctly.

More Information:

This problem occurs because Word for Windows aligns the tabs first,

then positions the paragraph for center or right alignment, causing

the tabs to lose their correct positions. This problem also occurs in

table cells.

Workaround

----------

Avoid using tab settings in right or center-aligned paragraphs. When

possible, use a combination of right and centered tabs in a

left-aligned or justified paragraph to acheive the desired format.

Steps to Reproduce Problem

--------------------------

1. Set both the left and right margins to 1.25 inches. In version 2.0

   or 2.0a of Word for Windows, choose Page Setup from the Format menu.

   In version 1.x of Word for Windows, choose Document from the Format

   menu. Type the measurements in the appropriate boxes, then choose the

   OK button.

2. From the Format menu, choose Paragraph. In version 2.0 or 2.0a,

   select Centered from the Alignment box, then choose the OK button. In

   version 1.x, select the Center option button under Alignment, then

   choose the OK button. In your document, type "Information" (without

   the quotation marks).

3. Press TAB and type the current date.

4. From the Format menu, choose Tabs. Type 5.75" in the Tab Stop

   Position box. Under Alignment, select the Right option button. Choose

   the OK button.

The date is incorrectly positioned approximately 3 inches past the

right margin.

Additional reference words: w4wformat 1.00 1.10 1.10a 2.00 2.00a

incorrect 2.0b 2.0a-CD 2.00b 2.00a-CD  unexpected mis-aligned

misaligned center-aligned


WinWord: Cannot Find or Replace Styles in Empty Table Cells

Article ID: Q86798

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, you can use the Edit Find and Edit

Replace commands to find and/or replace paragraphs formatted with a

specific style. However, these commands cannot find or replace styles

in an empty table cell. By choosing the Styles button in the Replace

or the Find dialog box, you can search for a specific style. However,

if there are empty table cells in your document, neither command can

find a style in those cells.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 260-264

Additional reference words: w4wformat 2.00 2.00a w4wtable


Cannot Use Tab Leader as Edit Find or Edit Replace Criteria

Article ID: Q86856

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system, versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you cannot use tab leaders as find

(search in versions 1.x) or replace criteria. As a result, you cannot

find or modify tab leaders using the Find (Search) or Replace commands

from the Edit menu.

This article describes steps you can use to find and replace tab

leaders (dotted, hyphen, and underline) by saving your Word for

Windows document in rich-text file (RTF) format, opening the RTF file

as Text Only, and modifying the RTF tab leader codes.

MORE INFORMATION

================

Do the following to find and replace tab leaders in your Word for

Windows document. Be sure to create a backup copy of your file before

using these steps.

1. Open the document that contains tab leaders. From the File menu,

   choose Save As. In the File Name box, type a new filename. In the

   Save File As Type box, select Rich Text Format (*.rtf) and choose

   the OK button.

2. From the File menu, choose Open. Select the file you saved in step

   1 above and choose the OK button. In the Convert File dialog box,

   select Text Only and choose the OK button.

3. From the Edit menu, choose Replace. Use the following RTF tab

   leader codes in the Find and Replace boxes:

      RTF Code   Type

      --------   ----

      \tldot     Dotted leader tab

      \tlhyph    Hyphen leader tab

      \tlul      Underline leader tab

      NUL        No leader (default, no leader code)

4. From the File menu, choose Save. From the File menu, choose Close.

5. Reopen the file you closed in step 4 above. In the Convert File

   dialog box, select Rich Text Format (RTF) and choose the OK button.

   The new tab leaders should appear in the file.

6. When you close the file, you will be prompted to overwrite the RTF

   file format with Word for Windows 2.0 format. Choose the Yes button.

Example

-------

The following example replaces all dotted leader tabs with hyphen

leader tabs:

                 RTF Code     Type

                 --------     ----

   Find          \tldot       (Dotted leader tab)

   Replace with  \tlhyph      (Hyphen leader Tab)

How to Replace Tabs with No Leader with Another Leader Format

-------------------------------------------------------------

Tabs with No Leader is the default, so there is no RTF code you can

use in the Find What box. Therefore, you must use these additional

steps to replace No Leader tabs with another leader format.

1. Follow steps 1-2 in the previous procedure.

2. From the Edit menu, choose Replace. Do the following, in order

   (these steps maintain other leader formats):

      Note: In all steps, do not type the quotation marks.

   a. In the Find What box, type "\tldot\tx". In the Replace With box,

      type "DOT_TAB" (skip this step if there are no dot leader tabs

      in your document).

   b. In the Find What box, type "\tlhyph\tx". In the Replace With

      box, type "HYPH_TAB" (skip this step if there are no hyphen

      leader tabs in your document).

   c. In the Find What box, type "\tlul\tx". In the Replace With box,

      type "UNDERLN_TAB" (skip this step if there are no underline

      leader tabs in your document).

   d. In the Find What box, type "\tx". In the Replace With box, type

      "<Desired RTF tab leader code>\tx". Use the following RTF tab

      leader codes in the Replace box:

         RTF Code   Type

         --------   ----

         \tldot     Dotted leader tab

         \tlhyph    Hyphen leader tab

         \tlul      Underline leader tab

      Example: If you type "\tldot\tx" in the Replace With box, you

      will replace all tabs with no leader with dotted leader tabs.

   e. In the Find What box, type "DOT_TAB". In the Replace With box,

      type "\tldot\tx" (skip this step if you skipped step 2a above).

   f. In the Find What box, type "HYPH_TAB". In the Replace With box,

      type "\tlhyph\tx" (skip this step if you skipped step 2b above).

   g. In the Find What box, type "UNDERLN_TAB". In the Replace With

      box, type "\tlul\tx" (skip this step if you skipped step 2c

      above).

3. Follow steps 4-6 in the previous procedure.

For more information on the RTF file format, query on the following

words in the Microsoft Knowledge Base:

   RTF and specification and appnote and obtain and available

Additional reference words: 6.00 w4wformat 1.00 1.10 1.10a 2.00 2.00a

wm_word editreplace editfind editsearch


Cannot Use Tab Alignment as Edit Find or Replace Criteria

Article ID: Q86857

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you cannot use tab alignment as find or

replace criteria (search or replace criteria in version 1.x of Word

for Windows). As a result, you cannot find or modify tab alignment

using the Edit Find (Edit Search in 1.x) or Edit Replace commands.

This article describes steps you can use to find and replace tab

alignment (right, left, decimal, and center) by saving your Word for

Windows document in RTF file format, opening the RTF file in Text Only

format, and modifying the RTF tab alignment codes.

MORE INFORMATION

================

Be sure to create a backup copy of your file before using the steps

below. Use the following steps to find and replace tab alignment in

your Word for Windows document:

1. Open the document containing the tab alignment you want to change.

   From the File menu, choose Save As. Type a new filename. In the Save

   File As Type box, select Rich Text Format (*.rtf), then choose the OK

   button.

2. From the File menu, choose Open. Select the file you saved in step

   1, and choose the OK button. In the Convert File dialog box, select

   Text Only, then choose the OK button.

3. From the Edit menu, choose Replace. Use the following RTF tab

   alignment codes in the Find What and Replace With boxes:

      \tqr    =   Right-justified tab

      \tqc    =   Center tab

      \tqdec  =   Decimal tab

      NUL     =   Left-justified (default, no RTF code)

4. From the File menu, choose Save. From the File menu, choose Close.

5. Reopen the file closed in step 4. In the Convert File dialog box,

   select Rich Text Format (RTF), and choose the OK button. The new tab

   alignment should appear in the file.

6. When you close the file, you are prompted to overwrite the RTF file

   format with Word for Windows format. Choose the Yes button.

The following example replaces all decimal tabs with right-justified

tabs:

   Find         "\tqdec"     (Decimal tab)

   Replace with "\tqr"       (Right-justified tab)

How to Replace Left-Justified Tabs with Another Alignment Format

----------------------------------------------------------------

Left-justified tabs are the default format; there is no RTF code you

can use in the Find What box. Therefore, you must use the following

additional steps to replace left-justified tabs with another alignment

format:

1. Follow steps 1-2 above.

2. From the Edit menu, choose Replace, and follow steps a-g below. Be

   sure to complete these steps in order so that you maintain other

   alignment formatting. Do NOT type the quotation marks in the steps

   below.

Warning: Do NOT use the following steps if your document contains tabs

with leader formatting. For information on removing tab leader

formatting from your document, query on the following words in the

Microsoft Knowledge Base:

   leader and tabs and criteria and find and replace and winword

   a. In the Find What box, type "\tqr\tx". In the Replace With box, type

      "RIGHT_TAB". (Skip this step if there are no right-aligned tabs in

      your document.)

   b. In the Find What box, type "\tqc\tx". In the Replace With box, type

      "HYPH_TAB". (Skip this step if there are no center-aligned tabs in

      your document.)

   c. In the Find What box, type "\tqdec\tx". In the Replace With box,

      type "DECIMAL_TAB". (Skip this step if there are no decimal-aligned

      tabs in your document.)

   d. In the Find What box, type "\tx". In the Replace With box, type

      "<Desired RTF tab alignment code>\tx". Use the following RTF tab

      alignment codes in the Replace With box:

         \tqr    =   Right justified tab

         \tqc    =   Center tab

         \tqdec  =   Decimal tab

      For example, if you type "\tqr\tx" in the Replace With box, you

      replace all left-aligned tabs with right-aligned tabs.

   e. In the Find What box, type "RIGHT_TAB". In the Replace With box,

      type "\tqr\tx". (Skip this step if you skipped step a.)

   f. In the Find What box, type "CENTER_TAB". In the Replace With box,

      type "\tqc\tx". (Skip this step if you skipped step b.)

   g. In the Find What box, type "DECIMAL_TAB". In the Replace With box,

      type "\tqdec\tx". (Skip this step if you skipped step c.)

3. Follow steps 4-6 above.

For more information on the RTF file format, query on the following

words in the Microsoft Knowledge Base:

   RTF and specification and appnote and obtain and available

Additional reference words: 6.00 w4wformat 1.00 1.10 1.10a 2.00 2.00a

wm_word editreplace editfind editsearch


WinWord: Fonts in Table Appear to Have Superscript Formatting

Article ID: Q87088

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, and 2.0a

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you use TrueType fonts with small

point sizes in a table, the text may appear to have superscript

formatting. This problem occurs with certain printer fonts and point

sizes smaller than 10 points.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

To work around this problem, use the following steps:

1. Select the text that appears to have superscript formatting.

2. From the Format menu, choose Paragraph.

3. In the Line Spacing box, change the setting from Auto to Single.

Additional reference words: w4wformat 1.00 1.10 1.10a 2.00 2.00a

superscripted w4wtable


At Measurement on Status Bar Incorrect in Multiple Columns

Article ID: Q87920

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, and

   2.0a-CD

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, the At measurement on the status bar

may display an incorrect measurement when you are working in a

document formatted for multiple columns.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

The status bar, which is displayed at the bottom of the Word for

Windows window, provides statistics about the insertion point position

and the status of some important keys. The status bar At value

indicates the vertical distance between the insertion point and the

top edge of the page. However, if you are working in page layout view

(page view in version 1.x of Word for Windows) with a multiple-column

document, the At value does not indicate the correct distance from the

top edge of the page in any columns other than the first one.

Steps to Reproduce Problem

--------------------------

Version 2.0, 2.0a, or 2.0a-CD of Word for Windows

-------------------------------------------------

1. Create a new document.

2. From the Tools menu, choose Options. Under Categories, select

   General.

3. Select the Background Repagination check box, then choose the OK

   button.

4. From the View menu, choose Page Layout.

5. From the Format menu, choose Columns. Select 2 in the Number Of

   Columns box, then choose the OK button.

6. Type enough text to fill the first column and part of the second

   column.

7. Check the At value on the status bar.

The At measurement indicates the distance from the beginning of the

document instead of the distance from the top edge of the page.

Version 1.0, 1.1, or 1.1a of Word for Windows

---------------------------------------------

1. Create a new document.

2. From the Utilities menu, choose Customize.

3. Select the Background Pagination check box, then choose the OK

   button.

4. From the View menu, choose Page.

5. From the Format menu, choose Section. Type 2 in the Number box and

   choose the OK button.

6. Type enough text to fill the first column and part of the second

   column.

7. Check the At value on the status bar.

The At measurement indicates the distance from the beginning of the

document instead of the distance from the top edge of the page.

When you are working with multiple columns, the At measurement on the

status bar continues to measure the vertical distance from the top of

the document as if the document is one continuous column. This causes

the At position at the end of each column to become increasingly

large, even though the vertical position from the top of the page is

the same.

Additional reference words: w4wformat 1.00 1.10 1.10a 2.00 2.00a 2.00a-cd


Bulleted List Does Not Align with Margin Using Unindent Button

Article ID: Q88125

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, and 2.0a-CD

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you indent a bulleted list by

choosing the Indent button on the toolbar, you cannot then use the

Unindent button to return the bullet to the left margin. If you choose

the Unindent button, the bullet repositions on the left or right side

of the left margin; it does not reposition AT the left margin.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

This problem occurs because the Bulleted List command applies hanging

indent formatting to the paragraph, which includes a First Line

setting of -0.25 inches under Indentation. The Indent and Unindent

buttons do not change the First Line setting; therefore, the first

line of the paragraph remains formatted for -0.25 inches when the rest

of the paragraph is formatted for no left indent.

WORKAROUND

==========

If the value of the Hanging Indent By setting is the same as the

Default Tab Stops value, you can reposition the bullet at the left

margin by choosing the Unindent button on the toolbar. Change one of

these settings to match the other.

To change the Hanging Indent By setting, choose Bullets and Numbering

from the Tools menu. Select the Bullets option button. Type or select

the new value in the By box and choose the OK button.

To change the Default Tab Stops setting, choose Tabs from the Format

menu. Type or select the new value in the Default Tab Stops box and

choose the OK button.

Note: You can create a style that contains the modified tab or hanging

indent formatting. For information on creating styles, refer to pages

200-204 of the "Microsoft Word for Windows User's Guide."

Steps to Reproduce Problem

--------------------------

1. In a Word for Window document, select a paragraph that contains no

   indent formatting.

2. Choose the Bulleted List button on the toolbar.

3. Choose the Indent button on the toolbar. The text is now indented

   to the first default tab stop.

4. Choose the Unindent button on the toolbar. The bullet is located

   0.25 inches to the left of the left margin, and the text is aligned

   with the left margin.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 200-204

Additional reference words: w4wformat 2.00 2.00a 2.00a-cd tool bar


WinWord 2.0: Move with Text Frame Option Ignores Bottom Margin

Article ID: Q88773

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In a Microsoft Word for Windows document, if you select the Move With

Text check box in the Frame dialog box, text you type above your frame

may push the frame beyond the bottom margin and cause the frame to

overwrite the document footer.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this

problem and will post new information here as becomes available.

MORE INFORMATION

================

The Move With Text option causes the vertical position of the frame to

adjust in conjunction with the paragraph preceding the frame. As the

paragraph moves down the page, the frame also moves down the page. The

frame continues to move down into the bottom margin area, overlapping

the document footer, until Word advances the preceding paragraph to

the next page.

Steps to Reproduce Problem

--------------------------

1. Type "this is the paragraph above the frame" (without the quotation

   marks) and press ENTER twice.

2. Type "this is the paragraph below the frame" (without the quotation

   marks) and press ENTER.

3. From the View menu, choose Header/Footer. Select Footer and choose

   the OK button. Type some text in the footer pane.

4. Position the insertion point between the two paragraphs you typed

   in steps 1 and 2. From the Insert menu, choose Frame, and use the

   mouse or the keyboard to insert a frame.

5. From the Format menu, choose Frame. If Word for Windows prompts you

   to switch to page layout view, choose the Yes button. Select the Move

   With Text check box, then choose the OK button.

6. Position the insertion point above the first paragraph of text and

   type until the frame moves beyond the bottom margin, where it

   overwrites the footer.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 394,

397, 408, 573

Additional reference words: w4wformat apo picture border boundary

boundaries 2.00 2.00a 2.00a-CD overwrites overlay too low past beyond

below 2.00b


Line Spacing Changes if You Super/Subscript a SYMBOL Field

Article ID: Q89551

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Word for Windows, if you apply a superscript or subscript format to

a SYMBOL field, the paragraph line spacing is different than for

standard superscript or subscript characters. The line spacing

increases by the number of points the SYMBOL field is moved above or

below the baseline when it is formatted as superscript or subscript

text.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Workaround 1

------------

Add the \h switch to the end of the SYMBOL field to prevent the field

result from affecting line spacing.

Workaround 2

------------

Paragraph line spacing changes only when the character is generated

using a SYMBOL field. If you insert the symbol by typing its ANSI

character code, line spacing is not affected. Use the following steps

to determine the ANSI character code and font name for the symbol

character you want to insert:

1. Open the View menu. If the Field Codes command is not selected

   choose Field Codes. Note the character code and font in the SYMBOL

   field. For example, in the following example of a SYMBOL field, the

   character code is 169 and the font name is Symbol:

      {SYMBOL 169 \f "Symbol"}

2. Delete the SYMBOL field.

3. Type the ANSI character code by holding down the ALT key and typing

   "0nnn" (without the quotation marks, and where "nnn" is the ANSI

   character code) on the numeric keypad. In the above example, you

   would hold down the ALT key and type 0169.

4. Select the character. From the Format menu, choose Character.

   Select the font name noted in step #1 above (in the above example,

   you would select Symbol) and choose the OK button.

Steps to Reproduce the Problem

------------------------------

1. Create a new document and type a three-line paragraph.

2. Position the insertion point in the middle line. From the Insert

   menu, choose Symbol. In the Text From box, select a decorative font

   (any font other than Normal). Choose the OK button.

3. Select a symbol. From the Format menu, choose Character. In the

   Super/Subscript box, select Superscript and choose the OK button.

   Note the line spacing change.

4. Select the symbol. From the Format menu, choose Character. In the

   Super/Subscript box, select Subscript and choose the OK button.

   Note the line spacing change.

Additional reference words: w4wformat 2.00 2.00a 2.00a-CD 2.00b


WinWord: Black Box Inserted Into Black Section Creates Border

Article ID: Q89766

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If you apply solid black shading to a portion of a Word for Windows

document using the Format Border command, then insert a black box,

created in Microsoft Draw, in the middle of the shaded area, a thin

white border appears around the Microsoft Draw box that you cannot

remove. The border prints as displayed.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Steps to Reproduce Problem

--------------------------

1. In a Word for Windows document, press ENTER several times to

   insert blank paragraphs. Select the paragraphs and, from the Format

   menu, choose Border. Choose the Shading button. In the Pattern box,

   select Solid. In the Foreground and Background boxes, choose Black

   and choose the OK button.

2. Position the insertion point in one of the shaded paragraphs.

   From the Insert menu, choose Object, select Microsoft Drawing and

   choose the OK button.

3. In Microsoft Draw, select black in the Line and Fill color

   palettes. Choose the Rectangle/Square tools and drag to create a

   box. From the File menu, choose Exit and Return to Document.

   Choose the Yes button when prompted to update the drawing.

You will see a border surrounding the black box in the black section.

No border should appear around the box you created in MS Draw.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, 2.0b, 2.0c. This problem was corrected in Word version 6.0

for Windows.

"Microsoft Word for Windows User's Guide," version 2.0, pages 361-364,

377-379, 694

"Microsoft Draw User's Guide," version 1.0, pages 23, 35

Additional reference words: w4wformat

2.00, 2.00a


Bullets and Numbering on Selection Resets Indent Information

Article ID: Q90516

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When you use the Bullets And Numbering command in Word for Windows,

paragraphs with varied hanging indent formatting that are numbered or

bulleted as a group may not retain their original hanging indent

formatting.

The paragraph indent will remain, the hanging indent will take on the

format of  bullets and numbering.

Microsoft has confirmed this to be a problem in Word for Windows. We

are researching this problem and will post new information here as it

becomes available.

More Information:

Page 524 of the version 2.0 "Microsoft Word for Windows User's Guide"

states that "Word does not change the existing formatting" when you

add numbers or bullets to paragraphs with hanging indent formatting.

This statement is not true for paragraphs that contain varied hanging

indent formatting.

Steps to Reproduce Problem

--------------------------

 1. From the File menu, choose New. Choose the OK button.

 2. Type three paragraphs of text.

 3. Position the insertion point in the first paragraph. From the

    Format menu, choose Paragraph.

 4. In the Indent From Left box, select .5". In the First Line box,

    select -.5" and choose the OK button.

 5. Position the insertion point in the second paragraph. From the

    Format menu, choose Paragraph.

 6. Select 1.5" in the Indent From Left box. Select -.75" in the First

    Line box and choose the OK button.

 7. Position the insertion point in the third paragraph. From the

    Format menu, choose Paragraph.

 8. Select 1.8" in the Indent From Left box. Select -.8" in the First

    Line box and choose the OK button.

 9. Select all three paragraphs.

10. From the Tools menu, choose Bullets and Numbering and choose the

    OK button.

Note that all previous first-line indent formatting is replaced with

the first-line indent setting of the first paragraph, and the left

indent of each paragraph (except the first paragraph) is set to

another value.

If the hanging indent option is cleared in the Bullets And Numbering

dialog box, the paragraphs lose the first-line indent formatting and

the left indent is set to the value of the original left indent plus

the original first-line indent. For example, if the paragraph is

formatted with a 1-inch left indent and a -.5-inch first-line indent,

after you number or bullet the paragraph, it will have a .5-inch left

indent (1" + -.5") and a 0-inch first-line indent.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 170-171,

173

Additional reference words: w4wformat   6.00 wm_word

2.00 2.00a 2.00a-CD 2.00b bulleting changes modifies 3.00 3.10


Font in Header Changes When Included in Another Document

Article ID: Q90542

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you manually apply a font to the

header of a document and that document is later included in another

file using an INCLUDE field, the font of the header may change to

match the font of the body text.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Steps to Reproduce Problem

--------------------------

 1. In a new document, type some text, select it, and format it with

    the Times New Roman font.

 2. From the View menu, choose Header/Footer (the Edit menu in Word

    versions 1.x), and choose the OK button to open the header. Type

    some text, select the text and format it for the Arial font, 18

    points. If you are in normal view, choose the Close button to to

    close the header window.

 3. Position the insertion point at the end of the document. From the

    Insert menu, choose Break, select Continuous in the Section Break

    box, and choose the OK button.

 4. From the File menu, choose Save. In the File Name box, type

    TEST1.DOC and choose the OK button.

 5. From the File menu, choose New and choose the OK button to create

    a new document. Type some text, then select the text and format it

    for the Script font.

 6. From the View menu, choose Header/Footer (Edit menu in version

    1.x), and choose the OK button to open the header. Type some text,

    then select the text and format it for the 10-point Century

    Schoolbook font. If you are in normal view, choose the Close

    button to return to the body text.

 7. Position the insertion point at the end of the document. From the

    Insert menu, choose Break, select Continuous in the Section Break

    box, and choose the OK button.

 8. From the File menu, choose Save. In the File Name box, type

    TEST2.DOC, and choose the OK button.

 9. From the File menu, choose New. From the Insert menu, choose File.

    In the File Name box, type TEST1.DOC, select the Link To File

    option, and choose the OK button.

10. Position the insertion point at the end of the document. From the

    Insert menu, choose Break, select Next Page in the Section Break

    box, and choose the OK button.

11. From the Insert menu, choose File. In the File Name box, type

    TEST2.DOC, select the Link To File option, and choose the OK

    button.

12. From the Edit menu, choose Select All (press CTRL+5 on the numeric

    keypad in version 1.x of Word for Windows) and press the F9 key to

    update the included files. If field codes are visible, choose

    Field Codes from the View menu.

13. From the View menu, choose Page Layout (Page in version 1.x) and

    scroll to the second page of the document.

Note that the header of the TEST2.DOC portion of the document is

formatted with the Script font, matching the body text of TEST2.DOC.

However, if you position the insertion point in the header text, the

Ribbon shows the font as Times New Roman.

Microsoft has confirmed this to be a problem in versions 1.0, 1.1,

1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b and 2.0c of Word for Windows.This problem

was corrected in Word version 6.0 for Windows.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 142,

248, 573

"Microsoft Word for Windows User's Reference," version 1 x  pages 124,

148, 161

Additional reference words: w4wformat

switches reformats 1.00 1.10 1.10a

2.00 2.00a 2.00a-CD 2.00b 2.00c  3.00 3.10


WinWord: Using Microsoft Graph to Create Vertical Text

Article ID: Q91070

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b

   2.0c, 6.0

 - Microsoft Graph, versions 3.0, 3.0a, and 3.0b

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

Summary:

You can use Microsoft Graph to create vertical text in your Microsoft

Word for Windows documents. This method, which is described below,

allows you to use your available Windows fonts. (You can also use

Microsoft WordArt to create vertical text; however, that method

requires a separate set of fonts.)

More Information:

In Microsoft Graph, you can type unattached text and apply vertical

orientation formatting. You can also apply shading and border

formatting. Use the following steps to create vertical text in

Microsoft Graph:

1. In Word for Windows, create a new document based on the normal

   template.

2. Launch Microsoft Graph.

3. Switch to the Datasheet window. Select the entire datasheet by

   clicking the blank square in the upper-left corner of the datasheet

   next to the column headings. From the Edit menu, choose Clear. Select

   the Clear Both option button and choose the OK button.

4. Switch to the Chart window. Type the desired text, which should

   appear as unattached text in the middle of the Chart window. Press

   ESC. Microsoft Graph surrounds the text with black selection squares.

5. From the Format menu, choose Text. Under Orientation, select one of

   the vertical orientation options. To change the font, choose the Font

   button. To add shading or border formatting, choose the Patterns

   button. When you are finished formatting, choose the OK button.

6. From the File menu, choose Exit And Return To <<Filename>>. Choose

   the Yes button when Microsoft Graph prompts you to update the graph.

7. You can crop, scale, and position the Microsoft Graph object in

   your Word for Windows document.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 340

"Microsoft Graph User's Guide," version 3.0, pages 7, 15-16, 76-78

Additional reference words: w4wformat  rotate top bottom landscape

wm_word portrait 2.00 2.00a 2.00a-CD 2.00b  2.00c  3.00 3.00a 3.00b


Word: Style List on Ribbon Shows Too Many Styles

Article ID: Q91654

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Microsoft Word for Windows adds unused standard styles to the styles box

on the ribbon when you copy information from one document and paste it

in another. Word should add styles to the styles box only if they are

used in your document; instead, Word sometimes displays styles that you

have never used in any document. When this happens, Word requires more

time to display the list of styles when you select the drop-down arrow.

You cannot delete these extraneous styles from the styles box once Word

for Windows has added them to a document.

Microsoft has confirmed this to be a problem in Word versions 2.0, 2.0a,

2.0a-CD, 2.0b, and 2.0c. This problem was corrected in Word version 6.0

for Windows.

More Information:

This problem occurs after you modify a standard style and save the

changes in your NORMAL.DOT template file. If you later copy text from a

document based on the revised NORMAL.DOT file and paste it in a new

document, Word sometimes adds a large number of never-used standard

styles to the styles box on the ribbon.

Workaround

----------

From the Format menu, choose Style. In the Style dialog box, select

the style you want to delete and choose the Delete button.

Note: This workaround works only for custom styles. It does not work for

standard styles because you cannot delete standard styles.

Steps to Reproduce Problem

--------------------------

1. Create a new document based on the default NORMAL.DOT template.

2. From the Format menu, choose Styles. Press CTRL+Y to display the

   complete list of Word standard styles in the Style Name list. Choose

   the Define button and select the Add To Template check box.

3. Select Annotation Reference in the Style Name box. Choose the

   Character button, then choose the OK button. (You do not need to

   modify any settings in the Character dialog box.) In the Styles

   dialog box, choose the Change button. Choose the Yes button when Word

   asks if you want to change the properties of the standard style, then

   choose the Close button.

4. From the File menu, choose Exit. Choose the Yes button when you are

   prompted to save the global command and glossary changes, then

   restart Word for Windows.

5. In a new document based on the default NORMAL.DOT template, type six

   single-line paragraphs. Be sure to press ENTER at the end of each

   line.

6. Position the insertion point on the first line and apply the Heading

   1 style.

7. From the Edit menu, choose Select All. From the Edit menu, choose

   Copy. Press CTRL+END to position the insertion point at the end of

   the document.

8. Press SHIFT+INS ten times to paste ten copies of the text.

9. From the Edit menu, choose Select All. From the Edit menu, choose

   Copy. From the File menu, choose New and choose the OK button to

   create a new document based on the NORMAL.DOT template.

10. From the Edit menu, choose Paste.

11. Open the styles box on the ribbon. Note that many standard styles

    are displayed, even though you have not used them in either

    document. The only styles that Word for Windows should display are

    Normal, Heading 1, Heading 2, Heading 3, and Annotation Reference

    (the latter style displays because you modified it in step 3 above).

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 198-199

"Microsoft Word User's Guide," Word for the Macintosh version 5.0, page

184

Additional reference words: w4wformat

2.00 2.00a 2.00a-CD 2.00b 2.00c w4wtemplate


WinWord: Border Splits Over Page Break

Article ID: Q91663

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if a paragraph or table with border

formatting extends over a page break, the border is split and the

following formatting problems occur:

 - The portion of the paragraph on the first page lacks a bottom border

   and the remainder of the paragraph on the next page lacks a top

   border.

   -and-

 - The portion of the table on the first page either lacks a bottom

   border or has the inside border applied to the bottom.

   -and-

 - The remainder of the table on the next page either lacks a top

   border or has the inside border applied to the top.

This problem was corrected in Word version 6.0 for Windows if you

apply the border to the bottom cell of one page and the top cell of

the following cell at the same time. If you apply the border to the

bottom cell of one page and then apply the border to the top cell of

the next page the above listed problem will occur.

More Information:

Workaround - Bordered Paragraph

-------------------------------

To work around this problem with a bordered paragraph, insert a paragraph

mark at the end of the first page to break the paragraph into two

paragraphs. This allows each paragraph to maintain a complete border.

Workaround - Bordered Table

---------------------------

To work around this problem with a bordered table, do one of the

following:

 - Position the insertion point in the first row on the second page and

   press CTRL+SHIFT+ENTER to split the table. Select the last row at

   the bottom of the first page and reapply the bottom border, then

   select the first row at the top of the next page and reapply the

   top border.

   Note: Reapplying the borders without splitting the table does not

   complete the border at the top of the second page.

   -or-

 - If you cannot split the table, select the two rows that span the

   page break and use the Format Border command to add a border to the

   bottom and top of the page.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 318,

362-364

"Microsoft Word for Windows User's Reference," version 1.x, pages

20-22, 369

Additional reference words: w4wformat

box line incomplete broken 1.00 1.10 1.10a

w4wtable 2.00 2.00a 2.00a-CD 2.00b


Word: Print Preview Does Not Display Background Shading

Article ID: Q92570

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In Word for Windows, background shading border formatting does not display

in print preview.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Although background shading does not display in print preview, it prints

correctly. Foreground shading and pattern border formatting display

correctly in print preview.

This problem is independent of the Windows printer driver.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 377-379

Additional reference words: w4wformat 2.00 2.00a 2.00a-CD 2.00b shade

colored


Word for Windows: How to Create Crop Marks

Article ID: Q92600

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

Word for Windows includes no automatic feature that adds crop marks to your

document. This article presents two methods you can use to create crop

marks in your Word for Windows document.

More Information:

Crop marks are short lines at the corners of a page that show where the

outer edges of the paper should be trimmed:

       |               |

   ____|               |____

           Document

             Page

   ____                 ____

       |               |

       |               |

Below are two methods you can use to create crop marks in your Word for

Windows document. Method 1 is easier to set up; however, you may not be

able to position the crop marks close enough to the text of the document.

Method 2 allows greater precision in the positioning of the crop marks;

however, as mentioned earlier, Method 2 is more difficult to set up.

The companion disk for "Word for Windows 2.0 Macros," by Russell Borland,

includes a macro to create crop marks called InsertCropMarks. For more

information about this macro, which is located in EDITMAX.DOC, see page 440

of "Word for Windows 2.0 Macros".

Method 1: Insert a Three-Column Table in Header and Footer

----------------------------------------------------------

Using this method, you can create crop marks by inserting a three-column,

one-row table in the header and footer of your document and adding borders.

1. In the document header, insert a table that contains one row and three

   columns.

2. Select column 2. From the Table menu, choose Column Width. In the Width

   Of Column 2 box, type the distance between the left and right margin

   (for example, type 6 inches if your left and right margins are 1.25

   inches and your paper width is 8.5 inches). Choose the OK button.

3. Set the column width of columns 1 and 3 to 0.5 inches.

4. Select the entire table. From the Table menu, choose Row Height. In the

   Indent From Left box, type -.5". In the Height Of Row box, select

   Exactly. In the At box, type .5" and choose the OK button.

    Note: You can vary the position of your crop marks by adjusting the

    Indent From Left setting and the column width of columns 1 and 3. The

    column width of columns 1 and 3 must be the same. The Indent From Left

    setting must be the negative of the column width setting (for example,

    if the column width is 1", the Indent From Left setting must be -1").

5. Select column 1 and apply a right and bottom border. Select column 3 and

   apply a left and bottom border. The header table should look like this:

        |               |

   _____|               |_____

6. Copy the header and paste it into the footer.

7. In the footer table, change the border formatting in columns 1 and 3.

   Apply a top and right border to column 1. Apply a top and left border to

   column 2. The footer table should look like this:

   _____                 _____

        |               |

        |               |

Method 2: Create Four Framed, Single-Cell Tables

------------------------------------------------

  Note: These instructions are for use in versions 2.0, 2.0a, 2.0a-CD, and

  2.0b of Word for Windows only.

1. From the View menu, choose Header/Footer. Select Header and choose the

   OK button.

2. Insert two single-cell tables in the header. Apply the following table

   and border formatting to each table:

   a. From the Table menu, choose Column Width. In the Width Of Column 1

      box, select .5 inches. In the Space Between Cols box, select 0 inches

      and choose the OK button.

   b. From the Table menu, choose Row Height. In the Indent From Left box,

      select 0 inches. In the Height Of Row 1 box, select Exactly. In the

      At box, type a value, such as .5 inches, that represents the distance

      from the top edge of the paper where you want the top crop marks to

      appear. (For example, if you want a crop mark to appear .5 inches

      from the top edge of the paper, type .5" in the At box.) Choose the

      OK button.

   c. Select the first table. From the Format menu, choose Border. Select

      one of the line styles. Select the bottom and right sides in the

      Border box and choose the OK button.

   d. Select the second table. From the Format menu, choose Border. Select

      one of the line styles. Select the bottom and left sides in the

      Border box and choose the OK button.

3. Frame the tables. Choose the No button when Word for Windows asks if you

   want to switch to page layout view.

   a. Select the first table. From the Format menu, choose Frame. Select

      the following frame options and choose the OK button:

         Horizontal Position: Left

            Relative To: Page

            Distance from Text: 0"

         Vertical Position: 0"

            Relative To: Page

            Distance from Text: 0"

   b. Select the second table. From the Format menu, choose Frame. Select

      the following frame options and choose the OK button:

         Horizontal Position: Right

            Relative To: Page

            Distance from Text: 0"

         Vertical Position: 0"

            Relative To: Page

            Distance from Text: 0"

4. From the View menu, choose Header/Footer. Select Footer and choose the

   OK button.

5. Insert two single-cell tables in the footer. Apply the following table

   and border formatting to each table:

   a. From the Table menu, choose Column Width. In the Width Of Column 1

      box, select .5 inches. In the Space Between Cols box, select 0 inches

      and choose the OK button.

   b. From the Table menu, choose Row Height. In the Indent From Left box,

      select 0 inches. In the Height Of Row 1 box, select Exactly. In the

      At box, type a value, such as .5 inches, that represents the distance

      from the bottom edge of the paper where you want the bottom crop

      marks to appear. (For example, if you want a crop mark to appear .5

      inches from the top edge of the paper, type .5" in the At box.)

      Choose the OK button.

   c. Select the first table. From the Format menu, choose Border. Select

      one of the line styles. Select the top and right sides in the Border

      box and choose the OK button.

   d. Select the second table. From the Format menu, choose Border. Select

      one of the line styles. Select the top and left sides in the Border

      box and choose the OK button.

3. Frame the tables. Choose the No button when Word for Windows asks if you

   want to switch to page layout view.

   a. Select the first table. From the Format menu, choose Frame. Select

      the following frame options and choose the OK button:

         Horizontal Position: Left

            Relative To: Page

            Distance from Text: 0"

         Vertical Position: Bottom

            Relative To: Page

            Distance from Text: 0"

   b. Select the second table. From the Format menu, choose Frame. Select

      the following frame options and choose the OK button:

         Horizontal Position: Right

            Relative To: Page

            Distance from Text: 0"

         Vertical Position: Bottom

            Relative To: Page

            Distance from Text: 0"

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 313-342, 361-

380, 389-420, 571-584

"Word for Windows 2.0 Macros," Russell Borland, Microsoft Press, 1992, page

441

Additional reference words: w4wformat wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

cropmark w4wprint 2.00c insertcropmarks


Continuous Section Break in Glossary Entry Causes Page Break

Article ID: Q93346

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, and 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you define a glossary entry that contains a continuous section break,

that section break becomes a next-page section break when you insert the

glossary entry in your Word for Windows document.

Microsoft has confirmed this to be a problem in Word versions 2.0, 2.0a,

2.0a-CD, 2.0b, and 2.0c. This problem was corrected in Word version 6.0

for Windows.

Workaround

----------

You must manually change the section break formatting from Next Page to

Continuous:

   Word 2.0

   --------

   1. Position the insertion point after the section break.

   2. From the Format menu, choose Section Layout.

   3. Select the Continuous option and choose the OK button.

   Word 1.x

   --------

   1. Position the insertion point after the section break.

   2. From the Format menu, choose Section.

   3. Select the No Break option and choose the OK button.

Additional reference words: w4wformat


Ruler Displays Incorrect Paragraph Formatting

Article ID: Q93555

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

Sometimes Word for Windows displays formatting on the ruler that is

different from the formatting you applied to the current paragraph. This

happens if Hidden Text is not being displayed and you position the

insertion point at the beginning of a paragraph that follows a paragraph

with Hidden Text character formatting.

This problem was corrected in Word version 6.0 for Windows.

If you select the first character of the paragraph that follows a paragraph

with Hidden Text formatting and press DELETE, Word for Windows deletes the

entire block of hidden text along with the first character.

On the other hand, if you backspace over the first character of the

paragraph that follows a paragraph with Hidden Text formatting, Word beeps

and does not delete the hidden text.

If you position the insertion point at the beginning of the paragraph that

follows a paragraph with Hidden Text formatting and type some text, Word

formats the new text with the paragraph formatting of the hidden paragraph

(minus the hidden text character formatting).

More Information:

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a, 2.0a-

CD, 2.0b, and 2.0c of Word for Windows. This problem was corrected in

Word version 6.0 for Windows.

Steps to Reproduce Problem

--------------------------

1. From the Tools menu, choose Options. In the View category, under

   Nonprinting Characters, select the All option button. Clear all the

   other Nonprinting Characters check boxes and choose the OK button.

2. In a new Word for Windows document, type four single-line paragraphs.

3. Select the second and third paragraphs. From the Format menu, choose

   Paragraph. Select 1" in the From Left and From Right boxes and choose

   the OK button.

4. With the second and third paragraphs selected, choose Character from the

   Format menu. Select Hidden Text and choose the OK button.

5. Choose the Show/Hide Nonprinting Characters button on the ribbon.

   -or-

   From the Tools menu, choose Options. Under the View category, under

   Nonprinting Characters, clear the All check box. Choose the OK button.

   Notice that lines 2 and 3 disappear.

6. Position the insertion point at the start of line 4. Notice that the one-

   inch right and left margin indents appear on the ruler, even though the

   current paragraph contains no paragraph indent formatting.

7. Press the RIGHT ARROW key once. Notice that the ruler now displays the

   correct paragraph indent settings for the current paragraph.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 49, 144-

146, 149, 730

Additional reference words: w4wformat

2.00 2.00a 2.00a-CD 2.00b 2.00c


Pressing CTRL+N Indents to Custom Tab, Not to Default Tab Stop

Article ID: Q94050

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, and 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you press CTRL+N to apply indent paragraph formatting, Word for

Windows indents to the next tab stop, which may be a custom tab stop or a

default tab stop. In paragraphs that contain custom tab formatting, the

next tab stop might be a custom tab and not a default tab stop.

When you set a custom tab stop, Word deletes all default tabs to the left

of the custom tab stop. As a result, when you press CTRL+N, Word will

indent the paragraph to the custom tab stop. For example, if you set a

custom tab stop at 4 inches, Word deletes all incremental default tab stops

that occur before the 4-inch mark. If you then press CTRL+N, Word sets a

left indent at 4 inches instead of at the default .5-inch tab stop.

This behavior occurs with all tab stops (left, right, decimal, and center

alignment).

This problem was corrected in Word version 6.0 for Windows.

Workaround

----------

In paragraphs that contain custom tab stops, do not use CTRL+N to set

indent formatting to the default tab stops. Instead, select the paragraph

and apply the indent formatting by choosing Paragraph from the Format menu.

Select a From Left setting and choose the OK button.

More Information:

There is a documentation error on page 170 of "Microsoft Word for Windows

User's Guide," version 2.0. The heading at the top of the page incorrectly

reads as follows:

   To indent a paragraph to the next default tab stop...

Instead, it should read as follows:

   To indent a paragraph to the next tab stop...

Note: The online Help topic is correct.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 169-171

Additional reference words: w4wformat

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Cannot Use Spaces to Indent a Wrapped Line

Article ID: Q94241

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

You cannot use spaces to indent a line of text that is wrapped from a

previous line. If you insert spaces at the beginning of a wrapped line, the

spaces attach themselves to the end of the previous line. If you continue

to enter spaces they will run on past the right margin instead of wrapping

and appearing at the beginning of the following line.

There are four ways to work around this problem:

1. Use hanging indents.

   Hanging indents allow you to set different indents for the first line of

   a paragraph and its subsequent lines. To use a hanging indent with a

   paragraph, follow these steps:

   a. Highlight the text you want to indent.

   b. From the Format menu, choose Paragraph.

   c. In the Indentation section, enter your desired measurements.

   For example, if you do not want the first line to be indented at all,

   but you want the subsequent lines to be indented by half an inch, enter

   the following measurements:

   From Left:  0.5"

   From Right:   0"

   First Line: -0.5"

   You can also set indent measurements by dragging the indent markers on

   the ruler.

2. Use nonbreaking spaces.

   Insert nonbreaking spaces at the beginning of the wrapped line. To

   insert nonbreaking spaces, position your insertion point at the

   beginning of the line and press CTRL+SHIFT+SPACEBAR.

   Word treats nonbreaking spaces like printable characters. Unlike regular

   spaces, nonbreaking spaces follow the standard rules regarding text

   wrapping.

3. Enter a hard-carriage return.

   Before entering spaces at the beginning of the line you wish to indent,

   press the ENTER key once. This severs the line you are on from the

   previous line; it is no longer wrapped. Spaces you enter will now push

   the text on the line forward.

4. Use tab characters.

   Instead of entering spaces at the beginning of the line, press TAB to

   insert a tab character instead.

For more information on using hanging indents in Word, see pages 171-174 in

the "Microsoft Word User's Guide."

For more information on using nonbreaking spaces in Word, see pages 90-91

in the "Microsoft Word User's Guide."

For more information on how Word wraps text, see page 87 in the "Microsoft

Word User's Guide."

Additional reference words: w4wformat 2.00 2.00a 2.00b 2.00c 2.00a-CD wm_word wordwrap align spacebar


Line Spacing Before Causes Clipped Text in Column

Article ID: Q94266

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In page layout view, if a document is formatted for two or more newspaper-

style columns and a new paragraph that is formatted for .3 to .9 line

spacing before begins at the top of the second or succeeding page of

columnar text, the first line of all columns (except the first column)

appear clipped. However, the text prints correctly.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this

problem and will post more information here in the Microsoft Knowledge

Base as it becomes available.

Steps to Reproduce Problem

--------------------------

1. Type two or more full pages of text.

2. From the Edit menu, choose Select All. From the Format menu, choose

   Paragraph and set Space Before to .5 li. Choose the OK button.

3. From the Format menu, choose Columns. Set the number of columns to 2 or

   more, then choose the OK button.

4. Go to the end of the first page, and press ENTER after the last

   character on the page so that the second page will start with a new

   paragraph.

5. From the View menu, choose Page Layout.

Notice that on the second page the first line of text in the second column

(and each column after the second column if you set the number of columns

greater than 2) appears clipped at the top. This is a display problem only.

The text will not be clipped when it is printed.

REFERENCES

==========

"Microsoft Word for Windows User's Guide", pages 187, 348-350, 444

Additional reference words: w4wformat chopped missing gone cut off wm_word

snaking 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00


Text in One Section Overlaps Text in Next Section on Page

Article ID: Q94270

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Word for Windows, if you create a one-page document that contains two

sections and format both sections for Justified vertical alignment using

the Section Layout command from the Format menu, the sections may overlap

when you print the document or view it in the print preview window.

The document displays correctly in normal view and page layout view (by

design, Word does not display the vertical alignment formatting in

page layout view).

More Information:

Word vertically justifies each section separately on the page, which

causes section 1 to superimpose itself on section 2.

Note: This problem does not occur in versions 1.x of Word for Windows.

In versions 1.x, Word ignores such incompatible vertical justification,

so the sections do not overlap.

Workarounds

-----------

 - Replace the Continuous section break with a Next Page section break.

   This causes each section to appear vertically justified on a separate

   page.

 -or-

 - Remove the Justified vertical alignment formatting. To do this, select

   the entire document and choose Section Layout from the Format menu.

   Clear the Justified option under Vertical Alignment and choose the OK

   button.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a, 2.0a-

CD, 2.0b, 2.0c, 6.0 of Word for Windows. We are researching this problem and

will post new information here as it becomes available.

Additional reference words: w4wformat

2.00 2.00a 2.00a-CD 2.00b 2.00c overlaying

overlayed write over on top under behind front overwritten garbled

places


Cannot Replace Hidden Paragraph Marks with Unhidden Formatting

Article ID: Q95076

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

If your Word for Windows document contains paragraph marks formatted

as hidden text, the Replace command on the Edit menu does not replace

the hidden paragraph marks with nonhidden paragraph marks.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above.

Steps to Reproduce Problem

--------------------------

1. In a Word for Windows document, apply Hidden character formatting

   to one or more paragraph marks.

2. From the Edit menu, choose Replace. If the Clear button is

   available, choose it.

3. In the Find What box, type "^p" (without the quotation marks).

   Choose the Character button. Select the Hidden option and choose

   the OK button.

4. In the Replace With box, type "^p" (without the quotation marks).

5. Choose the Replace All button and then choose the Close button.

Result: Word did not replace the hidden paragraph marks with unhidden

paragraph marks.

Additional reference words: w4wformat 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c non-hidden


Change Case (SHIFT+F3) Does Not Work with All Caps Formatting

Article ID: Q95100

-----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-----------------------------------------------------------------------

SYMPTOMS

========

In Word for Windows, pressing SHIFT+F3 to change the case of a

selection has no effect if the text contains All Caps character

formatting.

If the text contains Small Caps character formatting, Word

distinguishes between uppercase and lowercase letters by increasing

the point size of uppercase letters.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

To change the case of the text that contains All Caps character

formatting, remove the All Caps formatting and press SHIFT+F3. To

remove All Caps formatting, select the text to be changed and press

CTRL+SPACEBAR, or:

1. Select the text to be changed.

2. From the Format menu, choose Character.

3. Clear the All Caps check box.

4. Choose the OK button.

Additional reference words: w4wformat 2.00 2.00a 2.00a-CD 2.00b 2.00c

toggle


Header Text Lost When Margin and From Edge Value the Same

Article ID: Q95110

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

When the Margin (in the Page Setup dialog box) and From Edge (in the

Header/Footer dialog box) values are the same, under some

circumstances Word For Windows will cut off or misplace the header in

a document.

WORKAROUND

==========

If you change the value in From Edge in the Header/Footer dialog box

to a different value than the Margin setting, everything works as

expected.

Steps to Reproduce Problem

--------------------------

 1. Create a new document based on the Normal template.

 2. From the View menu, choose Page Layout.

 3. Type "This is body text" at the insertion point in the body.

 4. From the Format menu, choose Page Setup; set Top and Bottom margins

    to 1 inch and choose the OK button.

 5. From the View menu, choose Header/Footer.

 6. Select the Different First Page check box.

 7. Under From Edge, set Header and Footer to 1 inch.

 8. Under Header/Footer, select Header, and choose the OK button.

 9. Type "This is line one." Press ENTER.

10. Type "This is line two." Press ENTER.

11. Type "This is line three."

12. From the Edit menu, choose Select All to highlight the paragraphs

    in the header.

13. From the Format menu, choose Paragraph, and specify 1 line in the

    Spacing Before box. Choose the OK button.

14. Place the insertion point in the body of the text after "This is

    body text."

15. From the Insert menu, choose Break, select Page Break, and choose

    the OK button.

16. Type "This is page two."

17. From the View menu, choose Header/Footer.

18. Under Header/Footer box, select Footer, and choose the OK button.

19. Type "This is the footer."

20. Press CTRL+HOME to go to the start of document.

Notice the third line has disappeared. It will not print, or it will

print in the body text.

Additional reference words: w4wformat 2.00 2.00a 2.00a-CD 2.00b 2.00c wm_word disappear cut off 6.00


Underline Formatting Does Not Appear at End of Line

Article ID: Q97793

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In Word for Windows, if you apply underline character formatting to a

line that contains only spaces, the underline does not appear or

print. There must be at least one character other than a space at the

end of a line for underline formatting to appear. Similarly, underline

character formatting does not appear on spaces following the last

character on a line.

WORKAROUND

==========

Use one of the following procedures to extend an underline past the

end of text on a line:

 - Type at least one nonbreaking space at the end of the line where

   you want the underline to stop. To type a nonbreaking space, press

   CTRL+SHIFT+SPACEBAR.

 - Set a right-aligned tab stop at the position where you want the

   underline to stop. Apply underline formatting to the tab.

 - Set a right-aligned tab stop with a solid, underscore leader

   (select the Leader 4 option button in the Tabs dialog box).

If you apply hidden and underline character formatting to text, the

underline formatting displays on the screen but does not print and

does not display in print preview.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 18, 19,

90, 91, 144-146, 178-183

"Microsoft Word for Windows User's Reference," version 1.x, pages 33-

35, 77, 177, 382

Additional reference words: 6.00 w4wformat 1.00 1.10 1.10a 2.00 2.00a

wm_word 2.00a-CD 2.00b 2.00c


Can't Remove Character Formats Using Ribbon or Shortcut Keys

Article ID: Q98265

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Word for Windows, you can apply character formatting to a selection

that contains 50 paragraphs or more using the buttons on the ribbon or

the shortcut keys, but you cannot remove that formatting in the same

manner. You must use the Character command from the Format menu to

remove character formatting from a selection that is larger than 50

paragraphs.

For example, if you select more than 50 paragraphs and apply bold

character formatting by pressing CTRL+B or by choosing the Bold button

on the ribbon, you cannot remove the bold formatting by pressing

CTRL+B again or by choosing the Bold button again. To remove the bold

formatting, choose Character from the Format menu, clear the Bold

check box, and then choose OK.

This functionality has changed in Word version 6.0

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 138,

146-147

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wformat


Edit Undo Formmatting Command Deletes or Modifies Bookmark

Article ID: Q98880

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you apply character formatting to a selection that includes the

text preceding a bookmark plus all or part of the bookmarked text and

then use the Edit Undo Formatting command to remove the formatting,

the bookmark no longer includes the selected text. In other words,

Word for Windows removes the bookmark formatting as well as the

character formatting.

This problem does not occur unless you use the Undo command to remove

character formatting.

This problem was corrected in Word version 6.0 for Windows.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wformat


How To Justify the Last Line of a Justified Paragraph

Article ID: Q100102

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

When using the jusified paragraph formatting, Word for Windows is

designed to justify all the lines in the paragraph except the last

line. Similiarly, Word will not justify a single line paragraph. This

article describes a workaround you can use to justify the last line of

a justified paragraph or to justify a single line paragraph.

WORKAROUND

==========

At the end of the paragraph, insert a newline character by pressing

SHIFT+ENTER. Do not delete the existing paragraph mark.

Note: If the addition of a newline character produces too much line

space after the paragraph, you can adjust one of the following

settings:

 - Decrease the Space After setting for the paragraph that contains

   the newline character.

   -or-

 - Decrease the Line Spacing setting for the blank paragraph (if one

   exists) between paragraphs.

   -or-

 - Decrease the Space Before setting for the next paragraph.

REFERENCES

==========

"User's Guide," version 2.0, pages 166-168

Additional reference words: 6.00 w4wformat 2.00 2.00a 2.00a-CD 2.00b

2.00c wm_word spread out margin


WinWord Uses Wrong Page Size Setting with Windows NT

Article ID: Q103662

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows NT operating system version 3.1

 - Microsoft Windows NT Advanced Server version 3.1

-------------------------------------------------------------------

SYMPTOMS

========

If two or more forms (custom page sizes) under Windows NT have the

same paper size, Word for Windows can only use one of them.

For example, if you create a form named "Letterhead" with a page size

of 8.5-by-11 inches (which is the same dimension as the standard

Letter page size in the U.S. version), Word includes this form on the

Page Size list in the Format Page Setup dialog box. If you select

Letterhead from the Page Size list, choose OK, then reopen the Page

Setup dialog box, Word changes the Page Size setting to Letter. Word

selects the first item on the Page Size list that matches the

specified dimensions.

CAUSE

=====

A Word document retains information about page size based on the form

size, not its name. Word uses the first selection on the Page Size

list that matches the specified dimensions, which means that Word may

not select the correct form when more than one has the same

dimensions.

Word includes the custom forms you define in Windows NT in the Page

Size list box in the Format Page Setup dialog box.

STATUS

======

We are researching this problem and will post new information here in

the Microsoft Knowledge Base as it becomes available.

MORE INFORMATION

================

In Windows NT, the administrator can define forms in addition to the

standard forms supported by the printer (such as Letter, Legal or

Envelope #10). These forms are defined by any name and any size.

Windows NT also allows more than one form to be defined as the same

size. When the Windows printer driver reports the paper sizes to Word,

Word includes the custom-defined forms in the Paper Size list.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wformat

wrong page setting selection


Vertical Cell Alignment Not Supported in Word for Windows

Article ID: Q105915

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Word for Windows does not support vertical alignment for table cells.

For example, if you copy cells from a Microsoft Excel spreadsheet that

are formatted for Center or Bottom vertical alignment, and then paste

them into a Word document, the height of the cell remains the same,

but Word places the text at the top of the cell. In other words, the

vertical alignment formatting is lost.

Additional reference words: 6.00 w4wformat w4wtable


Footnotes and Endnotes Not Renumbered with Revision Marks On

Article ID: Q106072

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.1

-------------------------------------------------------------------

SYMPTOMS

========

Word 6.0 does not renumber the footnotes and endnotes when you delete

a footnote if the Mark Revisions While Editing option is selected in

the Revisions dialog box. (To locate this option, choose Revisions

from the Tools menu.)

Word 2.x does not renumber the footnotes when you delete a footnote if

the Mark Revisions option is selected in the Revision Marks dialog

box. (To locate this option, choose Revision Marks from the Tools

menu.)

This behavior is inconsistent with the behavior of other numbering

features, such as heading and line numbering, which renumber when the

Mark Revisions option is on.

STATUS

======

We are researching this problem and will post new information here in

the Microsoft Knowledge Base as it becomes available.

Additional reference words: 6.00 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wformat


Page Setup Command Unavailable in Unprotected Section

Article ID: Q106342

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, version 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In a multiple-section Word for Windows document that contains both

protected and unprotected sections, the Page Setup command on the File

menu is unavailable (dimmed) in the unprotected section.

This command should be available when the insertion point is in an

unprotected section.

STATUS

======

We are researching this problem and will post new information here in

the Microsoft Knowledge Base as it becomes available.

WORKAROUND

==========

Do one of the following to change Page Setup settings in the

unprotected section of a document:

 - Adjust the margins by dragging the margin boundaries on the rulers.

   -or-

 - Unprotect the document (from the Tools menu, choose Unprotect

   Document), modify the Page Setup settings, and then protect

   the document again (from the Tools menu, choose Protect Document).

   IMPORTANT: If you enter text in your FORM fields while the document

   is protected, then unprotect the document to change the Page Setup

   settings, and then re-protect the document, Word removes any text

   you entered in the FORM fields. In other words, Word clears the

   form and resets the text in the FORM field to the default text you

   defined when you created the form. Although this is a drawback to

   the above workaround, it is a design feature of Word.

Additional reference words: 6.00 Dim Dimmed Grey Gray greyed grayed

w4wformat


WinWord: Center Vertical Alignment Causes Gap After Frame

Article ID: Q102141

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   and 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

When you select the Center Vertical Alignment option in the Format

Section Layout dialog box, Word for Windows may insert extra space

after a frame, which causes a gap under the frame. This space does not

appear on the screen in all views, but it appears in print preview and

when you print the document.

If you change the Vertical Alignment section layout setting to Top or

Justified, Word does not add any extra space after the frame.

The Center Vertical Alignment option is designed to center the

information on a page between the top and bottom margins. It should

not change the spacing between page elements.

Microsoft is researching this problem and will post new information

here in the Microsoft Knowledge Base as it becomes available.

WORKAROUND

==========

If you want to vertically center a page that contains a frame, do not

use the Center Vertical Alignment option. Instead, use one of the

following methods to manually center the page:

 - Insert paragraph marks at the top of the page.

   -or-

- In the Paragraph dialog box, change the Before, After, and Line

  Spacing paragraph settings under Spacing.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wframe

centered expands expanded gaps pictures picture spaced


Insert Break, File Page Setup, and Format Columns Unavailable

Article ID: Q105812

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In Word version 6.0 for Windows, the Insert Break, File Page Setup,

and Format Columns commands are unavailable if the insertion point is

in a frame. Similarly, in Word versions 2.x for Windows, the Insert

Break command is unavailable if the insertion point is in a frame.

CAUSE

=====

These commands are unavailable because frames cannot extend beyond a

page break and frames cannot contain multiple columns. Many of the

features available through File Page Setup and Insert Break will cause

page breaks or Next Page section breaks to be inserted. Since frames

cannot span a page break, features that create page breaks are

disabled when the insertion point is in a frame.

MORE INFORMATION

================

In Word 2.x, the Format Page Setup and Format Columns commands are

available, but if you use these commands while the insertion point is

in a frame, Word applies the formatting to the section in which the

frame is located. This behavior is somewhat misleading, so Microsoft

decided to disable the Insert Break and Format Columns commands in

Word 6.0 when the insertion point is in a frame.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00

w4wframe change frames grey greyed gray grayed dim dimmed disabled

WM_WORD


Borders Misalign in Framed, Indented Paragraphs

Article ID: Q106404

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In Word for Windows, paragraphs with different indentation settings

that are contained in a single frame will display with separate

borders instead of showing one border around the entire frame.

CAUSE

=====

Borders around paragraphs in Word are placed directly around the text

area, whether or not the paragraph is formatted for indentation. If no

paragraph indentation is set, a border set around the paragraph will

go from the left margin to the right margin, even if the paragraph

contains only one character.

This functionality takes precedence over frame borders in Word, so it

is not currently possible to have one contiguous border around a frame

containing multiple paragraphs with different indentation.

STATUS

======

Microsoft has confirmed this to be a problem in Microsoft Word for

Windows, versions 2.x and 6.0. We are researching this problem and

will post new information here in the Microsoft Knowledge Base as

it becomes available.

WORKAROUND

==========

Set indentation on all paragraphs contained in a frame to the same value.

Alternatively, in Word 6.0, you can use the frame and text box feature

together to simulate the desired results, as described in the

following instructions. The text box feature is not available in Word

2.x.

1. Create a Text Box by selecting the Text Box tool from the Drawing

   toolbar, then drawing a box in the location where the framed text

   is desired.

2. Type the desired text in the box, and apply the desired

   indentations.

3. Select the border of the Text Box, then click the Line Color tool

   on the Drawing toolbar.

4. In the Line Color dialog box, select None.

5. From the Insert menu, choose Frame, then draw a frame of the

   desired size around the text box. The text box should anchor to the

   paragraph mark in the frame, so when the frame is moved, the text

   box will move with it.

MORE INFORMATION

================

For more information on how Word handles paragraph indentation in

frames, query on the following words in the Microsoft Knowledge Base:

   frame and indented and misalignment and winword

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00

w4wframe wm_word


Frame Formatting Changes Differently Based on Sizing Handle

Article ID: Q106406

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

SYMPTOMS

========

If you resize a frame by dragging the sizing handles with the mouse,

Word for Windows changes the Horizontal Position and Vertical Position

settings differently in the Frame dialog box, depending on which

sizing handle you drag. (To locate the Frame dialog box, choose Frame

from the Format menu.)

CAUSE

=====

Word anchors the position of a frame at the upper-left corner of the

frame. If you drag a sizing handle that changes that point either

horizontally or vertically, Word changes the position formatting for

the frame.

MORE INFORMATION

================

Below is a table that lists the rules Word uses to change the

position formatting of a frame when you resize it using the mouse.

The numbers in parentheses refer to the numbered sizing handles in

the diagram following this table.

   Dragging This Handle            Has This Effect

   --------------------            ---------------

   Any handle on the right         Does not change horizontal

   side (3, 5, 8)                  position settings

   Any handle on the bottom        Does not change vertical

   side (6, 7, 8)                  position settings

   Any handle on the left          Adjusts horizontal position to

   side (1, 4, 6)                  an absolute value relative to

                                   page

   Any handle on the top           Adjusts vertical position to

   side (1, 2, 3)                  an absolute value relative to

                                   page

The following diagram and table describe the specific effect of

dragging each sizing handle on a frame (numbers 1 through 8 represent

sizing handles:

   1----2----3

   |         |

   |         |

   4  FRAME  5

   |         |

   |         |

   6----7----8

   Sizing     Effect of Dragging

   Handle     on Frame Position Formatting

   ------     ----------------------------

     1        Adjusts vertical and horizontal to absolute position,

              relative to page (this handle is the position anchor for

              the frame).

     2        Adjusts vertical to absolute position, relative to page.

              Does not change horizontal.

     3        Adjusts vertical to absolute position, relative to page.

              Does not change horizontal.

     4        Adjusts horizontal to absolute position, relative to

              page. Does not change vertical.

     5        Does not change vertical or horizontal.

     6        Adjusts horizontal to absolute position, relative to

              page. Does not change vertical.

     7        Does not change vertical or horizontal.

     8        Does not change vertical or horizontal.

REFERENCES

==========

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00

w4wframe wm_word


Print Preview Incorrect with Shaded Frame on top of Border

Article ID: Q87321

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

If you position a shaded frame over a portion of a bordered paragraph

in Microsoft Word for Windows, the shaded frame appears to overlay the

frame when you view the page in Print Preview. When you print the

page, the border prints on top of the shaded frame.

This problem was corrected in Word version 6.0 for Windows.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. Create a new document in Word for Windows. Using the steps on page

   367 of the "Microsoft Word for Windows User's Guide," create a

   border around the page.

2. From the Insert menu, choose Frame. Drag to create a 2-inch by

   2-inch frame. Choose the Yes button if prompted to switch to Page

   Layout view.

3. From the Format menu, choose Border. Choose the Shading button.

4. In the Foreground and Background boxes, select a color other than

   Auto. Choose the OK button twice.

5. Position the shaded frame so that it overlaps part of the page

   border you created in step 1 above.

6. From the File menu, choose Print Preview. Notice that the shaded

   frame overlaps the page border.

7. Choose the Print button and print this document.

Notice that the page border overlaps the shaded frame.

Note: If you are printing to a PostScript printer and you chose Black

in the Foreground and Background boxes in step 4 above, a portion of

the shaded frame prints reversed (white on black). This does not occur

with other printers such as the HP LaserJet Series printers.

For more information on frames and positioning, query on the following

words in the Microsoft Knowledge Base:

   frame and overlap and winword

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 367,

393-397

Additional reference words:2.00 2.00a 2.00a-cd 2.00b 2.00c apo

w4wgraphics w4wprint superimpose opaque transparent under

behind front


256-Color Bitmap Pastes into Word Smaller Than Expected

Article ID: Q105917

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.1

-------------------------------------------------------------------

SYMPTOMS

========

A 256-color bitmap may paste into a Word for Windows document smaller

than it pastes into other applications such as HiJaak, Microsoft

Excel, or PowerPoint.

CAUSE

=====

The scaling fields in the bitmap tell the application how to display

and print the graphic. Word is a printer-centric application, so it

displays the graphic using the printing instructions in the graphic

file. In other words, Word displays the graphic as it will print. By

contrast, display-centric applications such as Microsoft Excel or

PowerPoint display the graphic using its display instructions (instead

of the printing instructions).

Additional reference words: w4wgraphics picture size HiJaak 2.00 2.00a

2.00a-CD 2.00b 2.00c 6.00 wm_word


Changing Default Settings for Subscripts and Superscripts

Article ID: Q37801

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

By default, the subscript or superscript formats in Microsoft Word for

Windows are set to 3 pts above and below the baseline. You

can, however, record a macro with a different point settings for

superscript or subscript.

MORE INFORMATION

================

Use the following procedure to record the macro:

Word for Windows version 6.0

----------------------------

1. Position the insertion point where you want to include

   superscripting/subscripting.

2. From the Tools menu, choose Macro. Then select Record. If you desire,

   give the macro a Tool Bar button, Short Cut Key or Menu Assignment.

   Name the macro, and choose the OK button.

NOTE: you may give the macro an assignment after it has been recorded

later.

3. From the Format menu, select Font.  Then Character Spacing.

4. Modify the character spacing position to the desired setting (for

   example, raised 12-point). Choose the OK button.

5. Choose the Stop button on the floating tool bar Recorder.

Word for Windows version 2.0

----------------------------

1. Position the insertion point where you want to include

   superscripting/subscripting.

2. From the Tools menu, choose Record Macro. Name the macro, and

   choose the OK button.

3. From the Format menu, select Character.

4. Modify the character format to the desired setting (for example,

   superscript 12-point). Choose the OK button.

5. From the Tools menu, choose Stop Recorder.

6. Add the formatting to a menu or assign to a key using one or both

   of the following methods:

To assign to a menu, follow these steps:

   a. From the Tools menu, select Options and choose Menus as the

      Category.

   b. Select the Macros button in the Show group box.

   c. Select the macro and choose the menu to assign it to.

   d. Choose the Add button and the Close button.

To assign to a key, follow these steps:

   a. From the Tools menu, select Options and choose Keyboard as the

      Category.

   b. Select the Macros button in the Show group box.

   c. Select the macro and choose the key combination to assign it to.

   d. Choose the Add button and the Close button.

Word for Windows versions 1.x

-----------------------------

1. Position the insertion point where you want to include

   superscripting/subscripting.

2. From the Macro menu, choose Record. Name the macro, and choose the

   OK button.

3. From the Format menu, select Character.

4. Modify the character format to the desired setting (for example,

   superscript 12-point). Choose the OK button.

5. From the Macro menu, choose Stop recorder.

6. Add the formatting to a menu or assign to a key using one both of

   these methods:

To assign to a menu, follow these steps:

   a. From the Macro menu, select Assign to menu.

   b. In the Macro Name list box, select the macro created above.

   c. In the Menu list box, select the name of the menu that you want to

      assign to macro to.

   d. Choose the Assign button.

   e. Choose the OK button.

To assign to a key, follow these steps:

   a. From the Macro menu, select Assign to key.

   b. In the name list box, select the name of the macro created

      above.

   c. Press the key to assign to that function (for example,

      CTRL+SHIFT+S).

   d. Choose the OK button.

Additional reference words: w4wmacro 2.0 2.00 1.0 1.1 1.1a 1.00 1.10

wm_word 1.10a 6.00


AutoClose Macro Is Executed Before Document Is Closed

Article ID: Q41735

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

In Microsoft Word for Windows, an AutoClose macro runs whenever you

close a document. However, if changes have been made to the document

since the last save, after the AutoClose macro finishes, Word prompts

you to save the changes.

To make sure that the document closes without the save message, an

AutoClose macro should use the command "FileSaveAll 1" to save all

edited documents automatically without prompting.

REFERENCES

==========

"Microsoft Using WordBasic," page 208.

Additional reference words: 6.00 1.00 1.10 1.10a 2.00 2.00a w4wmacro wm_word


Word for Windows: Macro Language Doesn't Support END Command

Article ID: Q41743

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

Many versions of BASIC support the END command to exit the current

program. Although the Microsoft Word for Windows macro language is

similar to BASIC, it does not support this command. Using END causes a

macro error.

MORE INFORMATION

================

To exit out of a WordBasic macro, use the following:

 - A Goto statement with a Lable just before End Sub.

 Sub Main

 Msgbox "This is the first message box"

 Goto Bye

 MsgBox "this is the second message box that will not appear"

 Bye:

 End Sub

-or-

 - Use the STOP command.  The STOP command will initiate a

   dialog box stating "Macro Interrupted".

REFERENCES

==========

"Using WordBasic" pages 230 and 292.

Additional reference words: w4wmacro pop up 1.00 1.10 1.10a 2.00 2.00a

wm_word 2.00a-CD 2.00b 2.00c


"Illegal Function Call" Error When Using a Dialog Box

Article ID: Q45745

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

The following are possible causes of an "Illegal function call"

(Err=5) in a macro that includes a dialog box:

1. The location or size of the dialog box causes the box or some

   portion of the box to be off the screen. This can be identified by

   the error occurring at the "Begin Dialog" statement.

2. The location or size of an item in the dialog box may cause the

   item or some portion of the item to be outside the dialog box. This

   can be identified by the error occurring at that particular item in

   the definition (Begin Dialog ... End Dialog) of the dialog box.

   For example:

   Sub Main

   Begin Dialog UserDialog 50, 50

   OK Button 10, 25, 60, 30 'the size is outside the dialog boundaries

   End Dialog

   Dim SampleDlg As Dialog UserDialog

   Dialog SampleDlg

   End Sub

3. The dialog box definition does not include an OK and/or Cancel button.

   This error can be identified by the error occurring at the "Dialog"

   statement.

4. The dialog box is larger than the maximum size of a dialog box.

   For example:

      Begin Dialog UserDialog 5000, 5000

   The above coordinates exceed the maximum size.

5. Specifying more than one OK or Cancel button in a Microsoft WordBasic

   custom dialog box causes the error message.

   Note: You can specify a single OK or Cancel button and rename the

   buttons.

6. No buttons (OK, cancel, etc.) will cause the "illegal function call"

   error message. The dialog has to have a way to exit.

   For more information, query on the following:

      creating and custom and OK and cancel and buttons and word and

      windows

Additional reference words: w4wmacro 1.0 1.1 1.1a 2.0 1.00 1.10 1.10a

2.00 2.00a-CD 2.00b 2.00c 6.00


Using the OPEN Statement in Word for Windows Embedded BASIC

Article ID: Q47518

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The OPEN statement is part of the Word for Windows Embedded BASIC (EB)

language. This command allows you to open a data file for reading,

modifying, or adding to the file.

Note that the OPEN statement does not open the file into the

workspace, it merely opens the file for manipulation by your macro.

The correct syntax for the OPEN statement is

   OPEN [File] FOR [Mode] AS [#]FileNumber

where [File] is the name of the file you will be accessing; [Mode] is

Output, Input, or Append; and [#]FileNumber associates a unique file

number with that file.

MORE INFORMATION

================

Mode Statements

---------------

"Output" opens a file for data to be output to. If the file already

exists, the existing file is overwritten with no warning.

"Input" opens an existing data file so records can be read from it.

"Append" opens an existing data file (or creates a new one if a file

of that name doesn't exist) so new records can be added to the end of

the file.

File Number

-----------

The file number associates a unique file number with that file, as

long as that file is open. When the file is closed, the file number

can then be assigned to another file that is being opened.

Statement Example

-----------------

Sub MAIN

OPEN "Datafile.txt" FOR Input AS #1

Write #1, "Testing",123,"Testing"

End Sub

This macro will create or open a file called Datafile.txt and put in the

comma and quote deliminated data into the file. The data can then later be

retrieved using WordBasic command "Read".

REFERENCES

==========

Additional reference words: w4wmacro word basic wordbasic 1.00 1.10

1.10a wm_word 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00


Word for Windows Macro Language is Interpretive

Article ID: Q47521

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Word for Windows Embedded Basic (EB) language is an interpreted

language. Rather than compiling (translating all the statements prior

to executing the statements), the Word for Windows interpreter

translates each statement and executes the statement as it is

encountered in the macro.

However, before you run a macro, Word for Windows tokenizes the

current macro. During tokenizing, any syntax errors (such as a FOR

loop without a NEXT statement or a WHILE statement without a closing

WEND) generate warnings from Word for Windows, giving the false

appearance that the code is being compiled.

Additional reference words: w4wmacro 1.0 1.1 1.1a 2.0 1.00 1.10 1.10a

2.00 6.00


Accessing the Ruler from the Keyboard in Windows Word

Article ID: Q48402

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

You can perform all ruler functions except for setting table column

widths and page margins from the keyboard in Microsoft Word for

Windows. Column widths and page margins must be set with a mouse or

through the menus.

MORE INFORMATION

================

The following is a list of how to access the ruler functions from the

keyboard:

   Function                   Key(s) to Press

   --------                   ---------------

   Access the ruler           CTRL+SHIFT+F10

   Move on ruler              LEFT and RIGHT ARROW

After moving, use the following keys to set indents and tabs:

   Function                   Key(s) to Press

   --------                   ---------------

   Indents

      Left indent             L

      First line              F

      Right indent            R

   Tabs

      Left                    1

      Center                  2

      Right                   3

      Decimal                 4

      To accept tab           INS

      To remove tab           DEL

      under ruler cursor

The following are active only while in the text of the document:

   Function                   Key(s) to Press

   --------                   ---------------

   Paragraph Alignment

      Flush left              CTRL+L

      Centered                CTRL+C

      Right                   CTRL+R

      Justified               CTRL+J

   Line Spacing

      Single spacing          CTRL+1

      1.5 spacing             CTRL+5

      Double spacing          CTRL+2

   Paragraph Spacing

      Space before            CTRL+O (the letter "O")

      Remove space before     CTRL+E

The ruler view cannot be selected with a default keystroke. Assigning

a keystoke combination to a macro accomplishes the same function. To

do this, follow these steps:

1. From the Macro menu, choose Assign to Key.

2. Under the Assign Macro Name section, select ChangeRulerMode.

3. Press the keystroke to which you want to assign this function. For

   example, CTRL+SHIFT+R.

4. Choose the Assign button.

5. Choose the OK button.

For more information on how to assign macros to keys, refer to the

macro sections in "Microsoft Word for Windows User's Reference" and

"Microsoft Word for Windows Technical Reference."

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c 6.00


Macro to Change Printer Orientation for HP/PCL Driver

Article ID: Q49000

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

The following macro allows you to change the orientation of the

printer setup from portrait to landscape using the HP/PCL driver

version 3.20:

Word for Windows Version 2.0

----------------------------

   Sub Main

   SendKeys "%l{enter}", -1

   FilePrintSetup .Printer="PCL / HP LaserJet on LPT1:", .SETUP

   End Sub

Word for Windows Version 1.x

----------------------------

   Sub Main

   SendKeys "%l{enter}", -1

   FilePrinterSetup .Printer="PCL / HP LaserJet on LPT1:", .SETUP

   End Sub

Changing the "l" to "r" changes the orientation from landscape to

portrait. You can modify this macro to select the orientation for

other printers by changing "PCL / HP LaserJet on LPT1:" to the printer

you want to use. To customize the key that is selected, check the

printer dialog box for the underscored character that is used with the

ALT key (indicated as "%" with SendKeys) to make that selection.

Additional reference words: 6.00 1.0 1.1 1.1a 1.00 1.10 1.10a w4wmacro

hp3 wm_word hp2 hp2d hpdp 2.00


Macro to Set Create Backup As Default in Word for Windows

Article ID: Q49481

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

To make sure that Create Backups is always selected when saving a

document in Microsoft Word for Windows version 1.0, 1.1, and 1.1a,

make the following modifications to the global macros FileSave and

FileSaveAs:

FileSave Modifications

----------------------

   Sub MAIN

   On Error Goto finish

   Dim FileDlg As FileSaveAs

   GetCurValues FileDlg

   FileDlg.CreateBackup = 1

   If FileDlg.Name = "" Then

      Dialog FileDlg

      Super FileSaveAs FileDlg

   Else

      Super FileSave

   End If

   finish:

   End Sub

FileSaveAs Modifications

------------------------

   Sub MAIN

   On Error Goto finish

   Dlg:

      Dim FileDlg As FileSaveAs

      GetCurValues FileDlg

   FileDlg.CreateBackup = 1

   Dialog FileDlg

   Super FileSaveAs FileDlg

   finish:

   End Sub

More Information:

If you have Word for Windows version 2.0 or 6.0, you can permanently select

Create Backups by following the steps below:

1. From the Tools menu, choose Options.

2. Choose the Save category.

3. Select the Always Create Backup Copy check box.

Additional reference words: 1.00 1.10 1.10a 2.00 w4wmacro wm_word


WinWord Menu Commands Unavailable If Locked for Annotations

Article ID: Q49867

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

To lock a Microsoft Word for Windows document, choose Save As from the

File menu, press the Options button, and select the Lock for

Annotation check box.

To lock a Microsoft Word for Windows version 2.0 document, choose Save

As from the File menu, press the File Sharing button, and select the

Lock for Annotation check box.

To lock a Microsoft Word for Windows version 6.0 document, choose Tools

select Protect Document, and press the Annotations options.

MORE INFORMATION

================

If a document is locked in Word for Windows 1.x and 2.0, the following

commands are unavailable to readers and appear grayed:

   Menu              Unavailable Commands

   ----              --------------------

   File              Lock For Annotations option in the Save As dialog box

                     Summary Info Update**

                     Template**

                     Print Merge

   Edit              Undo, Repeat, Cut, Paste, Paste Link, Paste Special**

                     Replace, Summary Info, Header/Footer, Glossary,Table

                     Links** and Object**

   View              Footnotes, Annotations and Header/Footer**

   Insert            All commands except Annotation

   Format            All commands

   Tools**           All commands except Record Macro, Macro, and Options

   Utilities         Customize

   Macro             Assign to Menu and Assign to Key have Template context

                     unavailable

   Table**           All commands except Gridlines

** Word for Windows version 2.0 commands only

If a document is locked in Word for Windows 6.0, the following commands

are unavailable to readers and appear grayed:

   Menu              Unavailable Commands

   ----              --------------------

   File              Page Setup

   Edit              Undo, Cut, Paste, Paste Special, Clear

                     Autotext, Bookmark, Links and Object

   View              Footnotes, and Annotations

   Insert            All commands except Annotation

   Format            All commands

   Tools             All commands except AutoCorrect, (Un)Protect Document

                        Revisions, Macro, Customize, and Options

   Table             All commands except Gridlines

You can turn on the ribbon, ruler, and icon bars; however, you cannot

apply formatting with them. Keyboard commands that edit or format text

and graphics are also unavailable.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, page 80

"Microsoft Word for Windows User's Reference," version 1.x, pages 7-9

Additional reference words: w4wmacro greyed 1.00 1.10 1.10a 2.00 2.00a

wm_word 2.00a-CD 2.00b 2.00c 6.00


Word BASIC Date$() Function Defined

Article ID: Q50168

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

The Word BASIC Date$() function returns a string containing the

current date. The function returns a 10-character string. The form of

the string depends on the country setting in the WIN.INI file. For the

United States, the form is mm-dd-yyy.

Syntax

------

   Date$()

Example

-------

   Print "The current date is: ";Date$()

Result: The following will be displayed in the status bar:

   The current date is: 10/19/89

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.0 2.00


Word BASIC Kill Statement Defined

Article ID: Q50801

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

The Word BASIC Kill statement deletes a file from disk.

Syntax

------

Kill "Name$"      Name$ is the name of the file to be deleted.

The name can include a path specification and must be enclosed in double

quotation marks.

Example

-------

Sub MAIN

Kill "C:\WINWORD\DOCUMENT.DOC"

End Sub

MORE INFORMATION

================

The Name$ argument can contain question marks (?) or asterisks (*)

used as wildcards. A question mark matches any single character in the

filename or extension. An asterisk matches one or more characters

starting at its position in the string. Use caution when using

wildcards with Kill. You can delete many files unintentionally with

the wildcard characters.

Kill is used for all types of disk files: program files, random data

files, and sequential data files.

Kill deletes only files, however. Kill does not delete directories. To

delete directories, use the RmDir command.

For more information on Word BASIC functions and statements, please

refer to the "Microsoft Word for Windows Technical Reference."

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.00 2.00a wm_word

2.00a-CD 2.00b 2.00c 6.00


Word BASIC Shell Command Defined

Article ID: Q50816

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The Word BASIC Shell command starts another program under Microsoft

Windows.

Syntax

------

Shell "App$", Window_Style

App$ uses the same format as the File Run command in the Windows

MS-DOS Executive, including any switches or arguments that the program

accepts. If App$ is the name of a file with an extension specific to

an installed application (.DOC for a Word document, for example), the

statement starts the application and loads that file.

Window_Style specifies how the window containing the program should

appear, as follows:

   Mode     Window Type

   ----     -----------

   0        Minimized window; default

   1        Normal window

   2        Minimized window (for Microsoft Excel

            compatibility)

   3        Maximized window

   4        Deactivated window

Example

-------

Shell "C:\EXCEL\EXCEL.EXE",2    Starts Microsoft Excel and minimizes

the window

More Information:

If the application that is being shelled is not listed on the PATH

statement in the AUTOEXEC.BAT file, and the full directory and path

are not stated in App$, then Microsoft Word generates the error

message:

   Cannot find or run application.

For more information on Word BASIC functions and statements, please

refer to the "Microsoft Word for Windows Technical Reference."

Additional reference words: W4wmacro 2.0 2.00


Using SendKeys with Dialog Boxes in Word for Windows

Article ID: Q52159

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

If you try to simulate pressing the ENTER key by using the SendKeys

"{Enter}" function after calling the File Open dialog box, your macro

will not run correctly. For example, the following macro will not run

correctly:

Sub MAIN

ChDir "C:\winword"                  ' Change Directory

FileOpen "test.doc"                    ' File Open dialog box.

SendKeys "{Enter}", -1       ' Send the Enter key.

End Sub

MORE INFORMATION

================

WordBasic processes code one line at a time. The SendKeys function

sends the specified keys to the active application, just as if they

were typed at the keyboard. If Word is not the active application and

wait is set to -1, Word will wait for all the keys to be processed

before proceeding.

Whenever a Word dialog box is opened, it becomes the active foreground

application and is ready to take commands; it also must be terminated

(with OK or Cancel) before the next line can be processed. In the

above example, the SendKey "{Enter}" command should come before the

FileOpen command so that the File dialog box can process the keys and

close. Then, the next line of code can be processed.

Sub MAIN

ChDir "C:\winword"

SendKeys "{Enter}", -1       ' Send the Enter Key.

FileOpen "test.doc"             ' File Open Dialog box.

End Sub

Word waits for the dialog box to open, then it sends the ENTER key to

the FileOpen dialog box.

Additional reference words: w4wmacro 1.0 1.1 1.1a 1.00 1.10 1.10a 2.00

wm_word 2.0 2.0a 2.00a


SendKeys Key Code for a Space Character Undocumented

Article ID: Q58000

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

When using the SendKeys macro command to indicate a space, use braces

surrounding a space as follows:

  SendKeys { }

This key code is not documented in the "Microsoft Word for Windows

Technical Reference."

All keyboard ascii/ansi equivalent values can be used inside {}

in order to produce the keyboard character. For example:

   SendKeys "{32}"

Can also be use to send a space character.

   SendKeys "{13}"

Can be used to send the Enter key.

For more information on the SendKeys macro in Word for Windows version

2.0, follow these steps:

1. From the Help menu, choose Help Index.

2. Select WordBASIC Programming Language, and scroll through the

   commands for SendKeys.

Additional reference words: w4wmacro function 1.0 1.1 1.1a 1.00 1.10

1.10a 2.00 wm_word 6.00


Special Bookmarks in the WordBasic Macro Language

Article ID: Q60003

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c. 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Some macro statements can use the following special bookmarks in

Microsoft Word for Windows:

   Bookmark                  Definition

   --------                  ----------

   \Sel                      Current selection

   \PrevSel1                 Previous selection 1 where editing occurred

                              (0 at start)

   \PrevSel2                 Previous selection 2 where editing occurred

                              (0 at start)

   \StartOfSel               Start of selection

   \EndOfSel                 End of selection

   \Line                     Current line (first of selection)

   \Char                     Current character (first of selection)

   \Para                     Current paragraph (first of selection)

   \Section                  Current section (first of selection)

   \Doc                      Entire document

   \Page                     Current page

   \StartOfDoc               Beginning of document

   \EndOfDoc                 End of document

   \Cell                     Cell

   \Table                    Table

   \HeadingLevel             A heading level

Example

-------

   EditGoto "\StartOfDoc"

Reference(s):

"Using WordBasic," by WexTech Systems and Microsoft, pages 88-90

"Word for Windows and 0S/2 Technical Reference", pages 103-107.

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c wm_word 6.00


Valid Word for Windows Macro Names

Article ID: Q60006

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

A Microsoft Word for Windows macro name can be up to 80 characters

long using Word 6.0, and 32 characters if using earlier versions. It

must start with an alpha character, and thereafter can be any

combination of alphanumeric characters. However, Word for Windows does

not support underscores or dashes, which are commonly used in MS-DOS.

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.0 2.00 wm_word

6.00


UPDATE FIELD Key (F9) Updates Only Selected Fields

Article ID: Q60587

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

The UPDATE FIELD key (F9) operates only on the selected field or

fields. Fields outside the selected area are not updated.

The following WordBASIC code segment updates all fields on the active

document:

Word 6.0

--------

   Sub MAIN

   EditBookmark "Temp"

   EditSelectAll

   Super UpdateFields

   EditGoTo "Temp"

   EditBookmark "Temp", .Delete

   End Sub

Word 2.x

--------

   Sub MAIN

   InsertBookmark "Temp"

   EditSelectAll

   Super UpdateFields

   EditGoTo "Temp"

   InsertBookmark "Temp", .Delete

   End Sub

The standard UpdateFields macro could be changed to this macro, if

desired, or this macro could be assigned to the F9 key to force all

fields to update when F9 is pressed.

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c wm_word 6.00


Auto Outline Numbering and the "Chicago Manual of Style"

Article ID: Q61514

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

Automatic Outline Numbering in Microsoft Word for Windows follows the

"Chicago Manual of Style" (CMS) in numbering scheme (as stated on page

230 of the "Microsoft Word for Windows User's Reference"), but not in

alignment.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This functionality was added

to Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

According to the CMS, the level numbers should be right aligned, as

follows:

      I.

     II.

    III.

     IV.

Word for Windows numbering (using the Utilities Renumber and Format

Outline commands) is left aligned, as follows:

   I.

   II.

   III.

   IV.

Word version 6.0

----------------

Word version 6.0 defaults to the left alignment described above. This

alignment can be changed using the following steps:

1. Select any Heading Level 1 text.

2. From the Format menu choose Heading and Numbering and choose

   Modify.

3. In the Number Position dialog box set the Alignment of List Text

   drop down list box to Right and choose Ok.

Word version 2.x

----------------

You can correct the numbering alignment using the following general

steps:

1. From the Format menu, choose Style (Styles Define in Word for

   Windows 1.x) and add a right-aligned tab to the appropriate heading

   style at the desired position. For example, heading 1 might have

   a right-aligned tab at 0.3 inches.

2. Insert a tab before each {autonumout} field.

You can create a macro to automate step 2. The macro below

inserts a tab before each {autonumout} field for the "heading 1"

style:

Sub MAIN

EditFindClearFormatting

StartOfDocument

EditFindStyle .Style = "heading 1"

EditFind .Direction = 2, .Format = 1

While EditFindFound()

  InsertBookmark .Name = "Origin"

  StartOfLine

  If Asc(Selection$()) <> 9 Then

    Insert Chr$(9)

  End If

  EditGoTo .Destination = "Origin"

  EditFind .Direction = 2, .Format = 1

Wend

StartOfDocument

End Sub

This macro only works for heading level 1. You must modify

the macro to format other heading levels.

Microsoft is researching this problem and will post new

information here as it becomes available.

Additional reference words: w4wformat w4wmacro 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b 2.00c


WordBASIC InStr Function Is Case Sensitive

Article ID: Q61960

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

The WordBASIC InStr function is case sensitive. For example, a search

for the string "Test String", as in

   N = InStr(A$, "Test String")

returns a valid position number only if the string "Test String" is

present in A$. "TEST STRING" and "test string" are not found by the

InStr function.

To work around this problem, use one of the following:

   N = InStr(LCase$(A$), "test string")

  -or-

   N = InStr(UCase$(A$), "TEST STRING")

The LCase$ and UCase$ functions return their arguments (in this case,

the text of A$) in either lowercase text or uppercase text

respectively, without modifying the original string. As a result,

either method is effective for case-insensitive text searches.

Additional reference words: w4wother w4wmacro 1.00 1.10 1.10a 2.00

2.00a  2.00a-CD 2.00b 2.00c


MacroAssignToMenu Removing Separator Fails in Word Macro

Article ID: Q61977

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

Using a macro to unassign/delete a separator bar from a Microsoft Word

for Windows menu does not work. You must manually unassign/delete a

separator bar to remove it.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Word for Windows Version 2.x

----------------------------

To manually remove a menu separator bar in Word for Windows version

2.0, 2.0a 2.0b or 2.0c, follow these steps:

1. From the Tools menu, choose Options.

2. Select the Menus category.

3. Select the desired menu.

4. Select the desired separator bar.

5. Choose the Delete button.

6. Choose the Close button.

Word for Windows Version 1.x

----------------------------

To manually unassign a menu separator bar in Word for Windows versions

1.0, 1.1, or 1.1a, follow these steps:

1. From the Macro menu, choose Assign to Menu.

2. Select the desired menu.

3. Select the desired separator bar.

4. Choose the Unassign button.

5. Choose the Close button.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a w4wmacro 2.0b

2.0a-CD 2.00b 2.00a-CD


Word for Windows Not Responding to Message Quickly

Article ID: Q64624

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

Microsoft Word for Windows will not respond to a bogus DDEexec message

in a timely fashion if you do the following:

1. Boot Word for Windows and Excel version 3.x or 4.0 for Windows.

2. Run the following macro in Excel:

     = initiate("winword","document1")

     = execute(a1,"[bogus]")

     = return()

Word for Windows receives the bogus command and begins flashing its

title bar; however, Word for Windows does not provide the incorrect

DDEexec message until Word is the active application and has displayed

its error message.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Expected Behavior

-----------------

Word for Windows should respond to the DDEexec message in a more

timely manner. Excel should not be forced to wait until Word has sent

an error message.

Additional reference words:  w4wmacro 1.00 1.10 1.10a 2.00

2.00a


Incorrect Recording of FileFind Session in Word for Windows

Article ID: Q65137

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

If from the Macro menu, you choose Record and record the following

   File Find

   Select a file and choose Summary

   Choose OK

   Choose Close

   Macro Stop Recorder

you will receive a recording error. The first statement in the macro

is an EditSummary macro with no references to the file associated with

it.

The same error will occur in Word for Windows 2.0 if you choose

Record Macro from the Tools menu and record the following:

File Find File

Summary

OK

Close

Tools Stop Recorder

If you choose Macro from the Tools menu and choose the Edit

button to edit the recorded macro, the FileSummaryInfo command in

the macro has no reference for the filename.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

REFERENCES

==========

"Microsoft Word for Windows Technical Reference," pages 49-50

"Microsoft Word for Windows and OS/2 Technical Reference," pages

171-172

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c


Assign To Key Limit Is Eight Keys for Single Macro in Winword

Article ID: Q65835

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

In Word versions 1.0, 1.1, and 1.1a, the maximum number of keys you

can display for a single macro in the Assign To Key dialog box under

Current Keys option is eight.

Although more keys can be assigned to the same macro, they cannot be

displayed in this box.

In Word for Windows 2.0, the maximum number of keys you can display

for a single macro or command in the Assign to Key dialog box under

Current Keys option is eight. Multiple keys can be assigned to a macro

or command with the following steps:

 1. From the Tools menu, choose Options.

 2. Select Keyboard from the list of categories.

3. Select the specific command or macro to be assigned a key.

4. Choose a shortcut key for the macro or command.

5. Repeat step 4 to assign additional keys to the macro or command.

This procedure adds each additional key selected for the macro or

command to the Current Keys option for macroname list. Only the first

eight keys assigned display in the Current Keys option for macroname.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," pages 171-172

Additional reference words: w4wmacro 1.0 1.1 1.1a 1.00 1.10 1.10a 2.0

2.00 wm_word


SendKeys Not Sending All Keystrokes to Dialog Box in WinWord

Article ID: Q65848

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

The SendKeys command does not send all keystrokes to a dialog box in

some circumstances. This problem usually occurs if you send several

commands in a situation where the computer's stack space is limited.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

To reproduce this problem in Word for Windows versions 2.0 and 2.0a,

use the following steps:

1. From the Tools menu, choose Macro. Type "hi" (without the quotation

   marks) in the Macro Name box, and choose the Edit button.

2. Type the following lines between "Sub MAIN" and "End Sub":

      SendKeys "~~{esc}"

      ToolsMacro .Name = "FileSaveAs", .Run

3. Load a read-only document, then choose the Start button.

To reproduce the problem in Word for Windows versions 1.0, 1.1, and

1.1a, follow the steps below:

1. From the Macro menu, choose Edit. Type "hi" (without the quotation

   marks) in the Edit Macro Name box, and choose the OK button.

2. Type the following lines between "Sub MAIN" and "End Sub":

      SendKeys ("~~{esc}")

      MacroRun ("FileSaveAs")

3. Load a read-only document, then choose the Start button.

Because you cannot use the command FileSaveAs with a read-only

document, the macro should produce the following error message:

   Document is Read Only

The SendKeys commands should send two returns (~) and an escape

({esc}) to stop the error message; however, Word for Windows returns

the message

   WordBasic Err=102 Command Failed

instead of closing the error message.

Additional reference words:  w4wmacro 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

2.00b 2.00c


Ribbon and Ruler Commands Execute Embedded Super Macros Only

Article ID: Q68491

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

Any button selected on the ribbon or ruler executes the embedded Super

macro only. For example, if you have modified the Bold macro and

subsequently highlight a word and select the Bold button from the

ribbon, the modified macro is not executed. The built-in Bold macro is

executed instead.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c


Macro to Print Current Page in Word for Windows

Article ID: Q69519

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, and 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

You can use the following version-specific methods to print the

current page only (that is, the page where the insertion point

resides) of a Microsoft Word for Windows document.

Word for Windows Version 2.0 and 6.0

------------------------------------

1. From the File menu, choose Print.

2. Choose the Current Page button in the Range dialog box, and choose

   the OK button.

The following WordBasic macro instruction prints the current document

page:

   FilePrint .Range = 2

Word for Windows Versions 1.x

-----------------------------

Method 1

--------

Note: This method is intended for use in single section documents.

Before you begin, make sure that nothing is selected in the document.

1. From the Macro menu, choose Edit. Type a name for the macro (for

   example, currentpage).

2. Press ENTER or choose the OK button.

3. In the resulting macro window, type the following macro text:

   Sub MAIN

   EditGoto "\Page"

   FilePrint .Range = 1

   GoBack

   End Sub

4. From the File menu, choose Close, and choose Yes to save changes to

   your macro. From the Macro menu, choose Run, or assign the macro to a

   key or menu.

Method 2

--------

1. From the Macro menu, choose Edit. Type a name for the macro (for

   example, currentpage).

2. Press ENTER or choose the OK button.

3. In the resulting macro window, type the following macro text:

   Sub MAIN

   StartOfLine

   UtilRepaginateNow

   InsertField .Field = "Page"

   CharLeft 1, 1

   UnLinkFields

   PageNum$ = Selection$()

   EditClear

   FilePrint .Range = 2, .From = PageNum$, .To = PageNum$

   End SUB

4. From the File menu, choose Close, and choose Yes to save changes to

   the your macro. To run the macro, from the Macro menu, choose Run, or

   assign the macro to a key or menu.

Additional reference words: w4wmacro w4wprint active range 1.1a 1.00

wm_word 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Must Specify as Integer When Calling External DLL

Article ID: Q69675

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

When declaring an external function that takes an integer as one of

its parameters in a Word for Windows version 1.1 macro, "As Integer"

must be used specifically in the parameter declaration or an

Unrecoverable Application Error (UAE) will occur.

If the Declare statement made a call to IsAppLoaded using "(name$)"

instead of "(name$) As Integer," a UAE will occur in Word for Windows

when the macro is run.

Word for Windows version 2.0 and version 6.0

--------------------------------------------

This procedure is different in Word for Windows version 2.0. If "As

Integer" is not specified, you will receive a WordBASIC error 100,

"Syntax Error".

MORE INFORMATION

================

Windows Dynamic Link Libraries (DLL) can be accessed using WordBasic

macros in Word for Windows. In the following example, an external

function is declared for use within Word for Windows using the

WordBasic macro language.

For example:

Declare Function IsAppLoaded Lib "kernel" (name$) As Integer

Alias "GetModuleHandle"

Sub Main

        AppName$ = InputBox$("Enter an application name (e.g.,

Excel)")

        If IsAppLoaded(AppName$) Then Print "The application is

loaded"

End Sub

REFERENCES

==========

"Microsoft Word for Windows and OS/2 Technical Reference," pages

437-438

Additional reference words: w4wmacro 2.0 2.00 6.00 wm_word


Default$ Does Not Display Linefeed in WinWord InputBox

Article ID: Q69676

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

The linefeed character will not display in the default text in a Word

for Windows InputBox.

MORE INFORMATION

================

InputBox$ can be used in the Word for Windows macro language to

display a dialog box that can be edited. It returns the text that was

in the box when OK was chosen.

The proper syntax for InputBox$ is

   A$ = InputBox$(Prompt$, Title$, Default$)

where Prompt$ is the message the dialog box displays; Title$ is

displayed in the title bar; and Default$ is loaded into the dialog box

when it is displayed. Both Title$ and Default$ are optional

parameters.

Using the InputBox$() statement, linefeeds can be entered (using

SHIFT+ENTER) into the dialog box when the statement is displayed, and

linefeeds can be brought back in the return variable. However, the

Default$ parameter will not display Chr$(11), the line feed character,

in the default text for the Inputbox.

In the following example, Chr$(11) is used in the Default$ parameter

for Inputbox$:

   DfltTxt$ = "Big"+Chr$(11)+"Things"

The default text displays as Big.Things. The linefeed will not display

when used in the Default$ parameter.

Microsoft has confirmed this to be a problem in Word for Windows

versions 1.0, 1.1, 1.1a, and 2.0. We are researching this problem and

will post new information here as it becomes available.

REFERENCES

==========

"Microsoft Word for Windows and OS/2 Technical Reference," pages

34-35, 56-57, and 200-201

Additional reference words: w4wmacro 1.00 1.10 1.10a 1.0 1.1 1.1a  2.0 2.00

wm_word 6.00


File Find Print Option Uses Built-In Print Macro Only

Article ID: Q69761

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

If you choose Print from the File Find dialog box, Word for Windows

uses its built-in Print macro instead of the Global or Template

FilePrint macro. For example, if you modify the FilePrint macro to

always check Update Fields and choose Print from File Find, the

FilePrint macro you modified is not used. Word for Windows uses the

built-in Super FilePrint instead.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this problem,

and will post more information here in the Microsoft Knowledge Base as it

becomes available.

Additional reference words: w4wmacro filefind w4wtemplate 1.00 1.10

1.10a wm_word 2.00 2.00a 2.00a-CD 2.00b 2.00c


How to Use Percent, Caret, and Plus SendKeys in WinWord

Article ID: Q69939

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

The SendKeys statement is the only way to "send" keyboard instructions

to other Windows applications. For example, WordBASIC instructions

will not interact with the Control Panel in Windows without using

SendKeys.

The percent (%), caret (^), and plus (+) signs are special reserved

SendKeys.

The % sign represents the ALT key used to access Windows menus.

SendKeys "% up{enter}" accesses the Control Panel from Word for

Windows.

The ^ sign represents the CTRL key. SendKeys "^{esc}" brings up the

task list.

The + sign represents the SHIFT key. SendKeys "^+{F12)" brings up the

File Print dialog box.

There may be specific applications that need to have a %, ^, or + sign

sent to them, without having the special meanings attached to them.

This is done by surrounding the characters with curly brackets:

   For the %:Sendkeys "{%}

   For the +:Sendkeys "{+}

   For the ^:Sendkeys "{^}

Note: The curly brackets are keystrokes NOT field codes.

Additional reference words: w4wmacro 2.0 2.00 6.00


OnTime Macro Doesn't Execute Unless Word for Windows Has Focus

Article ID: Q69947

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The OnTime command used in Word for Windows will not execute the

specified macro until Word for Windows is given the focus.

MORE INFORMATION

================

The OnTime command in Word for Windows sets up a background timer that

runs a specified macro at a specified time. The syntax for using the

OnTime command is as follows

   OnTime When$, Name$, [Tolerance]

where Name$ is the name of the macro to be run at the time specified

by When$. If Tolerance is omitted or set to zero, the macro will run

no matter how many seconds elapse before Word is idle and available to

run the macro.

However, a Word for Windows macro will not execute this command if

Word does not have the focus. It is not possible to use this command

to run something if Word does not have the focus when the time to run

the macro comes up.

STATUS

======

Microsoft has confirmed this to be a problem in Word for Windows. We

are researching this problem and will post new information here as it

becomes available.

REFERENCES

==========

"Microsoft Word for Windows and OS/2 Technical Reference," pages 230,

231.

Additional reference words: 1.0 1.1 1.1a 1.00 1.10 1.10a  w4wmacro 2.0 2.00

6.00


WinWord: Overtype Command Doesn't Work When Recorded

Article ID: Q69949

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

The overtype command does not work in Word for Windows when recorded

as a macro.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this

problem and will post more information here in the Microsoft Knowledge

Base as it becomes available.

MORE INFORMATION

================

Overtyping is used for typing new text over existing text. One way

this mode can be activated in Word for Windows is by pressing the INS

key on the keyboard. When this key is activated, the status bar will

display OVR (overtype) and all typing will replace previously typed

text.

When this action is recorded as a macro, however, the overtype mode is

turned on but does not record overtyped text.

To demonstrate this, do the following:

1. From a Word for Windows document, choose Record from the Macro menu.

2. Type the word Test and press the HOME key.

3. Press the INS key and type the word Case. Notice that the letters

   OVR appear on the status bar and that Test is replaced with the

   word Case.

4. From the Macro menu, choose Stop Recorder.

5. Press the INS key again to remove overtype and run the macro.

Notice the overtype command does not work. Case is typed next to the

word Test instead of typing over it, even though OVR is now displayed

in the status bar. Overtype mode is turned on when the macro is run,

but the actual overtyping is not recorded.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," pages 240, 241.

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c 6.00


Cannot Select Radio Button with Mouse in User Dialog Box

Article ID: Q70730

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

When using a user dialog box created in Microsoft Word for Windows,

you may not be able to select an option button or checkbox if the

horizontal position of the button or box is too close to the position

of another selection even if it appears there is enough room between

selections on the screen.

MORE INFORMATION

================

To demonstrate, run the following macro:

   a Sub MAIN

   On Error Goto bye

   Begin Dialog UserDialog 312, 144

           GroupBox 8, 51, 180, 35, "&Display in:"

           OptionGroup .Where

           OptionButton 24, 62, 80, 18, "&Header"

           OptionButton 91, 62, 80, 18, "&Footer"

           OKButton 232, 49, 64, 21

           CancelButton 232, 78, 64, 21

   End Dialog

   Dim Dlg As UserDialog

   Dialog Dlg

   Bye:

   End Sub

This macro brings up a dialog box displaying the options header and

footer with option buttons next to each. There appears to be enough

horizontal space between options; however, pressing the button to

select the footer with the mouse does not select the footer option. By

changing the horizontal position of the option button for the footer,

the problem can be corrected so that the footer option can be selected

with the mouse.

To correct this behavior in the above macro, increase the horizontal

distance between option buttons as follows:

   OptionButton 24, 62, 80, 18, "&Header"

   OptionButton 100, 62, 80, 18, "&Footer"

The first number in these lines is the horizontal position of the

button. By increasing this horizontal position number for the footer

option, the distance between the footer selection button and the word

"header" is increased in the dialog box and "footer" can now be

selected with the mouse.

REFERENCES

==========

"Microsoft Word for Windows and OS/2 Technical Reference," pages

87-88, 232-233.

Additional reference words: w4wmacro 1.10 1.00 1.10a 1.1 1.0 1.1a 2.0 2.00

wm_word 6.00


Auto Macros in Word for Windows

Article ID: Q70991

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

Word for Windows reserves special names for macros that you can create

to alter aspects of Word's behavior. These are called auto macros.

AutoExec, AutoNew, AutoOpen, AutoClose, and AutoExit are the auto

macros in Word for Windows.

MORE INFORMATION

================

Word recognizes a macro whose name begins with "Auto" as a macro that

runs automatically when the situation to which it applies arises. You

supply the actual steps for the auto macro by either writing or

recording the macro.

You can prevent an auto macro from running by holding down the Shift

key when you perform the action that triggers the macro.

Description of Auto Macros

--------------------------

AutoExec        The AutoExec macro runs when you start Word.

                This macro makes it easy to instruct Word to

                automatically make adjustments when you start

                Word. For example, you can create an AutoExec

                macro that will automatically change the default

                directory when Word for Windows is opened.

                For more information on how to change the default

                directory, query on the words:

                   changing and default and directory and word and

                   windows

                You can prevent AutoExec from running by typing

                   winword /m

                when you start Word.

AutoNew         The AutoNew macro runs after you create a

                new document based on a current template.

                For example, an AutoNew macro could be created

                to update all the fields in a document, attached

                to a template of choice, and then executed when

                a new document is opened based on that template

                of choice. To base a new document on a template,

                first select File from the menu bar then New from

                the File menu. Now select New document and

                specify which template the document will be

                based on under Use Template. You now have a new

                document based on a selected template.

AutoOpen        The AutoOpen macro runs after you open a file with

                the File Open or File Find command, or from the list

                of the last four documents that were opened found at

                the bottom of the File menu.

AutoClose       The AutoClose macro runs when you close a document.

AutoExit        The AutoExit macro runs when you quit Word.

REFERENCES

==========

"Microsoft Word for Windows Technical Reference," pages 7-8

"Microsoft Word for Windows and OS/2 Technical Reference," pages 97-99

"Using WordBasic," by WexTech Systems and Microsoft, pages 84-87.

Additional reference words: 1.0 1.1 1.1a 1.00 1.10 1.10a w4wmacro wm_word

w4wtemplate filefind 2.0 2.00 6.00


Macro to Designate Table of Contents Entry Automatically

Article ID: Q70996

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The following macro allows you to designate highlighted text as a

table of contents entry without removing the text from the body of the

document. You do not have to type the table of contents entry twice.

MORE INFORMATION

================

You can assign the following macro to a menu and/or a key sequence to

quickly designate text to be included in a table of contents:

   Sub MAIN

   a$ = Selection$()

   CharRight 1

   InsertFieldChars

   Insert "tc " + Chr$(34) + a$

   Insert Chr$(34)

   CharRight 1

   End Sub

When you have designated all of the table of contents entries with

this macro, choose Table Of Contents from the Insert menu and select

Use Table Entry Fields.

Table of Contents entries or TC fields are automatically formatted as

hidden text. To edit these entries, you must select either Show All or

Hidden Text. In Word 6.0, choose Options from the Tools menu, then

choose Field Codes from the View tab. Mark the Hidden Text check box. In

Word version 2.0 for Windows, choose Options from the

Tools menu. Select the View category and mark the Hiddent Text check

box. In Word version 1.0 for Windows, choose Preferences from the View

menuand mark the Show All check box.

Additional reference words: w4wmacro w4wfield 1.00 1.10 1.10a 2.0 2.00

wm_word


WinWord: Undocumented WordBasic ExitWindows Command

Article ID: Q71012

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

There is an undocumented ExitWindows command in the WordBasic language

that you can use to exit Microsoft Windows from Microsoft Word for

Windows.

MORE INFORMATION

================

If you run a macro with this ExitWindows command, Word for Windows

does NOT prompt you to save document, global, glossary, and command

changes. As a result, document edits, glossaries, macros, and even the

macro that calls the ExitWindows command itself can be lost if you run

the ExitWindows command.

To use this command within Word for Windows and still be prompted to

save any changes made during the current session, you can use an

AutoExit macro to exit Windows when you exit Word for Windows. The

AutoExit macro runs each time you close Word for Windows.

To create this macro, use the appropriate procedure below.

Versions 2.0 and 2.0a of Word for Windows

-----------------------------------------

1. From the Tools menu, choose Macro.

2. In the Macro Name box, type "AutoExit" (without the quotation

   marks), then choose the Edit button.

3. Type "ExitWindows" (without the quotation marks) on the line

   between Sub Main and End Sub. The complete macro should read as

   follows:

      Sub Main

      ExitWindows

      End Sub

4. From the File menu, choose Close. When prompted to save changes,

   choose the Yes button.

5. From the File menu, choose Save All. When prompted to save global

   glossary and command changes choose the Yes button.

Version 1.x of Word for Windows

-------------------------------

1. From the Macro menu, choose Edit.

2. In the Edit Macro Name box, type "AutoExit" (without the quotation

   marks), then choose the OK button.

3. Type "ExitWindows" (without the quotation marks) on the line

   between Sub Main and End Sub. The complete macro should read as

   follows:

      Sub Main

      ExitWindows

      End Sub

4. From the File menu, choose Close. When prompted to keep changes to

   Global: autoexit, choose the Yes button.

5. From the File menu, choose Exit. When prompted to save global

   glossary and command changes, choose the Yes button.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, pages

187-189

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c wm_word 6.00


WordBASIC Macro to Run the Windows File Manager

Article ID: Q71342

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

If you need to do a file management task when working in Microsoft

Word for Windows, such as moving files, you can run the following

macro to bring up the Windows version 3.0 File Manager:

   Sub Main

   Shell "winfile.exe"

   End Sub

After you complete your file management task, you can exit File

Manager and resume Word for Windows again.

Note: You can assign this macro to a key or menu in Word for Windows

for quick access to the File Manager.

REFERENCES

==========

"Microsoft Word for Windows Technical Reference," page 117

"Microsoft Word for Windows and OS/2 Technical Reference," pages

256-257

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c 6.00


Word for Windows Macro to Insert Specified Dates

Article ID: Q71343

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

If you use the DATE field in Microsoft Word for Windows, you can

insert the current date into any document. In certain cases, it may be

desirable to insert a future or past date into a document. To force

Word to accept any date in numeric form and insert it into a document

in the format desired, you can run the macro below.

MORE INFORMATION

================

The following macro prompts you to enter a specific date:

   Sub MAIN

   A$ = InputBox$("date")

   InsertField "set thing " + a$

   InsertField "thing \@" + Chr$(34) + " MMMM d, yyyy " + Chr$(34)

   End Sub

NOTE:  The space after "thing" is important otherwise, the error

"Bookmark not defined" will occur.

When you run this macro, you enter the date in the dialog box in

numeric form, separated by hyphens or slashes, as in the following

example:

   9-1-91

   9/1/91

After you enter the numbers, the macro inserts the date where you

position the insertion point in the document. To view the results of

inserted fields, clear the Show All option (version 1.x) and the Field

Codes command from the View menu. (To clear the Show All option,

choose Preferences from the View menu, and clear the check box.) The

above macro inserts the date in the form of MMMM d, yyyy. You can

change this to any format listed on page 117 or 118 of the "Microsoft

Word for Windows User's Reference."

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, pages

117-118

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.00 6.00


Word for Windows Macro to Save Selection to New File

Article ID: Q71461

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.1

----------------------------------------------------------------------

SUMMARY

=======

The following WordBasic macro copies the selected text from the

current Microsoft Word for Windows document to a new document based on

the Normal template. After copying the selected text to the new

document, the File SaveAs dialog appears so that a filename and format

can be entered.

   Sub MAIN

   A$ = Selection$()

   If SelType() = 1 Then MsgBox "Nothing is selected." : Goto finish

   EditCopy

   FileNew

   EditPaste

   On Error Resume Next

   FileSave

   Finish:

   End Sub

If the selection is less than one character (nothing is selected), a

message box will display the message "Nothing is selected." If the

selection is one character or more, the selected text will be copied

to a new file based on the Normal template.

REFERENCES

==========

"Microsoft Word for Windows Technical Reference," version 1.0, pages

77 and 88.

"Microsoft Word for Windows and OS/2 Technical Reference," version

1.0, pages 223-224 and 250.

"Using WordBasic" by WexTech Systems, Inc. and Microsoft

Corporation,Microsoft Press, 1992.

Additional reference words: 1.00 1.10 1.10a 1.0 1.1 1.1a document wm_word

 w4wmacro 2.0 2.00 6.00


Macro to Insert Filename with Path Information in WinWord

Article ID: Q71995

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The WordBasic FileName$() function returns the document file name

and path. The following macro inserts the document name and path

into your document window.

  Sub MAIN

  a$=FileName$()

  Insert a$

  End Sub

However, if the insertion point is positioned within a header or

footer, the document file name and path is not inserted. This occurs

because the header and footers in Word for Windows are treated as

separate windows from the document window. As a result, the FileName$()

function does not return the name of the document.

The following macros can be used as alternatives to using the

FileName$() function. To determine the document name and directory,

the macros access the summary information dialog box and extracts the

filename and directory information. Word for Windows adds the directory

and filename together with a backslash between them with the following

macro line:

   Insert A$ + "\" + B$

The path and filename (C:\WINWORD\README.DOC) are inserted at the

position of the insertion point.

Word for Windows version 6.0

----------------------------

You can use the field code {FILENAME \p} to print the full file name, in-

cluding the path; this field code is available from Insert, Field, Document

Information, File Name. To print the path as well, from that menu choose

Options, the Field-Specific Switches tab, and \p. Press Add to Field to set

the switch, and OK to close the dialog and insert the field code.

In a macro, this would be

  Sub MAIN

  ViewHeader

  InsertField .Field = "FILENAME \p \* MERGEFORMAT"

  End Sub

To print the filename in the footer, change ViewHeader to ViewFooter.

Word for Windows version 2.0

----------------------------

The following macro inserts the document file name and path into the

document header.

  Sub Main

  ViewNormal

  FileSummaryInfo .Update

  Dim dlg As Dialog FileSummaryInfo

  GetCurValues dlg

  A$ = dlg.Directory

  B$ = dlg.FileName

  ViewHeaderFooter   'open document header

  Insert A$ + "\" + B$

  ClosePane

  End Sub

In the above macro, change the line "ViewHeaderFooter" to "ViewHeaderFooter

.type=1" to insert the information into the footer.

Word for Windows version 1.x

------------------------------------

Position the insertion point in the header or footer and run the

following macro.

  Sub MAIN

  EditSummaryInfo .Update

  Dim dlg As Dialog EditSummaryInfo

  GetCurValues dlg

  A$ = dlg.Directory

  B$ = dlg.FileName

  Insert A$ + "\" + B$

  End Sub

The document name and path are inserted at the insertion point. To

automate the process entirely, use the EditHeaderFooter command to open

the header or footer pane.

  EditHeaderFooter     'header

  EditHeaderFooter 1   'footer

REFERENCES

==========

"Microsoft Word for Windows User's Reference," page 96

"Microsoft Word for Windows Technical Reference," page 46

"Microsoft Word for Windows and OS/2 Technical Reference," pages

163-164

"Microsoft Word for Windows User's Guide", version 6, pages 736-7

Additional reference words: 1.1a 1.00 1.10 1.10a 2.00 6.0 w4wmacro wm_word

directory edit summary full complete


Disabling the FastSave Option in Word for Windows

Article ID: Q71999

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

Many third-party programs that are used to check Microsoft Word for

Windows files (such as Grammatik) do not work correctly if the file

was saved with a fast save, rather than a normal save. A fast save

appends changes to a document to the end of a file, rather than

rearranging the entire file to insert all changes every time you save

the file.

MORE INFORMATION

================

Word for Windows Version 2.x

----------------------------

To disable the Allow Fast Saves option in Word for Windows versions

2.x, do the following:

1. From the Tools menu, choose Options, and select the Save category.

2. Clear the Allow Fast Saves check box, and choose the OK button.

Word for Windows Version 1.x

----------------------------

To disable the FastSave feature in Word for Windows version 1.0, 1.1

or 1.1a, edit the FileSave macro as follows:

1. From the Macro menu, choose Edit. Select FileSave, and choose the

   OK button. Edit the macro as follows:

   Sub MAIN

        DisableInput

        Dim dlg As FileSaveAs

        GetCurValues dlg

        dlg.FastSave=0

        On Error Goto Done

        If dlg.Name = "" Then

             Super FileSave

        Else

             Super FileSaveAs dlg

        End If

   Done:

   End Sub

2. From the File menu, choose Close. Choose the OK button when

   prompted to save changes to Global:FileSave. When you exit Word for

   Windows, you must choose Yes when the prompt "Save Global Glossary &

   Command Changes?" appears.

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c


NextPage and PrevPage Commands Do Not Work as Documented

Article ID: Q72074

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

The NextPage and PrevPage macro commands do not work as documented.

The "Microsoft Word for Windows Technical Reference" and the

"Microsoft Word for Windows and OS/2 Technical Reference" state that

the NextPage command "moves the insertion point to the beginning of

the next page" and that the PrevPage command "moves the insertion

point to the beginning of the previous page."

The NextPage function changes the view to the beginning of the next

page, and PrevPage changes the view to the beginning of the previous

page. However, they do not change the insertion point position.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Workarounds

-----------

To move the insertion point to the beginning of the next page, replace

the NextPage command with the following:

   EditGoto "p+1"

To move the insertion point to the beginning of the previous page,

replace the PrevPage command with the following:

   EditGoto "p-1"

REFERENCES

==========

"Microsoft Word for Windows and OS/2 Technical Reference," pages 156,

227, 240

"Microsoft Word for Windows Technical Reference," pages 42, 79, 84

Additional reference words: 1.0 1.1 1.1a 1.00 1.10 1.10 2.00 2.00a

2.00a-CD 2.00b 2.00c  w4wmacro


Recursive Functions in WordBasic

Article ID: Q72280

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can write WordBasic macros that use

recursive functions.

MORE INFORMATION

================

In WordBasic, functions can call other functions; additionally, as in

many other languages, WordBasic functions can call themselves. Any

function that makes a call to itself is considered recursive. For more

information on recursive functions, refer to the Waite Group's book

"Microsoft Quick C Programming," pages 164-167.

The following two examples use WordBasic to figure the factorial of a

number. The first example does not use recursion; the second example

uses recursion.

Sample Macros to Figure the Factorial of a Number (n!)

------------------------------------------------------

Method 1: Finding  (n!) Without Recursion

-----------------------------------------

Sub MAIN

Input "Find Factorial Of: ", a     'Allows user input

result = Factorial(a)              'Only function call

Print result                       'Prints the final result

End Sub

Function Factorial(a)

If a = 0 Then                      'If a = 0 return 1 (0!=1)

           sum = 1

         Else                      'calculate with loop

           sum = a

           For x = a - 1 To 1 Step - 1

             sum = sum * x

           Next x

End If

Factorial = sum

End Function

Method 2: Finding (n!) with Recursion

-------------------------------------

Sub MAIN

Input "Find Factorial Of: ", a     'Allows user input

result = Factorial(a)

Print result

End Sub

Function Factorial(a)

If a = 0 Then                       '(0!=1 so return 1)

           result = 1

         Else

           result = a * Factorial(a - 1)  'if not 0 then

End If                                    'multiply "a" by

Factorial = result                        'factorial of a-1

End Function

Both methods return the same result; however, the recursive method is

slightly more efficient. This is one possible use of recursive

functions in WordBasic.

REFERENCES

==========

The Waite Group's book "Microsoft Quick C Programming," pages 164-167

Additional reference words: w4wmacro  2.00 2.00a 2.00a-CD 2.00b 2.00c wm_word


Using AppActivate to Switch to Another Application

Article ID: Q72287

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

This article contains a macro that switches the focus from Microsoft

Word for Windows to another application; when it is finished, the

macro returns the focus to Word for Windows. What the macro does

between switching applications is up to the individual user.

The AppActivate statement activates the specified window in an

application other than Microsoft Word for Windows. To activate a

window within Word for Word windows, use Activate command. Use

AppActivate to switch to another application that is already running

or that you have started by using Shell.

Note: If the other application is minimized, this macro will not

maximize that application; it simply gives that application the focus

and then returns the focus to Word for Windows.

MORE INFORMATION

================

The following is the text of the macro:

   Sub Main

   ActiveWin$ = WindowName$()    'get the title of the current window

   AppActivate "Microsoft Excel", 1

   Activate ActiveWin$

   End Sub

The WordBasic AppActivate syntax is as follows:

   AppActivate WindowText$ [,Immediate]

Note: Many applications append the name of the working file to the

application name used in the window title bar. For example, the Windows

Cardfile application might have window names such as:

   Cardfile - (untitled)

   Cardfile - PHONE.CRD

In this case the following AppActivate command should include

the complete window text string:

   AppActivate "Cardfile - PHONE.CRD", 1

Microsoft Excel includes the working file name in the windows titleb bar

when the spreadsheet window is maximized.

There are other methods to return the focus to Word for Windows. The

main advantage of this method is its simplicity. When the macro

returns the focus, Word for Windows will be in the exact state that it

was left in prior to running the macro.

REFERENCES

==========

"Microsoft Word for Windows Technical Reference," page 29

"Microsoft Word for Windows and OS/2 Technical Reference," pages

128-129

Additional reference words: 1.0 1.1 1.1a 2.0 2.0a 1.00 1.10 1.10a 2.00

2.00a w4wmacro wm_word 6.00


Can't Toggle Case in Table with SHIFT+F3 or ChangeCase Macro

Article ID: Q72549

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

When you select one or more cells of a table in Microsoft Word for

Windows and attempt to toggle the case of characters by pressing

SHIFT+F3 or running the ChangeCase macro, the computer beeps,

indicating that the command is unavailable.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

To use SHIFT+F3 or the ChangeCase macro to change the case of

characters in a table, the text entries must be selected individually

(that is, without selecting the cell marker).

To change all the entries in a table at once, use one of the following

workarounds:

Workaround 1

------------

1. Select the table and the paragraph mark that immediately follows

   the table.

2. Press SHIFT+F3 to toggle the case to the desired format.

Workaround 2

------------

1. Select the table.

2. From the Insert menu, choose Table To Text.

3. Press SHIFT+F3 to toggle the case to the desired format.

4. From the Insert menu, choose Table, select the number of rows and

   columns, and choose the OK button. The text is converted back to table

   format with the desired case.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, page 378

Additional reference words: w4wformat w4wtable w4wmacro  uppercase

lowercase 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Word for Windows: Using WordBasic to Print Out a DOS Directory

Article ID: Q72579

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

You can print a listing of the files in a directory without leaving

Microsoft Word for Windows. The following macro prints a listing of

all of the files in the WINWORD directory:

   Sub MAIN

   Shell "command.com /c dir c:\winword>prn"

   End Sub

NOTE: Word 6.0 provides this functionality with the File$() WordBasic

command.

MORE INFORMATION

=================

You can modify this macro to print the listing of any directory by

prompting the user for input with any valid WordBASIC method (for

example, InputBox or Dialog). The following is an expanded version of

the above macro:

   Sub MAIN

   a$ = InputBox$("Enter the directory to print")

   Finalcommand$ = "command.com /c dir " + a$ + ">prn"

   Shell Finalcommand$

   End Sub

When you run this macro, if you type "c:\excel" (without the quotation

marks) at the command prompt for a directory to print, the macro

prints a listing of the entire EXCEL directory. You can use other

MS-DOS conventions as well. For example, to print a listing of the

.DOT files in a directory, you could input "c:\winword\*.dot" (without

the quotation marks).

The key to this macro is the /c switch used with COMMAND.COM. The /c

followed by a string tells the command processor to perform the

command or commands specified by the string and then to return

automatically to the primary command processor.

Note: The above macros assume a printer is connected to LPT1.

REFERENCES

==========

"Microsoft MS-DOS User's Guide and Reference" pages 47-48

"Microsoft Word for Windows and OS/2 Technical Reference" pages

256-257

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c


Using RecordNextCommand Macro When Writing WinWord Macros

Article ID: Q73113

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

It is possible to use the RecordNextCommand macro to record the

syntax of the next WordBasic command executed into an open macro window

in Microsoft Word for Windows versions 1.x through 6.0.

MORE INFORMATION

================

The RecordNextCommand macro can be helpful when you are writing a macro and

are unsure of the syntax for a particular command. The RecordNextCommand

will insert the syntax of the next command executed into the open macro

window.

Word for Windows version 6.0

----------------------------

To activate the RecordNextCommand in Word for Windows 6.0, do the

following:

1. In the Macro Editor, place your insertion point at the spot

   where you wish the recorded command to begin.

2. Switch to an open document window from the Window menu or by

   pressing Ctrl-F6), or open a new document.

3. From the Macro Editor toolbar, which is still showing above

   the Ruler, press the button second from left, a dot with a

   number "1" next to it. (If you're not sure which button, the

   Toolbar Hint will say "RecordNextCommand" when your mouse

   pointer is positioned on the button.)

4. Your mouse pointer will grow an icon resembling an audio

   cassette, to indicate that the Macro Recorder is active.

5. Perform the action that is to be recorded into your macro.

   (You may re-press the button to abort the recording.)

6. Once the command is completed, the recorder will place the

   command syntax into the macro window. Switch back to the open

   macro sheet to view the recorded syntax.

There is no pre-assigned shortcut key for RecordNextCommand in

Word for Windows version 6. For information about creating a

shortcut key or assigning RecordNextCommand to a menu or toolbar,

refer to pages 716-728 of the Microsoft Word for Windows version

6.0 User's Guide.

Word for Windows version 2.0

----------------------------

To activate the RecordNextCommand in Word for Windows 2.x, do the

following:

1. Follow step 1 below in the section on version 1.x.

2. From the Tools menu, choose Macro and press ALT+C to select the

   Commands option button in the Show box. This selects all macro

   commands.

3. Select RecordNextCommand from the list of available macros and

   press ENTER. (Make sure that you have opened a macro menu at this

   point by selecting Macro from the Tools menu and giving your macro

   a name. Choose Edit to open a macro window).

4. Follow step 4 below.

5. Follow step 5 below.

Word for Windows versions 1.x

-----------------------------

To use the RecordNextCommand macro in Word for Windows version 1.x,

position the cursor on the line where the recorded syntax should

appear in the macro window, and do the following:

1. Switch to an open document window from the Window menu or open a

   document. (Make sure that you have a macro window open as well by

   choosing Edit from the Macro menu, giving a name to your macro, and

   then pressing ENTER.)

2. From the Macro menu, choose Run and press ALT+A to select the

   Show All check box (if not already selected).

3. Select RecordNextCommand from the list of available macros and

   press ENTER.

4. "REC" will now appear in the status bar at the bottom of the

   Word for Windows screen to indicate that the Macro Recorder is

   active.

5. Perform the command that is to be recorded into the macro sheet.

Once the command is completed, the recorder will place the command

syntax into the macro window. Switch back to the open macro sheet

to view the recorded syntax.

Note: If no macro windows are open, the RecordNextCommand macro

will beep when executed.

The RecordNextCommand macro can be added to the Macro menu by

using the Assign to Menu function (refer to page 195 of the "Microsoft

Word for Windows User's Reference" for more information on adding

macros to menus).

REFERENCES

==========

"Microsoft WordBASIC Primer," by Russell Borland, page 42

"Microsoft Word for Windows User's Guide," version 2, pages 764-5

"Microsoft Word for Windows User's Guide," version 6, pages 716-

728

Additional reference words: 1.0 1.1 1.1a 1.00 1.10 1.10a  2.0 2.00

wm_word 2.0a 2.0b 2.0c 6.00 w4wmacro


Variable Assigned to Comments Field Limited to 127 Characters

Article ID: Q73209

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

If you assign a string variable to the value of the comment field by

dimensioning the EditSummaryInfo dialog box in a Microsoft Word for

Windows macro, you can only retrieve the first 127 characters from the

Comments field.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

The Comments field in the Summary Info dialog box can hold up to 256

characters. However, if you assign a string variable to the value of

the Comments field (as in the following macro), only the first 127

characters are assigned.

Word for Windows versions 1.0, 1.1 and 1.1a

-------------------------------------------

Sub MAIN

Dim dlg as EditSummaryInfo

GetCurValues dlg

A$ = dlg.Comment

End Sub

----------------------------

Sub MAIN

DIM dlg as FileSummaryInfo

GetCurValues dlg

A$=dlg.Comment

End Sub

If you run this macro, A$ only contains the first 127 characters of

the information in the document's Comments field.

Workaround

----------

You can extract more than the first 127 characters from the Comments

field with the following macro:

Sub MAIN

EndOfDocument

InsertField "comments"

CharLeft 1,1

UpdateFields

Dim dlg as ViewPreferences

GetCurValues dlg

If dlg.ShowAll Then Super ShowAll

ViewFieldCodes 0

A$=Selection$()

EditClear

End Sub

This macro moves the insertion point to the end of the document and

inserts the {comments} field code. Once inserted, it is highlighted,

updated to the current value, stored in A$, and removed from the

document. So that A$ is assigned the result of the {comments} field

instead the name of the field itself, the macro also clears the Show

All and Field Codes options to ensure that the result of the field is

displayed rather than the field code itself.

REFERENCES

==========

"Microsoft Word for Windows and OS/2 Technical Reference," pages

163-164

Additional reference words: w4wmacro W_OS2Word 1.0 1.00 1.10 1.1 1.1a

1.10a 2.0 2.00


Button Fields Following Nonupdated Field Don't Work Correctly

Article ID: Q73434

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, a MACROBUTTON field or a GOTOBUTTON

field will not work correctly when it directly follows any field that

has not been updated and is not displaying a result. The text of the

button field will appear in the document, but it will not perform the

function when you double-click it or when you press ALT+SHIFT+F9.

STATUS

======

This problem was corrected in Word version 6.0 for Windows.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. Insert the DATE field by pressing CTRL+F9 and typing "date"

   (without the quotation marks) between the field brackets.

2. Press the END key to move outside the DATE field.

3. Enter a MACROBUTTON field (or a GOTOBUTTON field) on the same line

   as the DATE field with no spaces or tabs between the two fields.

4. Select the two fields and toggle the field codes off with SHIFT+F9.

The button field text will appear but the DATE field will not display

a result. Double-clicking a MACROBUTTON will result in a beep.

Double-clicking a GOTOBUTTON may result in the insertion point moving

to the beginning of the document.

This behavior only occurs if there is a field directly in front

of the button field that is not displaying either the field code

or result. This can be corrected by doing any one of the

following:

1. Press F9 to display the result of the field that has not been

   updated.

   -or-

2. Press SHIFT+F9 to display the field code of the nonupdated field.

   -or-

3. Display both field codes and put a space, tab, or paragraph return

   between the fields.

Additional reference words: w4wfield w4wmacro


Supported Mathematical Operators in WordBasic

Article ID: Q74050

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

Exponential calculations do not have a supported mathematical operator

in WordBasic. The following table indicates the mathematical operators

that are supported using Microsoft WordBasic:

   Operator     Operation Performed

   --------     -------------------

   ()           Changes precedence; performs the operation inside the

                parentheses first

   -            Negative value

   *            Multiply

   /            Divide

   Mod          Round both numbers to integers, divide, and return the

                remainder

   +            Add

   -            Subtract

Examples:

   total = (23 - 1)/2

   x = (6 * 3) + 2

MORE INFORMATION

================

To perform a mathematical calculation that involves exponents, you

must use the UtilCalculate() function. This functions returns a value

to a numeric variable. For example, in version 1.x of Word for

Windows, to find out what 2 to the eighth power (2^8) is, you need

the following WordBasic statement:

   x = UtilCalculate("2^8")

In version 2.0 of Word for Windows, you need the following WordBasic

statement:

   x=ToolsCalculate("2^8")

For more information on calculations with exponents, query on:

   Exponent and w4wmacro

REFERENCES

==========

"Microsoft Word for Windows and OS/2 Technical Reference," page 28

"Microsoft WordBASIC Primer," page 176

Additional reference words: w4wmacro wm_word 6.00 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b 2.00c


Simulating a Macro Pause in Word for Windows

Article ID: Q74630

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

There is no built-in WordBASIC command to pause a running macro and

allow user intervention in Microsoft Word for Windows. However, the

method below simulates a macro pause.

MORE INFORMATION

================

To simulate a pause feature in a macro, insert a MsgBox command at the

point where you want to pause and allow user intervention. This MsgBox

should prompt you press a certain key combination (such as CTRL+Z)

when you are ready to resume the macro.

Place the commands for the remainder of the macro into another macro

and assign it the key combination referenced in the MsgBox. When you

press this key combination, this macro runs, creating a pause effect

between the first and second macro.

REFERENCES

==========

"Microsoft Word for Windows Technical Reference," page 77

"Microsoft Word for Windows and OS/2 Technical Reference," pages 224-225

Additional reference words: w4wmacro wm_word 6.00 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b 2.00c


Runnning Word for Windows Macro from Visual Basic Program

Article ID: Q74653

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

It is possible to write a Visual Basic program to communicate with

Microsoft Word for Windows using DDE (Dynamic Data Exchange). The

following example displays the syntax necessary to run a Word for

Windows macro from a Visual Basic application:

   Const COLD = 2

   Const NONE = 0

   Const HOT  = 1

   Sub Compic2_Click ()

   compic2.LinkTopic = "WinWord|system"

   compic2.LinkMode = COLD

   a% = DoEvents()

   compic2.LinkExecute [Hellomacro]

   compic2.LinkMode = NONE

   End Sub

MORE INFORMATION

================

The most important part of this macro from the Word for Windows

viewpoint is the syntax to communicate with Word for Windows

specifically. The command that actually executes the macro is the

.LinkExecute command. This is the Visual Basic equivalent of the

DDEExecute in Word for Windows. The correct lines of code to run a

Word for Windows macro should follow this syntax:

   compic2.LinkTopic = "WinWord|system"

   compic2.LinkMode= either HOT OR COLD

   compic2.LinkExecute [Macroname]

   (you should always close the link as the example does)

REFERENCES

==========

"Microsoft Visual Basic Programmer's Guide," pages 354-376

Additional reference words: w4wmacro wm_word 6.00 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b 2.00c


Macros to Find the ANSI Value of Characters

Article ID: Q74894

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

To troubleshoot a problem or search for an extended character, you may

need to find the ANSI value of a string of text in Microsoft Word for

Windows. Below are two simple macros to accomplish this task. The

first is for one character selections and the second is for strings or

formatting characters.

The application note titled "WordBasic Macro Examples for Word for

Windows 2.0" includes a macro named ANSIChar. You can use this macro

to display the ANSI value of a selected character in a message box.

MORE INFORMATION

================

Macro 1

-------

Sub Main

A$=Selection$() '* A$ = highlighted text

Print Asc(A$)           '* Print ANSI value of the first

                                '* character in A$ on the Status bar.

End Sub

This macro displays its result on the status bar.

Macro 2

-------

You can use this macro for formatting characters or dissecting any

size text string. It displays both character and ANSI values in a

message box.

Sub Main

A$ = Selection$()               '*A$=Highlighted text

While Len(A$) >=1               '* While the Length of A$ is

                                        '* greater than 1

CharValue = ASC(A$)             '* the ANSI value of 1st character

If Len(A$) >1 Then              '* Reducing the length of A$

        A$ = Mid$(A$, 2)        '* A$ = A$ minus the 1st character

Else

        A$=""                   '* A$ = nothing

End if

MsgBox Chr$(34) + Chr$(CharValue) + Chr$(34) + " ASC val = " +

Str$(CharValue)         '* Display values in a message box

Wend                                    '* end while loop

End Sub

To use these macros most efficiently, follow these steps:

1. From the Tools menu in Word for Windows 2.0, choose Macro, type a

   macro name, and choose the Edit button. From the Macro menu in Word

   for Windows 1.x, choose Edit, type a macro name, and choose the OK

   button.

2. Type the macro.

3. Choose File, Close, and save the macro when prompted.

4. Select the text to run the macro on.

5. Choose Tools, Macro.  Highlight the macro name and choose Run.

Additional reference words: w4wmacro 1.0 1.1 1a 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b 2.00c wm_word 6.00


Recorded Macro to Print Merge to Printer Requires SendKeys

Article ID: Q74913

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The SendKeys macro command is required in a macro to print merge a

document to the printer in Microsoft Word for Windows. Without the

SendKeys macro command, the Print dialog box remains on the screen.

This problem occurs because Word for Windows does not have control

over the File Print dialog box; therefore, you must send all relevant

keystrokes using the SendKeys command.

MORE INFORMATION

================

If a macro is recorded to merge a document to the printer, the macro

has the following commands (there may be different values for the

parameters, depending on your choices in the dialog boxes):

Sub MAIN

FilePrintMerge .MERGERECORDS = 0, .From = "", \

.To = "", .PRINT

FilePrint .Type = 0, .NumCopies = "1", .Range = 0,\

.From = "", .To = "", .Reverse = 0, .Draft = 0,\

.UpdateFields = 0, .PaperFeed = 8, .Summary = 0, \

.Annotations = 0, .ShowHidden = 0, .ShowCodes = 0,\

.FileName = ""

End Sub

Note: The backslashes (\) indicate the command is continued on the

next line. Do not include the backslashes in your macro.

For the macro to work correctly, the following command must be

inserted before the FilePrintMerge command:

   SendKeys "{enter}", -1

Multiple Copies

---------------

If you want to print more than one copy of your merged document, use

the following SendKeys command to modify the Copies box in the File

Print dialog box:

   SendKeys "N{ENTER}", -1

Note: "N" is the number of copies you want to print.

REFERENCES

==========

"Microsoft Word for Windows Technical Reference," pages 88-90

"Microsoft Word for Windows and OS/2 Technical Reference," pages

251-253

Additional reference words: w4wmacro w4wmerge 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 1.x appears automatic 6.00


Changing the Default Filename and Directory in File Open

Article ID: Q75740

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can change the default directory

and default filenames that appear when you choose Open from the File

menu. You can modify the FileOpen macro to list all files or only

files with a particular extension within a directory. You can also

modify the FileNew macro to change the default directory that is

displayed when you choose New from the File menu.

Displaying All Files in a Directory

-----------------------------------

WARNING: ANY USE BY YOU OF THE CODE PROVIDED IN THIS ARTICLE IS AT YOUR

OWN RISK. Microsoft provides this macro code "as is" without warranty

of any kind, either express or implied, including but not limited to

the implied warranties of merchantability and/or fitness for a

particular purpose.

Caution: See the "Note" section below this procedure before

proceeding.

To modify the FileOpen macro so that it will list all the files in a

specific directory, do the following:

1. In versions 1.x of Word for Windows, choose Edit from

   the Macro menu. In versions 2.x of Word for Windows, choose

   Macro from the Tools menu.

2. In the Macro Name box, type "FileOpen" (without the quotation

   marks).

3. The macro-editing window displays the FileOpen macro. Make the

   following changes to this macro:

Word Version 6.0

----------------

Sub MAIN

Dim dlg As FileOpen

GetCurValues dlg

dlg.Name = "*.*"

Dialog dlg

On Error Resume Next

If dlg.Name <> "*.*" FileOpen dlg

End Sub

Word Version 1.x, 2.x

---------------------

      Sub MAIN

      on error goto bye

      ChDir "f:\winword"   'use any existing directory here

      Dim dlg As FileOpen

      GetCurValues dlg

      dlg.Name = "*.*"

      Dialog dlg

      Super FileOpen dlg

      bye:                 'Error exit out,  and clear errors

      err = 0

      End Sub

4. From the File menu, choose Close and save changes to

   Global:FileOpen.

Now when you choose Open from the File menu, the File Name list box

will display all the files in the desired directory.

Note: If you use this macro to replace the built-in FileOpen macro,

the Find button will no longer be available in the Open dialog box in Word

1.x and 2.0. The OK and Cancel buttons will be the only buttons available.

To use the macro listed above while keeping the Find option accessible in

the Open dialog box, create the above macro in addition to the FileOpen

macro instead of replacing it. The following steps outline this

procedure:

1. In Word for Windows version 1.0, 1.1, or 1.1a, choose Edit from the

   Macro menu. In Word for Windows version 2.0 or 2.0a, choose Macro from

   the Tools menu.

2. Type a new macro name, such as "OpenAll" (without the quotation

   marks).

3. Type a description, such as "Opens all files" (without the

   quotation marks).

4. In the macro-editing window, type the macro as it appears in the

   above procedure. From the File menu, choose Close and save the

   changes to the Global:OpenAll macro.

You can now assign this macro to the File menu so that it appears in

addition to the regular Open command. The Find button will remain

functional in the Open dialog box when you run the FileOpen macro.

Changing the Default Directory

------------------------------

To change the default directory that will display when you choose New

from the File menu, make the following changes to the FileNew macro:

   Sub MAIN

   On Error Goto seeya             'Error handling trap

   ChDir "f:\winword1.a"           'To change the directory

   Dim dlg As FileNew

   GetCurValues dlg

   Dialog dlg

   Super FileNew dlg

   seeya:

   err = 0                         'Exit for error

   End Sub

When you exit Word for Windows after you have modified or added any of

these macros, the message "Do you want to save the global glossary and

command changes?" will appear. Choose the Yes button to save your

changes.

In the macros listed above, the directories specified in the

ChDir line can be any valid directory on your system.

Note: Microsoft provides macros "as is" without warranty of any kind,

either express or implied, including but not limited to the implied

warranties of merchantibility and/or fitness for a particular purpose.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 765

"Microsoft Word for Windows User's Reference," versions 1.x, pages

186-189

"Microsoft Word for Windows Technical Reference," pages 16-17, 115

"Microsoft Word for Windows and OS/2 Technical Reference," pages 95-97

Additional reference words: w4wmacro

grey gray unavailable

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Displaying Values for Arrays and Dialog Box Variables

Article ID: Q75867

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

The Show Variables Toolbar button and the ShowVars statement in the

Word 6.0 macro editor, display a list of variables and their current

values to help you debug the active macro. However, array elements

and dialog box variables are not displayed in the Macro Variables

dialog box.

In order to check the value of an array element, you can use a MsgBox

statement and specify an array element. The following macro displays

the value of the third element in the month$(2) array "MAR" (the array

begins at zero).

For example:

Sub MAIN

Dim month$(2)

month$(0) = "JAN"

month$(1) = "FEB"

month$(2) = "MAR"

MsgBox "month$(2)= " + month$(2)

End Sub

The Msgbox statement can also be used to display the value of a dialog

box variable. The following macro displays the value assigned to the

"dlg.Textbox" variable (the text entered into the TextBox).

Sub MAIN

Begin Dialog UserDialog 230, 130

 Text 16, 12, 136, 24, "&Enter Text:"

 TextBox 16, 30, 124, 20, .TextBox

 OKButton 16, 60, 64, 21

 CancelButton 16, 90, 64, 21

End Dialog

Dim dlg As UserDialog

n = Dialog(dlg)

If dlg.Textbox <> "" Then MsgBox "TextBox Variable = " \

 + dlg.Textbox

End Sub

REFERENCES

==========

"Microsoft WordBASIC Primer" by Russell Borland, pages 115-117.

Additional reference words: w4wmacro 2.0 2.00 6.00 wm_word


Word Basic Int() Function Limitations and Work Around

Article ID: Q76183

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, the INT WordBasic function is limited

to working with values less that 32,769. Attempting to calculate INT

on a variable larger than 32,769 causes Word to return the WordBasic

error message "# 6 Overflow Error." This is often a problem because

the INT function is often used to round a number correctly; as a

result, the number is divided by 10 or 100, and you cannot round

numbers larger than 327.69 to the hundredths decimal place.

MORE INFORMATION

================

The following macro reproduces this error:

   Sub MAIN

   a = 100000

   b = Int(a)

   Print b

   End Sub

Workaround

----------

The following is an example of a rounding function that rounds to

whole numbers, tenths (1/10), or hundredths (1/100) by specifying the

round variable as follows:

   Sub MAIN

   origvar = 1102540.126456

   round = 100

   'To round to nearest  Integer           Tenths              Hundredths

   'Round =                 1                10                    100

   'Round to                0               0.1                   0.01

   'Limitation    1,073,741,824      107,374,182.4          10,737,418.24

   If origvar <=( 32768 * 32768) / round Then

           newvar = Int((origvar * round) / 32768) * 32768

           result =(newvar + Int((origvar * round) - newvar + 0.5)) / round

   Else

           MsgBox "Number " + Str$(origvar) + " too large to Round"

   End If

   Print "Original ->" ; origvar ; " |     Result -> " ; result

   End Sub

To round to the nearest whole number, the function is simplified to

eliminate the round variable from the macro above. The + 0.5 in the

line "result= (newvar + Int((origvar * round) - newvar + 0.5))" can be

removed if you only want the integer part of the number to be

returned.

   Sub MAIN

   origvar = 1100000000.12646

   'Limitation                   1,073,741,824

   If origvar <=( 32768 * 32768) Then

           newvar = Int((origvar) / 32768) * 32768

           result =(newvar + Int((origvar) - newvar + 0.5))

   Else

           MsgBox "Number " + Str$(origvar) + " too large to Round"

   End If

   Print "Original ->" ; origvar ; " |     Result -> " ; result

   End Sub

REFERENCES

==========

"Microsoft Word for Windows Technical Reference," page 69

"Microsoft Word for Windows & OS/2 Technical Reference," pages 57-60,

209

Additional reference words: w4wmacro wm_word 6.00 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b 2.00c


File Search Macro in Word for Windows

Article ID: Q76188

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, choosing Find from the File menu allows

you search in certain directories only after you have completely

searched the directories specified in the search option.

MORE INFORMATION

================

The following macro allows you to enter the search path and search

only the specified directories, without going through the entire

search list first. You can search more than one directory at a time by

typing multiple search paths separated by semicolons.

For example:

   c:\winword\data;c:\winword

If you choose the Cancel button in the Input box, the previous search

path is used and the FindFile dialog appears.

Word for Windows Version 2.0

----------------------------

   Sub MAIN

   On Error Resume Next

   SearchList$ = InputBox$("What is the Directory")

   FileFind .SearchPath = SearchList$

   ToolsMacro .Name ="FileFind", .Run

   End Sub

Word for Windows version 1.x

----------------------------

   Sub MAIN

   On Error Goto Bye

   SearchList$ = InputBox$("What is the Directory")

   FileFind .SearchPath = SearchList$

   MacroRun "FileFind"

   Bye:

   End Sub

REFERENCES

==========

"Microsoft Word for Windows Technical Reference," pages 49-50

"Microsoft Word for Windows and OS/2 Technical Reference," pages

171-172

Additional reference words: w4wmacro 1.00 1.10 1.10a 1.0 1.1 1.1a 2.00

2.00a 2.00a-CD 2.00b 2.00c wm_word 6.00


\Cell Bookmark Does Not Select Correct Cell in WinWord

Article ID: Q77145

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, the WordBASIC macro language uses the

"\cell" bookmark to select the entire contents of a cell in a table

where you position the insertion point.

If a series of cells are highlighted in a table, the first cell in the

upper-left corner of the highlighted area should be selected. However,

if there are cells in the table to the left of the highlighted area,

the bookmark selects the first cell in the table row that contains the

highlighted area even though that cell was not part of the highlighted

area. This is contrary to the description of the \cell bookmark

described on page 106 of the "Word for Windows and OS/2 Technical

Reference" and on page 89 of "Using WordBasic."

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Steps to Reproduce Problem:

---------------------------

1. Create a 3 x 3 table in Word for Windows and type something in each

   cell.

2. Highlight the rightmost two columns and run the following macro:

      Sub Main

      EditGoTo .destination = "\cell"

      End Sub

3. Notice that an incorrect cell is highlighted.

REFERENCES

==========

"Using WordBasic," page 89

"Microsoft Word for Windows Technical Reference," page 21

"Microsoft Word for Windows and OS/2 Technical Reference," pages

104-106

Additional reference words: w4wmacro w4wtable cmpbookmarks 1.00 1.10

1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


WinWord: Sharing a Global Dimensioned Array with Other Macros

Article ID: Q77273

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In the Microsoft Word for Windows WordBasic macro language, you can

create a dimensioned array, such as A(6,6), that is available

throughout any macro or subroutine.

MORE INFORMATION

================

To create a dimensioned array that is available globally to any

WordBasic macro or subroutine, load the values into the array, open a

text file, and write the contents of the array to the text file.

If a macro needs to access these values, it opens the text file, reads

the values into the array, and manipulates the values as necessary.

The macro writes the values back to the text file. The manipulated

values are available again to the originating macro or any other

WordBasic macro that requires them. The following sample WordBasic

macro illustrates this process:

   Sub MAIN

   Dim a(6, 6)

   For x = 1 To 6

   For y = 1 To 6

   a(x, y) = y : Rem loading the array

   Next y

   Next x

   Open "test.dat" For Output As #2

   For x = 1 To 6

   For y = 1 To 6

   Print #2, a(x, y):REM Writing the array to a text file

   Next y

   Next x

   Close 2

   REM After opening a second macro, open the text file and read

   REM it into the array again. Manipulate the array at this

   REM point and write it back out to the text file.

   Open "TEST.DAT" For Input As #2

   For x = 1 To 6

   For y = 1 To 6

   Input #2, a(x, y) : Print "read " ; a(x, y)

   Next y

   Next x

   Close 2

   End Sub

Additional reference words: w4wmacro passing parameters wm_word 6.00 1.00

1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


No Prompt for Number of Columns in Word for Windows 2.0

Article ID: Q77297

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows version 2.0, there is no option to

indicate the number of columns you want when you create a table from

selected text. When performing this operation in Microsoft Word for

Windows versions 1.0, 1.1, and 1.1a, a dialog box appears prompting

you for the number of columns and the type of delimiter you want to

use.

Word for Windows version 2.0 attempts to automatically determine the

type of delimiter to use. If Word cannot determine the delimiter to

use, it prompts you for a delimiter type. However, no option exists

for choosing the number of columns in a table when you use the Convert

Text to Table command. The number of columns is determined by the

number of delimiters included in the selected text.

Word for Windows version 2.0 excludes this prompt by design.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

You can modify the the TableInsertTable macro to prompt for the number

of columns. The following is an example of a macro that can be used as

a replacement for the existing TableInsertTable macro to prompt for

the number of columns to be inserted in a table:

   Sub MAIN

   InsertBookmark .Name = "zTable"	'placeholder bookmark

   CharLeft	'making sure nothing

   Dim dlg As TableInsertTable	'is selected

   GetCurValues dlg

   Dialog dlg	'if nothing is

'selected, you can

'enter #rows & columns

   EditGoTo "zTable"	'go back to the

'selection

   Super TableInsertTable dlg	'insert the table

   InsertBookmark .Name = "zTable", .Delete	'delete the bookmark

   End Sub

Additional reference words: 1.00 1.10 1.10a 2.00 w4wmacro


Style Shortcut Keys Not Reflected in Template

Article ID: Q77547

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, any shortcut keys that you

assign to styles in a document are not reflected in the document

template unless you add the styles to the template file.

This problem was corrected in Word version 6.0 for Windows.

MORE INFORMATION

================

If you assign a shortcut key to a style within a document, the key

assignments are not added to the document template file unless you

select the Add to Template option. The key assignments are valid in

the current document, but new documents that are based on the template

file do not include the key assignments.

To record the shortcut key assignments in the template file, follow

these steps:

1. From the Format menu, select Style.

2. Choose the Define button. Assign a shortcut key to a style if a key

   assignment has not already been made by selecting the style name from

   the drop-down list box, choosing a shortcut key, and clicking on the

   Assign button.

3. Select the check box labeled Add to Template (ALT+E).

4. Choose the Apply button.

Any changes made to the selected style, including the shortcut key

assignment are now reflected in the template file.

STATUS

======

Microsoft has confirmed this to be a problem in Word for Windows

versions 2.x. This problem was corrected in Word version 6.0 for

Windows.

Additional reference words: 2.00 2.00a w4wmacro 2.00a-CD 2.00b

w4wtemplate


Summary Info Statistics Values Not Recorded in WinWord Macro

Article ID: Q77555

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

When recording a Microsoft Word for Windows macro to access a file's

Summary Info dialog box, the current values in the Statistics fields

are not recorded; they are always left blank.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

The following is a recorded macro which accesses a document's Summary

Info and Document Statistics dialog boxes.

   FileSummaryInfo .Title = "Test of Macro record Summary Info", \

   .Subject = "testing document", .Author = "Mickey Mouse",  \

   .Keywords = "w4wmacro w4w", .Comments = \

   "This is a test. This is a test.", .FileName = "", .Directory = "",  \

   .Template = "", .CreateDate = "", .LastSavedDate = "", \

   .LastSavedBy = "", .RevisionNumber = "", .EditTime = "", \

   .LastPrintedDate = "", .NumPages = "", .NumWords = "", .NumChars = ""

Any fields after the Comments field are blank. These blank fields are

unique because they are the only read-only fields in Word for Windows;

therefore, they cannot be modified in the usual manner. They appear

because Word automatically lists all fields if you access a dialog box

in a recorded macro.

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

2.00b 2.00c


Creating Bullets When the Default Symbol Font Won't Print

Article ID: Q77824

---------

-------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If you don't have access to the Symbol font with your printer, it is

possible to make a solid bullet by drawing it in Windows Paintbrush,

copying it, and pasting it into Microsoft Word for Windows.

More Information:

If a solid bullet is needed, and the Symbol fonts are not available on

the printer being used, a bullet can be created with the following

steps:

1. Minimize Word for Windows.

2. Start the Paintbrush program from the Accessories Group of the

   Windows Program Manager.

3. Select the Filled Circle/Ellipse tool from the Paintbrush Toolbox.

   Choose black from the Palette. Draw a small circle.

4. Choose the Pick cutout tool to select the solid circle you just

   created.

5. From the Edit menu, choose Cut or Copy.

6. Minimize or Exit Paintbrush.

7. Go back into Word for Windows and paste the "bullet" into a

   document.

8. Option: You can store the bullet as a glossary entry by selecting

   the bullet, choosing Glossary from the Edit menu, typing a Glossary

   Name, and choosing Define.

9. Option: You can further automate the insertion of this "bullet" by

   recording a macro to insert the bullet from the glossary(Winword

   1.x,2.x) or Autotext(Winword 6.0). This macro can then be assigned

   to a keystroke or menu.

Word for Windows 2.0 Feature

----------------------------

In Word for Windows 2.0, Microsoft Draw can be used to create a

"bullet", which is then embedded into the Word document, as follows:

1. Start Microsoft Draw by selecting the Microsoft Draw button. You can

   also start Microsoft Draw by choosing Draw from the Insert menu and

   selecting Microsoft Drawing from the Object Type box.

2. Choose the Circle tool from the tool bar, and select black for both

   the line and the fill from the color palette.

3. Draw a small circle.

4. From the File menu, choose Exit and Return to Document.

5. Choose Yes to update the the Document.

The "bullet" will now appear in the document. This embedded Microsoft

Drawing can also be made a glossary entry and/or macro, as described

above.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 141-142, 185-189

Additional reference words: 1.00 1.10 1.10a 2.00 1.0 1.1 1.1a 1.0

w4wfont w4wmacro


Macro to Insert a Bullet in WinWord If No Keypad Exists

Article ID: Q77914

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

Some keyboards, such as those used with laptop computers, do not have

a separate numeric keypad to use to insert the bullet code (ALT+0183)

or other symbols using the symbol soft font set that comes with Word

for Windows version 1.x. The following macro inserts the bullet

character. You can create a glossary item with the resulting bullet.

   Sub MAIN

   Dim dlg As FormatCharacter

   GetCurValues Dlg

   a$ = dlg.Font

   FormatCharacter .Font = "Symbol"

           Insert Chr$(183)

   FormatCharacter .Font = a$

   End Sub

You can modify the sixth line in the above macro to create another

symbol code by replacing (183) with the code of the symbol you want to

use.

You can also use this macro in Microsoft Word for Windows version 2.0 or

6.0. However, version 2.0 or 6.0, includes a function that allows you to

automatically insert a symbol by selecting the appropriate symbol from

a list. To use this feature, choose Symbol from the Insert menu. A

dialog box appears displaying all of the available symbol codes.

Select the symbol you want to use and choose the OK button. The symbol

is inserted in your document.

Additional reference words: 1.0 1.1 1.1a 1.00 1.10 1.10a 2.00 w4wmacro

wm_word 6.00


ANSI Characters 0 through 31 Do Not Display in WinWord

Article ID: Q78003

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

The American National Standards Institute (ANSI) allows you to create

characters by typing their ANSI codes. ANSI characters are characters

that do not appear on a standard American keyboard. Microsoft Word for

Windows versions does not display an ANSI code for decimal numbers 0-31

and Word does not display an error message if you type a decimal number

ranging from 0-31. The ANSI character set includes  the decimal numbers

33-255 in Word for Windows.

MORE INFORMATION

================

To create the ANSI characters in Word for Windows, follow the steps

below:

1. From the Format menu, select Character. In the Font box, select

   Symbol.

2. Turn on NUM LOCK.

3. Hold Down the ALT key.

4. Type "0" (without the quotation marks) followed by the decimal

   number that represents the ANSI Character you want to include. You

   must use the numbers on the numeric keypad rather than the numbers

   across the top of your keyboard.

5. After you type the code, release the ALT key. Word inserts the

   character represented by the code into your document. For example, to

   create a bullet character you type ALT+0183.

Note: ANSI character number 32 is a space. If you insert this

character as shown above, it produces a single space. You can verify

this (in version 1.x) by selecting Preferences from the View menu, and

selecting Spaces or Show All. In versions 2.x and 6.0, choose Options

from the Tool menu, choose View from the Category list, and select

Spaces or Show All.

For more information, query on the following words:

   ANSI and characters and w4wmacro

Additional reference words: w4wformat 6.00 wm_word

1.0 1.1 1.1a 1.00 1.10 1.10a 2.00

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, pages

427-428

"Microsoft Word for Windows User's Guide," version 2.0, pages 153-155

Additional reference words: w4wformat wm_word 6.00


Word for Windows: Macro to List Files

Article ID: Q78122

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

The following macro displays a listing of files for any specified

directory. It also allows you to specify files you want to search for.

For example, if you type a*.*, the macro searches for all files that

begin with the letter "a." Microsoft Word for Windows places the list

of files in a document. You can save this document for future

reference.

   Sub MAIN

   On Error Goto errorfound

   FileNew .NewTemplate = 0, .Template = "NORMAL"

   FormatSection 2

   Dir$ = InputBox$("What directory do you want to List ?")

   Spec$ = InputBox$("What file specification do you want me to look

           for?")

   ChDir Dir$

   a$ = Files$(Spec$)

   While A$ <> ""

   Insert  A$

   filecount = filecount + 1

   InsertPara

   a$ = Files$()

   Wend

   totalnum$ = Str$(filecount)

   dir$ = Files$(".")

   text$ = "Total files in "

   Insert text$ + dir$ + " = " + totalnum$

   Goto exitmain

   errorfound:

   MsgBox "An error occurred check specified directory and file

   specification it should follow

   normal DOS standards . ", 16

   exitmain:

   End Sub

If you use the above macro in Word for Windows version 2.0, & 6.0

replace the fourth line, "FormatSection 2," with the following line:

   FormatColumns .Columns = "2", .ApplyColsTo = 4

For more information on directories and file specifications, consult

your disk operating system (DOS) manual.

REFERENCES

==========

"Microsoft Word For Windows and OS/2 Technical Reference", page 178

Additional reference words: w4wmacro 1.0 1.1 1.1a 1.00 1.10 1.10a 2.00

wm_word


Creating Special and Foreign Characters in Word for Windows

Article ID: Q78160

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

You can create special and foreign characters in Microsoft Word for

Windows version 2.0 using the Insert Symbol command. Each font

displays its own set of characters. To change the font, select a new

font from the Symbol From box in the Symbol dialog box.

More Information:

Word for Windows 2.0

--------------------

To create special or foreign characters in Word for Windows version

2.0, use one of the following methods:

1. From the Insert menu, choose Symbol. Select the symbol you want to

   use, and choose the OK button.

2. Hold down the ALT key while you type zero and the ANSI decimal

   character number on the numeric keypad (with NUM LOCK on).

3. From the Format menu, choose Character. In the Character dialog

   box, choose the Symbol font, and choose the OK button. Type the

   symbol.

Word for Windows 1.x

--------------------

To create special or foreign characters in Word for Windows version

1.0, 1.1, or 1.1a, choose one of the following methods:

1. Hold down the ALT key while you type zero and the ANSI decimal

   number on the numeric keypad (with NUM LOCK on).

2. From the Format menu, choose Character. In the Character dialog

   box, choose the Symbol font, and choose the OK button. Type the

   symbol.

For a keyboard layout of the symbols you can type using the Symbol

font, see the KEYCAPS.DOC file provided with Word for Windows 1.x.

For additional information on printing symbols, query on the following

words in the Microsoft Knowledge Base:

   w4wmacro and symbol

Reference(s):

"Microsoft Word for Windows User's Reference," 1.x, pages 10, 35, 353,

427-429

"Microsoft Word for Windows User's Guide," version 2.0, pages 153-155

Additional reference words: 1.x 1.00 1.10 1.10a 2.00 w4wfont 6.00

wm_word diacritical


Special WinWord BookMarks: EnvelopeAddress and EnvelopeReturn

Article ID: Q78530

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Microsoft Word for Windows can usually determine the To and From

addresses when you choose the Create Envelope command. You can

manually specify these addresses by selecting the To and From

addresses and inserting bookmarks named EnvelopeAddress and

EnvelopeReturn, respectively. Word uses the text of these bookmarks

when you choose the Create Envelope command.

If you do not specify bookmarks or Word cannot determine the return

address in the letter, Word uses the return address specified in

Mailing Address box (accessed by choosing Options from the Tools menu

and selecting the User Info category).

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 118-119

Additional reference words: 6.00 2.00 w4wmacro toolbar tool bar wm_word

button w4wenvelope bookmark


Deleting Key Assignments In Word for Windows 2.0

Article ID: Q78544

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word For Windows, the Delete button is not available after you

make a key assignment.

Steps to Reproduce Problem

--------------------------

1. Create the following macro, and name the macro "Test."

      SUB Main

      Print "Hello"

      END Sub

2. From the Tools menu, choose Options. From the Category list, select

   Keyboard.

3. In the Show box, select Macros. Select your macro in the Macro box.

4. Choose a key combination to assign to the macro, or select the keys

   from the Shortcut Key box. Choose the Add Button.

5. From the Tools menu, choose Options, and select the Keyboard

   category again. Select your macro.

The Delete button is unavailable and not a valid selection.

To remove a key assignment, you must select the key settings from the

Current Key For box. After you make this selection, the Delete button

becomes an available and valid option.

Word 6 Steps to Reproduct Problem

---------------------------------

1. Create the following macro, and name the macro "test".

      SUB Main

      Print "Hello"

      END Sub

2. From the Tool menu, choose Customize, select Keyboard tab. Enter key

   combination, click on Assign button. Close.

3. From the Tools menu, choose Customize, Keyboard tab and select "test"

   macro. The Shortcut key is shown, but the Remove button is grayed out.

4. Highlight shortcut key and Remove button is available.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 722, 767

Additional reference words: 2.00 grayed greyed removing key strokes

wm_word 2.0a 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD w4wmacro


Checking For Execute-Only Macro Status with IsExecuteOnly

Article ID: Q78570

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

You can use the Microsoft Word for Windows WordBasic function,

IsExecuteOnly, to determine whether a macro is editable or

execute-only. The syntax for the command is as follows:

   IsExecuteOnly(Macro$)

IsExecuteOnly returns zero if a macro is editable or -1 if the macro

is execute-only. The Macro string (Macro$) takes the form of

ContextName:MacroName. Macros that cannot be edited are sometimes

referred to as encrypted. You can make a macro execute-only using

the WordBasic MacroCopy statement.

The following macro displays the status of the FileNew macro in a

message box, using the value returned from the IsExecuteOnly function:

 Sub MAIN

 exe = IsExecuteOnly("Global:FileNew")

 If exe = - 1 Then

  MsgBox "Execute Only Macro"

 Else

  MsgBox "Edit and Execute Macro"

 Endif

 End Sub

or:

 Sub MAIN

 If IsExecuteOnly("Global:FileNew") Then

  MsgBox "Execute Only Macro"

 Else

  MsgBox "Edit and Execute Macro"

 Endif

 End Sub

For more information, refer to IsExecuteOnly in the Programming

with Microsoft Word section of the Word 6.0 Online Help file, or

query on the following words:

   macrocopy and execute

Additional reference words: w4wmacro 2.00 exe compile macrocopy 6.00 wm_word


Custom Table Insertion with Text to Table in WinWord 2.0

Article ID: Q78763

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, converting text to a table is an

automatic process that does not allow you to specify the desired

number of rows or columns. However, you can install the

ManualInsertTable macro from the NEWMACRO.DOC file, included with Word

for Windows version 2.0 and usually found in the program directory, to

provide this functionality.

This functionality was changed in Word version 6.0 for Windows.

MORE INFORMATION

================

NEWMACRO.DOC contains a macro called ManualInsertTable that allows you

to specify the number of rows and columns desired when converting text

to a table in Word for Windows version 2.0. This macro emulates the

functionality of the Insert Table command in Word for Windows version

1.x. NEWMACRO.DOC allows you to install this macro by using the

following steps:

1. Open the file NEWMACRO.DOC.

2. This file contains a list box of optional macros, descriptions of

   the macros, and the ability to demonstrate and/or install each macro.

3. From the list of macros, select ManualInsertTable.

4. Choose the Install button.

5. An "Install ManualInsertTable to" dialog box appears. Select the

   desired template and menu to contain the macro, and choose the OK

   button.

Word installs the macro on the template and menu you selected and

automatically saves the macro. Word returns you to the list box of

available macros to choose another macro or to exit.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 316-318

Additional reference words: w4wmacro w4wtemplate 2.00 2.00a 2.00a-CD 2.00b

2.00c


Context-Sensitive Help for Items Added to the Tool Bar

Article ID: Q78775

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

Context-sensitive help is available for commands added to the

Microsoft Word for Windows version 2.0 tool bar. The contents of the

help varies depending on the nature of the item added to the tool bar.

MORE INFORMATION

================

To access the Context-Sensitive Help for the tool bar, press SHIFT+F1,

and choose the tool bar icon that you want help with. Pressing

SHIFT+F1 causes the mouse cursor become a Help Pointer (an arrow and

question mark together). If you choose an added tool bar item that is

a built-in Word for Windows command, the help screen displays the

topic associated with that built-in command. If the tool bar item

chosen is a user-defined macro, the help screen displays a generic

help topic describing the purpose and function of user-defined macros.

Specific information about a tool bar item displays on the status bar

if you click and holding down the left mouse button on the tool bar

item. In the case of user-defined macros, the text on the status bar

corresponds to the macro's description.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, page 127

Additional reference words: w4wmacro toolbar custom 2.00 2.00a

2.00a-CD 2.00b 2.00c wm_word 6.00


Cannot Cancel Macro Description in Word for Windows 2.0

Article ID: Q78996

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, when you press the Cancel button while

editing a macro description, the description is retained.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this problem,

and will post more information here in the Microsoft Knowledge Base as it

becomes available.

MORE INFORMATION

================

To remove the description of a macro, you must delete the description

manually, and press the Cancel or the Close button.

Steps to Reproduce Problem

--------------------------

1. Start Word for Windows version 2.0.

2. From the Tools menu, choose Macro.

3. Type "test" (without the quotation marks) in the Macro Name box,

   and choose the Edit button.

4. Type the following line between the Sub MAIN and End Sub lines:

      Print "this is a test"

5. From the File menu, choose Close. Choose the Yes button to save

   changes to Global: test.

6. From the Tools menu, choose Macro, and select test from the list of

   macros.

7. Type a description in the Description box, and choose the Cancel

   button.

8. Repeat step 6. The description for the macro remains intact.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 719-721

Additional reference words: w4wmacro 2.00 2.00a 2.0b 2.0a-CD 2.00b

2.00a-CD wm_word 6.00


Paragraph-Delimited Text Converts to 1-Column Table in WinWord

Article ID: Q79021

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

tem versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows version 2.0, if you select

paragraph-delimited text to insert into a table, Word for Windows

inserts the text into a 1-column table.

This problem was corrected in Word version 6.0 for Windows.

MORE INFORMATION

================

If you select text that is separated by paragraphs, commas, or tabs to

insert into a table, Word for Windows determines the correct number of

columns automatically. However, if the text is separated only by

paragraph marks, Word for Windows will convert the text to a 1-column

table.

Workaround

----------

The following macro prompts you for the number of columns and then

automatically determines the number of rows for the selected text

before inserting the table:

   Sub MAIN

    col$=InputBox$("How many columns?")

    TableInsertTable .ConvertFrom=0, .NumColumns=val(col$)

   End Sub

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 317-318

Additional reference words: w4wmacro w4wtable  toolbar

2.00 2.00a 2.00a-CD 2.00b 2.00c


AutoNew Macro Does Not Run When You Start Word for Windows

Article ID: Q79054

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

If you have an AutoNew macro in the NORMAL.DOT template and you start

Microsoft Word for Windows, a new document is created, but the AutoNew

macro does not run.

MORE INFORMATION

================

The AutoNew macro only runs if you open a new document after starting

Word for Windows.  The AutoExec macro will run when starting Word for

Windows.

For more information on AutoNew, search for "auto macros" and

"Creating macros that run automatically" using the Help menu.

REFERENCES

==========

"Microsoft Word Technical Reference," pages 97-98

TECHREF.DOC, Microsoft Word for Windows version 1.x

Additional reference words: 6.00 execute 2.00 w4wmacro w4wtemplate wm_word


Can't Exit Second Instance of WinWord Without a Global Save

Article ID: Q79135

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

When editing a global macro in a second instance of Microsoft Word for

Windows, this second instance does not close as expected if you choose No

when prompted to overwrite the NORMAL.DOT template that is open in the

first instance of Word for Windows. Choosing No cancels the File Exit

command and returns you to the second instance of Word for Windows.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. Start Word for Windows version 2.0, and minimize it to an icon.

   Start a second instance of Word for Windows.

2. From the Tools menu, choose Macro (in the second instance of Word).

   In the Show box, select Commands. Select AllCaps from the Macro

   Name box, and choose the Edit button. At the beginning of the "Super

   AllCaps" line in the macro, type "REM " (without the quotation

   marks). Make sure you include a space after REM.

3. From the File menu, choose Exit.

4. Choose the Yes button when Word prompts you to save changes to

   Global:AllCaps.

5. Choose the Yes button again when Word prompts you to save the

   global glossary and command changes. The following message appears

   in a dialog box:

      This document is a copy of a file that was being edited by another

      Word session. Changes may have been saved to the original file.

      Do you want to save the document using the original name and

      overwrite other possible changes?

6. Choose the No button. The File Save dialog box appears with

   NORMAL.DOT in the File Name box. Change this name to NORMAL2.DOT.

7. Word saves the new template; however, Word returns to the second

   instance of Word instead of exiting the program.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 267-268,

273, 765

Additional reference words: 2.00 2.00a 2.00a-cd 2.00b 2.00c 2.00c-cd

w4wmacro w4wtemplate


ANSI Carriage Return Doesn't Work in Macro Editing Window

Article ID: Q79189

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, using the ANSI character set and

selecting the carriage return character (Chr$(13)) does not produce a

carriage return in the macro editing window. Instead, it produces a

period.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this problem,

and will post more information here in the Microsoft Knowledge Base as it

becomes available.

Steps to Reproduce Problem in Version 2.0

-----------------------------------------

1. From the Tools menu, choose Macro, type in a macro name, and choose

   the Edit button.

2. Type the following macro:

      Sub MAIN

      A$=InputBox$("Line 1"+Chr$(13)+"Line 2")

      End Sub

3. Choose the Start button, or press ALT+S. The macro editing window

   displays the following:

      Line1.Line2.

Steps to Reproduce Problem in Version 1.x

-----------------------------------------

1. From the Macro menu, choose Edit, and type in a macro name. Choose

   the OK button.

2. Type the following macro:

      Sub MAIN

      A$=InputBox$("Line 1"+Chr$(13)+"Line 2")

      End Sub

3. Choose the Start button, or press ALT+S. The macro editing window

   displays the following:

      Line1.Line2.

Additional reference words: 1.00 1.10 1.10a 2.00 w4wmacro wm_word 6.00


WinWord: Limitations on Pasting Text into Macro Descriptions

Article ID: Q79272

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows version 2.0, if you paste more than one

line of copied text or more than 256 characters into the Description

box of the Macro dialog box, the description text wraps, and line

breaks display where the text was wrapped in its original source.

In Word for Windows version 1.x, the macro description is limited to

one line of text, so no wordwrap can occur.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Steps to Reproduce Problem in Version 2.0

-----------------------------------------

1. Open a new document.

2. Type more than 256 characters into the document.

3. From the Edit menu, choose Select All. From the Edit menu, choose

   Copy.

4. From the Tools menu, choose Macro.

5. Type "test" in the Macro Name box. Activate the Description box by

   pressing ALT+I.

6. From the Edit menu, choose Paste.

Notice that line breaks occur in the description text wherever the

characters previously wrapped in the original text of the document.

Additional reference words: 2.00 w4wmacro


Passing -1 Value to a Dialog Box in WordBasic

Article ID: Q79279

SYMPTOMS

========

Using the macro language in Microsoft Word for Windows version 2.0,

you can change the data in a dialog box. The valid values for option

buttons, drop-down lists, and edit controls are 1, 0, and -1. The -1

value normally indicates no change in the original value; however,

passing a -1 value to change the data in a dialog box results in none

of the option buttons being selected in the dialog box.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. From the Tools menu, choose Macro.

2. Type any macro name, and choose the Edit button.

3. Type the following macro in the macro editing window:

      Sub Main

        Dim dlg as FormatPageNumber

        GetCurValues dlg

        dlg.NumRestart=-1

        Dialog dlg

      End Sub

4. From the File menu, choose Close, and save changes to the macro.

5. From the Tools menu, choose Macro, and select the macro you just

   created.

6. Choose the Run button.

No option button is selected in the Page Numbering section of the

dialog box. The available values for the .NumRestart field should only

be 0 and 1.

Note: Any other negative number generates the error message "WordBASIC

Err=5, Illegal function call."

For more information, query on the following words in the Microsoft

Knowledge Base:

   field and dialog and argument

REFERENCES

==========

"Microsoft Word For Windows and OS/2 Technical Reference," pages 89-91

Additional reference words: w4wmacro clear deselect 2.0 2.00


WinWord: Envelope Macro Views SHIFT+ENTER Formatting Wrong

Article ID: Q79309

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows version 2.0, the print envelope macro

views text formatted with the SHIFT+ENTER key combination in a pop-up

box as a single string of text rather than separate lines.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Steps to Reproduce Problem

--------------------------

1.  From the File menu, choose New, and choose the OK button.

2.  Insert a FILLIN field by pressing CTRL+F9. Inside the field

    braces, type the following:

       {fillin "What is the Address?"}

3.  Position the insertion point outside the field code, and insert two

    paragraph returns (press ENTER twice).

4.  Type in a name and address. Press the ENTER key at the end of each

    line.

5.  Insert two more paragraph returns at the end of the address.

6.  Type in the same name and address again, except use the

    SHIFT+ENTER key combination to make soft carriage returns at

    the end of each line.

7.  Select the FILLIN field at the top of the document, and press the

    F9 key. Type a 3-line address, pressing SHIFT+ENTER at the end of each

    line, and choose the OK button when finished.

8.  Select the View menu, and clear the Field Codes option if it is

    selected.

9.  Select the first address, and choose the Create Envelope icon.

    Note: The text ignores the carriage returns from the FILLIN fields,

    and the address scrolls out of the box as one line of text.

10. Choose the Cancel button for this dialog box, and select the next

    address. Select the Create Envelope icon. Note that this address

    reacts correctly and recognizes the returns.

11. Repeat step 10 with the third address, which uses the soft

    carriage returns. This address reacts the same way as the hard

    paragraph returns.

The results are the same even if you unlink the fields by pressing

CTRL+SHIFT+F9. Word for Windows prints the envelope as it appears on

the screen.

WORKAROUND

==========

To add information with a message box or FILLIN field, use the

following steps:

1.  Turn on the Show All button on the ruler.

2.  Replace the SHIFT+ENTER soft carriage returns with hard returns

    generated by pressing the ENTER key.

3.  Select the address, and proceed with creating the envelope.

Additional reference words: 2.00 pop-up w4wmacro w4wenvelope


EditClear Statement Deletes Footnote Reference or Field Code

Article ID: Q79334

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

If you position the insertion point to the left of a field code or

footnote reference in Microsoft Word for Windows and you press the DEL

key or run the EditClear macro, the field code or footnote reference

is not deleted; instead, the system beeps. However, if you position

the insertion point at the same location and run the EditClear

statement from within a macro, the field code or footnote reference is

selected and deleted.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this problem,

and will post more information here in the Microsoft Knowledge Base as it

becomes available.

MORE INFORMATION

================

Pressing the DEL key is the keyboard equivalent to the EditClear

command and macro statement; therefore, they should behave in a

similar manner, regardless of how they are executed.

You can use the following macro to delete a footnote reference

number:

   Sub Main

   EditClear

   End Sub

The EditClear command selects the word to the immediate right of the

insertion point and performs a delete.

Steps to Reproduce Problem

--------------------------

1. Create or open a document that contains an automatically-numbered

   footnote.

2. Position the insertion point to the left of the footnote reference

   number. Press the DEL key. The system beeps, and the footnote

   reference number is not deleted.

To record and run a macro to execute the EditClear command, use the

steps listed below.

Word for Windows Version 2.0

----------------------------

1. From the Tools menu, choose Record Macro. Type a name in the Macro

   Name box, and choose the OK button. Note: "REC" should appear on the

   right end of the status bar.

2. Press the DEL key.

3. From the Tools menu, choose Stop Recorder.

4. Position the insertion point to the left of the footnote reference

   number.

5. From the Tools menu, choose Macro. Select the macro recorded in

   steps 1-3 above, and choose the Run button.

Word for Windows Version 1.x

----------------------------

1. From the Macro menu, choose Record. Type a name in the Macro Name

   box, and choose the OK button. Note: "REC" should appear on the right

   end of the status bar.

2. Press the DEL key.

3. From the Macro menu, choose Stop Recorder.

4. Position the insertion point to the left of the footnote reference

   number.

5. From the Macro menu, choose Run. Select the macro recorded in steps

   1-3 above, and choose the OK button.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, pages

127-128, 185-187, 284-285

"Microsoft Word for Windows User's Guide," version 2.0, pages 264-265,

591-592, 765-767

Additional reference words: W4WMacro wm_word 6.00

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


GetBookmark$() Used with EditGoto Returns Incorrect Value

Article ID: Q79559

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, using the WordBasic commands

GetBookmark$() and EditGoto with the \Cell bookmark returns the cell

value of the previous column. It should return the cell value of the

current column.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Workaround

----------

The following WordBasic macro yields the contents of the current

column instead of the contents of the previous column:

   Sub MAIN

   If PrevCell() Then NextCell

   Print GetBookmark$("\Cell")

   End Sub

Steps to Reproduce Problem

--------------------------

The following macro illustrates this problem:

1. From the Table menu, choose Insert Table (in version 2.0). From the

   Insert menu, choose Table (in version 1.x). Insert a 2-column, 1-row

   table, and type some text in each cell. Select the second cell.

2. From the Tools menu, choose Macro, and type a name for a new macro.

   Choose the Edit button.

3. Type the following macro in the macro editing window:

      Sub MAIN

      EditGoto .Destination = "\Cell"

      Print GetBookmark$("\Cell")

      End Sub

4. From the File menu, choose Close. Choose Yes when prompted to save

   changes to the macro.

5. From the Tools menu, choose Macro. Select the macro you just

   created, and choose the Run button.

6. Notice the value displayed in the status bar is from column 1, not

   column 2.

Microsoft has confirmed this to be a problem in Word for Windows. This

problem was corrected in Word version 6.0 for Windows.

Reference(s):

"Microsoft Word for Windows and OS/2 Technical Reference," pages 156-

157, 192, 226, 238, 241

"Microsoft Word for Windows Technical Reference," pages 42, 62, 78,

83-84

Additional reference words: w4wmacro 1.x 1.00 1.10 1.10a 2.00 2.0a

w4wtable 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD


Using Shell Statement to Access MS-DOS Prompt from WinWord

Article ID: Q79696

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

From within Microsoft Word for Windows, you can use the Shell

WordBasic statement to access the MS-DOS prompt. You can assign this

macro to a key, a menu or (in version 2.0) a tool bar button.

MORE INFORMATION

================

The following steps create a macro to access the MS-DOS prompt from

within Word for Windows:

Word for Windows Version 6.0

----------------------------

1. From the Tools menu, choose Macro

2. In the Macro Name box, type "dosprompt" (without the quotation

   marks), and choose the Create button.

3. In the macro editing window, type the following macro text:

      Sub MAIN

      Shell "command.com", 1

      End Sub

4. From the File menu, choose Close. Choose the Yes button when

   prompted to save changes to the macro.

5. From the Tools menu, choose Customize, and select the Keyboard,

   Menu, or Toolbar Category to assign this macro to a key

   combination, menu or tool bar button.

Word for Windows Version 2.0

----------------------------

1. From the Tools menu, choose Macro.

2. In the Macro Name box, type "dosprompt" (without the quotation

   marks), and choose the Edit button.

3. In the macro editing window, type the following macro text:

      Sub MAIN

      Shell "command.com", 1

      End Sub

   Note: In the Shell line, the following arguments can be used:

      0 for minimized window

      1 for normal window

      3 for maximized window

      4 for deactivated window

4. From the File menu, choose Close. Choose the Yes button when

   prompted to save changes to the macro.

5. From the Tools menu, choose Options, and select the Keyboard, Menu,

   or Toolbar Category to assign this macro to a key combination, menu

   or tool bar button.

For more information on the Shell statement, search for "WordBasic

Programming Language" and "Shell" using the Help menu.

Word for Windows Version 1.x

----------------------------

1. From the Macro menu, choose Edit.

2. In the Edit Macro Name box, type "dosprompt" (without the quotation

   marks), and press the OK button.

3. In the macro editing window, type the following macro text:

      Sub MAIN

      Shell "command.com", 1

      End Sub

   Note: In the Shell line, the following arguments can be used:

      0 for minimized window

      1 for normal window

      3 for maximized window

      4 for deactivated window

4. From the File menu, choose Close. Choose the Yes button when

   prompted to save changes to the macro.

5. From the Macro menu, you can choose the Assign to Key, or Assign to

   Menu commands to assign this macro to a key sequence or menu.

REFERENCES

==========

"Microsoft Word for Windows and OS/2 Technical Reference," page 257

Additional reference words: w4wmacro 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD wm_word 2.00b 2.00c 6.00


WinWord: Envelopes Don't Print with Reverse Print Order Option

Article ID: Q79905

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows version 2.0, if you choose the Create

Envelope command when the Reverse Print Order option is selected,

envelopes do not print. Word acts as if it is printing; however, the

printer is inactive. To run the Create Envelope command, choose the

Envelope button on the tool bar or choose the command from the Tools

menu.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

To work around this problem, use one of the following methods:

 - From the Tools menu, choose Options, select the Print category, and

   clear the Reverse Print Order check box. Choose the OK button.

 - From the Tools menu, choose Create Envelope, select the Add to

   Document button, then print it using the File Print command.

HP DeskJet

----------

The HP DeskJet printer outputs printed pages in reverse order. The

Reverse Print Order option causes pages to be printed in the correct

order. However, if you select this option, envelopes do not print

using the Create Envelope command.

If your printer is an HP DeskJet, you can modify the

ToolsCreateEnvelope macro to clear the Reverse Printer Order option

when creating an envelope and then select the option again after the

envelope prints. To modify the ToolsCreate Envelope macro, add the

lines "ToolsOptionsPrint .Reverse=0" and "ToolsOptionsPrint

.Reverse=1" to the macro, as follows:

Sub Main

ToolsOptionsPrint .Reverse = 0

Dim dlg As ToolsCreateEnvelope

GetCurValues dlg

x = Dialog(dlg)

If x = - 1 Then ToolsCreateEnvelope dlg

ToolsOptionsPrint .Reverse = 1

End Sub

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 117-122

Additional reference words: 2.00 w4wprint w4wmacro hewlett packard 500

plus jam feed backward toolbar dj w4wenvelope


WinWord: Cannot Assign a Shortcut Key with the Numeric Keypad

Article ID: Q79984

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, you cannot assign a shortcut key to a

macro using a number from the numeric keypad.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, and choose the OK button.

2. From the Tools menu, choose Record Macro.

3. Type a name for the macro.

4. In the Shortcut Key box, select the Ctrl check box, and verify the

   Shift check box is NOT selected. Position the insertion point in the

   Key box, and type the number 1 on the numeric keypad.

5. Type a few lines of text in your document.

6. From the Tools menu, choose Stop Recorder.

7. Activate the macro by pressing CTRL+Keypad 1.

The system just beeps. If you activate the macro by pressing CTRL+1

using the number 1 on the top of the keyboard, rather than the numeric

keypad, the macro runs correctly.

This feature works correctly in Word for Windows version 1.x. If you

convert a template from version 1.x that contains a macro shortcut key

assigned to the numeric keypad, the macro works correctly in version

2.0 using the numeric keypad assignment.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b w4wmacro

w4wtemplate


Word for Windows Macro to Print List of Found Files

Article ID: Q80029

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

The following macro prints a list of all the files found by using the

FileFind function in Microsoft Word for Windows version 2.0 and later.

MORE INFORMATION

================

The macro displays the FileFind dialog where you can specify search

parameters. Once you have searched for a list of documents, choose

the Close button to exit the dialog. The macro then opens a new

document and creates a list of all the files found by the FileFind

function. You can save the resulting document or print it. You can

also create different file listings by changing the search parameters.

The following macro uses the WordBasic macro FoundFileName$() and

CountFoundFiles() functions to return the number of files found and

the corresponding filenames.

 Sub MAIN

 ToolsMacro "FileFind", .Run

 FileNew

 Num = CountFoundFiles()

 Insert "Total Files Found="

 Insert Str$(Num)

 InsertPara

 For I = 1 To Num

 E$ = FoundFileName$(I)

 InsertPara

 Insert E$

 Next

 End Sub

For more information on macro commands, search for "WordBasic

Programming Language" using the Help menu.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 491-504

Additional reference words: w4wmacro file find 2.00 2.00a 2.00a-CD

2.00b 2.00c


WinWord: FilePrintSetup Appears Twice in Recorded Macro

Article ID: Q80043

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you record a macro that executes the

File Print Setup (File Printer Setup in Word for Windows version 1.x)

command, two "FilePrintSetup" lines appear in the macro instead of

one. This syntax is correct.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

When you record a macro that performs the File Print Setup command,

you expect the recorded macro to only have one line, as follows:

   FilePrintSetup .Printer = "PostScript Printer on LPT1:", .Setup

The actual recorded macro appears as follows:

   FilePrintSetup .Printer = "PostScript Printer on LPT1:", .Setup

   FilePrintSetup .Printer = "PostScript Printer on LPT1:"

A Word for Windows macro cannot record steps that are executed outside

of the Word environment; therefore, information from the Print Setup

(Printer Setup in version 1.x) dialog box is not recorded by the Macro

Recorder. As a result, Word for Windows must record two lines; the

first line brings up the printer-specific Print Setup dialog box, and

the second line records the printer you selected.

Steps to Reproduce Problem

--------------------------

Word for Windows Version 2.0

----------------------------

1. From the Tools menu, choose Record Macro. Choose the OK button to

   accept the default name in the Record Macro Name box.

2. From the File menu, choose Print Setup. Choose the Setup button.

3. Choose the OK button twice.

4. From the Tools menu, choose Stop Recorder.

5. To look at the macro text, from the Tools menu, choose Macro.

   Select the macro name, then choose the Edit button.

Word for Windows Version 1.x

----------------------------

1. From the Macro menu, choose Record. Choose the OK button to accept

   the default name in the Record Macro Name box.

2. From the File menu, choose Printer Setup. Choose the Setup button.

3. Choose the OK button twice.

4. From the Macro menu, choose Stop Recorder.

5. To look at the macro text, from the Macro menu, choose Edit. Select

   the macro name, then choose the OK button.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, pages 120,

185-189

"Microsoft Word for Windows User's Guide," version 2.0, pages 121,

763-792

Additional reference words: w4wmacro 1.00 1.10 1.10a 1.0 1.1 1.1a 2.00


Evaluating Which Button Was Pressed in a User-Defined Dialog

Article ID: Q80070

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The following Microsoft WordBasic macro provides an example of how to

evaluate which button was pressed in a user-defined dialog box. The

macro uses a Select Case structure to evaluate the value returned by

the dialog function; N = Dialog(DialogRecord).

MORE INFORMATION

================

Specific values are assigned to the buttons in a dialog box. The

function N=Dialog(DialogRecord) stores the value assigned to the

button in the dialog box for later use. (DialogRecord) is the name

that the user gives to the dialog box. The values of "N" are as

follows:

Button Type        N=Dialog(DialogRecord)       Value Assigned

-----------        ----------------------       --------------

OK button              -1                       Always

Cancel button           0                       Always

Pushbutton-1            1                       According to order

Pushbutton-2            2                       According to order

Pushbutton-3            3                       According to order

Pushbutton-M            M                       According to order

The values for the pushbuttons are chronologically assigned, meaning

the first pushbutton is assigned one, the second two, and so on. The OK

button always has the value minus one (-1) and the Cancel button

always has the value zero (0).

The following macro demonstrates how the evaluation works. Inside the

case statements various types of tasks can be performed. This example

uses message boxes for simplicity.

Sub MAIN                                'Macro Starts Here

Begin Dialog UserDialog 320, 98, "Example Macro"

        PushButton 10, 6, 88, 21, "Button-1"

        PushButton 10, 30, 88, 21, "Button-2"

        PushButton 10, 54, 88, 21, "Button-3"

        OKButton 165, 18, 88, 21

        CancelButton 166, 46, 88, 21

End Dialog

Dim MyDlg As Dialog UserDialog   'Mydlg came be change to anything

N = Dialog(MyDlg)

Select Case N

        Case - 1

                MsgBox("Ok was Pressed!", "OK-Bottom", 64)

        Case 0

                MsgBox("Cancel was Pressed!", "Cancel-Bottom", 16)

        Case 1

                MsgBox("Button-1 was Pressed!", "PushBottom-1", 64)

        Case 2

                MsgBox("Button-2 was Pressed!", "PushBottom-2", 64)

        Case 3

                MsgBox("Button-3 was Pressed!", "PushBottom-3", 64)

        Case Else

                Goto Bye

        End Select

Bye:

End Sub                                 'End of Macro

For more information, search for "WordBasic Programming Language" and

"Dialog" using the Help menu.

Additional reference words: w4wmacro pushbutton dialog

push button 2.00 2.00a 2.00a-CD 2.00b 2.00c


WinWord: Avoiding Password Prompt Using FileNew Command

Article ID: Q80090

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In a Microsoft Word for Windows macro, if you use the FileNew command to

create a new document or template based on a password-protected

template, you receive a prompt for the template's password. The only way

to avoid receiving this prompt is to have the specified template already

open.

MORE INFORMATION

================

In Word for Windows macros, the FileOpen command may use a PASSWORDDOC

and/or a PASSWORDDOT field to provide the password for the given

document and/or the template that it is based on. The FileNew

command does not have either of these fields; therefore, when you

create a new document or template based on a specific template, you

cannot specify a password inside the macro to avoid the password

prompt.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c  wm_word

w4wmacro wordbasic statement protection

w4wtemplate


WinWord: Searching for Multiple Extensions with File Find

Article ID: Q80250

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can use the File Find command to

search for files that have different extensions but are in the same

directory. However, the search path is limited to 255 characters. If

the search path reaches or exceeds the 255 character limit the the

path line will be unavailable.  You must use Edit Path and delete some

search entries to make the path available.  One way to circumvent this

limitation is to use a WordBasic macro to set up multiple search

iterations.

MORE INFORMATION

================

Scenario

--------

You create an MS-DOS directory identified as "C:\DOCUMENTS," and move

all of your text-based files to this directory. In C:\DOCUMENTS, you

have files with eight different extensions; however, you want only

five of these extensions to be maintained in the search list. The five

extension you want included in the search list are BBA, DOC, LOG, RPT,

AND TXT.

To set up File Find to search for the different extensions within the

same directory, use the following steps:

1. Start Word for Windows version 2.0. From the File menu, choose Find

   File, and the choose the Search button.

2. From the Options box, select Create New List. From the Drives box,

   select Path Only. Choose the Edit Path button.

3. From the Directories list, select C:\DOCUMENTS. Choose the Add

   button. This places C:\DOCUMENTS in the Search Path list. Choose the

   Close button.

4. The Path list should now contain C:\DOCUMENTS. Edit this entry so

   that it also contains the first extension type. The entry should now

   read C:\DOCUMENTS\*.BBA. Choose the Edit Path button.

5. From the Directories list, select C:\DOCUMENTS. Choose the Add

   button. This places C:\DOCUMENTS in the Search Path list.

   C:\DOCUMENTS\*.BBA should already be present. Choose the Close button.

6. The Path list should now contain C:\DOCUMENTS\*.BBA; C:\DOCUMENTS.

   Edit this entry so that it also contains the second extension type.

   The entry should now read C:\DOCUMENTS\*.BBA;C:\DOCUMENTS\*.DOC.

7. Repeat steps 3-6 until all of the extensions that you want in the

   search path are present.

8. In the Search dialog box, choose the Start Search button. The

   results containing the files with multiple extensions display in the

   File Find dialog box.

Note: Each specific extension must be added to the Path list before

the same directory can be selected additional times.

For more information on using FileFind:

 - Search for "FileFind" using the Help menu.

  -or-

 - Query on the following words in the Microsoft Knowledge Base:

       winword and macro and filefind

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 494, 498

Additional reference words: greyed dimmed grayed gray grey w4wmacro

2.00 2.00a 2.00a-CD 2.00b 2.00c  wm_word 6.00


WinWord: Macro to Make Define the Default for Format Style

Article ID: Q80455

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can create a macro to automatically

select the Define button when you choose Style from the Format menu.

MORE INFORMATION

================

Normally when you choose the Style command, you must choose the Define

button to change the definition of a particular style. If you want to

automatically access the Define options, use the following macro:

   Sub MAIN

   On Error Resume Next

   SendKeys "%d"

   ToolsMacro "FormatStyle", .Run

   End Sub

Note: The On Error statement prevents an error message that results if

you choose the Cancel button in the Style dialog box.

This macro can replace the existing Style command, or you can assign

it a new name (for example, DefineStyle), and assign it to the Format

menu as a separate command.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 719-720,

736-737, 784-786, 765

"Using WordBasic," by WexTech Systems and Microsoft, pages 223-224,

261, 279-282

Additional reference words: 2.00 w4wmacro formatdefinestyles wm_word 6.00


WordBasic Error 504: Window Does Not Exist...Read-Only File

Article ID: Q80465

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you open a document with the Read

Only option selected and attempt to access that document's window

using the Activate WordBasic command, Word for Windows generates the

following error message:

   WordBasic Error 504: Window does not exist.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this problem,

and will post more information here in the Microsoft Knowledge Base as it

becomes available.

MORE INFORMATION

================

The following macro results in the above WordBasic error message in

Word for Windows version 2.x if you open README.DOC as a read-only

file. The error message does not occur if you open the file as a

read-write file.

   Sub Main

   Document$="readme.doc"

   Activate Document$,1

   End Sub

This error message does not occur in Word for Windows versions 1.0,

1.1, or 1.1a when you open a file as read-only.

For more information on the Activate command, search for "WordBasic

Programming Language" and "activate" using the Help menu in Word for

Windows version 2.0.

REFERENCES

==========

"Using WordBasic," by WexTech Systems and Microsoft, page 150

Additional reference words: w4wmacro  errmsg err msg 1.x 1.10

1.00 1.10a 2.00 2.0a 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD wm_word 6.00


WinWord 2.0: Problems with DropCap Macro in NEWMACRO.DOC

Article ID: Q80497

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

This article describes two problems with the DropCap macro, supplied

with Microsoft Word for Windows:

 - The macro fails when it is run on a letter whose font size is

   greater than 14 points.

 - If you add a box border to the frame created when you run the

   DropCap macro, the bottom line of the border will neither

   display nor print.

These problems were corrected in Word version 6.0 for Windows.

More Information:

The DropCap macro is one of several macros included in NEWMACRO.DOC,

which is supplied with Word for Windows version 2.0. A dropped capital

letter is an enlarged first letter of a paragraph, positioned in the

upper-left corner of the paragraph, with the paragraph text flowing

around it to the right and below.

See page 767 of the "Microsoft Word for Windows User's Guide" for

instructions on installing the DropCap macro and other macros from

NEWMACRO.DOC.

To create a dropped capital letter, select the appropriate

character(s) and run the DropCap macro. The selected text will be

formatted for a larger font size, then a frame will be added.

Problem 1

---------

The DropCap macro fails on text larger than 14 points. If the selected

text is larger than 14 points, you will receive the following error

message:

   The measurement must be between 0.01" and 22".

Problem #2

----------

If you add a box border to the frame created when you run the DropCap

macro, the bottom line of the border will neither display nor print.

Workaround for Problems 1 and 2

-------------------------------

Type the large capital letter in a separate paragraph. Place a frame

around the letter, then add a border. Move the framed, bordered letter

into place at the beginning of the paragraph.

For information on borders, frames, and positioning, see pages

361-364, 393-395, and 401 (respectively) in the "Microsoft Word for

Windows User's Guide."

In Word for Windows 6.0, the Drop Cap feature is included under the

   Format menu.  The above documented problems do not occur.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 361-364,

393-395, 401, 416-417, 767

Additional reference words: w4wformat

2.00 drop cap newmacros.doc first line big

w4wmacro w4wfont


WinWord: Simulating XOR Logic with Field Codes or WordBasic

Article ID: Q80510

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can simulate the XOR logic by using

either field codes or the WordBasic macro language.

MORE INFORMATION

================

To reproduce the XOR operation in Word for Windows using a WordBasic

function, use the following formula:

   XOR=(Abs(test1 + test2 +... + testn) Mod 2) * - 1

For example:

   Sub MAIN

      a =(2 = 2)

      b =(2 = 3)

      c =(2 = 3)

      If XOR(a, b, c) Then

Print "XOR is True"

      Else

Print "XOR is False"

      End If

   End Sub

   Function XOR(a, b, c)

      XOR =  (Abs(a + b + c) Mod  2) * - 1

   End Function

The following is an explanation of how the function works:

1. The formula applies the ABS function to the sum the variables that

   return TRUE. Note: In Word for Windows, TRUE has the numerical value

   of negative one (-1), FALSE equals zero (0).

2. The MOD statement divides this sum by two (2) and returns the

   remainder, which is one (1) if an odd number of the tests are TRUE,

   and zero (0) if an even number of the tests are TRUE.

3. The remainder is multiplied by negative one. FALSE remains zero,

   but TRUE becomes negative one (-1) to conform to WordBasic notation.

You can create this type of logical structure in Word for Windows by

using field codes. In the following example, T=TRUE and F=FALSE. Note:

To insert the braces, press CTRL+F9.

   {IF {IF x ="T" "T" "F"} = {IF y ="T" "T" "F"} "F" "T"}

In the above example, the field on either side of the equal sign (=)

checks to see if the comparison is TRUE. If it is, the results are

TRUE; if not, the result is FALSE. The comparison of the two IF

statements yields TRUE if they are the same and FALSE if they are not.

The following table illustrates the values and the results:

   Statement 1       Statement 2      Results

   -----------       -----------      -------

       T                  T              F

       T                  F              T

       F                  T              T

       F                  F              F

You can also create this kind of logical structure in a Word for

Windows macro. In the following example, T=TRUE and F=FALSE. In

WordBasic, the IF statement is combined with the THEN and ELSE

statements. An example would be as follows:

   IF X$="T" THEN Test1$="T" ELSE Test1$="F"

   IF Y$="T" THEN Test2$="T" ELSE Test2$="F"

   IF Test1$=Test2$ THEN Results$="F" ELSE Results$="T"

   END IF

For more information on the If...Endif statement, search for

"WordBasic Programming Language" and "If...ElseIf...Else...End If"

using the Help menu.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 747-762,

774-776

"Microsoft Excel Function Reference," version 3.0, page 155

"GW-Basic Interpreter User's Guide," page 60

Additional reference words: 6.00 w4wfield w4wmacro 1.00 1.10 1.10a

2.00 wm_word 2.00a 2.00a-CD 2.00b 2.00c


Automating Form Templates Without Using ASK or FILLIN Fields

Article ID: Q80551

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, the normal procedure for automating

form templates is to use a series of ASK or FILLIN fields in

conjunction with an AutoNew macro. (For more information on this

procedure refer to the "Microsoft Word for Windows User's Guide,"

version 2.0, pages 480-484, or the "Microsoft Word for Windows User's

Reference," page 188.) With this procedure, responses are restricted

to a total character value of 255 per dialog box. If your automated

form requires greater response flexibility and/or the response dialog

boxes are not desired, the method below may prove effective.

Note: Word for Windows version 6.0 uses Form fields to get around the

character restriction in Ask and Fillin fields.

To use blank fields to automate form templates, use the following

steps:

1. From the File menu, choose New, and choose the OK button.

2. Type the following information, pressing ENTER several times after

   each entry:

      Name:

      Address:

      Phone Number:

3. Press CTRL+F9 to create a set of field code braces for each entry.

   Your form should appear as follows:

      Name:  {}

      Address:  {}

      Phone Number:  {}

   Note: These braces are hidden unless you choose Field Codes from the

   View menu. As long as the braces do not contain any spaces or

   characters, they do not generate any error messages.

4. With the field code braces positioned after each question, you can

   use the F11 key to move quickly to each question. The SHIFT+F11 key

   combination moves your insertion point to the previous question.

5. From the File menu, choose Save As. Assign the new form template a

   name. In Word for Windows version 2.0, select Document Template

   (*.DOT) from the Save File as Type list, and choose the OK button. In

   Word for Windows version 1.x, choose the Options button, choose

   Document Template from the File Format list, and choose the OK

   button.

MORE INFORMATION

================

You can further automate the above process by adding an AutoNew

macro that alerts the user (with a message box) that the F11 and the

SHIFT+F11 keys are available for navigation within the form.

Additionally, you can use the insertion of bookmark names

corresponding to the empty field code braces to customize navigation

to individual questions. For example, in the above procedure, choose

Field Codes from the View menu to display the hidden braces. Select

the braces beside the Address field. From the Insert menu select

Bookmark. In the Bookmark Name field, type "Address" (without the

quotation marks) and choose the OK button. You can use the GoTo key

(F5) to position the insertion point at any specified question.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 480-84,

730, 742, 753-54

"Microsoft Word for Windows User's Reference," version 1.x, pages

19-20, 84-89, 188, 215

Additional reference words: w4wmacro w4wfield w4wtemplate

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 2.00c-cd


Macro to Create a Subdirectory in Word for Windows

Article ID: Q80657

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

You can use the following macro in any version of Microsoft Word for

Windows to create a subdirectory on any drive:

 Sub MAIN

 On Error Goto Bye

 Input "Sub directory name " , a$

 MkDir a$

 Bye:

 End Sub

When you run the above macro, the message "Subdirectory name?" appears

on the status bar. Type a name for the subdirectory, and press ENTER.

The subdirectory is created on the current directory that Word for

Windows is pointing to. For example, if you choose Open from the File

menu and see that Word for Windows is pointing to the C:\WINWORD

directory, creating a directory with this macro creates a subdirectory

under WINWORD.

This macro makes it convenient to create new directories for Word for

Windows documents without having to leave the program.

Additional reference words: w4wmacro wm_word 6.00 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b 2.00c


Macro Editing Commands Available When Template Is Read-Only

Article ID: Q80785

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

If you open a read-only template in Microsoft Word for Windows, the

Edit, Rename, Delete, and Set (Set is in Word for Windows version 1.x

only) macro options do not appear unavailable (dimmed). If you make

changes to any template macros, Word doesn't display an error message

to warn that changes cannot be made to the template until you try to

save the template.

MORE INFORMATION

================

When using a read-only template, such as one on a network, the options

to Rename, Delete, Edit or Set are available. In Word for Windows

version 2.0, the Rename, Delete, and Edit buttons are available in the

Tools Macro dialog box when the Show Template Macros option is

selected. In Word for Windows version 1.x, the Delete, Rename, and Set

buttons are available in the Macro Edit dialog box when the Global

Context is selected. However, if you use any of the above buttons to

make changes to macros in a read-only template and choose the File

Save command, you receive the error following message:

   File is read-only. (version 1.x)

   This file is read-only. (version 2.0)

The Save As dialog box displays, and you can save the changes to a new

filename.

Additional reference words: 2.00 1.00 1.10 1.10a 1.0 1.1 1.1a  wm_word

w4wtemplate w4wnetwork w4wmacro greyed ghost unavailable 6.00


WinWord: Macro to List File Format as 1.x, 2.0, or Other

Article ID: Q80816

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

This article contains a Microsoft Word for Windows macro that searches a

specified group of files on a directory and lists each the format of each

file as one of the following:

 - 1.x (for files in Word for Windows version 1.0 or 1.1 format)

 - 2.x (for files in Word for Windows version 2.x format)

 - 6.0 (for files in Word for Windows version 6.0 format)

 - Other (for files in a format other than 1.x or 2.x)

MORE INFORMATION

================

This macro is useful for determining whether a file is in Word for

Windows version 1.x . 2.x or 6.0 file format. It searches the specified

directory and lists each file, followed by the indicator of its

format. In the macro below, all the files with a .DOC file extension

in the C:\WINWORD directory are listed and identified by file format.

For example, you could search a directory containing the following

four files:

   MYFILE1.DOC

   MYFILE2.DOC

   MYFILE3.DOC

   MYFILE4.DOC

After you run the macro, the files are listed in the active document

as follows:

   MYFILE1.DOC     1.x

   MYFILE2.DOC     2.0

   MYFILE3.DOC     6.0

   MYFILE4.DOC     Other

In the above example, MYFILE1.DOC is Word for Windows version 1.x file

format, MYFILE2.DOC is Word for Windows version 2.0 file format, and

MYFILE3.DOC is a Word for Windows 6.0 and MYFILE4.Doc is a format

other than Word for Windows version 1.x, 2.0. or 6.0

Macro

-----

Sub MAIN

ChDir "c:\winword6"

DocName$ = Files$("*.doc")

     While DocName$ <> ""

     Open DocName$ For Input As #1

     Test$ = Input$(1, 1)

     Insert DocName$ + Chr$(9)

     If Test$ = Chr$(219) Then

          Insert "2.0"

          InsertPara

     ElseIf Test$ = Chr$(155) Then

          Insert "1.x"

          InsertPara

     ElseIf Test$ = Chr$(220) Then

          Insert "6.0"

          InsertPara

     Else

          Insert "Other"

          InsertPara

     End If

     Close #1

     DocName$ = Files$()

Wend

End Sub

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 765-785

Additional reference words: w4wmacro 1.00 1.10 1.10a 1.0 1.1 1.1a 2.00

2.00a 2.00a-CD 2.00b 2.00c wordbasic determine


Word for Windows: Setting Column Width to Auto in Tables

Article ID: Q80833

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Word versions 2.0, 2.0a, 2.0a-CD, 2.0b, and 2.0c, if you select a

column(s) or cell(s) and type "auto" (without the quotation marks) in the

Width Of Columns box, you will receive the following error message:

   This is not a valid measurement.

Note: In versions 1.x of Word, setting the width of a column or cell to

Auto was permitted so that you could adjust the width of column(s) or

cell(s) within the margins.

STATUS

======

This problem was corrected in Word version 6.0 for Windows.

MORE INFORMATION

================

The Auto setting evenly divides the width of the table among the columns.

In Word for Windows version 2.0, you can use any of the following three

methods to set column or cell width to Auto.

Method 1

--------

1. Set the rightmost edge of the table at the desired position.

2. Hold down the CTRL key while dragging the column marker of the column

   that is to the left of the columns you want to adjust.

Note: The above method does not adjust columns based on margins; it resizes

the columns without changing the user-defined size of the table. The space

between the column you are sizing and the end of the table is divided

equally among the columns to the right of the column marker. Use the

procedure below to adjust the columns based on the margins of the document.

Method 2

--------

Use the steps below to create a macro that adjusts the selected column(s)

or cell(s) to Auto based on the margin settings within the document section

where the table is located.

1. From the Tools menu, choose Macro, type a macro name, and choose the

   Edit button.

2. Insert the following line between the Sub Main and End Sub:

      TableColumnWidth .ColumnWidth = "0"

To run this macro on the selected column(s) or cell(s) of the table, choose

Macro from the Tools menu.

Note: This macro can be assigned to a menu or to a toolbar button.

Method 3

--------

Note: This method works if the text in the table is not enclosed in

quotation marks with commas used as punctuation within the quotation marks.

If this is not the case, Word for Windows will break the text enclosed in

quotation marks into two columns when you convert it to a table.

1. Select the entire table.

2. From the Table menu, choose Convert Table To Text. In the Convert Table

   To Text dialog box, select the Commas option and choose the OK button.

3. Select the comma-delimited text. From the Table menu, choose Convert

   Text To Table. The table contains evenly-sized cells and extends from

   the left to the right margin.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, page 333

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wmacro w4wtable


Word for Windows: How to Search in Help for Macro Commands

Article ID: Q80836

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

In Microsoft Word for Windows, you cannot search directly for a macro

command from within Help. To demonstrate this behavior, access the Help

menu when you are working in the Macro Editor.

To access topics on macro commands, select a macro statement and press

F1 for information on the selected macro statement; or, choose

WordBasic Programming Language from the Help Index to display an

alphabetical listing of macro commands.

Additional reference words:  wm_word 6.00 w4whelp w4wmacro context

sensitive context sensitive 2.00 2.00a 2.00a-CD 2.00b 2.00c


Word for Windows: Glossary Management Macros

Article ID: Q80838

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

This article contains four macros to automate the management and

movement of glossary entries in Microsoft Word for Windows version

2.0.

Note: This is a built-in feature in Word for Windows version 6.0.

MORE INFORMATION

================

Macro 1 copies all glossary entries (with formatting) from the global

template (NORMAL.DOT) to the document template. This macro assumes

the following conditions:

 - The active document is blank (if Show All is active, one paragraph

   mark displays).

 - The active document is based on a template other than NORMAL.DOT.

   Check the Template dialog box for this information.

Note: This article refers to "document template" as the template

attached to the active document.

For more information about templates and glossaries:

 - Refer to pages 273 and 705-706 in the "Microsoft Word for Windows

   User's Guide."

  -or-

 - Search for "Chapter Listing" and "Customizing Word" using the Help

   menu.

Macro 1

-------

Sub MAIN

For N = 1 To CountGlossaries(0)

  EditGlossary .Name = GlossaryName$(N, 0), .Context = 0,\

     .Insert

  EditSelectAll

  CharLeft 1, 1

  EditGlossary .Name = GlossaryName$(N, 0), .Context = 1,\

      .Define

  EditClear

Next

End Sub

For more information about EditGlossary, GlossaryName$(), and

CountGlossary(), search for "WordBasic Programming Language" using

the

Help menu.

Macro 2 contains a reversal of the .Context = X information in Macro

1. In all other respects, Macros 1 and 2 are the same. All assumptions

for Macro 1 also apply to Macro 2.

Macro 2

-------

Sub MAIN

For N = 1 To CountGlossaries(1)

   EditGlossary .Name = GlossaryName$(N, 1), .Context = 1,\

      .Insert

   EditSelectAll

   CharLeft 1, 1

   EditGlossary .Name = GlossaryName$(N, 1), .Context = 0,\

      .Define

   EditClear

Next

End Sub

Macro 3 copies all glossary entries from the global template to the

document template. This macro is much faster than the previous macros;

however, formatting IS lost.

Note: SetGlossary statement is limited to 255 characters.  A dialog

box will appear, informing of what glossary items not copied. Use

macros 1 or 2 for large glossaries.

Macro 3

-------

Sub MAIN

For N = 1 To CountGlossaries(0)

        A$ = GetGlossary$(GlossaryName$(N, 0), 0)

        If Len(A$) < 256 Then

             SetGlossary GlossaryName$(N, 0), A$, 1

        Else

             MsgBox "The glossary named " + GlossaryName$(N, 0) + \

             " is to large to copy"

        End If

Next

End Sub

To go from document template to global template, replace each of the

zeros with the number one (1), and replace the number one (1) on the

SetGlossary line with a zero (0).

Macro 4 deletes all glossary entries from a template. Use a zero (0)

for the global template and the number one (1) for a document

template. The following macro deletes all global glossaries:

Macro 4

-------

Sub MAIN

For N = 1 to CountGlossaries(0)

   EditGlossary .Name = GlossaryName$(N, 0), .Context = 0,\

      .Delete

Next

End Sub

Additional reference words: 2.00 2.00a 2.00a-cd 2.00b 2.00c 2.00c-cd

w4wmacro copy move w4wtemplate


Using Windows Calls to Create Dialog Boxes in Word for Windows

Article ID: Q80931

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows macros, you can use Microsoft Windows

calls to create dialog boxes.

MORE INFORMATION

================

The following is a sample Word for Windows macro that uses Windows

calls to display a sample dialog box:

Declare Function GetFocus Lib "user"() As Integer

Declare Function MessageBox Lib "user"(hWndParent As Integer, lpText$, \

lpCaption$, wType As Integer) As Integer

Sub MAIN

hWndParent = GetFocus

lpText$ = "Example Text"

lpCaption$ = "Example Caption"

wType = 0

result = MessageBox(hWndParent, lpText$, lpCaption$, wType)

End Sub

For more information on creating dialog boxes using the WordBasic macro

language, query on the following in the Microsoft Knowledge Base:

   dialog and box and macro and editor

REFERENCES

==========

"Microsoft Word for Windows and OS/2 Technical Reference" pages 149,

437-438

"Using WordBasic," by WexTech Systems and Microsoft, pages 173,

363-366

Additional reference words: W4WMacro wm_word 6.00 1.0 1.1 1.1a 2.0 1.00

1.10 1.10a 2.00


How to Select the Current Page in a WinWord Document

Article ID: Q80959

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can select the current page in a

document by choosing the Edit GoTo command and typing "\page" (without

quotation marks) in the GoTo dialog box.

MORE INFORMATION

================

"\Page" is a special bookmark in Word for Windows. When you use this

bookmark with the Edit GoTo command, the current page, from page break

to page break, is selected.

For more information on special bookmarks, query on the following

words in the Microsoft Knowledge Base:

   special and bookmarks and wordbasic and macro and language

REFERENCES

==========

"Using WordBasic," by WexTech Systems and Microsoft, pages 88-90

Additional reference words: 1.0 1.00 1.1 1.10 1.1a 1.10a 2.0 2.00 2.0a

2.00a W4WMacro wm_word 6.00 reserved


WordBASIC Err=514 Using the MacroCopy Statement

Article ID: Q80983

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows version 2.x, if you use the MacroCopy

WordBasic command to reference templates that have not been saved,

Word generates the following error message:

   WordBASIC Err=514

   Document not open

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

When you create a new template, Word for Windows assigns it a default

name (for example, Template1 or Template2). If you use an unsaved

template's default name as an argument for the MacroCopy statement,

you receive the above WordBasic error message.

To work around this problem, save templates with appropriate filenames

before using them with the MacroCopy command.

Additional reference words: 2.00 2.00a 2.00a-cd 2.00b 2.00c 2.00c-cd

w4wmacro errmsg msg w4wtemplate


WinWord: ToolsMacro .Run Does Not Follow Context Hierarchy

Article ID: Q81027

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In the Microsoft Word for Windows version 2.x WordBasic macro

language, the ToolsMacro .Run command is not designed to follow the

context hierarchy prescribed for the execution of Word for Windows

macros. This is because the command corresponds to the Macro dialog

box where the context is selected with an option button in the Show

box.

In Word for Windows version 6.0, the ToolsMacro .Run command has an

argument that is designed to follow the context hierarchy.

MORE INFORMATION

================

When you run a Word for Windows macro from the command line (ie. if

you start Word by typing "WIN WINWORD /mMyMacro" at the MS-DOS

prompt), Word looks for the macro first in the document template, then

in NORMAL.DOT, and finally in the built-in commands. This hierarchy

holds even if the macro has the same name as a built-in command (such

as FilePrint).

When you run a Word for Windows macro that has the same name as a

built in command by calling its name in another macro, Word runs the

built-in command.

If you run a macro using the ToolsMacro .Run WordBasic command and do

not specify the .Show argument, the macro runs in the context

specified the last time the you chose Macro from the Tools menu.

Word for Windows version 6.0

-----------------------------

If you run a macro using the ToolsMacro .Run command with the .Show

argument 0, the macro will run according to Word's macro searching

hierarchy. In the following example, Word looks for the macro first in

the document template, then in NORMAL.DOT, and finally in the built-in

commands.

   ToolsMacro .Name = "mymacro", .Show = 0, .Run

Word for Windows version 2.0

----------------------------

If you run a macro using the ToolsMacro .Run command without the .Show

argument AND have not previously chosen Macro from the Tools menu, the

.Show argument defaults according to the .Store argument in the

Template dialog box (accessed by choosing Template from the File

menu). The .Store argument corresponds to the options in the Store New

Macros And Glossaries As box. The .Store argument corresponds as

follows to the .Show argument:

   File Template                  Tools Macro

   -------------                  -----------

   Store New Macros and

   Glossaries as:                 Show:

      Global                         Global

      Template                       Template

      Prompt for Each New            Previous Setting

If you want Word for Windows to follow the Template, Global, Built-in

Command context hierarchy for macro execution in Word for Windows

version 2.0 (assuming the name is not the same as a built-in command),

run your macro by calling its name rather than using the ToolsMacro

statement.

REFERENCES

==========

"Using WordBasic," by WexTech Systems and Microsoft, pages 210, 308

"Microsoft Word for Windows User's Guide," version 2.0, pages 705-706

Additional reference words: 2.00 2.00a 2.00a-cd 2.00b 2.00c 2.00c-cd

wm_word 6.00 w4wmacro wrong w4wtemplate


WinWord: Bullet Replaces Leading Number in Paragraph

Article ID: Q81055

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, if you create a list or paragraphs

containing bullets, Word replaces any leading numbers in the paragraphs

or list items with the bullet character.

MORE INFORMATION

================

Word for Windows does not allow both a number and a bullet to appear

at the beginning of a paragraph or list item when you use the Bullets

and Numbering command.

Workaround

----------

To stop Word from removing leading numbers from paragraphs or lists

that you want to format with bullets, use one of the following

methods:

 - Place the number in a QUOTE field as follows:

   1. Press CTRL+F9 to insert field braces.

   2. Type "quote" (without the quotation marks), and press the

      SPACEBAR.

   3. Type the desired number inside the quotation marks. The field code

      should display as follows:

         {quote "12.2"}

    4. Press the F9 key to update the display results.

  -or-

 - Insert bullets manually using the Edit Copy/Paste command or by

   choosing Symbol from the Insert menu.

  -or-

 - Use the following macro, which can replace the

   ToolsBulletListDefault macro assigned to the Bulleted List tool bar

   button. The macro automates the typing of unique characters in front

   of the numbers prior to adding the bullets.

   Sub MAIN

   If Len(Selection$()) = 1 Then

        EditGoTo .Destination = "\Para"

   EndIf

   ToolsBulletsNumbers .Type = 0, .Replace = 1, .Remove

   InsertBookmark .Name = "bulletselection"

   CharLeft 1

   n = CmpBookmarks("\Sel", "bulletselection")

   While n = 8 Or n = 6

        CharRight 1, 1

        If Asc(Selection$()) = 9 Then

                EditClear

        Else

                CharLeft 1

        EndIf

        Insert "X"

        CharLeft

        ToolsBulletListDefault

        EditClear

        EndOfLine

        n = CmpBookmarks("\Sel", "\EndOfDoc")

        If n <> 0 Then

                ParaDown

                StartOfLine

                n = CmpBookmarks("\Sel", "bulletselection")

        EndIf

   Wend

   EditGoTo .Destination = "bulletselection"

   InsertBookmark .Name = "bulletselection", .Delete

   End Sub

Steps to Reproduce Problem

--------------------------

1. Type the following lines in a Word for Windows version 2.0

   document:

      1. item one

      2. item two

2. Select the text typed in step 1. From the Tools menu, choose

   Bullets and Numbering.

3. Select Bullets, and choose the OK button.

The following message appears on the screen:

   Do you want to replace the existing numbers with bullets?

If you choose the No button, no bullets are inserted. If you choose

the Yes button, the numbers are replaced by bullets.

In Word for Windows 6.0, the user is prompted as to whether or not to

replace the leading numbers with the bullet character. Answering NO

to the prompt applies the bullets and leaves then numbers intact.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 153-154,

521-528

Additional reference words: w4wformat 6.00 wm_word

2.00 toolbar button w4wmacro


Printing Multiple Pages with Single-Sheet Feed to a Dot Matrix

Article ID: Q81084

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

When you print a multiple-page document to a dot-matrix printer using a

single-sheet feed, Windows Print Manager stalls the print job after each

page. Print Manager receives a "Paper Out" message from the printer that

causes it to stall. You can use the macros below in Word for Windows to

pause the print job between each page so you can add paper.

MORE INFORMATION

================

The following macros prompt you for the number of pages you want to print.

Then they determine the number of pages in your document and display the

following message:

   Ready to print page X. Press OK when the paper is loaded?

Choose the OK button to print the listed page or choose the Cancel button

to terminate the print job.

WARNING: ANY USE BY YOU OF THE CODE PROVIDED IN THIS ARTICLE IS AT

YOUR OWN RISK. Microsoft provides this macro code "as is" without

warranty of any kind, either express or implied, including but not

limited to the implied warranties of merchantability and/or fitness

for a particular purpose.

Macro for Word for Windows Version 6.0

--------------------------------------

Sub Main

  StartOfDocument

  FileSummaryInfo .Update

  Dim dlg As DocumentStatistics

  GetCurValues dlg

  Pages = Val(dlg.Pages)

  ncopies = 0

  On Error Resume Next

  ncopies = Val(InputBox$("Print how many copies of each page?"))

  If Not Err Then

    Err = 0

    For x = 1 To Pages

      For i = 1 To nCopies

        If MsgBox("Ready to print copy" + Str$(i) + " of page" + Str$(x) \

          + ".  " + "Press OK when the paper is loaded?", 1) Then

          FilePrint .Range = 3, .From = Str$(x), .To = Str$(x)

        Else

          i = nCopies

          x = Pages

        End If

      Next

    Next

  End If

End Sub

Macro for Word for Windows Version 2.0

--------------------------------------

Sub Main

  StartOfDocument

  fView = ViewFieldCodes()

  If fView <> 0 Then ViewFieldCodes

  InsertField "numpages"

  CharLeft 1, 1

  UpdateFields

  Pages = Val(Selection$())

  EditClear

  ncopies = 0

  On Error Resume Next

  ncopies = Val(InputBox$("Print how many copies of each page?"))

  If Not Err then

    Err = 0

    For x = 1 To Pages

      For I = 1 to nCopies

        If MsgBox("Ready to print copy" + Str$(i) + " of page" + Str$(x) \

          + ".  " + "Press OK when the paper is loaded?", 1) Then

          FilePrint .Range = 3, .From = Str$(x), .To = Str$(x)

        Else

          i = nCopies

          x = Pages

        End If

      Next

    Next

  End If

  If fView <> 0 Then ViewFieldCodes

End Sub

Macro for Word for Windows Versions 1.x

---------------------------------------

Sub MAIN

  StartOfDocument

  Dim dlg As ViewPreferences

  GetCurValues dlg

  prefer = dlg.ShowAll

  If prefer <> 0 Then dlg.ShowAll = 0

  ViewPreferences .ShowAll = dlg.ShowAll

  fview = ViewFieldCodes()

  If fview <> 0 Then ViewFieldCodes

  InsertField "numpages"

  CharLeft 1, 1

  UpdateFields

  pages = Val(Selection$())

  EditClear

  ncopies = 0

  On Error Resume Next

  ncopies = Val(InputBox$("Print how many copies of each page?"))

  If Not Err Then

    Err = 0

    For x = 1 To pages

      For I = 1 to nCopies

        If MsgBox("Ready to print copy" + Str$(i) + " of page" + Str$(x) \

          + ".  " + "Press OK when the paper is loaded?", 1) Then

          FilePrint .Range = 2, .From = Str$(x), .To = Str$(x)

        Else

          I = nCopies

          x = Pages

        End If

      Next

    Next

  End If

  If fview <> 0 Then ViewFieldCodes

  If prefer <> 0 Then dlg.ShowAll = 1

  ViewPreferences .ShowAll = dlg.ShowAll

End Sub

Note: You can run this macro instead of the default FilePrint macro to

print multiple pages using single-sheet feed.

REFERENCES

==========

"Microsoft Word for Windows and OS/2 Technical Reference," pages 63,

66, 203, 280, 283

"Using WordBasic," by WexTech Systems and Microsoft, pages 45-49, 226,

234

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c

w4wmacro w4wprint dmp  offline ready epson


Excel Dialog Box Pastes as Tabs and Numbers in WinWord

Article ID: Q81151

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

Dialog boxes created with version 3.0 or 4.0 of the Microsoft Excel

Dialog Editor are not directly compatible with Microsoft Word for

Windows WordBasic.  When used with WordBasic, these Excel dialog boxes

appear as tabs and numbers.

MORE INFORMATION

================

Version 2.0 of Word for Windows comes with a Dialog Editor that works

correctly with WordBasic. To use dialog boxes created with the Excel

Dialog Editor in a WordBasic document, these dialog boxes must first

be converted to version 2.0 Word for Windows dialog boxes.

To determine which Dialog Editor you are using, choose About Dialog

Editor from the File menu. The following table lists the Dialog Editor

version numbers for Excel and Word:

Product Name                  Dialog Editor Version Number

------------                  ----------------------------

Word for Windows 2.0          2.40.0018

Excel for Windows 3.0         3.00

Excel for Windows 4.0         4.00

For more information on the Word for Windows Dialog Editor, query on

the following words in the Microsoft Knowledge Base:

   w4wmacro and dialog and editor

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 787-92

Additional reference words: w4wmacro word basic 1.00 1.10 1.10a 2.0

w4wtable 2.00 2.0a 2.00a wm_word 6.00


SendKeys Does Not Work with Third-Key Characters

Article ID: Q81152

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, the SendKeys macro command does not

work for characters accessed by using third-key character combinations

on international keyboards.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

On international keyboards, some keys have a third character assigned

to them that is accessed by pressing the RIGHT ALT key plus the

character's key (the RIGHT ALT key is labeled ALT GR on international

keyboards) or by pressing CTRL+LEFT ALT plus the key. An example of a

third-key character is the backslash character ("\") on the French

keyboard layout; this character is accessed by pressing RIGHT ALT+8

(press the 8 key on the keyboard, not on the numeric keypad).

Third-key combinations vary between international keyboard layouts.

Steps to Reproduce Problem

--------------------------

1. In a Word for Windows macro-editing window, type a macro that

   contains the following syntax:

      SendKeys "c:\windows"

2. Choose the International icon from the Microsoft Windows Control

   Panel window. In the Keyboard Layout box, select French. Choose the

   OK button and switch back to Word for Windows.

3. Run the macro you created in step 1.

The result of the SendKeys command is "c:windows" instead of

"c:\windows" when the French keyboard layout is active. This is

because the "\" character is accessed by using a third-character key

combination on the French keyboards.

Microsoft is researching this problem and will post new information

here as it becomes available.

REFERENCES

==========

"Microsoft Windows User's Guide," version 3.0, pages 180-182.

Additional reference words: foreign language 1.00 1.0 1.10 1.1 1.10a 1.1a

2.0 2.00 2.00a 2.0a w4wmacro


Trapping WordBasic ERR=102 After Choosing Cancel Button

Article ID: Q81364

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, when you choose the Cancel button in a

custom dialog box, you receive the following error message:

   WordBASIC err=102

   Command Failed

To Word for Windows, the Cancel button indicates a run-time error;

therefore, Word halts execution of the macro. You can trap this error

with an On Error command in your macro if you want to suppress the

message and let the macro continue.

An alternative method of trapping this error is to call the function

form of the dialog box. When you choose the Cancel button, a value of

0 (zero) is returned instead of a WordBasic error.

MORE INFORMATION

================

An error trap statement within a sample section of macro code

resembles the following example:

   Sub Main

   On Error Goto ExitMacroDialog

   Begin Dialog UserDialog

   '

   '

   End Dialog

   '

   '

   ExitMacroDialog:

   '

   '

   End Sub

where "ExitMacroDialog" is a label somewhere beyond the dialog

statement for the dialog box.

The lines that include an apostrophe indicate there may be more macro

code between the given statements. If you receive the WordBasic error

102 after putting the error trap into the macro, check to make sure

the label is valid and that the On Error statement appears in order

before the Dialog statement.

Alternative Error Trapping Method

---------------------------------

The alternative method for trapping the Cancel button in a custom

dialog box is to call the function form of a dialog box. If you trap

an error with this method, the "On Error Goto" statement is not used.

The following is a sample macro that creates a custom dialog box using

the function form of the dialog box. This method returns a value of 0

(zero) if you choose the Cancel button instead of halting the macro

and generating the WordBasic error 102.

   Sub Main

   Begin Dialog UserDialog 320, 124, "Word for Windows 2.00"

    TextBox 12, 30, 160, 18, .TextBox1

    TextBox 13, 83, 160, 18, .TextBox2

    Text 18, 10, 92, 13, "First Name :"

    Text 17, 60, 92, 13, "Last Name :"

    OKButton 205, 41, 88, 21

    CancelButton 205, 65, 88, 21

   End Dialog

   Dim dlg As UserDialog

   '

   msg = Dialog dlg

   If msg = - 1 Then

    Goto RestofMacro

   Else

    Goto ExitMacroDialog

   EndIf

   '

RestofMacro:

    MsgBox "Rest of Macro..."

   '

ExitMacroDialog:

    MsgBox "Exit Macro. Choose OK Button."

   End Sub

REFERENCES

==========

"Using WordBasic," by WexTech Systems and Microsoft, pages 158,

173-174

Additional reference words:  w4wmacro wm_word 6.00 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b 2.00c


Calling One Macro Routine or Function from Another Macro

Article ID: Q81414

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can call macro subroutines and functions

that are defined in one macro from within another macro. You can use this

technique to create libraries of common routines and avoid having to copy

or rewrite procedures you use often.

MORE INFORMATION

================

Subroutine

----------

To call a macro subroutine from within another macro, use the

following syntax:

   MacroName.RoutineName

MacroName is the name of the macro containing the routine, and

RoutineName is the name of the routine you want to use. The template

containing the library routine, or a document to which the template is

attached, must be open when the routine is called. Routines stored in

the NORMAL.DOT template are always available. For example, if you

create a macro called Lib1, which contains the subroutine MyBeep, you

can call MyBeep from other macros. The following is the subroutine

MyBeep:

   Sub MyBeep

     Beep : Beep : Beep

     For t = 1 to 100 : Next          'Pause

     Beep : Beep : Beep

   End Sub

The following example illustrates how you can use the MyBeep

subroutine in a macro called SwitchToDotPath:

   Sub MAIN

     DotPath$ = GetProfileString$("DOT-PATH")

     If DotPath$ = "" Then

       Lib1.MyBeep

       MsgBox "No DOT-PATH is specified in WIN.INI"

     Else

       ChDir DotPath$

     EndIf

   End Sub

Function

--------

The syntax for using a function that you defined in another macro is

similar to that used for calling a subroutine. For example, if you

define a function called MyDateTime$(time$) in the Lib1 macro library,

you could call that function from another macro, titled CheckDateTime.

The following is the MyDateTime$(time$) function:

   Function MyDateTime$(time$)

     mDate$ = Date$()

     mTime$ = Time$()

     MyDateTime$ = mDate$ + " " + mTime$

   End Function

You can call the MyDateTime$(time$) function from the following macro,

called CheckDateTime:

   Sub Main                          'CheckDateTime macro

     CheckDateTime$ = "91.09.30 11:50 AM"

     ThisDateTime = Lib1.MyDateTime$(ThisDateTime$)

     Print ThisDateTime$

     If ThisDateTime$ = CheckDateTime$ Then

       Lib1.MyBeep

       MsgBox "It's time for lunch!"

     Else

       MsgBox "It's not time for lunch yet!"

     EndIf

   End Sub

REFERENCES

==========

"Using WordBasic," by WexTech Systems and Microsoft, pages 58-59

Additional reference words: w4wmacro 1.00 1.10 1.10a 1.0 1.1 1.1a 2.00

2.00a 2.0a wm_word 6.00


Variable with Underscore Character Truncated by Dialog Editor

Article ID: Q81427

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

The Microsoft Word for Windows Dialog Editor truncates WordBasic

dialog box variable names that contain an underscore character.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

This same truncation occurs if you type an underscore character in

string or numeric arrays in other dialog properties.

Steps to Reproduce Problem

--------------------------

1. Select the following WordBasic macro text. From the Edit menu,

   choose Copy to place it on the Clipboard. The variable name in this

   example is "List_Box$()."

      Begin Dialog UserDialog 320, 144, "Microsoft Word"

         ListBox 10, 6, 160, 84, List_Box$(), .ListBox1

         OKButton 10, 93, 88, 21

      End Dialog

2. Start the Word for Windows Dialog Editor.

3. From the Dialog Editor Edit menu, choose the Paste command. The

   dialog box described by the above text appears.

4. From the Edit menu, choose Select Dialog.

5. From the Edit menu, choose Copy.

6. Return to Word for Windows and create a new document.

7. From the Edit menu, choose Paste. The following text appears:

      Begin Dialog UserDialog 320, 144, "Microsoft Word"

         ListBox 10, 6, 160, 84, List, .ListBox1

         OKButton 10, 93, 88, 21

      End Dialog

Note that the "List_Box$()" string array has been truncated to "List."

The following WordBasic error message occurs if you run the macro

while it contains this truncation:

   Err=100

   Syntax Error

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 770,

787-791

Additional reference words: w4wmacro macrode.exe 2.00 2.0a 2.00a

 errmsg 2.0b 2.0a-CD 2.00b 2.00a-CD


WinWord: NextField and UpdateField Do Not Update All Fields

Article ID: Q81488

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If the Field Codes command is not chosen on the View menu in Microsoft

Word for Windows, using the WordBasic commands NextField and

UpdateFields may not update all of the fields in your document.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, then choose the OK button.

2. Press CTRL+F9 to insert a pair of field braces. Within the braces,

   type the following:

      Fillin "Test 1"

3. Press the RIGHT ARROW key to move outside the braces, then press

   ENTER to move to the next line.

4. Press CTRL+F9 to insert a second pair of field braces. Within the

   braces, type the following:

      Fillin "Test 2"

5. From the Tools menu, choose Macro. (In version 1.x, choose Edit

   from the Macro menu.) Type "Test" (without the quotation marks) in

   the Macro Name box, then choose the Edit button. Type the following

   macro:

      Sub MAIN

      StartOfDocument

      ViewFieldCodes 0

      NextField

      UpdateFields

      NextField

      UpdateFields

      End Sub

6. From the Window menu, choose Arrange All. Place the insertion point

   in the document window, and choose the Start button.

Skipping over Test 1, Word prompts you for Test 2 twice. The function

works correctly if the FILLIN field is not the first character of the

document; the find next field function (F11) cannot find a field in

the first position of a document.

Microsoft is researching this problem and will post new information

here as it becomes available.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c  w4wmacro w4wfield


Word for Windows: Input Macro Command Truncates After a Comma

Article ID: Q81514

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

Summary:

The Input macro command in WordBasic truncates text if your input text

contains any commas. In WordBasic macros, the Input command accepts

text that you enter on the status bar in Microsoft Word for Windows.

If you use one or more commas in the text and print the text to the

status bar or insert it into a document as part of the macro, the

following problems occur:

 - In Word for Windows version 1.x, the text is truncated from the

   character immediately preceding the first comma to the end of the

   input text.

 - In Word for Windows version 2.0, the text is truncated from the first

   comma to the end of the input text.

 - In Word for Windows version 6.0, the text is truncated from the first

   comma to the end of the input text.

More Information:

To correct this problem, replace the commas entered on the status bar

with semicolons. If you insert the input text into a document, you can

then replace the appropriate semicolons with commas.

Steps to Reproduce Problem

--------------------------

1. Create the following macro:

    SUB Main

    Input a$

    Print a$

    END Sub

2. From the File menu, choose New, then choose the OK button. From the

   Tools menu, choose Macro, select the macro created in step 1, and

   choose the Run button.

3. On the status bar, Word prompts you to enter text with the "?"

   prompt.

4. Type "Doe, John" (without the quotation marks), and press ENTER.

The results appear on the status bar as follows:

In Word for Windows 1.x:

   Do

In Word for Windows 2.0:

   Doe

In Word for Windows 6.0:

   Doe

Additional reference words: 1.0 1.1 1.1a 1.00 1.10 1.10a 2.0a 2.00

2.00a 2.00b 2.00c 2.00a-Cd w4wmacro cut off 6.00


Macro to Choose Local or Network Templates at File New Command

Article ID: Q81695

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The NEWMACRO.DOC file included with Microsoft Word for Windows version

2.0 contains a macro called NetworkTemplateStorage; this macro prompts

you to select network or local templates when you use the File New

command.

NOTE: This is a built in feature in Word for Windows version 6.0. By

choosing Options from the Tools menu and selecting the File Locations

tab, you can select different directories for User Templates and

Workgroup templates.

MORE INFORMATION

================

Note: Before installing this macro, make a backup copy of your

NORMAL.DOT file in case the results of this procedure are not

satisfactory.

To install the NetworkTemplateStorage macro, use the following steps:

1. From the File menu, choose Open. Select the Word for Windows

   directory in the Directories box, select the file NEWMACRO.DOC from

   the File Name box, then choose the OK button.

2. From the list of macros under Macro Name, select

   NetworkTemplateStorage, and choose the Install button.

3. When prompted, select the template and menu that you want to add

   the macro to, then choose the OK button.

4. The Save dialog box appears and allows you to save changes to any

   open documents. Choose the OK button or the Cancel button.

5. When you exit Word for Windows, be sure to choose the Yes button in

   response to the prompt "Do you want to save the global glossary and

   command changes?"

Note: In step 3 above, if you choose to add this macro to the File

menu, the File New command is renamed FileNew. Note that FileNew has

no key combination (accelerator key) assigned to it. If no top-level

menu was chosen in step 3 above, the menus appear to be unchanged.

The first time you run the NetworkTemplateStorage macro or choose the

File New (FileNew) command, Word prompts you for the network and local

template directories. Thereafter, FileNew opens a dialog box where you

can select either network or local templates before the usual New

dialog box appears and you choose a template.

Be sure to consider the following facts before installing the

NetworkTemplateStorage macro:

 - NEWMACRO.DOC writes DOT-PATH1= and DOT-PATH2= (corresponding to the

   local and network template directories) in the [Microsoft Word 2.0]

   section of your WIN.INI even if you only choose the Demo button and do

   not actually install the macro.

 - The FileNew routine, installed with the NetworkTemplateStorage

   macro, replaces the default File New command even if you choose

   another top-level menu (such as Edit). This occurs even if you chose

   to add the macro to no menus at all.

 - The procedures outlined on page 720 of the "Microsoft Word for

   Windows User's Guide" to reset the menus or to remove the FileNew

   command from a menu do not work correctly. If you choose the Reset All

   button in the Options dialog box (accessed by choosing Options from

   the Tools menu and selecting the Menus category), the menu(s) is

   restored, but the default File New command is not restored. Similarly,

   if you use the use the Options dialog box to reassign the default File

   New command to the menu, the FileNew macro, installed by the

   NetworkTemplateStorage macro, is not replaced.

The only way to delete the FileNew functionality installed with the

NetworkTemplateStorage macro is to delete the FileNew macro from the

Global Macros list in the Macro dialog box and delete the DOT-PATH1=

and DOT-PATH2= lines from the [Microsoft Word 2.0] section of your

WIN.INI file.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 720, 810

Additional reference words: w4wmacro w4wnetwork w4wtemplate

2.00 2.00a 2.00a-CD 2.00b 2.00c

context entry line


WinWord: Macro to Print Style Name Next to Each Paragraph

Article ID: Q81733

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can display the style names used in

a document as a view option only. There is no built-in feature that

inserts the style name of each paragraph next to that paragraph and

print out that information.

MORE INFORMATION

================

Word for Windows has a Style Area Width option that opens a style name

area on the left side of a document window to display style names.

This option is for on-screen viewing only. The style names do not

appear in print preview, and they do not print. To display the name of

each style used in a document for display purposes only, do the

following:

Word for Windows Version 6.x

----------------------------

1. From the Tools menu, choose Options.

2. Select the View tab, and type a value for the

   Style Area Width.

Word for Windows Version 2.x

----------------------------

1. From the Tools menu, choose Options.

2. From the list of Categories, select View, and type a value for the

   Style Area Width.

Word for Windows Version 1.x

----------------------------

1. From the View menu, choose Preferences.

2. Type a measurement for the Style Width option.

If you want to print the style name for each paragraph, use the

following macro to insert the name of each style next to each

paragraph in the current document.

Word for Windows Version 6.x

----------------------------

Sub MAIN

StartOfDocument

Insert StyleName$() + ">> "

EditFind "^p", .Direction = 0            'Searches for next paragraph

CharRight

While EditFindFound() And Not AtEndOfDocument()

        Insert StyleName$() + ">> "      'Inserts the Stylename and >>

        EditFind "^p", .Direction = 0    'Finds next Para

        CharRight

Wend

End Sub

Word for Windows Version 2.x

----------------------------

Sub MAIN

EndOfDocument

Insert " "      'error trap in case no text in last paragraph

num = CountStyles()          'Counts the number of current styles

For x = 1 To num

StartOfDocument

Style$ = StyleName$(x)       'Finds the name of the Style number

EditFindStyle .Style =  Style$   'Sets the search up for the style

EditFind "", .Direction = 2      'Searches for any occurrence of style

While EditFindFound()

        CharLeft

        Insert Style$ + ">> "          'Inserts the Stylename and >>

        EditFind "", .Direction = 2    'Finds next Para with the

stylename

Wend

Next x     'goes to the next style

EndOfDocument

EditClear -1   'removes space inserted to avoid endless loop

End Sub

Word for Windows Version 1.x

----------------------------

Sub MAIN

EndOfDocument

Insert " "      'error trap in case no text in last paragraph

num = CountStyles()          'Counts the number of current styles

For x = 1 To num

StartOfDocument

Style$ = StyleName$(x)       'Finds the name of the Style number

EditSearch .Search = "^y " + Style$, .Direction = 2  'Searches for style

While EditSearchFound()

        CharLeft

        Insert Style$ + ">> "          'Inserts the Stylename and >>

        EditSearch .Search = "^y " + Style$, .Direction = 2  'Finds next

Wend

Next x     'goes to the next style

EndOfDocument

EditClear -1   'removes space inserted to avoid endless loop

End Sub

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, page 729

Additional reference words: w4wmacro

1.0 1.1 1.1a 2.0a 1.00 1.10 1.10a 2.00 2.00a 2.00b 2.00c 6.00


DDE with International Versions of Word for Windows

Article ID: Q81734

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

You can use dynamic data exchange (DDE) to communicate directly with

any version of Microsoft Word for Windows, including international

versions. However, if the syntax of the macro commands in the

international version is unknown, or if the DDE syntax used needs to

communicate with multiple international versions, you must use the

SendKeys command.

MORE INFORMATION

================

Although macros from one version of Word for Windows are translated

automatically when a file moves from one version to another (for

example, from English to German), you cannot send macro commands in

"language-transparent" form to any version of Word for Windows.

If you send the following command to Word for Windows:

   FilePrint.NumCopies=2

the macro works correctly in the English version, but it does not work

correctly in the German version. In the German version, the command

must read as follows:

   DteiDruck.Exemplare=2

WORKAROUND

==========

You can send the SendKeys statements through DDE because they are part

of the WordBasic language and are not translated for any language

version. This provides access to any specific dialog box in any

localized version of Word for Windows based on the keystrokes used to

invoke the desired command.

To call FilePrint and print two copies of the active document in any

language version of Word for Windows version 2.0, use the following

lines:

   SendKeys "%-{right}{down 10}{enter}"

   SendKeys "2"

Note: Word for Windows versions 1.x and 2.x differ in their menu

structure; therefore, to send the above command to any language

version of Word for Windows version 1.x, use the following lines:

   SendKeys "%-{right}{down 7}{enter}"

   SendKeys "2"

Reference(s):

"Using WordBasic," by WexTech Systems and Microsoft, Chapter 5

"Word for Windows and OS/2 Technical Reference," Chapter 8

Additional reference words: 1.0 1.1 1.1a 2.00 1.00 1.10 1.10a 2.00

2.00a w4wmacro 6.00


WinWord 2.0: Compiled TOC Entry Acquires Extra Tab Stop

Article ID: Q81776

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

---------------------------------------------------------------------

SYMPTOMS

========

In Word 2.0, 2.0a, 2.0a-CD, 2.0b, and 2.0c, a compiled Table of

Contents(TOC) entry contains an extraneous tab stop, formatted

approximately .38 or .25 inch from the left indent, if the text that

the entry was compiled from contains a tab character in the middle of

the text.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

For example, if you format the text "Microsoft  ->  Word for Windows"

(where "->" represents a tab character) with the Heading 1 style, the

compiled TOC entry will contain a manually inserted tab stop, which is

visible on the ruler and in the Tabs dialog box at .38 inch. This extra tab

stop is not included in the TOC 1 style that the compiled entry is

formatted with.

WORKAROUND

==========

After compiling the table of contents, use the following steps:

Word 2.0b and 2.0c

------------------

1. Highlight the entire Table of Contents to select it.

2. Press CTRL+Q to remove any manual paragraph formatting.

Word 2.0 and 2.0a

-----------------

1. Position the insertion point in the first TOC entry.

2. Press CTRL+Q to reset the paragraph to the defaults defined in the

   TOC style.

3. Repeat this process for each TOC entry.

   You can use the following macro to automate this process:

         Sub MAIN

         fCodes = ViewFieldCodes()

         ViewFieldCodes 0

         For toc = 1 To 8

           StartOfDocument

           EditFindStyle .Style = "toc" + Str$(toc)

           EditFind .Find = "", .Direction = 2, .Format = 1

           While EditFindFound()

             ResetPara

             CharRight 1

             EditFindStyle .Style = "toc" + Str$(toc)

             EditFind .Find = "", .Direction = 2, .Format = 1

           Wend

         Next toc

         ViewFieldCodes Abs(fCodes)

         End Sub

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, then choose the OK button. Press

   ENTER to create an additional blank line.

2. Type "This is a" (without the quotation marks), press the TAB key,

   then type "test" (without the quotation marks).

3. With the insertion point positioned in the text, choose the Heading 1

   style from the Style box on the tool bar, and press ENTER.

4. Position the insertion point in the first line of the document.

5. From the Insert menu, choose Table of Contents, and choose the OK

   button. This generates a table of contents based on all heading styles

   in the document.

6. Position the insertion point in the first TOC entry. Note that there are

   three tab markers on the ruler. The TOC 1 style, by default, has only

   two tab stops defined.

7. From the Format menu, choose Tabs. Note the extraneous tab setting

   at .38 inch in the Tab Stop Position box.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 552-557

Additional reference words: w4wformat 2.0a 2.00 2.00a number bullet

2.0b 2.0a-CD 2.00b 2.00a-CD w4wmacro


Using MsgBox Statement to Display Multiple Lines of Text

Article ID: Q81788

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can use the WordBasic MsgBox

command to post a message or the value of a WordBasic string variable.

To post more than one line of information, use character 13 or

"Chr$(13)", to insert a paragraph mark within the message box.

MORE INFORMATION

================

The following macro posts the contents of each string variable,

First$, Second$, and Third$, on separate lines:

   Sub MAIN

   First$ = "Red"

   Second$ = "Green"

   Third$ = "Blue"

   nl$ = Chr$(13)

   MsgBox First$ + nl$ + Second$ + nl$ + Third$

   End Sub

The above macro results in a message box that displays the following

lines of text:

   Red

   Green

   Blue

If the WordBasic variables are not string variables, you can use the

Str$() function to return the string representation of the numeric

variable. For example, the following macro posts the numbers 1 and 2

(the values of the n and m variables) in a message box:

   Sub MAIN

   n = 1

   m = 2

   nl$ = Chr$(13)

   MsgBox Str$(n) + nl$ + Str$(m)

   End Sub

The following macro demonstrates the use of character 13 to

display two lines of text in a message box:

   Sub MAIN

   MsgBox "Line One of the message box" + Chr$(13) + "Line Two"

   End Sub

The above macro results in a message box that displays the following

lines of text:

   Line One of the message box

   Line Two

REFERENCES

==========

"Using WordBasic," by WexTech Systems and Microsoft, page 257

Additional reference words: w4wmacro 2.00 2.0a 2.00a 2.0 1.00 1.0 1.10

1.1 1.10a 1.1a nnew line Chr$ MsgBox message box


WordBasic: Determining the Current Page and Section Number

Article ID: Q81791

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can use the WordBasic SelInfo

function to return information about the current selection. For

example, you can use the SelInfo function to determine the current

page and section number for the insertion point position or the

selected text. The SelInfo() function is not available in Word for

Windows version 1.x.

MORE INFORMATION

================

The following macro posts the current page and section number in a

message box:

Sub MAIN

Section = SelInfo(2)

Page = SelInfo(3)  'Physical page number

MsgBox "Page" + Str$(Page) + Chr$(160) + "Section" + Str$(Section)

End Sub

The syntax for SelInfo() is as follows:

   n = SelInfo(Type)

There are 36 different arguments or types for the SelInfo function in

Word 6.0 (30 arguments in Word version 2.x). Type number 2 returns

the section number containing the selection. Type number 3 returns

the physical page number in the document containing the selection.

Type number 1 returns the logical page number for the current page.

In otherwords, physical page 4 may be logical page number 23.

REFERENCES

==========

"Using WordBasic," by WexTech Systems and Microsoft, page 277

Additional reference words: w4wmacro 2.00 2.0a 2.00a 6.00


Using Windows Calls to Write to a Private Text File

Article ID: Q81792

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

In Microsoft Word for Windows version 2.x, you can use the Microsoft

Windows WritePrivateProfileString call within a WordBasic macro to

write to an .INI file other than the WIN.INI file.

The SetPrivateProfileString command was added to Word version 6.0.

Use SetPrivateProfileString to define or redefine a setting in a

private settings file. A settings file is a text file like WIN.INI

that your macros can use for storing and retrieving settings.

Word for Windows 2.x

====================

Warning: The following information is provided "as is" without

warranty of any kind, either expressed or implied, including but not

limited to the implied warranties of merchantability and/or fitness

for a particular purpose. Using Windows calls to read and write to a

private text file is an alternative to the following standard

WordBasic file input/output statements and functions:

   Close          Open...For...As

   Eof()      Print

   Input      Read

   Input$()       Seek

   Lof()      Write

According to the Microsoft Windows Software Development Kit

documentation, the WritePrivateProfileString function has the

following parameters:

   BOOL WritePrivateProfileString(lpszSectionName, lpszKeyName,

   lpszString, lpszFileName)

   LPCSTR lpszSectionName;  section name

   LPCSTR lpszKeyName;      keyname

   LPCSTR lpszString;       string to add

   LPCSTR lpszFileName;     initialization file name

   [section name]

   keyname=string to add

The following WordBasic macro demonstrates the use of the Windows

WritePrivateProfileString function:

   Declare Function WritePrivateProfileString Lib \

   "kernel"(lpApplicationName$, lpKeyName$, lpString$, lpFileName$)\

   As Integer

   Sub MAIN

   a = WritePrivateProfileString("Section", "Printer", \

   "Text to Add", "C:\WINWORD\TEXT.INI")

   End Sub

The above WordBasic macro writes out the following information to the

TEXT.INI file in the C:\WINWORD directory:

   [Section]

   Printer=Text to Add

The WritePrivateProfileString function copies a character string into

the specified section of the specified initialization file. The return

value is TRUE (1) if the function is successful or FALSE (0) if an

error occurs.

If the FileName parameter does not contain a fully-qualified path for

the file, this function searches the Windows directory for the file.

If the file does not exist, this function creates the file in the

WINDOWS directory. If FileName parameter contains a fully-qualified

path and the file does not exist, this function creates the file. The

specified directory must already exist.

Note: To add a string to the WIN.INI file use the WordBasic

"SetProfileString" function.

REFERENCES

==========

Microsoft Windows Software Development Kit, Vol. 1, page 4-462 through

page 4-464

Additional reference words: GetPrivateProfileString 2.00 2.00a

w4wmacro


Using Windows Calls to Read from a Private Text File

Article ID: Q81793

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

In Microsoft Word version 2.x for Windows, you can use the Microsoft

Windows GetPrivateProfileString call within a WordBasic macro to read

information from an .INI file other than the WIN.INI file.

The GetPrivateProfileString function was added to Word version 6.0.

Use GetPrivateProfileString to return a setting from a private

settings file. A settings file is a text file such as WIN.INI that

your macros can use to store and retrieve settings.

Word for Windows 2.x

====================

According to the Microsoft Windows Software Development Kit

documentation, the GetPrivateProfileString function has the following

parameters:

   INT GetPrivateProfileString(lpszSectionName, lpszKeyName,

lpszDefault,

   lpszReturnBuffer, cbReturnBuffer, lpszFileName)

   LPCSTR lpszSectionName;    section name

   LPCSTR lpszKeyName;        keyname

   LPCSTR lpszDefault;        default return string

   LPSTR lpszReturnBuffer;    variable assignment for INI information

   int cbReturnBuffer;        size of the destination buffer

   LPCSTR lpszFileName;       initialization filename

   [section name]

   keyname=string to read

The following WordBasic macro demonstrates the use of the Windows

GetPrivateProfileString function:

   Declare Function GetPrivateProfileString Lib "kernel" \

   (lpApplicationName$, lpKeyName$, lpDefault$, lpReturnedString$, \

   nSize As Integer, lpFileName$)  As Integer

   Sub MAIN

   a = GetPrivateProfileString("Section Name", "keyname", "", Temp$,\

   255,"H:\WINWORD\TEXT.INI")

   MsgBox Temp$

   End Sub

The above macro reads the contents the TEXT.INI file and posts the

contents of "keyname=" heading in a message box.

The GetPrivateProfileString function reads a character string from the

specified section of the specified initialization file. The return

value is the number of characters copied into the buffer if successful

or 0 (zero) if unsuccessful.

Note: To obtain a string from the WIN.INI file use the WordBasic

"GetProfileString" function.

REFERENCES

==========

"Microsoft Windows Software Development Kit," Vol. 1, page 4-199

through page 4-200

Additional reference words: WritePrivateProfileString

w4wmacro 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00


Paragraph Formatting Affects DropCap Macro Results in WinWord

Article ID: Q81860

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

The DropCap macro included in the Microsoft Word for Windows

NEWMACRO.DOC file works correctly only on single-spaced text that is not

indented. The DropCap macro produces varying results depending on the

formatting of the paragraph to which you want to apply the macro. The

possible results are described below.

This functionality was changed in Word version 6.0 for Windows.

More Information:

 - If you set a left indent, the macro positions the character

   correctly but does not position the frame around the character.

 - If you set the Line Spacing option to At Least 1.5 Li or 2 Li,

   Double, or 1.5 Lines, you will receive the following error message:

      This is not a valid integer

 - If you set the Line Spacing option to Exactly XXX (where "XXX" is a

   point value or number of lines), DropCap positions the frame

   correctly but does not position the character correctly.

 - If you set the Line Spacing option to At Least YYY (where "YYY" is a

   point value or number of lines greater than but not equal to 2

   lines), you can move the frame and character to the correct

   position by dragging the frame surrounding the character.

 - If the character is in a Word for Windows table, the following

   error message will occur:

      WordBASIC error 509 "Command is Unavailable"

The DropCap macro works correctly only if you set the Line Spacing

option to Auto, Single, At Least 0 Li, or At Least 1 Li; and the From

Left box under Indentation is set to 0 (zero).

These problems were corrected in Word for Windows 6.0. The new Drop Cap

(not a macro) feature takes into account variations in line spacing and

indentation, and is not available when attempting to insert into

a table cell. To insert a Drop Cap, in Word 6.0, choose Drop Cap from

the Insert menu.

Additional reference words: w4wformat

w4wmacro 2.00 2.00a 2.00a-CD 2.00b 2.00c


Incorrect Word Wrapping with the PostScript Printer Driver

Article ID: Q67102

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you use the PostScript printer driver PSCRIPT.DRV with the

default screen fonts that come with Windows, Microsoft Word for

Windows produces incorrect line endings with the AvanteGarde, Bookman,

Helvetica-Narrow, Modern, NewCenturySchlbk, Palatino, Roman, Script,

Symbol, TmsRmn, ZapfChancery, and ZapfDingbats fonts. Word does

generate correct line endings with the Courier and Helv fonts when you

use the default screen fonts that come with Windows.

This problem does not occur if you are using TrueType fonts in the

Microsoft Windows operating system version 3.1; however, using

standard PostScript printer fonts without the correct screen fonts in

Windows 3.1 generates the same problem.

This problem was corrected in Word version 6.0 for Windows.

More Information:

With the right margin at 6.5 inches and a 10-point font size, the

following fonts wrap before the 6.5-inch margin:

   Font                  Wraps At

   ----                  --------

   AvanteGarde             6.125 inches

   Bookman                 5.125 inches

   Modern                  6.125 inches

   NewCenturySchlbk        5.5 inches

   Palatino                5.75 inches

   Roman                   5.375 inches

   Script                  6 inches

   Symbol                  6.125 inches

   Tms Rmn                 6 inches

   ZapfDingbats            4.375 inches (when displaying as the symbol

font)

With the right margin at 6.5 inches and a 10-point font size, the

following fonts wrap before the 6.5-inch margin:

   Font                    Wraps At

   ----                    --------

   Helvetica-Narrow        7.75 inch

   ZapfChancery            7.125 inch

Note: These numbers may vary if you use third-party screen fonts or

different point sizes.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, pages 31,

123-125

Additional reference words: w4wprint w4wmerge 1.0 1.1 1.1a 1.00 1.10

1.10a 2.0 2.00 3.10


Using "And", "Or", "Attn" in an IF Statement in Print Merge

Article ID: Q68043

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

When you compile a print merge in Word for Windows, you may want to

place a specific word in front of another word in certain

circumstances. For example, you may want to place the word "and" in

front of the wife's name when the husband's name is present, as

follows:

   John

   Jane

   John and Jane

The following nested IF statement will meet that condition:

   {If {husb} <> "" "{husb} {if {wife} <> "" "and {wife}"}""{wife}"}

You can alter this statement for "or", "attn", etc. by substituting

the bookmark {company} (for husb), {contact} (for wife) and

substituting "attention" (without the quotation marks) or any other

appropriate word.

Additional reference words: w4wmerge 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c 6.00 wm_word


SKIPIF No Longer Functions Properly if Used With NEXT Field

Article ID: Q69319

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The SKIPIF field successfully skips specified data records to create

individual documents for each data record. However, SKIPIF does not

work properly when combined with the NEXT field.

MORE INFORMATION

================

The SKIPIF field compares a data item against specified guidelines

made about a data record. If the comparison is TRUE, the present data

record is skipped, and Word for Windows does not print it. The next

record is selected and compared. If the comparison is FALSE, the data

record is printed, and Word for Windows moves on to check the next

record.

SKIPIF successfully skips specified data records to create individual

documents for each data record. The following example illustrates

this:

   {data c:\\winword\\mydoc.doc}{skipif {zip} = "98000"}{name}

   {street}

   {city}, {state}  {zip}

This example successfully skips data records that have a zip code of

98000 and prints each data record that does not have a 98000 zip code

on a new sheet of paper.

Because the SKIPIF field does not function properly with the NEXT

field, if you try to use the SKIPIF and NEXT fields to create a list

or address labels, Word for Windows does not print or skip data

records properly. The following example illustrates this:

   {data c:\\winword\\mydoc.doc}{skipif {zip} = "98000"}{name}

   {street}

   {city}, {state}  {zip}

   {next}{skipif {zip} = "98000"}{name}

   {street}

   {city}, {state}  {zip}

This example results in erratic placement of data records in your

document or an empty print merged document.

Additional reference words: 6.00 w4wmerge w4wfield skipif next wm_word


Example IF Fields for Print Merging in Word for Windows

Article ID: Q70131

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

The following are examples of IF statements for print merging and the

logic for each statement.

1. {if {party}="R" "Republican" "Democrat or Other"}

   If "party" is equal to "R", enter "Republican" (first option is

   positive). If it is not equal to "R", enter "Democrat" or "Other"

   (second option is negative).

2. {name}

   {if{party}<>"R" "" "Republican

   "}{City}

   If "party" is not equal to "R", enter nothing. If "party" is equal

   to "R", enter "Republican". This line will also suppress the blank

   line left by a non-R result.

3. {if{party}="R" "Republican" {if{party"="D" "Democrat"} {if

   {party} ="O" "Other"}}

   If "party" is equal to "R", enter "Republican". If "party" is "D",

   enter "Democrat". If "party" is equal to "O", enter "Other". If

   "party" is none of these, it will be blank.

4. {if{party}="R" "{party}epublican and family" {if{party}="D"

   "{party}emocrat and relatives" {if{party}="O" "{party}ther"}}}

   If "party" is equal to "R" then enter the value of "party" and

   "epublican and family". If "party" is equal to "D" then enter the

   value of "party" and "emocrat and relatives". If "party" is equal

   to "O" enter the value of "party" and "ther". If "party" is not

   "D", "R", or "O", it will be blank.

5. {if{party}="R" {if{name}="George Bush" {if{city}="Washington

   D.C." "President"}}}

   If "party" is equal to "R" and "name" is "George Bush" and "city"

   is "Washington  D.C.", enter "President". If all the conditions

   aren't met leave it blank.

Sample Data Document

--------------------

NAME,PARTY,CITY

George Bush,R,Washington D.C.

George McGovern,D,Rapid City

Gorgeous George,O,Hollywood

King George,K,London

Special Note: Field codes and bookmarks are not case sensitive; for

example, NAME would print merge to {naME}. However the results are

case sensitive. In these examples if the codes said {if {party}="r"

"Republican"} and the data document had the "r" capitalized (R), it

would be considered to be a non-r and print nothing.

Additional reference words: 6.00 w4wmerge w4wfield wm_word


Print Merge Even/Odd Records in WinWord Form Letters

Article ID: Q71382

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

To print only the ODD records in a print merge, place a NEXT field

code at the end of the form letter.

The following is an example:

   {fname} {lname}

   {company}

   {street}

   {city}, {state} {zip}

   Dear {fname},

   Here are the things that you need for the party....

   Sincerely,

   Jane Doe

   {next}

To print EVEN records, insert a second DATA field at the beginning of

the document, or use the NEXT statement as described above. If you use

the NEXT statement, choose Print Merge from the File menu, then choose

to merge from records 2 through x.

MORE INFORMATION

================

Word for Windows Version 2.0

----------------------------

In Word for Windows 2.0, the NEXT statement performs the same

function; however, please note the following:

 - When you activate the field codes, the main document field codes

   appear differently from the codes appear in 1.x. For example,

      {MERGEFIELD name}{MERGEFIELD address}

 - When the field codes are not active, the main document field code

   names appear as follows:

      (<<name>>  <<address>>)

Note: The chevron symbols ( << and >> ) appear smaller in Word for

Windows version 2.0.

REFERENCES

==========

"Using Word for Windows," Que Publishing

Additional reference words: 6.00 w4wmerge w4wfield 1.0 1.00 1.1 1.10

1.1a wm_word 1.10a 2.00 skip miss


Using MERGEREC to Number Print Merge Records

Article ID: Q71829

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The MERGEREC field can be used to automatically number the records in

a Word for Windows print merge document.

MORE INFORMATION

================

The MERGEREC field can be used in the main document of a print merge

in Word for Windows to automatically number the records being merged.

This field updates with the Print Merge command (from the File menu,

choose Print Merge) and inserts the number of the current print merge

record into the merged document.

To use the MERGEREC field:

1. Press CTRL+F9 to insert field braces {} in the main document where

   the merged record number is to be placed.

2. Type the word MERGEREC. (This is not case sensitive.)

3. From the File menu, choose Print Merge. Choose either Print or New

   Document to print the merged document or display it on the screen.

If you are merging multiple records into a table (for example, to

print labels) a MERGEREC field should be placed in each cell of the

table following the NEXT or NEXTIF field. The NEXT or NEXTIF field

will increment the result of the MERGEREC field and number each record

in the table.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," page 102.

"Microsoft Word for Windows Technical Reference," page 173.

"Microsoft Word for Windows and OS/2 Technical Reference," page 364.

Additional reference words: 6.00 w4wmerge w4wfield wm_word


Word for Windows: Suppressing Blank Spaces in Print Merge

Article ID: Q72441

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When performing a print merge in Microsoft Word for Windows, a blank

space displays and prints if one field on a line is blank. A common

example of this situation is a line with three name fields, such as the

following:

   {FNAME} {MI} {LNAME}

In a record where all three fields are filled, the merged record

spacing is correct, as in the following example:

   James R. Wood

In a record where the middle initial field {MI} is blank, an extra

space occurs in the merged record, as in the following example:

   Susan  Peterson

Note: There are two spaces between the {FNAME} and {LNAME} results.

More Information:

You can eliminate this extra space by using the following conditional

statement:

   {FNAME} {IF {MI} <> "" "{MI} "}{LNAME}

Note: To enter the field brackets ({}), choose Field from the Insert

menu (or press CTRL+F9).

Reference(s):

"Microsoft Word for Windows User's Reference," pages 97-98, and 200

"Microsoft Word for Windows and OS/2 Technical Reference," pages 41-42

Additional reference words: w4wmerge w4wfield 1.00 6.00

1.10 1.10a 2.00 2.00a 2.00b 2.00a-CD wm_word


Merged Cells in Header Record Causes Error in Print Merge

Article ID: Q72893

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

If you merge two or more cells in the header record (the first row) of

a print merge data table, hidden separators still exist in the merged

cell. The presence of these separators produces an error message

during the print merge. In Microsoft Word for Windows 1.x the error

is:

   Not a Valid Bookmark Name

In Word for Windows 2.x the error is:

   Word has detected a field in the header record which is not valid.

   This error must eventually be corrected in order to complete a

   successful print merge.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

The hidden separators are used by the Split Cells feature of Word.

This feature allows Word to split the cells at the same point that

they merged.

To remove the separators in Word for Windows version 1.0, 1.1, or

1.1a, follow these steps:

1. Select the first row of the table.

2. From the Insert menu, choose Table To Text, and select Comma

   Delimited.

3. Remove the extra comma that appears where the two cells were

   merged. For example:

      FROM    name,addr,state,,zip

      TO      name,addr,state,zip

4. Select the line of text again.

5. From the Insert menu, choose Table.

This procedure converts the text back into the table format and

removes the hidden separators, allowing the print merge to run without

the "Not a valid Bookmark Name:" error.

In Word for Windows version 2.0, the error message box gives you an

option to "Fix Error Now." If you choose this option, Word places the

insertion point in the cell that was merged, but the cell does not

appear to have any errors.

To remove the separator in Word for Windows version 2.0, follow these

steps:

1. Select the First row of the table.

2. From the Table menu, choose Convert Table to Text, and select Comma

   Delimited.

3. Remove the extra comma that appears where the two cells were

   merged. For example:

      FROM    name,addr,state,,zip

      TO      name,addr,state,zip

4. Select the line of text again.

5. From the Table menu, choose Convert Text to Table.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, pages

197-200, 368-370

Additional reference words: 1.00 1.10 1.10a 2.00 w4wmerge 2.0a 2.00a

w4wtable 2.0b 2.0a-CD 2.00b 2.00a-CD


Nested Fields in IF Statement Always Update in WinWord

Article ID: Q74053

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

All fields nested within an IF statement are updated during the

evaluation of that IF statement, regardless of whether the IF

statement proves TRUE or FALSE. In the following example

   {IF test="yes" "{fillin "response one"}" "{fillin "response two"}"}

both fillin fields are updated, prompting you twice. Only one prints,

based on the result of the IF statement. This happens because Word for

Windows updates fields from the inside out. Both of the fillin fields

get updated before the IF statement test is performed. This

functionality is by design.

More Information:

This behavior can create challenges if you need to selectively perform

FILLIN or ASK statements during a print merge. You can do such tasks

by using a different logical structure than the one above. The

following example

   {fillin {if test = "yes" "response one" "response two"}}

prompts you with "response one" if test is "yes", and "response two"

if test is "no". This allows conditional fillin prompts without

getting multiple prompts.

Reference(s):

"Microsoft Word for Windows and OS/2 Technical Reference," page 335

Additional reference words: w4wfield w4wmerge 1.0 1.1 1.1a 2.0 1.00

1.10 1.10a 2.00 2.0a 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD wm_word 6.00


Recorded Macro to Print Merge to Printer Requires SendKeys

Article ID: Q74913

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The SendKeys macro command is required in a macro to print merge a

document to the printer in Microsoft Word for Windows. Without the

SendKeys macro command, the Print dialog box remains on the screen.

This problem occurs because Word for Windows does not have control

over the File Print dialog box; therefore, you must send all relevant

keystrokes using the SendKeys command.

MORE INFORMATION

================

If a macro is recorded to merge a document to the printer, the macro

has the following commands (there may be different values for the

parameters, depending on your choices in the dialog boxes):

Sub MAIN

FilePrintMerge .MERGERECORDS = 0, .From = "", \

.To = "", .PRINT

FilePrint .Type = 0, .NumCopies = "1", .Range = 0,\

.From = "", .To = "", .Reverse = 0, .Draft = 0,\

.UpdateFields = 0, .PaperFeed = 8, .Summary = 0, \

.Annotations = 0, .ShowHidden = 0, .ShowCodes = 0,\

.FileName = ""

End Sub

Note: The backslashes (\) indicate the command is continued on the

next line. Do not include the backslashes in your macro.

For the macro to work correctly, the following command must be

inserted before the FilePrintMerge command:

   SendKeys "{enter}", -1

Multiple Copies

---------------

If you want to print more than one copy of your merged document, use

the following SendKeys command to modify the Copies box in the File

Print dialog box:

   SendKeys "N{ENTER}", -1

Note: "N" is the number of copies you want to print.

REFERENCES

==========

"Microsoft Word for Windows Technical Reference," pages 88-90

"Microsoft Word for Windows and OS/2 Technical Reference," pages

251-253

Additional reference words: w4wmacro w4wmerge 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 1.x appears automatic 6.00


Incorrect Merge Results with Conditional IF Statement

Article ID: Q75623

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

When you use the Microsoft Word for Windows print merge feature, the

results may be incorrect when using a conditional IF statement.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this

problem and will post more information here in the Microsoft Knowledge

Base as it becomes available.

MORE INFORMATION

================

If the following three conditions are true, a print merge

may produce incorrect results:

1. The header contains a word that is also the first word of a field

   in a data record.

      Example:   name,honors,list,class

                      John,Dean List,Honors List,Math

                                     ^^^^^^^^^^^

2. This same data record contains a blank field for this header.

      Example:   name,honors,list,class

                       John,,Honors List,Math

                            ^

3. An IF condition is used for the field that contains data with the

   first word that is the same as a header.

      Example:   {if{list}<>"" "{list}<return>

                 "}

Steps to Reproduce Problem

--------------------------

1. Insert a table as follows:

      --------------------------------------------------

      |name|honors     |List       |Class      |teacher|

      |-------------------------------------------------

      |Twan|Dean's List|Honors List|Math       |Speller|

      --------------------------------------------------

      |Joe |           |Late List  |Honors Math|Tuck   |

      --------------------------------------------------

      |Mike|Class Clown|Honor Roll |           |Smart  |

      --------------------------------------------------

2. Save the file as DATA1.DOC.

3. From the File menu, choose New, then OK.

4. Create a form letter as follows:

      {data c:\\winword\\data1.doc}

      {name}

      {if{honors}<>"" "{honors}<return>

      "}{list}

      {if {class}<>"" "{class}<return>

      "}{teacher}

5. Save the file as MAIN1.DOC.

6. From the File menu, choose Print Merge, then choose Print or New

   Document to see the results.

   Desired Result

   --------------

      Page 1          Page 2          Page 3

      Twan            Joe                     Mike

      Dean's List                             Class Clown

      Honors List     Late List               Honor Roll

      Math                    Honors Math

      Speller                 Tuck                    Smart

   Actual Result

   -------------

      Page 1          Page2           Page 3

      Twan                    Joe                     Mike

      Dean's List     Late List               Honor Roll

      Honors List     Tuck                    Smart

      Math

      Speller

Both the Honors and Class merge fields are used in conditional IF

statements and produce no merge results under the above conditions,

even when the record contains data for these fields.

Additional reference words: w4wmerge w4wfield 2.0 2.00 2.0a 2.00a 2.0b

2.0a-CD 2.00b 2.00a-CD 2.00c 6.00


Paragraph Mark Always Inserted in Field With Table as Result

Article ID: Q77825

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows versions 1.x and 2.x, any field that

displays a table as a result also displays a paragraph mark preceding

the table. The paragraph mark displays because although a field can be

inserted into the middle of a paragraph, a table cannot be contained

within a paragraph. The paragraph mark at the beginning of the field

prevents the table from inserting into the middle of the paragraph.

This paragraph mark cannot be deleted or modified.

Status:

This problem has been corrected in Word version 6.0 for Windows.

More Information:

This behavior makes it impossible to use DDE or DDEAUTO links to an

Excel file to create a data file for use in a Word for Windows print

merge.

For more information on print merge errors caused by DDE or DDEAUTO

links to Excel, query on the following words:

   valid and bookmark and name and dde

Additional reference words: w4wfield w4wmerge 1.00 1.10 1.10a 2.00 1.0

w4wtable 1.1 1.1a 2.0 2.0a 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD


WinWord: Blank Lines Are Not Suppressed in Print Merge

Article ID: Q77982

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Word for Windows, if you try to suppress a blank line in a print

merge document containing a field that may or may not contain data, and

a paragraph mark follows the field in the merge document, Word

suppresses the blank line. However, if a newline character follows the

field, the blank line is not suppressed.

If the field does not have the keyword MERGEFIELD, it will also be

suppressed. For example:

   {MERGEFIELD first}

   {last}

   Hello World!

If the "last" field does not have any data in it, the blank line will

print. If the "first" field does not any data in it, the blank line will

be suppressed.

More Information:

The Print Merge command in Word 2.0 includes the option to automatically

suppress blank lines created by empty data fields, including the blank

line created by a linefeed. This feature allows you to preserve the

option to include a blank line after a field that may or may not contain

data.

When setting up labels using the MAILLABL.DOT template, you should

always select New Paragraph rather than New Line in the Layout Mailing

Labels dialog box. This ensures that Word can suppress blank lines.

Steps to Reproduce Problem

--------------------------

1. Create a data document (make sure that you include a field that may

   or may not contain data, such as "address2").

2. From the File menu, choose New. Select MAILLABL from the Use

   Template box. Choose the OK button.

3. Select the type of address labels desired from the Product Number

   box. Choose the OK button.

4. Choose the Multiple Label button.

5. Select the data file from the Attach Data File Name box, and choose

   the OK button.

6. In the Layout Mailing Labels dialog box, select the merge field

   name that may or may not contain data (in this example, "address2")

   in the Field Name box. Select New Line in the Special Character box.

   Choose the Add button, and choose the OK button.

7. From the File menu, choose Print Merge. Choose the Merge button.

8. In the Treatment of Blank Lines Caused By Empty Fields box, select

   Skip Completely.

9. In the Merge Results box, choose Merge to New Document.

If "address2" is followed by a newline character, the blank line is

not suppressed when "address2" is an empty field. If "address2" is

followed by a carriage return, the blank line is suppressed.

To repair a document that has already been created with the newline

character, use the following steps:

1. From the Edit menu, choose Replace.

2. Type "^n" (without the quotation marks) in the Find What box.

3. Type "^p" (without the quotation marks) in the Replace With box.

4. Choose the Replace All button.

Word searches for all newline characters and replaces them with

paragraph marks.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 661-664

Additional reference words: w4wmerge 2.00


Comma is Selected in Blank Field in WinWord Data Document

Article ID: Q78085

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SYMPTOMS

========

In Word for Windows version 2.0, if you attempt to correct a print

merge error that occurs when a data document contains a blank header

field, the comma following the blank field is highlighted if the data

document is comma-delimited.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

If you perform a print merge in Word for Windows 2.0 with a data

document that contains a blank field in the header field, the

following error message appears:

   Word has detected a field name in the header record which is not

   valid. This error must eventually be corrected in order to complete a

   successful Print Merge.

The options to "Fix Error Now," "Fix Error Later," or "Help" also

appear. Choosing "Fix Error Now" results in the data file displaying

on the screen with the insertion point positioned in the header record

where the missing field should be inserted. If the file is

tab-delimited or in a table, the insertion point correctly positioned,

and you can type the field name.

If the data file is comma-delimited, the comma that follows the empty

field position is highlighted. Typing the field name at this point

results in more errors to the header record because the comma may be

replaced by the typing, or positioned incorrectly. You should position

the insertion point between the commas (in the blank field position)

before typing the missing field name.

Additional reference words: w4wmerge 2.00 2.0a 2.00a 2.0b 2.0a-CD

2.00b 2.00a-CD


Can't Access Record Selection Box in WinWord 2.0 Print Merge

Article ID: Q78228

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, if you perform a print merge with a

main document that is set up with a record selection rule and the

field name used in the rule no longer exists in the data document, you

cannot access the Record Selection dialog box to change this rule.

MORE INFORMATION

================

WORKAROUND

==========

To bring up the Record Selection dialog box, use one of the following

procedures:

 - Correct the data document by changing the modified field name back to

   the original name or by adding the modified field name to the existing

   field names.

 - If the wrong data file is attached, remove it from the main document by

   choosing Print Merge from the File menu and choosing Remove Attachments.

   Then choose Attach Data File, and select the correct data file to attach

   to the main document.

 - Select and copy all of the text from the current document

   (excluding the final paragraph mark) and paste it into a new document

   and re-attach the data file.

Steps to Reproduce Problem

--------------------------

1. Open or create a print merge main document in Word for Windows with

   the field names "name" and "address".

2. From the File menu, choose Print Merge. Choose the Merge button, and

   choose the Record Selection button.

3. From the Field Name box, select Name. From the Is box, select Equal To,

   and type "Bob" (without the quotation marks) in the Compare To box.

4. Choose the Add Rule button, then choose the OK button.

5. Choose the Close button to exit the Print Merge dialog box.

6. Change the Name field in the data document to "firstname."

7. Switch back to the main document and repeat step 2.

Choosing the Record Selection button now has no effect. The button flashes,

and the focus and default buttons return to the OK button. It does not

bring up the Record Selection dialog box to edit or remove the applied

rule. The data document must be edited to add the field name used in the

rule, or a data document that contains the field name used in the rule must

be attached to the main document.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," pages 609-630, 634, 670

Additional reference words: w4wmerge 2.00 pmh helper w4wfield 2.00a

2.00a-CD 2.00b


Edited MERGEFIELD Results Do Not Affect Fields in WinWord

Article ID: Q78655

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, the results of a MERGEFIELD field

typically display the name of the field from the data document. You can

edit the displayed results of this field, but doing so does

not change the field itself.

STEPS TO REPRODUCE PROBLEM

==========================

Word version 6.0 for Windows

----------------------------

1. Type "mergefield hello" (without the quotation marks).

2. Select the above words, and press CTRL+F9.

3. Press the F9 key.

4. Turn off the field codes. To do this, from the Tools Options View

   menu, look for an X next to Field Codes. If there is an X next to

   Field Codes, choose Field Codes to turn this option off.

5. Select the word "hello," but do not include the MERGEFIELD chevrons

   in your selection.

6. Press the DEL key and type the word "bye" (without the quotation

   marks).

7. Choose Field Codes from the Tools Options View menu to activate the

   field codes.

With field codes active, the field reads {mergefield hello}. With

field codes turned off, the field result reads <<bye>>. To restore the

field to normal, select it, and press F9.

Word version 2.0 for Windows

----------------------------

1. Type "mergefield hello" (without the quotation marks).

2. Select the above words, and press CTRL+F9.

3. Press the F9 key.

4. Turn off the field codes. To do this, from the View menu, look for

   a check mark next to Field Codes. If there is a check mark next to

   Field Codes, choose Field Codes to turn this option off.

5. Select the word "hello," but do not include the MERGEFIELD chevrons

   in your selection.

6. Press the DEL key and type the word "bye" (without the quotation

   marks).

7. Choose Field Codes from the View menu to activate the field codes.

With field codes active, the field reads {mergefield hello}. With

field codes turned off, the field result reads <<bye>>. To restore the

field to normal, select it, and press F9.

Microsoft is researching this problem and will post more information

here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 749

Additional reference words: w4wmerge w4wfield 2.00 2.00a-CD 2.00b 6.00

wm_word


Use of "AND" and "OR" with Print Merge Selection Rules

Article ID: Q79266

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

With the Print Merge Helper (PMH) in Microsoft Word for Windows, you

can define "rules" that determine whether or not a specific record is

included in the print merge. It is important to understand the

difference between the English language meaning of "AND" and the

logical meaning of "AND" to use these rules effectively.

MORE INFORMATION

================

The English language meaning of "AND" is equivalent to the logical

meaning "OR." For example, suppose you have a data file that includes

a STATE field and you want to perform a print merge of the records for

the STATE fields of North Carolina and Washington. In English, you say

"Include the records for North Carolina AND for Washington."

Logically, however, the statement is written as "Include the records

where STATE is North Carolina OR STATE is Washington."

When you use a logical "AND," both conditions must be true in order

for the expression to be evaluated as true. If you write the statement

"to include the records where STATE is North Carolina AND STATE is

Washington," it is logically impossible for both conditions to be true

in the same record. The state cannot be both North Carolina and

Washington; it has to be one or the other. Below is a chart that

describes how logical "AND" and "OR" are evaluated.

   If X=A OR Y=B        If EITHER is true, the record is included.

   If X=A AND Y=B       If BOTH are true, the record is included.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 634, 670

Additional reference words: 2.00 w4wmerge w4wfield


WinWord: Print Merge Result Incorrect on Last Record

Article ID: Q80656

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, using section formatting during a print

merge causes the last record to be incorrect.

WORKAROUND

==========

To work around this problem, you can use a frame rather than section

formatting. Formatting the frame instead of the section corrects this

problem. Select the fields you want to format, choose Frame from the

Insert menu, choose Frame from the Format menu, and select the desired

formatting options.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, and choose the OK button.

2. From the File menu, choose Print Merge. Choose the Attach Data File

   button, then choose the Create Data File button.

3. Type "Name" (without the quotation marks), and choose the Add

   button. Type "Address" (without the quotation marks), choose the

   Add button, and choose the OK button.

4. Save the file as DATA1.DOC. Add three records to the data file.

   (Use the TAB key to move to the next cell, and to add records.)

5. After adding three records, choose the large "M" on the print merge

   bar. This moves you to the main document.

6. Choose the Insert Merge Field button, select the NAME field, and

   press the OK button. Press ENTER, select the ADDRESS field, and choose

   the OK button.

7. Select the two fields. From the Format menu, choose Section Layout.

   In the Vertical Alignment box, select the Center option button, then

   choose the OK button.

8. Choose the Print Merge to New File button.

9. From the File menu, choose Print Preview, and move to the last page

   of the document.

The last record is incorrect.

Word for Windows Version 1.x

----------------------------

This problem also occurs in the Word for Windows versions 1.0, 1.1,

and 1.1a. To work around the problem in version 1.x, select the text

you want to format in the main document, choose Position from the

Format menu, and select the desired formatting options.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, page 390

"Microsoft Word for Windows User's Reference," version 1.x, page 262

Additional reference words: tool bar 1.00 1.10 1.10a 2.00 2.0a 2.00a

2.0b 2.0a-CD 2.00b 2.00a-CD w4wmerge


Large Excel Sheet Becomes Tab- and Comma-Delimited for Merge

Article ID: Q81085

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b

   2.0c

 - Microsoft Excel for Windows, versions 3.0 and 4.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

If you use a Microsoft Excel spreadsheet as the data document for a

print merge in Microsoft Word for Windows and you specify a range that

includes more than 31 columns or a large number of rows, Word

generates the following error message if the data you are merging

contains commas:

   There are more fields in record x than merge fields in the header

   record. Do you want to continue with the Print Merge?

If you choose the Yes button in response to this question, your data

is merged incorrectly.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

If you use an Excel spreadsheet for a print merge data document, Word

converts the spreadsheet to Word for Windows format during the merge

process. Normally a spreadsheet is converted to a Word for Windows

table; however, Word tables are limited to 31 columns. As a result,

spreadsheets containing more than 31 columns are converted to

tab-delimited documents for print merges. In addition, spreadsheets

containing a large number of rows, but less than 31 columns, are also

converted to tab-delimited text. The number of rows that triggers the

change from table-delimited to tab-delimited varies depending on the

complexity of the spreadsheet.

Word inserts tabs in place of cell boundaries, but it uses both the

tabs and any commas in the data as delimiters during the print merge.

Word considers the commas to be delimiters, rather than text, because

the List Separator designated in the Control Panel International

dialog box is a comma when the country setting is United States.

Workarounds

-----------

To make Word treat commas as text, rather than delimiters, use one of

the following options:

 - Place quotation marks around text in the spreadsheet that contains

   any commas (for example, "Acme, Inc.").

 - Place a backslash character (\) in the spreadsheet before the comma

   (for example, Acme\, Inc.). Word does not merge the backslash but does

   treat the comma as text, rather than a delimiter.

 - Save the spreadsheet in Excel in CSV (comma-separated value) format,

   and use the CSV file for the print merge data document.

Note: This problem occurs in Excel version 4.0 and earlier.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 620-624

Additional reference words: w4wmerge w4wtable w4wexcel 2.00 2.00a

2.00a-CD 2.00b 2.00c


WinWord 2.0: Avery Laser Label Information

Article ID: Q81937

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

The following is a reproduction of the information found on the back

of the retail package of Avery Laser Labels. The MAILLABL.DOT file,

which is a mailing label template that ships with Microsoft Word for

Windows versions 2.x, only gives the Avery Product Code and a brief

description of each label. The template does not list the dimensions for

each label, which makes the template difficult to use if you do not have

Avery brand labels.

NOTE: In Word for Windows version 6.0, Avery label dimensions are

included as part of the label feature.

MORE INFORMATION

================

Some of the product codes listed below do not appear in the MAILLABL

template listing. They are included here (designated with an asterisk

[*]) with a reference for the label numbers that duplicate their

layout.

Avery Laser Labels

------------------

Product Code      Label Size (HxW)   Number of Columns  Labels Per

Sheet

------------      ----------------   -----------------  ----------------

5066              2/3" x 3 7/16"          3               30

5095* (use 5395)

5096              2 3/4" x 2 3/4"         3               9

5097              1 1/2" x 4"             2               12

5160              1" x 2 5/8"             3               30

5161              1" x 4"                 2               20

5162              1 1/3" x 4"             2               14

5163              2" x 4"                 2               10

5164              3 1/3" x 4"             2               6

5165              8 1/2" x 11"            1               1

5182* (use 5165)

5196              2 3/4" x 2 3/4"         3               9

5197              1 1/2" x 4"             2               12

5198              1 2/3" x 3 1/2"         2               12

5199 (Face)       1 5/6" x 3 1/16"        2               10

5199 (Spine)      2/3" x 5 13/16"         1               15

5260              1" x  2 5/8"            3               30

5261              1"  x  4"               2               20

5262              1 1/3" x 4"             2               14

5266              2/3" x 3 7/16"          2               30

5267 same as: LSK-5 11436

                  1/2" x 1 3/4"           4               80

5282* (use 5165)

5345              2" x 4"                 2               10

5352* (use 5663)

5366* (use 5266)

5383              2 1/6" x 3 1/2"         2               8

5384              3"  x  4"               2               6

5385              2 1/6" x 4"             2               8

5386              3"  x  5"               1               3

5388              3"  x  5"               1               3

5389              4"  x  6"               1               2

5395              2 1/3" x 3 3/8"         2               8

5660              1" x 2 5/8"             3               30

5662              1 1/3" x 4 1/4"         2               14

5663              2" x 4 1/4"             2               10

5766* (use 5266)

5883              2 1/6" x 3 1/2"         2               8

5895              2 1/3" x 3 3/8"         2               8

5896              2 3/4" x 2 3/4"         3               9

5897              1 1/2" x 4"             2               12

International Labels in Millimeters and Inches

----------------------------------------------

Product Code   Label Size        Number of Columns    Labels Per Sheet

------------   ----------        -----------------    ----------------

7160           38.1mm x 63.5mm         3                 21

               (1 1/2") x (2 1/2")

7161           46.56mm x 63.5mm        3                 18

               (1.83") x (2 1/2")

7162           33.87mm x 99.06mm       2                 16

               (1 1/3") x (3.90")

7163           38.10mm x 99.06mm       2                 14

               (1 1/2") x (3.90")

7164           71.97mm x 63.5mm        3                 12

               (2.83") x (2 1/2")

7165           67.73mm x 99.06mm       2                 8

               (2 2/3") x (3.90")

7166           93.13mm x 99.06mm       2                 6

               (3 2/3") x (3.90")

7167           289.05mm x 199.60mm     1                 1

               (11 1/3") x (7.85")

7562           33.87mm x 99.06mm       2                 16

               (1 1/3") x (3.90")

7563           38.10mm x 99.06mm       2                 14

               (1 1/2") x (3.90")

7565           67.73mm x  99.06mm      2                 8

               (2 2/3") x (3.90")

7651           21.17mm x 38.1mm        5                 65

               (0.83") x (1 1/2")

7654-F         46.58mm x 76.2mm        2                 12

               (1.83") x (3")

7654-S         16.93mm x 144.78mm      1                 16

               (0.67") x (5.69")

Notes

-----

There are several Avery numbers whose specifications match other

numbers in the list. The different numbers are caused by packaging

quantities, label colors, or similar factors that do not affect the

layout of the labels.

Label sheets 5096, 5196, and 5896 contain 12 small labels at the

bottom in addition to the nine referenced in the list above. These

labels are not included in the automatic setup of the label sheet.

If the labels you use contain printed borders, you may need to adjust

the paragraph formatting of the information contained in the table

cells with the following steps:

1. Use the MAILLABL template to set up your labels as desired.

2. From the Table menu, choose Select Table.

3. From the Format menu, choose Paragraph. Use the Indentation From

   Left setting to position the text away from the left side of the

   labels.

If you need to move the text down in each cell, you must do this

individually for each cell. You can either add blank lines above the

first line in each cell, or use paragraph formatting to set spacing

above the first line in each cell.

REFERENCES

==========

Avery, Commercial Product Division: back of Avery Laser Label retail

box

Additional reference words: w4wlaserjet w4wmerge 2.00 2.00a 2.00a-cd

2.00b 2.00c 2.00c-cd third party 3rdparty cross w4wtemplate


WinWord 2.0: Avery Dot-Matrix Label Information

Article ID: Q81938

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

The following is a reproduction of the information found on the back

of the retail package of Avery Dot Matrix Labels. The MAILLABL.DOT

file, which is a mailing label template that ships with  Microsoft

Word for Windows versions 2.0 and 2.0a, gives only the option to

choose Laser Labels when running Microsoft Windows version 3.0. The

template provides the Avery Product Code and a brief description of

each label. The template does not list the dimensions for each label,

which makes the template difficult to use if you do not have Avery

brand labels.

NOTE: In Word for Windows version 6.0, the dimensions of the Avery

labels are included as part of the label feature.

MORE INFORMATION

================

Avery Dot Matrix Labels

-----------------------

Product Code   Label Size (HxW)   Number of Columns

------------   ----------------   -----------------

4010           15/16" x 3 1/2"         1

4011           1 7/16" x 4"            1

4013 (use 4145)

4065 (use OML 101)

4143           15/16" x 4"             2

4144           15/16" x 2 1/2"         3

4145           15/16" x 3 1/2"         1

4146           1 7/16" x 4"            1

4160           2 7/16" x 3 1/2"        1

4161           2 15/16" x 4"           1

4162           15/16" x 3 1/2"         1

4163           15/16" x 3 1/2"         1

4166           5" x 3"                 1

4167           6" x 3 1/2"             1

4168           4" x 2 1/6"             1

4169           5" x 3"                 1

4240           1 1/4" x 4 3/4"         1

4241           2 3/4" x 2 3/4"         1

4249           15/16" x 3 1/2"         1

4250           15/16" x 3 1/2"         1

4251           15/16" x 3 1/2"         1

4253           15/16" x 3 1/2"         1

4254           15/16" x 3 1/2"         1

4255           7/16" x 3 1/2"          1

4256           7/16" x 3 1/2"          1

4257           7/16" x 3 1/2"          1

4258           7/16" x 3 1/2"          1

4259           7/16" x 3 1/2"          1

4266           7/16" x 3 1/2"          1

4301 (use 4603)

4400 (use 4010)

4600           15/16" x 3 1/2"         1

4601           15/16" x 3 1/2"         1

4602           15/16" x 3 1/2"         2

4603           15/16" x 3 1/2"         3

4604           1 7/16" x 4"            1

4605           1 7/16" x 4"            2

4606           1 1/4" x 4 3/4"         1

4607           2 3/4" x 2 3/4"         1

4609           3/8" x 1 1/2"           5

4610           15/16" x 2 1/2"         3

4611           15/16" x 4"             2

4612           2 15/16" x 4"           2

International (UK) Labels in Millimeters & Inches

-------------------------------------------------

Product Code   Label Size (HxW)   Number of Columns

------------   ----------------   -----------------

OML 099        49mm x 70mm             1

               (1 15/16)" x (2 3/4")

OML 101        24mm x 102mm            1

               (15/16") x (4")

OML 102        37mm x 102mm            1

               (1 7/16") x (4")

OML 103        49mm x 102mm            1

               (1 15/16") x (4")

OML 104        37mm x 127mm            1

               (1 7/16") x (5")

OML 105        49mm x 127mm            1

               (1 15/16") x (5")

OML 202        37mm x 102mm            2

               (1 7/16") x (4")

OML 203        49mm x 102mm            2

               (1 15/16") x (4")

EAL 04         37mm x 89mm             2

               (1 7/16") x (3 1/2")

FAB 03         36.1mm x 69mm           2

               (1 7/16") x (2 3/4")

International (French) Labels in Millimeters & Inches

-----------------------------------------------------

Product Code   Label Size (HxW)   Number of Columns

------------   ----------------   -----------------

Tab1 89.23     23.40mm x 89.0mm        1

               (0.92") x (3 1/2")

Tab1 89.36     36.1mm  x 89mm          1

               (1.42") x (3.5")

Tab1 102.36    36.1mm  x 102mm         1

               (1.42") x (4.01")

Tab1 107.23    23.4mm  x 107mm         1

               (0.92") x (4.21")

Tab1 107.36    36.1mm  x 107mm         1

               (1.42") x (4.21")

Tab1 107.49    48.8mm  x 107mm         1

               (1.92") x (4.21")

EXPE 120.74    74.0mm  x 120           1

               (2.91") x (4.72")

Tab1 125.74    74.0mm  x 125mm         1

               (2.91") x (4.92")

Tab2 89.23     23.4mm  x 89mm          2

               (0.92") x (3.50")

Tab2 89.36     36.1mm  x 89mm          2

               (1.42") x (3.50")

Tab2 107.23    23.4mm  x 107mm         2

               (0.92") x (4.21")

Tab2 107.36    36.1mm  x 107mm         2

               (1.42") x (4.21")

Tab1 85.108    108mm   x 85mm          1

               (4.25") x (3.34")

Note: If the labels you use contain printed borders, you may need to

adjust the paragraph formatting of the information contained in the

table cells as follows:

1. Use the MAILLABL template to set up your labels as desired.

2. From the Table menu, choose Select Table.

3. From the Format menu, choose Paragraph. Use the Indentation From

   Left setting to move the text away from the left side of the labels.

If you need to move the text down in each cell, you must do this

individually for each cell. You can either simply add blank lines

above the first line in each cell, or use paragraph formatting to set

spacing above the first line in each cell.

REFERENCES

==========

Avery, Commercial Product Division: back of Avery Laser Label retail

box

Additional reference words: w4wlaserjet w4wmerge 2.00 2.00a 2.00a-cd

2.00b 2.00c 2.00c-cd third party 3rdparty cross w4wtemplate


Printing Labels on the Toshiba 351 Causes Premature Form Feed

Article ID: Q87126

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you print labels using the Toshiba P351 universal printer driver

version 1.1 when you are running Microsoft Word for Windows in

Microsoft Windows operating system version 3.1, Word sends a form feed

after the first three labels are printed. This problem is caused by

the Toshiba P351 printer driver (TOSHIBA.DRV).

More Information:

Workaround

----------

You can use a PRINT field at the top of the print merge main document

to set the correct form length for your labels. To do this, use the

following steps:

1. Open the print merge main document.

2. At the beginning of the document, insert the following PRINT field:

      {PRINT "<ESC>F18"}

Note: To create the field characters {}, press CTRL+F9. To create the

<ESC> character, press ALT+027 on the numeric keypad.

The number following <ESC>F (18 in the sample PRINT field above) is

the form length in 1/6-inch (or one-line) increments. To determine the

correct number for your labels, choose Page Layout from the Format

menu, select the Size And Orientation option button, and multiply the

value in the Height box by six. The result is the form length you

should type in the PRINT field. For example, if you use Avery label

No. 4145, the page Height is set to 3 inches; therefore, 18 is the

value you type in the PRINT field.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 657-665

Additional reference words: 2.00 2.00a 3.10 p 351 p-351 win31 phoneref

6.00 wm_word

w4wmerge w4wprint


WinWord: Print Merge Produces a Full Page of Labels

Article ID: Q88374

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

If you select a range of records when you are performing a print merge

to create mailing labels, Microsoft Word for Windows merges a full

page of labels. The first record on the page is the first record of

the selected range, but Word for Windows continues merging labels

until the page is filled, rather than stopping with the last record of

the selected merge range. The print merge operation creates full pages

only when you create mailing labels, even if the selected range does

not fill the entire page.

For example, if your mailing label main document contains 30 labels

and you choose to merge records 1 through 20, Word for Windows merges

records 1 through 30 to create a full page of labels. Similarly, if

you choose to merge records 1 through 40, Word for Windows merges

records 1 through 60 to create two full pages of labels.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this problem

and will post new information here in the Microsoft Knowledge Base as it

becomes available.

MORE INFORMATION

================

To work around this problem, use one of the following methods:

Workaround 1

------------

1. In place of a merge field, insert the following IF field in your

   print merge main document:

      {IF {MERGEREC} <= {MAXRECORDS} {MERGEFIELD FIELD1}}

2. Insert the following field at the start of your print merge main

   document:

      {SET MAXRECORDS N}

   where "N" is the number of records to merge. For example, if you want

   to print records 1 through 20, N=20.

3. From the File menu, choose Print Merge. Choose the Merge button. In

   the Print Records box, type the range of records and choose the OK

   button.

Workaround 2

------------

1. In your print merge data document, add a field named "Rec_Num." For

   information on adding a new field to a data file, refer to page 618 of

   the "Microsoft Word for Windows User's Guide."

2. Use the Rec_Num field to number the records in your data document.

3. Activate the mailing label main document.

4. From the File menu, choose Print Merge. Choose the Merge button.

5. Choose the Record Selection button.

6. In the Field Name box, select Rec_Num. In the Is box, select Less

   than or Equal to. In the Compared To box, type "5" (without the

   quotation marks). Choose the Add Rule button.

7. In the Field Name box, select Rec_Num. In the Is box, select

   Greater than or Equal to. In the Compared To box, type "2" (without

   the quotation marks). Choose the Add Rule button.

8. Choose the OK button.

9. Complete the print merge.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, page 618

"Microsoft Word for Windows User's Reference," version 1.x, pages 1-3,

197-200

Additional reference words: 6.00 w4wmerge 1.00 1.10 1.10a 2.00 2.00a wm_word 2.00a-CD


How to Use Wildcards to Perform Selective Print Merge

Article ID: Q88679

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can use the asterisk (*) and the

question mark (?) wildcard characters as part of a selective print

merge operation. These wildcards function in Word for Windows similar

to the way they function in Microsoft MS-DOS (that is, they act as a

substitute for a letter, number, or string).

MORE INFORMATION

================

The asterisk (*) wildcard character represents a whole word or a group

of characters, regardless of length. For example, "D*" (without the

quotation marks) represents any group of characters that begins with

the letter D, regardless of the length of the string. And, "*D"

represents any group of characters that ends with the letter D,

regardless of its length.

Note: You cannot search for a string that both begins with an asterisk

and ends with an asterisk; therefore, "*D*" is an invalid selection

criteria.

The question mark (?) wildcard represents a single character. For

example, "?D" represents any string that contains one character before

the letter D, such as "ID." And, "?D?" represents any string with one

character before and one character after the letter D, such as "IDE."

While the asterisk (*) wildcard character can successfully merge data

that begins with numbers, the question mark (?) wildcard character

cannot. For example, you could use "98*" during a print merge, but not

"98???".

Using Wildcards to Perform Selective Print Merge

------------------------------------------------

Note: In the following samples, create the field braces by pressing

CTRL+F9.

 - To select records whose First_Name merge field begins with "D", use

   the following syntax in your print merge main document:

      {if {First_Name}="D*" "{First_Name}"}

 - To select records whose First_Name merge field ends with "D":

      {if {First_Name}="*D" "{First_Name}"}

 - To selectively merge those records whose First_Name merge field

   begins with "D" and contain four characters:

      {if {First_Name}="D???" "{First_Name}"}

Note: In a Word for Windows print merge operation, the characters

inside the quotation marks are case sensitive. In the above examples,

records whose First_Name merge field contains "D" would be found,

whereas records whose First_Name merge field contains "d" would not be

found.

For information on using wildcards to perform a selective print merge

in which a numeric character follows the wildcard, query on the

following words in the Microsoft Knowledge Base:

   numeric and w4wmerge and wildcard and incorrect

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 637-644

"Microsoft MS-DOS User's Guide and Reference," version 5.0, pages 73-75

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD wild

card cards w4wmerge w4wfield pmh helper conditional


Incorrect Results Using Wildcards in Selective Print Merge

Article ID: Q88774

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

If you use wildcard characters, such as the asterisk (*) or question

mark (?), in the criteria for a selective print merge operation, the

results of your print merge may be incorrect or incomplete. This

problem occurs if you use wildcards followed by an ordinal number in

numeric format to define the selection criteria in the NEXTIF, SKIPIF,

or IF fields.

MORE INFORMATION

================

Word for Windows evaluates ordinal numbers in numeric format, such as

24th or 21st, as integers instead of text. This leads to incorrect

print merge results when an ordinal number follows a wildcard.

For example, the following statements may produce incomplete or

incorrect print merge results because a numeric ordinal number follows

the wildcard (?):

   {skipif {MERGEFIELD address} <> "????24th Ave."}

   {nextif {MERGEFIELD address} <> "????21st Ave."}

However, the following statements produce correct and complete print

merge results because non-ordinal alphabetic or numeric characters, or

ordinal numbers in alphabetic format follow the wildcard (?):

   {skipif {MERGEFIELD address} <> "????Microsoft Way"}

   {nextif {MERGEFIELD address} <> "????39 Stars Street"}

   {nextif {MERGEFIELD address} <> "????Twenty-First Street"}

Workarounds

-----------

To work around this behavior, change the syntax of numeric records to

alphabetic. The following is an example:

   "235 24th Ave." becomes "235 Twenty-Fourth Ave."

   "235 21st Ave." becomes "235 Twenty-First Ave."

 -or-

In the data document, place the data that contains a numeric ordinal

number in a separate field so that it can be evaluated without using

wildcard characters. The following is an example:

   -----------------------            ------------------------------

   |ADDRESS              |            |STREET1   | STREET2         |

   |---------------------|  becomes   |----------|-----------------|

   |235 24th Ave.        |            |235       | 24th Ave.       |

   |---------------------|            |----------|-----------------|

   |235 21st Ave.        |            |235       | 21st Ave.       |

   -----------------------            ------------------------------

For more information on using wildcards to perform a selective print

merge in Word for Windows, query on the following words in the

Microsoft Knowledge Base:

   w4wmerge and wildcard and selective and records

Additional reference words: 6.00 2.00 2.00a 2.00a-CD w4wmerge conditional wm_word


Word: Print Merge Does Not Include Tables or Graphics

Article ID: Q89314

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you perform a print merge in Word for Windows, any table or

linked graphic that is the result of a conditional IF field is not

displayed in the resulting merged documents. To use tables or linked

graphics as the result of a conditional print merge statement, use the

appropriate method below.

This functionality was changed in Word version 6.0 for Windows.

Merging the Table or Graphic Directly

-------------------------------------

Use this method when you want to print only the table or graphic.

Define a glossary entry that contains the table or linked

graphic, then conditionally merge one of two glossaries.

1. Select the table you want to merge and choose Glossary from the

   Edit menu. Type "table" (or another appropriate name, without the

   quotation marks) as the glossary name and choose the Define button.

2. Select the text or field that you want to merge if the condition is

   false. Choose Glossary from the Edit menu. Type "false" (or another

   appropriate name, without the quotation marks) as the glossary name

   and choose the Define button.

3. Insert a field with the following syntax:

      {GLOSSARY {IF <CONDITION><OP>"<CONDITION>" "TRUE GLOSSARY NAME"

      "FALSE GLOSSARY NAME"}}

      For example:

      {GLOSSARY {IF {MERGEFIELD EMPLOYEES}>="100" "TABLE" "FALSE"}}

4. Select the field and press the F9 key before you perform the print

   merge the first time (it should only be necessary to update the

   field only once).

   Note: You must have a glossary defined for the false result or the

   error message

      Error! No glossary entry specified

   will appear in place of the field when you merge. If you want no

   result when the condition is false, define some hidden text as your

   false glossary (be sure you do not include a paragraph mark in the

   glossary entry).

Merging a Document That Contains a Table or Graphic

---------------------------------------------------

Use this method when the table or graphic is part of another document

you insert using an INCLUDE field.

Page 643 of the "Microsoft Word for Windows User's Guide" gives

instructions for including a document during a print merge. If the

included document contains tables and/or graphics, they do not display

in the resulting merged documents when you follow these instructions.

If you reverse the order of the nested fields so the IF conditional

field is nested within the INCLUDE field, Word for Windows displays

the tables and graphics correctly.

A field with the following syntax will allow Word to evaluate a

condition and include one of two documents. Either document may

contain tables or graphics.

   {INCLUDE {if <CONDITION><OP>"<CONDITION>" "TRUE FILENAME" "FALSE

   FILENAME"}}

Note: You must specify a file for Word to include, even when the

condition is false. If no file is specified for Word to import when

the condition is false, the following error message prints on the form

letter:

   Error! Filename Not Specified

The following are examples of the fields for versions 2.x and versions

1.x  of Word for Windows.

Word for Windows versions 2.0, 2.0a, 2.0a-CD, and 2.0b

------------------------------------------------------

   {INCLUDE {IF {MERGEFIELD order}>"100" "C:\\DIRNAME\\LETTER1.DOC"

   "C:\\DIRNAME\\LETTER2.DOC"}}

Using this field, Word for Windows includes the text in LETTER1.DOC if

the amount in the data field "order" is more than 100. If the amount

of the order is less than 100, Word will include LETTER2.DOC. Any

table or graphic in LETTER1.DOC or LETTER2.DOC will be correctly

displayed in the resulting merged documents.

Word for Windows versions 1.0, 1.1, and 1.1a

--------------------------------------------

   {INCLUDE {IF {REF order}>"100" C:\\DIRNAME\\LETTER1.DOC

   C:\\DIRNAME\\LETTER2.DOC}}

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 268-271,

639-645

Additional reference words: docerr 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

w4wtable 2.00b w4wmerge w4wfield missing


WinWord: Word Returns to Main Document After Opening Data File

Article ID: Q89510

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In a Microsoft Word for Windows print merge main document, when you

choose the Edit Data File button on the print merge bar, Word for

Windows sometimes opens the data file and then immediately returns to

the main document window. This problem will occur if your main

document contains an AutoOpen macro, which runs when Word for Windows

opens the data document. To edit the data file, you must choose the

Edit Data File button again.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

The AutoOpen macro runs only if the data file is not open in Word for

Windows when you choose the Edit Data File button. If you choose the

Edit Data File button while the data document is open in Word for

Windows, the AutoOpen macro is not activated and Word does not return

immediately to the main document. As a result, you should only

experience this problem the first time you choose the Edit Data File

button in any Word session.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b datafile

w4wmacro w4wmerge pmh


WinWord: How to Use Dates as Print Merge Selection Criteria

Article ID: Q89532

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can perform a selective print merge

based on a list of dates. You can selectively print merge based on

such criteria as a group of months, days of months, years or

combinations of all three. For example, you can perform a selective

print merge based on a list of names and birthdates.

In addition, you can instruct Word for Windows to change the date

format of data in the merged document.

MORE INFORMATION

================

To use the selective merge function:

1. Set up the data document. For example:

      FRIENDS,BIRTHDATE

      Raquel Tejeda,10-5-1940

      Norma Jean Baker,6/1/1926

      Marion Michael Morrison,5/26/1907

   Note: You can use either backslashes or dashes in the dates. If

   your data document is formatted as a table, you can also spell out

   the date (for example, "June 1, 1926").

2. Set up the main document:

   a. {if {MERGEFIELD Birthdate \@ "MMMM"}="October" "{MERGEFIELD

      Friends} {MERGEFIELD Birthdate \@ "MMMM d, yyyy"}"}

      This example merges records for people born in October. The

      Birthdate field is formatted as "October 5, 1940", regardless

      of the data format of the data document (October 5, 1940, or

      10/5/1940, or 10/5/40).

   b. {if {MERGEFIELD Birthdate \@ "MM"}="10" "{MERGEFIELD Friends}

      {MERGEFIELD Birthdate}"}

      This example works the same as example a, except that the Birthdate

      prints exactly as it appears in the data document.

   c. {if {MERGEFIELD Birthdate \@ "yy"}="40" "{MERGEFIELD Friends}

      {MERGEFIELD Birthdate \@ "MM dd, yy"}"}

      This example merges records for people born in 1940. The Birthdate

      field is formatted as "10/5/40."

   d. {if {MERGEFIELD Birthdate \@ " yyyy"}="October 5, 1940"

      "{MERGEFIELD Friends} {MERGEFIELD Birthdate \@ "d-MMM-yy"}"}

      Same result as example 3 above, except that the Birthdate prints in

      "5-October-40" format.

   e. {if {MERGEFIELD Birthdate \@ "MMMM d, yyyy"}="October 5, 1940"

      "{MERGEFIELD Friends} {MERGEFIELD Birthdate}"}

      Merges only the records of people born on October 5, 1940.

The above examples do not illustrate all possible selective merge

combinations or date formats. To view all possible DATE field

switches, choose field from the Insert menu. In the Insert Field Type

box, select Date. All the possible date switch combinations appear in

the Instructions box.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 609-656,

751

Additional reference words: 6.00 2.00 2.00a 2.00a-CD 2.00b w4wfield wm_word w4wmerge conditional pmh


Comma in Quoted Text Causes Conversion to Two Columns in Table

Article ID: Q89831

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In a Word for Windows comma- or tab-delimited document, when a quoted

text field contains a comma (used as punctuation), Word for Windows

breaks the quoted text into two columns when you convert it to a

table. The text to the left of the comma is placed in the first column

and the text to the right of the comma is placed in the second column.

This occurs because Word for Windows does not differentiate between

commas used as delimiters and commas used as punctuation.

When you convert such text to a table, you must merge the two columns

with the Merge Cells command.

MORE INFORMATION

================

The following is a sample comma-delimited data document:

   Andy Slagg,"Ashland, OR",97520

   Walt Moore,"Santa Monica, CA",97007

   Dave Fay,"Bellevue, WA",98005

The following table resembles the table you would get by selecting the

text above and choosing Insert Table from the Table menu (in versions

1.0, 1.1 and 1.1a of Word for Windows, choose Table from the Insert

menu):

   ----------------------------------------------

   |Andy Slagg   |"Ashland       |OR"    |97520  |

   |Walt Moore   |"Santa Monica  |CA"    |97007  |

   |Dave Fay     |"Bellevue      |WA"    |98005  |

   ----------------------------------------------

If Word for Windows converted the text in quotation marks correctly,

the table would look like this:

   -------------------------------------------

   |Andy Slagg   |Ashland, OR        |97520  |

   |Walt Moore   |Santa Monica, CA   |97007  |

   |Dave Fay     |Bellevue, WA       |98005  |

   -------------------------------------------

Workaround

----------

1. In the comma-delimited data file, select all the data records.

2. From the Table menu, choose Insert Table.

3. To merge the two columns that contain the separated data, select

   both columns and choose Merge Cells from the Table menu. Note that

   Word for Windows inserts a paragraph mark in the text of the merged

   columns.

4. From the Edit menu, choose Replace. In the Find What box type "^p"

   (without the quotation marks). In the Replace With box type ", " (a

   comma and a space, without the quotation marks). Choose the Replace

   All button.

5. In the Find What box, type a quotation mark ("). Clear the contents

   of the Replace With box (it should be blank). Choose the Replace

   All button. Choose the Close button.

Reference:

"Word for Windows User's Guide," version 2.0, pages 257-258, 265, 314-

318

Additional reference words: 6.00 2.00 2.00a 2.00a-CD 2.00b w4wmerge

1.00 wm_word w4wtable 1.10 1.10a split breaks broken


WinWord: Use of ASK and FILLIN Fields and \o Switch

Article ID: Q90010

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

This article discusses the following issues regarding the use of ASK

and FILLIN fields in a Word for Windows print merge operation:

 - Using the \o switch to cause Word to prompt you only once for

   input.

 - Choosing the Cancel button or pressing ESC when prompted for ASK or

   FILLIN input.

 - How to print the results of ASK and FILLIN fields while suppressing

   blank lines in your merged documents.

More Information:

ASK Field

---------

The ASK field prompts you to type text, which it assigns to a bookmark

name. During a print merge, the ASK field prompts you for input before

printing each merged document, which allows you to customize each

merged document. The ASK field itself has no result; the result is

assigned to the bookmark. You must insert a separate field to

reference the bookmarked information you typed in response to the ASK

prompt. Example:

   {ASK BookmarkName "Message Text"}{REF BookmarkName}

In this example, the ASK field prompts you for input, which it assigns

to the bookmark named BookmarkName. The REF field inserts the input in

your merged document.

FILLIN Field

------------

The FILLIN field prompts you for text that is used as the FILLIN field

result. During a print merge, the FILLIN field prompts you for input

before printing each merged document, which allows you to customize

each merged document.

Using the \o Switch

-------------------

When you add the \o switch to a Word for Windows FILLIN or ASK field,

Word for Windows prompts for input only once, before printing the

first document during a print merge, rather than once for each print

merge document. Word for Windows uses the same information in each

merged document. Examples:

   {FILLIN "Batch Number" \o}

   {ASK BookmarkName "Message Text" \o}{REF BookmarkName}

What Happens When You Choose the Cancel Button or Press ESC?

------------------------------------------------------------

If you previously typed something in the ASK or FILLIN field dialog

box, that text remains in the dialog box for the next prompt. If you

choose the Cancel button (or, in Word for Windows version 2.0, press

the ESC key) to skip an ASK field, Word uses the previously-typed text

as the current value of the ASK field bookmark.

Note: In versions 1.0, 1.1, or 1.1a of Word for Windows, if you press

ESC in an ASK or FILLIN field dialog box, the print merge stops.

Canceling an ASK or FILLIN field dialog box only cancels the prompt

for input; it does NOT delete the previously-typed input. If you don't

want any value assigned to a FILLIN field or to an ASK field bookmark,

you must press the DEL key to delete the previously-typed text, and

then choose the OK button. In Word version 6.0, a space must be

inserted to create blank results

ASK and FILLIN Field Results Don't Print If You Suppress Blank Lines

--------------------------------------------------------------------

In versions 2.0, 2.0a, 2.0a-CD, and 2.0b of Word for Windows, the

result of a FILLIN field or ASK field bookmark is not inserted in your

merged document if you check the Skip Completely option under

Treatment of Blank Lines Caused by Empty Fields in the Print Merge

dialog box. In other words, suppression of blank lines by the Word for

Windows Print Merge Helper cancels the result of an ASK or FILLIN

field.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, and 2.0b of Word for Windows. We are researching this problem

and will post new information here as it becomes available.

Workarounds

-----------

 - If you are not concerned with blank lines appearing in your merged

   documents, select the Print Blank Lines option in the Print Merge

   dialog box.

   -or-

 - If you want to suppress the printing of blank lines, insert a

   conditional IF statement. When you perform the print merge, select

   the Print Blank Lines option in the Print Merge dialog box. In the

   example below, a blank link resulting from an empty {company} field

   is suppressed with the following instructions:

   {MERGEFIELD name}

   {IF {company}<>"" "{company}[SHIFT+ENTER]

   "}{FILLIN "Batch Number" \o}

Note: Press SHIFT+ENTER to create a newline character. Do not type

"[SHIFT+ENTER]" in the field. Press CTRL+F9 to create the field

brackets.

For more information on ASK and FILLIN fields:

 - Search for "fields: print merge", "ask field", or "fillin field"

   using the Help menu in version 2.0 of Word for Windows.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 646-651

Additional reference words: w4wmerge w4wfield 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b pmh missing appear data 6.0 wm_word


Print Merge Error Message: Syntax Error in Field Condition

Article ID: Q90460

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Word for Windows, the following error messages occur during a print

merge operation if a condition is missing from a NEXTIF, IF, or SKIPIF

field or if the field does not contain proper spacing:

   There is a syntax error in a field condition.

   Syntax error in field condition.

More Information:

Use NEXTIF, IF, and SKIPIF fields in a print merge main document to

specify the conditions under which a record should be merged. In the

following example, Word for Windows only merges records if the ZIP

field contains "98008:"

   {NEXTIF zip = 98008}

   {name}

   {street}

   {city}, {state} {zip}

Missing Condition

-----------------

Switch to field codes view and verify that each NEXTIF, IF, and SKIPIF

field in the document contains a condition. If you do not specify a

condition, the error messages occur and the print merge operation

stops.

The following example demonstrates an incorrectly used NEXTIF field:

   {NEXTIF zip}

The following example demonstrates a correctly used NEXTIF field:

   {NEXTIF zip = 98008}

Incorrect Spacing

-----------------

The error messages occur if the spacing in any NEXTIF, IF, or SKIPIF

field is incorrect. Each field must contain a space between each

expression and the operator. In the following example, there must be a

space between "NEXTIF" and "zip", between "zip" and "=" and between

"=" and "98008":

   {NEXTIF zip = 98008}

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 640-641,

753

"Microsoft Word for Windows User's Reference," version 1.x, pages 199,

424

Additional reference words: w4wmerge  1.00 1.10 1.10a 2.00

2.00a 2.00a-cd 2.00b errmsg err msg


Print Merge Error Message with Field in Header or Footer

Article ID: Q92569

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Word for Windows, the following error message sometimes occurs when you

check your print merge main document for errors:

   Record does not contain enough fields, or is missing one or more

   commas or tabs.

Word displays this error message for each of the first ten data records.

CAUSE

=====

This happens if your main document contains one of the following fields in

the header or footer:

 - PAGE

 - EQ

 - EMBED

 - TIME

 - DATE

 - GLOSSARY

 - GOTOBUTTON

Even though Word displays the above error message up to ten times, no

errors occur when you perform the print merge operation, and the resulting

merged documents are correct.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

More Information:

You can use the Only Check For Errors option in the print merge helper to

check your main and data documents for potential print merge errors. For

example, Word notifies you if your main document contains a MERGEFIELD

field that is not defined in the attached data file.

WORKAROUND

==========

 - You can unlink some fields, such as EMBED fields, before you check for

   errors without any loss of functionality. For example, if your header or

   footer contains an embedded MS Draw object, unlink the field result;

   this does not prevent you from editing the object in Microsoft Draw. If

   you cannot unlink all fields in your header or footer, use the next

   workaround.

 -or-

 - Because the document merges correctly, you can ignore the error

   messages.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 630-631

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b w4wmerge

 errmsg err msg picture graphic logo


Print Merge Error Using Linked Information As Data Document

Article ID: Q92599

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Word for Windows, if you use a document that contains a link to external

information as your print merge data document, errors occur when you

perform a print merge operation. In version 2.0 of Word for Windows, the

following error message occurs:

   Word has detected a field name in the header record that is not valid.

   This error must eventually be corrected to complete a successful print

   merge.

In versions 1.x of Word for Windows, the following error message occurs:

   Not a valid bookmark name

This article describes how you can use information from an external

database in your print merge data document.

This problem was corrected in Word version 6.0 for Windows.

More Information:

The print merge operation fails when your data document contains a link to

an external database (such as Microsoft Excel) because Word for Windows

inserts a paragraph mark before the LINK field (the DDEAUTO field in

versions 1.x of Word for Windows). The paragraph mark renders your data

document invalid.

Word for Windows, versions 2.0, 2.0a, 2.0a-CD, and 2.0b

-------------------------------------------------------

DATAFILE.DOT is a template supplied with Word for Windows that contains

macros you can use in your print merge data document to create a dynamic

link to an external database. These macros insert the LINK field in the

footer and paste the LINK field results in the body of your document. This

eliminates the leading paragraph mark described above.

Note: To minimize memory and Windows resource demands, Microsoft Excel (or

another external database application) should be running while you perform

these steps. If you encounter low-memory error messages, quit and restart

Word for Windows.

Method 1: Link from the Windows Clipboard

-----------------------------------------

1. Start Microsoft Excel and open the data file.

2. Select the range of cells you want to use in your Word for Windows data

document. From the Edit menu, choose Copy.

3. Start Word for Windows. From the View menu, choose Normal.

4. From the File menu, choose New. Select Datafile in the Use Template box

   and choose the OK button.

5. Do one of the following:

    - Choose the L button on the print merge bar.

   -or-

    - From the Tools menu, choose Database Management Tools. Choose the

      Link to Ext. Database button. Choose the Create Link From Clipboard

      button. In the Data Type box, select Formatted Text (RTF) and choose

      the Paste Link button. Choose the Yes button when the following

      message appears:

      Updating the DDE link will delete the contents of your document. Do

      you want to continue?

   -or-

    - From the Edit menu, choose Paste Special. Choose the OK button when

      the following message appears:

         Word does not support standard Dynamic Data Exchange links to

         print merge documents. Use the following dialog box to set up a

         print merge DDE link.

Method 2: Create a Manual Link

------------------------------

1. Repeat steps 1 through 4 from Method 1 above.

2. Do one of the following:

    - Choose the L button on the print merge bar.

   -or-

    - From the Tools menu, choose Database Management Tools. Choose the

      Link To Ext. Database button. Choose the Create Link Manually button.

       Note: If you want Word for Windows to format the data as a table,

       select Rich Text Format in the Data Format box. If you want Word to

       format the data as tab-delimited text, select Unformatted Text in

       the Data Format box.

   -or-

    - From the Edit menu, choose Paste Special. Choose the OK button when

      the following message appears:

      Word does not support standard Dynamic Data Exchange links to

      print merge documents. Use the following dialog box to set up

      a print merge DDE link.

3. Choose the Yes button when the following message appears:

      Updating the DDE link will delete the contents of your document.

      Do you want to continue?

Note on Methods 1 and 2

-----------------------

Word for Windows does not automatically update the links you created using

Methods 1 and 2 above. Use the steps below to manually update the links:

1. Open the data document you created in Methods 1 and 2 above.

2. Do one of the following:

    - Choose the L button on the print merge bar.

   -or-

    - From the Tools menu, choose Database Management Tools. Choose the

      Link To Ext. Database button.

3. Choose the Update Current Link button. Choose the Yes button when the

   following message appears:

      Updating the DDE link will delete the contents of your document.

      Do you want to continue?

Word for Windows, Versions 1.0, 1.1, and 1.1a

---------------------------------------------

There is no way to use a linked document as a print merge data file in

versions 1.x of Word for Windows, so you must create your data file using

one of the following workarounds:

 - Save the Excel file in either Excel 2.1 format or as a comma-delimited

   text file and use that file as the print merge data document.

-or-

 - Instead of choosing Paste Link from the Edit menu, choose Paste to make

   an unlinked copy of the Excel document in the Word for Windows data

   document.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 616-624

"Microsoft Word for Windows User's Reference," pages 197-200, 201-203

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

w4wmerge pmh helper  err msg errmsg


Embedded Object Opens in MS Draw from Merged Document

Article ID: Q93734

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

If your print merge main document contains an embedded object, Word for

Windows unlinks the EMBED field and inserts the field result in the merged

document as a graphic image. As a result, if you double-click the image in

the merged document, Word launches Microsoft Draw instead of the original

server application.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wmerge

w4wfield ole equation editor art graph chart client linking embedding


Cannot Replace Next Page Section Break Followed by Table

Article ID: Q94130

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

If your Word for Windows document contains a next-page or continuous

section break followed by a table and there is no paragraph mark

between the section break and the table, you cannot find or replace

that section break using the Replace command.

WORKAROUND

==========

If you want to replace such section breaks, insert a paragraph mark

between the table and section break.

STATUS

======

Microsoft has confirmed this to be a problem in the above listed

versions of Word for Windows. Microsoft is researching this problem

and will post more information here as it becomes available.

MORE INFORMATION

================

This problem frequently occurs when you create mailing labels for use

in a print merge operation. After you create the mailing labels using

MAILLABL.DOT, you may unsuccessfully attempt to remove the section

breaks from your mailing labels main document using the Replace

command (this is sometimes done to create a mailing list). To replace

these section breaks, you must first position the insertion point at

the top of the main document and insert a paragraph mark above the

first label.

To insert a paragraph mark between a table and preceding section

break, do the following:

1. Position the insertion point at the beginning of the first cell in

   the table.

2. Press CTRL+SHIFT+ENTER.

-or-

From the Table menu, choose Split Table. Word inserts a page break and

a paragraph mark between the section break and the table. Delete the

page break.

Note: If you are removing the section breaks in order to create one

large table, this procedure does not work. Each table will be

separated by a paragraph mark that you cannot remove using the Edit

Replace command. You can manually delete these paragraph marks or, if

your table does not contain other paragraph marks, you can use the

Edit Replace command to search for the paragraph marks and replace

them with paragraph marks formatted for Exactly 0.1-inch line

spacing.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, 2.0b, and 2.0c of Word for Windows. We are researching this

problem and will post new information here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 257-258, 262-

266

Additional reference words: w4wtable w4wmerge

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Typing Two-Digit Number in From Box Cancels Print Merge

Article ID: Q95615

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   and 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

Word for Windows incorrectly cancels a print merge operation if you

choose the Record Selection button, choose the OK button, and then type

a two-digit number in the From box in the Print Merge dialog box.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

This problem does not occur if you select the All Print Records option

or if you type a single-digit number in the From box.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. From within a print merge main document, choose Print Merge from

   the File menu. Choose the Merge button.

2. Choose the Record Selection button and then choose the OK button.

    -or-

   Choose the Record Selection button, add a rule and then choose the

   OK button.

3. In the Print Merge dialog box, select the From option. In the From

   box, type a two-digit number (such as 15). As soon as you type the

   second digit (this can be any character or number), the Print Merge

   dialog box closes and the print merge operation stops.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wmerge


How to Save Disk Space when Using Inserted Objects

Article ID: Q95656

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Word for Windows, inserted objects use up a large amount of disk

space. For objects that you use repeatedly in the same type of

document (such as a graphic in letterhead), you can save disk space by

placing the object in a print merge data file. You can then set up

your document as a print merge main document and insert a MERGEFIELD

field to reference the object in the data document. To print the

document, choose the Print Merge command from the File menu (instead

of the Print command).

To create a letterhead template that contains a graphic at the top of

the page, use the following procedure.

To create the data file:

1. Create a new document based on the NORMAL template.

2. Type a field name such as "graphic" (without the quotation marks)

   and press the ENTER key.

3. From the Insert menu, choose Picture. Select the graphic you want

   to appear on the letterhead and choose the OK button.

4. You now have a valid data file that contains one field named

   "graphic" and one data record (the graphic). Save and close this

   file.

To create the main document:

1. Create a new document based on the NORMAL template.

2. From the File menu, choose Print Merge.

3. Choose the Attach Data File button. Select the data file you

   created in the above section and choose the OK button.

4. Choose the Insert Merge Field button on the print merge bar. Choose

   the OK button to insert the graphic MERGEFIELD field in your

   document. The graphic now appears at the top of your document.

5. Type any other boilerplate text you want to appear in your

   document.

6. From the File menu, choose Save. Select Document Template from the

   Save File As Type list. In the File Name box, type a filename with

   a .DOT extension (for example, LETHEAD.DOT) and choose the OK

   button.

7. Close the template file.

To use the template:

1. From the File menu, choose New.

2. In the Use Template box, select the template you created in the

   section above (such as LETHEAD.DOT) and choose the OK button.

3. Type the letter.

4. Save the file. Notice that a MERGEFIELD field appears in place of

   the graphic.

5. To print the letter, choose the Merge to Printer on the print merge

   bar.

MORE INFORMATION

================

Another way to save disk space when you are using inserted objects is

to use the LoadSmall and SaveSmall macros from the NEWMACRO.DOC file.

For information on the LoadSmall and SaveSmall macros, query on the

following words in the Microsoft Knowledge Base:

   description and savesmall and loadsmall and w4wmacro

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 612-627

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wmerge

image space large too big filesize size 6.00


EQ, AUTONUM, and SYMBOL Fields Are Blank in Print Merge

Article ID: Q95658

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you use an EQ, AUTONUM, or a SYMBOL field in a print merge data

document, this field is printed as a blank space in your Word for

Windows merged document.

These fields are printed as blank spaces because when Word performs a

print merge operation it unlinks the fields and places only the result

in the merged documents. Since Word cannot unlink an EQ, AUTONUM, or a

SYMBOL field, it cannot place a result in the merged document; the

missing result appears as a blank space.

Similarly, if you nest a SYMBOL field in an IF field, as in the

following example, the SYMBOL field does not display or print in a

print merge:

   {IF {MERGEFIELD CODE} <> "" "{SYMBOL 183 \f "Symbol"} {MERGEFIELD

   CODE}"}

This problem was corrected in Word version 6.0 for Windows

Workarounds

-----------

For SYMBOL fields:

Instead of inserting a SYMBOL field, create the symbol by pressing

ALT+NNNN (where NNNN is the ANSI character code of the symbol).

For AUTONUM fields:

Instead of using an AUTONUM, AUTONUMLGL, or AUTONUMOUT field, renumber

the paragraphs using one of the options in the Numbered List dialog

box of the Bullets And Numbering command (located on the Tools menu).

For EQ (Equation) fields:

Use the Microsoft Equation Editor to insert the equation as an EMBED

field; the EMBED field will continue to be displayed even after it is

unlinked during a print merge operation.

More Information:

The EQ, AUTONUM, and SYMBOL fields are in a class of fields called

display fields. The result of such fields depends on the presence of

the field. You cannot unlink such fields from their result, so Word

inserts a blank space in place of the result when it unlinks the field

during a print merge operation.

Note: You cannot unlink an EQ, AUTONUM or a SYMBOL field by pressing

CTRL+SHIFT+F9.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wmerge

w4wfield


Word Incompletely Sorts Table Column That Contains a Comma

Article ID: Q95960

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

A column sorts incorrectly in Word for Windows if the Separator option

or Field Number setting in the Tools Sorting dialog box (Utilities

Sorting dialog box in Word versions 1.x) is wrong or if the text

contains more than one type of data delimiter (table, comma, or tab)

recognized by Word. To obtain accurate sorting results, the Separator

option and Field Number setting must be correct in the Sorting dialog

box, and the column must contain only one type of delimiter.

For example, if you sort a table and the text in the key field

contains numbers with commas as thousands separators (such as

1,000,000), Word ignores the text following the first comma and

performs the sorting operation on the text preceding the comma. This

happens because the selection contains two data-delimiter types (table

and comma). In this case, you must delete the commas so the selection

contains a single type of data delimiter.

This problem was corrected in Word version 6.0 for Windows.

More Information:

In Word, you can base your sort on a column of information in a table

or in a comma- or tab-delimited portion of a document. Word for

Windows does not sort correctly if your information contains more than

one kind of data delimiter.

Workaround 1

------------

Change the list separator character using the following steps:

1. Open the Windows Control Panel and choose the International icon.

2. In the Separator box, type a character other than one of the

   delimiter characters, such as a semicolon (;).

  Note: Changing the list separator character may affect some functions

  in other applications such as Microsoft Excel. If this happens, use

  Workaround 2 instead.

Workaround 2

------------

  Note: This workaround produces incorrect sorting results if the

  column contains more than one kind of data delimiter.

Use the following steps to correctly sort a column:

1. Open or create a document that contains a table or a comma- or tab-

   delimited selection. Select the column of text on which you want to

   base the sort. For information on selecting a column of text, see

   page 106 in "Microsoft Word for Windows User's Guide."

2. From the Tools menu, choose Sorting (in Word versions 1.x, choose

   Sort from the Utilities menu).

3. For the sorting order, select Ascending or Descending.

4. From the Key Type list, select Alphanumeric, Numeric, or Date as

   appropriate.

5. Although your selected text may not contain any commas or tabs,

   select the Comma or the Tab option button as the separator to

   represent how the selection is separated from the rest of the data.

6. Although your selected text may include only one column of text

   without commas or tabs, type the value in the Field Number box that

   represents the position of the column. For example, if a tab

   precedes the selected column, type 2 in the Field Number box.

7. Choose the OK button.

  Note: If you select incorrect settings in steps 5 or 6 above, Word

  either does not sort the data or sorts it incorrectly.

We are researching this problem and will post new information here in

the Microsoft Knowledge Base as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 299-300

"Microsoft Word for Windows User's Reference," version 1.x, pages 328-

330

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wtable w4wmerge


Print Merge Data Document Can Contain More Than 2000 Fields

Article ID: Q96243

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In theory, a Word for Windows print merge data document can contain an

unlimited number of fields in the header row, even though a main

document cannot contain more than 2000 fields (including MERGEFIELD

fields and other fields). In practice, print merge performance

degrades in proportion to an increase in the number of fields in the

header row. The configuration of your computer and available memory

may also limit the number of fields you can insert in your data

document.

MORE INFORMATION

================

If you create your data document using Microsoft Excel, the maximum

number of data fields is 256. If you use a Word table, the maximum

number of data fields is 31. Use a delimited text format to create a

data document that contains more than 256 data fields.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 611-622,

811

Additional reference words: 6.00 2.00 2.00a 2.00a-CD 2.00b 2.00c

w4wmerge wm_word datafile.dot operating limitations


Data File Character Formatting Not Retained in Merged Document

Article ID: Q96247

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Word for Windows, if a print merge data document contains text with

different character formatting, that text may appear incorrectly in

the merged document. This happens because text merged from the data

file takes on the formatting you apply to the corresponding field in

the main document. As a result, the format of the MERGEFIELD field in

the main document overrides any formatting you applied in the data

document.

For example, if you insert a trademark symbol in your data document by

pressing ALT+0226 and formatting the character for the Symbol font,

Word replaces the Symbol font character formatting with that of the

MERGEFIELD field in the main document when you perform the print merge

operation. In the merged document, an accented uppercase A character

appears instead of the trademark symbol (if the MERGEFIELD field is

formatted with a font other than Symbol).

Workaround

----------

For the data field that contains special character formatting, insert

a REF field in your main document instead of a MERGEFIELD field. For

example, in place of the following MERGEFIELD field

   {MERGEFIELD FIELDNAME}

insert the following REF field instead:

   {REF FIELDNAME}

Word retains the data document formatting for the results of the REF

field, which preserves the special character formatting.

The drawback to this workaround is that the print merge helper does

not detect errors or suppress blank lines for this field. If you use

this workaround, you must suppress blank lines and resolve any print

merge errors manually for the REF field.

For information on suppressing blank lines when not using MERGEFIELD

fields, query on the following words in the Microsoft Knowledge Base:

   winword and suppress and blank and line and 1.1

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 153,

628-656

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wfield

monotype sorts symbol wingdings dingbats zapfdingbats w4wmerge changes

changed 6.00 wm_word


Cannot Specify Range When Attaching Microsoft Excel Data File

Article ID: Q96378

----------------------------------------------------------------------

The information in this article applies to:

- Microsoft Word for Windows, versions 2.00, 2.00a, 2.00b, 2.00c

- Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If a Microsoft Excel spreadsheet is attached to a Word for Windows

print merge main document and the spreadsheet is still an open

document, Word for Windows does not ask you to select a new range of

cells.

This problem was corrected in Word version 6.0 for Windows.

More Information:

A Microsoft Excel spreadsheet can be used as a print merge data file.

In Microsoft Excel a block, or range, of cells can be defined and

given a name. When you attach the Microsoft Excel file to the print

merge main document, Word for Windows prompts you to specify which

range you want to use .

If you want to attach a different range of cells to the same print

merge main document, you must first detach the spreadsheet and then

re-attach it. However, if you leave the spreadsheet file open in Word

for Windows, the dialog box to select a range does not appear, and

Word uses the range that was previously specified.

The Microsoft Excel spreadsheet (data file) remains open in Word if

you choose Edit Data File from the print merge toolbar and then do not

close the document window that is created.

Workaround:

Close the Microsoft Excel document window in Word before re-attaching

the Microsoft Excel file (data file).

Additional reference words: check 2.00 2.00a 2.00b 2.00c w4wmerge


Remove Attachments Unavailable in Print Merge Main Document

Article ID: Q96743

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, the Remove Attachments button is

unavailable in a print merge main document if that main document is

attached to another main document as a data file and that file is

open.

For example, if DOC2 is both a main document in relation to DOC3 and a

data document in relation to DOC1, the Remove Attachments button is

unavailable in DOC2 if DOC1 is open. If you want to remove attachments

from DOC2, you must close DOC1 or activate DOC1 and remove DOC2 as an

attached data document.

    --------           --------           --------

   |  DOC1  |         |  DOC2  |         |  DOC3  |

   |        |         |        |         |        |

   |        |         |  Main  | ------> |  Data  |

   |  Main  | ------> |  Data  |         |        |

   |        |         |        |         |        |

    --------           --------           --------

This problem was corrected in Word version 6.0 for Windows.

More Information:

Although it is not practical, theoretically you can create a "chain"

of documents using the print merge feature. For example, DOC1 can be a

print merge main document with DOC2 attached as the data file. DOC2,

however, can also be a main document with DOC3 attached as a data

file.

The print merge feature in Word is not designed to chain documents

together in the above manner. You should avoid using a Word document

as both a main and data document.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wmerge


Error Merging when Data File Is Microsoft Excel CSV or Text

Article ID: Q96921

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-cd, 2.0b, 2.0c, 6.0

 - Microsoft Excel for Windows, versions 4.0, 4.0a

-------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word, if you use a Microsoft Excel file saved in the CSV

or Text file format for the data file in a print merge document, you

may receive one of the following error messages during the merge if

the last column in the data file does not contain data in at least

every 16th record:

   Word Version 2.0

   ----------------

   There are fewer fields in record <N> than mergefields in header

   record. Do you want to continue with the Print Merge?

   Where <N> is the number of the first record of a 16-row block of

   records in which the last column contains no data.

   Word Version 1.x

   ----------------

   Number of fields does not match number of names in record N.

   Continue with Print Merge?

   Where <N> is the number of the first record of a 16-row block of

   records in which the last column contains no data.

Workarounds

-----------

To work around this problem, do one of the following:

 - If you do not need to use the CSV or Text file format (in order to

   avoid errors due to commas within the data, for example) save the

   Microsoft Excel file in the Microsoft Excel file format.

   -or-

 - If you must use the CSV or Text format, verify that the last column

   in the file contains some input in at least every 16 rows

   throughout the file. (If necessary, you can add spaces or other

   characters in every 16th cell, or you can reorder the columns in

   the worksheet so that the last column on the worksheet always

   contains information.)

MORE INFORMATION

================

In Microsoft Excel, if you save a file in Text or CSV format,

Microsoft Excel places tabs or commas between each column of the

worksheet. However, if the cells in the last column contain no data,

the extra comma or tab indicating the blank field for that record is

stripped off when the file is saved.

Microsoft Excel saves text files in 16-row blocks. Therefore, if all

the cells in the last column in a 16-row block are empty, Microsoft

Excel saves that area as if the column did not exist. No tabs or

commas are saved for that 16-row block of cells.

Additional reference words: w4wmerge w4wexcel 1.00 1.10 1.10a 2.00 wm_word

2.00a 2.00a-cd 2.00b 2.00c 6.00


Conditional Alphanumeric Merge May Yield Incorrect Results

Article ID: Q97484

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

A print merge operation may yield incorrect results if you use a

conditional statement to evaluate alphanumeric data when the first

character of the data is numeric. This happens because conditional

statements (IF fields) evaluate only the first two characters of a

numeric string.

More Information:

For example, using the sample data file below, the following

conditional statement incorrectly yields a true result for the first

and second records, although only the second record satisfies the

condition:

   {IF {MERGEFIELD TEST} = "1AB" "This is true"}

Note: The IF field evaluated only the first two characters (1A) of the

numeric string.

Sample Data File

----------------

   ---------------------------------

   |  Rec_Num  |   Name   |  Test  |

   ---------------------------------

   |     1     |John      |1AA     |

   ---------------------------------

   |     2     |Bill      |1AB     |

   ---------------------------------

   |     3     |Fred      |2AA     |

   ---------------------------------

   |     4     |George    |ABC     |

   ---------------------------------

Workaround

----------

Word version 2.0

----------------

If your alphanumeric data contains entries that begin with a numeric

character, use the print merge Record Selection feature to perform a

conditional merge of the data. By setting record selection rules, you

can merge only data records that meet the criteria you specify.

The disadvantage of this workaround is that you must perform multiple

print merge operations if your main document contains more than one

conditional statement for alphanumeric fields. In this case, you must

modify your main document for each condition, change the Record

Selection settings to evaluate each condition individually and then

perform a separate print merge operation. The functionality of the

Record Selection feature differs from that of an IF field, so you must

modify your print merge procedure accordingly.

For example, the following procedure uses the Record Selection feature

to perform a conditional print merge of the sample data file above.

This procedure replaces the following conditional statement:

   {IF {MERGEFIELD TEST} = "1AB" "This is true"}

1. Attach the data file to the main document and then activate the

   main document.

2. From the File menu, choose Print Merge, and then choose the Merge

   button.

3. Choose the Record Selection button.

4. From the Field Name list, select Test.

5. From the Is list, select Equal To.

6. In the Compared To box, type "1AB" (without the quotation marks)

   and then choose the Add Rule button. Choose the OK button.

7. Complete the print merge operation. For record 2, "This is true"

   should appear in the merged document.

Word version 1.x

----------------

1. Sort your data file based on the field that contains entries that

   begin with a numeric character.

2. Number your data records.

3. Insert a conditional field, such as IF or NEXTIF, to print merge

   the correct data records.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 633-645

"Microsoft Word for Windows User's Reference," version 1.0, pages

197-199

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c numbers strings w4wmerge w4wfield alphabetic 6.00 wm_word


"Bookmark Not Defined" Replaces Print Merge ASK Field Result

Article ID: Q97485

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

The following error message prints in place of bookmark information

   Error! Bookmark not defined.

if you define a bookmark in a print merge main document using an ASK

field and then perform a print merge operation in which you select the

Skip Completely option to suppress the printing of blank lines. Word

for Windows loses the bookmark and stops printing the bookmark

information in your merged document after the first occurrence of

blank line suppression.

In other words, when Word suppresses the printing of a blank line, it

does not retain the ASK field results, so this information does not

print in subsequent merged records.

This problem was corrected in Word version 6.0 for Windows.

Workaround

----------

Turn off the Skip Completely option in the Print Merge dialog box.

 -or-

Replace paragraph marks in your main document with newline characters

(press CTRL+ENTER).

Note: Both workarounds disable the suppression of blank lines.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, 2.0b, and 2.0c of Word for Windows. This problem was corrected

in Word version 6.0 for Windows.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wfield

w4wmerge errmsg err msg

 \*


Print Merge Helper Creates Single-Column Table

Article ID: Q97792

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you create a data file by choosing the Create Data File button in

the File Print Merge dialog box, Word for Windows may produce a

single-column table, regardless of the number of fields that you

designate. This problem occurs if the List Separator box is blank. To

set the list separator character, choose the International icon in the

Windows Control Panel window.

When using Word for Windows 6.0 and the List Separator value is empty

in the International section of Control Panel, there is an infinite

number of default field name that appear in the Create Data file

window.  Ultimately, a datafile (of this many fields) can not be

created.

More Information:

The table that results when the List Separator box is blank contains

only the first field. If you use a different character as the list

separator, Word correctly produces a multiple-column table in most

instances (some list separator characters may produce a single-column

table; if that happens, change to a different list separator

character).

The default list separator value for the English (U.S.) language is a

comma.

If the List Separator box already contains a comma, rename the

winword.ini file and restart Word, and the Print Merge Helper will

produce a multi-column table as expected.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 612-615,

619-620

"Microsoft Windows User's Guide," version 3.1, pages 170-171

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wmerge

pmh


Err Msg: Number of Fields Does Not Match Number of Records...

Article ID: Q97941

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

This article lists several causes of the following error message,

which may occur when you perform a print merge operation in Word for

Windows:

Word Version 2.0

----------------

   There are fewer fields in record <N> than merge fields in the

   header record. Do you want to continue with the Print Merge?

Word Version 1.x

----------------

   Number Of Fields Does Not Match Number Of Names In Record <N>.

   Continue Print Merge?

If you choose the Yes button, one or more of your merged documents may

contain incorrect, missing, or misplaced data.

MORE INFORMATION

================

If the above error message occurs, check the following in your print

merge data document:

1. Your data file may contain an extra character, such as a paragraph

   mark, space, tab or other character, after the last record, as

   shown in the following example:

      Name,Street,Address

      John Major,10 Downing St.,"London, England"

      <paragraph mark>

   Word treats the extra characters as an additional record and

   produces an extra merged record. This extra merged record may

   contain only the main document text, or it may be blank. To

   eliminate the extra merged record, delete the extra characters at

   the end of your data file.

   Tip: When your data document contains an extra character after the

   last record, the number <N> in the above error message is one

   number greater than the total number of records in your data file.

   For example, if your data file contains three records, the error

   message states "...record 4."

2. One or more records in your comma-delimited or tab-delimited data

   document may contain a comma or tab as punctuation. In the

   following example, the comma in "London, England" causes the error

   message:

      Name,Street,Address

      John Major,10 Downing St.,London, England

   To use a comma or tab as punctuation in a comma- or tab-delimited

   document, enclose the field in quotation marks, as shown in the

   following example:

      Name,Street,Address

      John Major,10 Downing St.,"London, England"

   Word reads a comma or tab in quotation marks as text instead of as

   a delimiter. The quotation marks do not print.

3. If your data document is a Word table, one or more of the rows may

   contain more cells than the first row of the table. Remove the

   extra cells so each row contains the same number of cells as the

   first row of the table.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 612-620

"Microsoft Word for Windows User's Reference," version 1.x, pages 131-

132, 197

Additional reference words: 6.00 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

2.00b wm_word 2.00c w4wmerge errmsg


Calculations with Print Merge Causes Errors

Article ID: Q98836

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

In Word For Windows, you can include numeric values in a print merge

data file to use in calculations in the main document. If any of the

fields in the data file are blank, however, one of two error messages

may appear in the merged document:

   !Unexpected End of Expression

-or-

   !Syntax Error

WORKAROUND

==========

 - Make sure that all the fields used for calculations contain data.

   Type 0 (zero) in any blank field.

   The drawback to this workaround is that it could become tedious to

   maintain for large data files.

 -or-

 - In the calculation field in your main document, insert an IF

   statement that tests whether the field is blank. The following IF

   statement uses the value from the data file when the field is not

   blank; otherwise it uses 0 for the calculation:

      {= {if {MERGEFIELD num1} <> "" {MERGEFIELD num1} 0} +

      {if {MERGEFIELD num2} <> "" {MERGEFIELD num2} 0}}

   Note: To create the curly field brackets, press CTRL+F9.

For more information on using IF statement in a print merge, consult

pages 639-645 in the Word for Windows "User's Guide."

REFERENCES

==========

"User's Guide," version 2.0, pages 639-645

Additional reference words: 6.00 2.00 2.00a 2.00a-CD 2.00b 2.00c

w4wmerge wm_word


Err Msg in Place of REF Field Result: Bookmark Not Defined

Article ID: Q98895

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you type nothing in response to an ASK field prompt, Word for

Windows records a nul value, which may cause the following error

message to appear as the result of the REF field that references the

nul ASK field result in versions 2.0 and 1.0:

   Error! Bookmark not defined.

In version 6.0, the message is

  Error! Reference source not found.

This happens because you cannot assign a bookmark to a nul value. A

bookmark must represent a value, such as a selection or the insertion

point (the insertion point is not the same as a nul value).

Workaround 1

------------

To prevent the above error message from appearing, insert a SET field

before the ASK field, as shown in the example below. The SET field

assigns the insertion point, or no selection (""), to the bookmark

(instead of a nul value) so the error message does not occur.

   {SET address2 ""}{ASK address2 "What is the second line of

   the address?"}{ref address2}

This workaround assigns a blank value to the bookmark that Word can

insert if a different value is not later assigned using the ASK field.

Note: The \d (default) ASK field switch has no effect on this

workaround.

Workaround 2

------------

Insert an IF field that compares the reference to the ASK field

bookmark with a reference to an intentionally undefined bookmark. If

the bookmarks are the same (which means that both produce the "Error!

Bookmark not defined" error message), Word inserts an alternate

result.

Note: Be sure to choose a unique bookmark name as the intentionally

undefined bookmark. If this bookmark name is later assigned to a

value, the workaround fails.

In the following example, which illustrates this workaround, "xxxx" is

an undefined bookmark name. If the value of the mybkmark bookmark is

nul, Word inserts "No name given" as the result of the IF field.

   {ASK mybkmark "Type your name:"}

Insert the following IF field in place of the REF field that

references the ASK bookmark results:

   {IF {mybkmark} = {xxxx} "No name given" {mybkmark}}

Reference(s):

"User's Guide," version 2.0, pages 477-478, 640-644, 646-650

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c 6.00 w4wfield errmsg err msg w4wmerge print merge wm_word


FILLIN Field Dialog Box Blank During Print Merge

Article ID: Q98897

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you use the FILLIN field in a print merge document to prompt for

information to print on each record, Word for Windows does not always

display what was typed in the previous FILLIN dialog box. This happens

if the Skip Completely option is selected in the Print Merge dialog

box and if Word skipped a blank line in the previous record. In other

words, when Word suppresses the printing of a blank line, it does not

retain the FILLIN field results, so this information does not appear

as the default response the next time the FILLIN dialog box appears.

This problem was corrected in Word version 6.0 for Windows. To

obtain new or updated Microsoft products, call Microsoft End User

Sales at (800) 426-9400. If you are outside the United States,

contact the Microsoft subsidiary for your area. To locate your

subsidiary,  call Microsoft International Customer Service at (206)

936-8661.

Workaround

----------

 - Use the \d switch in the FILLIN field, which displays the same

   default response each time instead of the response you typed in the

   previous FILLIN dialog box.

 -or-

 - Cancel the selection of the Skip Completely option in the Print

   Merge dialog box.

 -or-

 - Replace paragraph marks in your main document with newline characters

   (press CTRL+ENTER to create a newline character).

NOTE: The last two workarounds disable the suppression of blank lines.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, 2.0b, and 2.0c of Word for Windows. This problem was corrected in

Word version 6.0 for Windows.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wfield

w4wmerge errmsg err msg error message


Page Numbering Starts at 1 for Each Print Merged Document

Article ID: Q99814

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you perform a print merge operation in Word for Windows, page

numbers start at 1 for each merged record, even if you select the

Continue From Previous Section option in the main print merge

document.

This problem was corrected in Word version 6.0 for Windows.

Use one of the following workarounds to set continuous page numbering

in the merged document:

Workaround 1

------------

Insert the following field in the header or footer of your main

document and merge the results directly to the printer (instead of

merging the results to a new document). The limitation of this

workaround is that each merged document must contain the same number

of pages.

   {=((({mergerec}-1)*<number of pages in merged document>)+{page})}

Note: In the above expression, if you want to use a NUMPAGES field in

place of the <number of pages in merged document> value, you must

unlink it before you perform the print merge operation. For more

information on using the NUMPAGES field in a print merge operation,

query on the following words in the Microsoft Knowledge Base:

   numpages and w4wmerge and result and merged

Workaround 2 (Word Version 2.0, 2.0a, 2.0a-CD, 2.0b, and 2.0c only)

-------------------------------------------------------------------

This method consecutively numbers the pages of your merged document if

your main document is no longer than one page. This method works only

if your data file is in Word table format.

 1. Open the print merge data document.

 2. From the File menu, choose Template.

 3. Select the DATAFILE template from the Attach Document To list and

    choose OK.

 4. Choose the N button on the toolbar.

    -or-

    From the Tools menu, choose Database Management Tools. Select the

    Number Records option. Word adds a Rec_Num field as the first

    field in your data file.

 5. Choose the M button on your toolbar to activate the main document.

    -or-

    From the File menu, choose Print Merge and choose the Edit Main

    Document button.

 6. From the View menu, choose Header/Footer. Select Header or Footer,

    depending on whether you want the page numbers to appear at the

    top or bottom of each page, and choose OK.

 7. Choose the Insert Merge Field button on the print merge bar.

    -or-

    Press ALT+SHIFT+F.

 8. Select Rec_Num from the Print Merge Fields list and choose OK.

 9. Choose the Close button in the header/footer pane.

10. From the File menu, choose Print Merge. Choose the Merge button.

11. In the Print Merge dialog box, choose OK. The merged document

    contains continuous page numbers.

Workaround 3

------------

This method modifies the rich-text format (RTF) code of the main

document.

 1. Open the main document. From the View menu, choose Header/Footer.

    Select Header or Footer, depending on whether you want the page

    numbers to appear at the top or bottom of each page, and choose

    OK.

 2. Press CTRL+F9 to insert field brackets. Type "Page" (without the

    quotation marks) in the brackets.

 3. Choose the Close button in the header/footer pane.

 4. From the File menu, choose Print Merge. Choose the Merge button.

 5. Select the Merge To New Document option and then choose OK.

 6. The merged document (named Form LettersN) should now be active.

    From the File menu, choose Save As.

 7. From the Save File As Type list, select Rich Text Format (.rtf).

 8. In the File Name box, type "TEST.RTF" (without the quotation

    marks), and choose OK.

 9. From the File menu, choose Open. Select the TEST.RTF file and

    choose OK. In the Convert File dialog box, select Text Only and

    choose OK.

10. From the Edit menu, choose Replace. In the Find What box, type

    "\pgnrestart" (without the quotation marks). Clear the Replace

    With box and then choose the Replace All button.

11. From the File menu, choose Close. Choose the Yes button when Word

    prompts you to save changes to the file.

12. From the File menu, choose Open. Select the TEST.RTF file and

    choose OK. When Word prompts you to convert the file from Rich

    Text Format (.rtf), choose OK. The merged document now contains

    consecutive page numbering.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 616-628,

677-679

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wmerge


Main Document Header Prints on Envelope During Print Merge

Article ID: Q99817

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you add an envelope to a print merge main document that contains a

header, the header prints on all but the first envelope if you select

the Merge To New Document option in the Print Merge dialog box.

Microsoft is researching this problem and will post new information

here in the Microsoft Knowledge Base as it becomes available.

By contrast, the header does not print on the envelopes when you

select the Merge To Printer option or when you print merge only the

envelope by printing from page 0 to page 0.

More Information:

Although this problem usually occurs when your print merge main

document includes an envelope, it can also occur when your print merge

main document contains multiple sections. If the first section does

not contain a header and the last section does contain a header, the

header from the last section of the previous form letter prints as the

header of the first section of all but the first form letter. Again,

this happens only when you select the Merge To New Document option

when you perform the print merge operation. It does not occur when you

print merge the document to the printer.

Workaround

----------

1. Position the insertion point on the envelope page.

   -or-

   Position the insertion point in the first section of your main

   document (for non-envelope occurrences of this problem).

2. From the View menu, choose Header/Footer. Select Header and choose

   the OK button.

3. In the header, press the SPACEBAR to insert a space.

The envelope (or the first section) now contains a section that

consists of a single space, which prevents the previous header from

printing in the wrong place.

Reference(s):

"User's Guide," version 2.0, pages 120-121, 631-632

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wmerge


Cannot Remove Header File Attachment from Main Document

Article ID: Q105709

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.1

-------------------------------------------------------------------

SYMPTOMS

========

If your Word for Windows mail merge ("print merge" in Word 2.x) main

document is attached to both a header file and data file, you cannot

remove a single attachment without removing both attachments. For

example, if you want to remove the header file attachment when you add

a header record to your data document, you must remove both the header

and data document, then reattach the data document.

For information on attaching data and header documents to a mail merge

main document in Word 6.0, search for "mail merge" using the Help

menu.

STATUS

======

We are researching this problem and will post new information here in

the Microsoft Knowledge Base as it becomes available.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 629-630

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00

printmerge w4wmerge remove replace change datafile headerfile

mailmerge mail formletter maillabel catalog reattach wm_word


Shortcut Key Combinations for Mail/Print Merge Tools

Article ID: Q105712

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.1

-------------------------------------------------------------------

SUMMARY

=======

This article contains a list of the key combinations (shortcut keys)

you can use to choose buttons on the Mail Merge toolbar (the Print

Merge toolbar in Word 2.x). These toolbars are available only in a

mail merge main document ("print merge" document in Word 2.x).

MORE INFORMATION

================

Key Combination        Description

---------------        -----------

ALT+SHIFT+F            Insert merge field

ALT+SHIFT+E            Edit data file

ALT+SHIFT+K            Check merge

ALT+SHIFT+N            Merge to new document

ALT+SHIFT+M            Merge to printer

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00

w4wmerge wm_word


Print Merge Err Msg: "Requested First Record Is Beyond End..."

Article ID: Q105822

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

SYMPTOMS

========

Word for Windows may issue the following error message when you

perform a print merge operation on selected records (for example, from

record 10 to record 15):

   The requested first record is beyond the end of the print merge

   data file.

CAUSE

=====

This problem is frequently seen with large comma-delimited dBASE

files. The problem results from misplaced field delimiters. For

example, in the following sample data document, there is a misplaced

quotation mark between Bob and Smith in the first record (the second

record is a valid record):

   name, address

   "Bob "Smith", "111 Main St"

   "Sue Jones", "222 Main St"

STATUS

======

Microsoft has confirmed this to be a problem in versions 2.x of Word

for Windows. This problem was corrected in version 6.0 of Word for

Windows.

WORKAROUND

==========

Remove all the misplaced quotation marks.

Additional reference words: mail merge 2.00 2.00a 2.00a-CD 2.00b

2.00c W4WMERGE


Main Document Header Prints on Envelope During Print Merge

Article ID: Q105841

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

If you add an envelope to a print merge main document that contains a

header, the header prints on all but the first envelope if you select

the Merge To New Document option in the Print Merge dialog box. By

contrast, the header does not print on the envelopes when you select

the Merge To Printer option or when you print merge only the envelope

by printing from page 0 to page 0.

STATUS

======

Microsoft has confirmed this to be a problem in Word for Windows. We

are researching this problem and will post new information here in the

Microsoft Knowledge Base as it becomes available.

MORE INFORMATION

================

Although this problem usually occurs when your print merge main

document includes an envelope, it may also occur when your print merge

main document contains multiple sections. If the first section does

not contain a header and the last section does contain a header, the

header from the last section of the previous form letter prints as the

header of the first section of all but the first form letter. Again,

this happens only when you select the Merge To New Document option

when you perform the print merge operation. It does not occur when you

print merge the document to the printer.

WORKAROUND

==========

1. Position the insertion point on the envelope page.

   -or-

   Position the insertion point in the first section of your main

   document (for non-envelope occurrences of this problem).

2. From the View menu, choose Header/Footer. Select Header and choose

   the OK button.

3. In the header, press the SPACEBAR to insert a space.

The envelope (or the first section) now contains a section that

consists of a single space, which prevents the previous header from

printing in the wrong place.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 120-121,

631-632

Additional reference words: 6.00 2.00 2.00a 2.00a-CD 2.00b 2.00c

w4wmerge wm_word w4wenvelope


How to Merge Conditional Number of Records to the Same Page

Article ID: Q105888

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Word for Windows, you can merge a conditional number of records to

the same page.

MORE INFORMATION

================

To merge a conditional number of records to the same page, use a

combination of SET, IF, and NEXTIF fields. For example, you could use

this method to merge all records with the same name to one page in the

merge and create a new page in the merge when a new name is

encountered in the data file.

The following example uses a data file with employee names (Employee)

and projects they are working on (Projects). The Check field is used

in the datafile to mark the last record of a particular name.

Sample Data File:

Employee     Project     Check

John Doe     4578j

John Doe     86785x

John Doe     543p          1

Jane Doe     87x

Jane Doe     89976m        1

Sam Smith    7897r

Sam Smith    857t

Sam Smith    78974x

Sam Smith    7868p         1

The main document should be set up as follows, with a copy of the

conditional statements equal to the maximum number of projects for

each employee (four in the above example):

Employee     Project

{MERGEFIELD Employee}     {MERGEFIELD Project}{set duplicate {if

{MERGEFIELD Check}="1" "off" "on"}}{nextif {mergefield check}=""}{if

{duplicate}="on" "P

t{MERGEFIELD Project}"}{set duplicate {if {MERGEFIELD Check}="1"

"off" "on"}}{nextif {mergefield check}=""}{if {duplicate}="on" "P

t{MERGEFIELD Project}"}{set duplicate {if {MERGEFIELD Check}="1"

"off" "on"}}{nextif {mergefield check}=""}{if {duplicate}="on" "P

t{MERGEFIELD Project}"}{set duplicate {if {MERGEFIELD Check}="1"

"off" "on"}}{nextif {mergefield check}=""}{if {duplicate}="on" "P

t{MERGEFIELD Project}"}

Where "P" represents a paragraph mark that would push the next Project

to a new line and "t" represents a tab character that would align the

next project under the previous project.

The resulting merge document would appear as follows:

Employee     Project

John Doe     4578j

             86785x

             5436435p

--- Page Break ---

Jane Doe     87x

             89976m

--- Page Break ---

Sam Smith    7897r

             857t

             78974x

             7868p

Additional reference words: w4wmerge w4wfield 1.00 1.10 1.10a 2.00

2.00a 2.00a-cd 2.00b 2.00c 6.00 wm_word


Blank Line Suppression When Using FILLIN field

Article ID: Q106652

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

SUMMARY

=======

If you are using a FILLIN field in Word for Windows, and do not enter

any information into the FILLIN message box, the line in the document

that holds the field code will still exist (and will be blank). To

have the blank line suppressed if no information is entered in the

FILLIN field message box, use one of the two methods below.

Method 1

--------

1. Using the following example as a model, insert the following lines

   somewhere in your document, before the location where the

   information generated by the FILLIN fields will go. These lines

   assign FILLIN values to bookmarks. These bookmarks will be

   referenced later in the document where the information will

   actually appear.

      {set name "{fillin "enter name"}"}

      {set company "{fillin "enter company"}"}

      {set address "{fillin "enter address"}"}

2. Enter the following lines at the location in the document where you

   want the information to appear.

      {if name <> "" "{name}

      "}{if company <> "" "{company}

      "}{if address <> "" "{address}

      "}

Method 2

--------

The results of this method are identical to the results of Method 1.

The SET statements have been incorporated into the conditional

statements.

   {set name {fillin "enter name"}}{if name <> "" "{name}

   "}{set company {fillin "enter company"}}{if company <> "" "{company}

   "}{set address {fillin "enter address"}}{if address <> "" "{address}

   "}

When you select the whole document (choose Select All from the Edit menu)

and press F9 to update the fields, you will be prompted for each piece

of information. If you leave one or more of the pieces of information

blank, the line containing its FILLIN field will be suppressed.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 474 and 672

Additional reference words: 2.00 2.00a 6.00 2.00a-CD 2.00b 2.00c

2.00c-CD 6.00 w4wfield w4wmerge


Manual Page Breaks Ignored When Document Is Printed

Article ID: Q37799

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, manual page breaks are ignored when you

print if they are formatted as hidden text and the Show Hidden Text

option is not selected.

To correct this problem, choose one of the following procedures:

1. From the File menu, choose Print. Choose the Options button and

   select the Include Hidden Text check box.

  -or-

2. Select the page break. From the Format menu, choose Character and

   clear the Hidden check box.

Additional reference words: w4wprint 1.00 1.10 1.10a 2.00 2.00a 6.00

wm_word

2.00a-CD 2.00b 2.00c


Printing Color Text on a Non-Color Printer in Word for Windows

Article ID: Q37817

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, when formatting text for color and

printing to a non-color printer, the printed results may vary somewhat

depending on the printer you have selected in the File Printer Setup

command.

On some printers, such as the Hewlett-Packard (HP) LaserJet, your text

always prints regardless of the color assigned to the text, with the

exception of white. On other non-color printers, such as the Epson

FX-85, certain colors may print while others may not.

For example, using the Epson 9-pin driver on the Epson FX-85 printer,

text that is formatted black, green, red, or yellow prints, while text

that is formatted blue, cyan, magenta, or white does not print. The

results when printing to non-color printers are dependent upon the

Windows printer driver being used. Some drivers may interpret the

colors differently than others, so text formatted with certain colors

may not print.

Additional reference words: w4wprint 1.0 1.00 1.1 1.10 1.1a 1.10a 2.00

6.00 wm_word 2.00a 2.00a-CD 2.00b 2.00c


Position Formatting Ignored When Printing from Outline View

Article ID: Q41737

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you print from outline view,

position formatting is ignored. Absolutely positioned objects (APOs)

are included in the document as normal text. To Print a Document with

the APO's positioned properly, use normal or page layout view

Additional reference words: w4wprint 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

6.00 wm_word 2.00b 2.00c


Using the ANSI Extended Character Set in Word for Windows

Article ID: Q47534

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

Microsoft Word for Windows uses the ANSI extended character set. The

extended character set is accessed using decimal codes 128-255. To

access the ANSI extended character set, turn on NUM LOCK and hold down

ALT. On the numeric keypad, type 0 (zero) followed by the decimal

number for the character.

Note: In the ANSI chart, characters 128-159 are graphic, foreign, or

Greek characters. If you want to use your computer's default display

characters for these codes, and/or send these codes to your printer,

use the method described above, but omit typing the zero in front of

the decimal number for the character.

Foreign characters for Western European countries are part of the ANSI

character set. For other foreign character sets, you must have the

font installed that contains the foreign characters, and you must have

a display driver and printer driver that can render the characters.

A table of the ANSI character set can be found in Appendix C of the

"Microsoft Word for Windows User's Reference" version 1.0 manual on

pages 427-428.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

6.00 wm_word

2.00c  w4wprint


Text Beyond Right Margin Even with Display As Printed On

Article ID: Q47858

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

Under certain circumstances, text extends past the right margin when

the Display As Printed option is selected. This occurs due to screen

font limitations; the font(s) assigned to the text cannot be

accurately represented on the screen. This problem occurs when a font

assigned to the text uses a screen font that is larger than the font

will actually print. Word for Windows will attempt to match a screen

font as closely as possible, but if an exact match is not found, and

the screen font is bigger than the printed font that will be used,

text extends beyond the right margin setting on the screen.

Display As Printed represents line breaks as they will be printed. In

doing this, it is sometimes necessary to extend a line beyond the

displayed right margin.

This problem was corrected in Word version 6.0 for Windows.

Additional reference words: w4wprint 1.0 1.1 1.1a 1.00 1.10 1.10a  2.0

2.00


WinWord Margin Definitions: Inside, Outside, Gutter, Mirror

Article ID: Q48909

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Word for Windows, the following definitions apply to the

options available from the Format menu after choosing Page Setup:

1. Inside: Margins on the left of odd-numbered pages, on the right of

   the even-numbered pages. This is typically used to set up a binding

   margin. This option is labeled Left when Facing Pages is not

   selected.

2. Outside: Margins on the right of odd-numbered pages, on the left of

   even-numbered pages. This is typically used to set up a sidehead

   margin. This option is labeled Right when Facing Pages is not

   selected.

3. Gutter: Positive decimal measurement for adding a binding margin to

   the inside edge of pages when printing on only one side of each

   page.

4. Facing Pages: Causes inside and outside margins to alternate

   between odd-numbered and even-numbered pages when pages are printed

   on both sides. When Facing Pages is selected, the Leftoption

   changes to the Inside option, and the Right option changes to the

   Outside option.

In Word For Windows version 1.0 and 1.1 the following are margin

definitions apply to options available from the Format menu after

choosing Document:

1. Inside: Margins on the left of odd-numbered pages, on the right of

   the even-numbered pages. This is typically used to set up a binding

   margin. This option is labeled Left when Mirror Margins is not

   selected.

2. Outside: Margins on the right of odd-numbered pages, on the left of

   even-numbered pages. This is typically used to set up a sidehead

   margin. This option is labeled Right when Mirror Margins is not

   selected.

3. Gutter: Positive decimal measurement for adding a binding margin to

   the inside edge of pages when printing on only one side of each

   page.

4. Mirror Margins: Causes inside and outside margins to alternate

   between odd-numbered and even-numbered pages when pages are print on

   both sides. When Mirror Margins is selected, the Left option changes

   to the Inside option, and the Right option changes to the Outside

   option.

Additional reference words: w4wprint 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

6.00 wm_word 2.0-0b 2.00c


Enlarging and Shrinking Font Size Using Hot Keys

Article ID: Q50172

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

You can change the size of selected characters by using hot keys in

Word for Windows. The font can be enlarged or reduced to any defined

font size of the current font in the selected text. The printer driver

currently in use determines the available sizes for the font.

Word version 6.0

----------------

The following quick Key combinations change the font:

Change the font size                                   CTRL+SHIFT+P

Increase the font size to the next available size      CTRL+SHIFT+>

Decrease the font size to the previous available size  CTRL+SHIFT+<

Increase the font size by 1 point                      CTRL+]

Decrease the font size by 1 point                      CTRL+[

Word version 1.x and 2.x

------------------------

To increase the font size to the next larger defined size, press

CTRL+F2. To decrease the font size to the next smaller defined size,

press CTRL+SHIFT+F2. If no larger or smaller size is available and you

attempt to increase or decrease the size, the font size remains the

same.

For more information on fonts, see page 123 of the "Microsoft Word for

Windows User's Reference."

Additional reference words: w4wprint 1.00 1.10 1.10a 2.00 2.00a 2.00a-

6.00 wm_word CD 2.00b 2.00c


Correcting Line Spacing Offset by Superscripts and Subscripts

Article ID: Q59485

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, the baseline for line spacing is

dependent on superscript and subscript characters. For this reason,

when you superscript characters, Word appears to drop the current and

subsequent lines down by the distance of the superscript; when you

subscript characters, Word drops the subsequent lines down by the

distance of the subscript (3 points by default). There is no simple

method to correct for this problem; however, you can use the

workarounds listed below.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Superscript

-----------

Word for Windows 2.0 and 2.0a

-----------------------------

Applying superscript formatting does not have any line spacing effect

on the paragraphs above or below the current paragraph. The

superscript text may disappear from the current display, but it does

print in the correct location.

Word for Windows 1.x

--------------------

Format paragraphs containing superscript formatting with a line

spacing measurement of -1. This maintains the line spacing throughout

the paragraphs for all superscript formatting.

Subscripting

------------

Word for Windows 2.x

--------------------

Applying subscript formatting does not have any line spacing effect on

the paragraphs above or below the current paragraph. The subscript

text may disappear from the current display, but it does print in the

correct location.

Word for Windows 1.x

--------------------

To adjust the line spacing of subscript text, use the following steps:

1. Insert a hard carriage return at the end of the line containing the

   subscript text and at the end of the line below the subscript text.

   This allows you to treat the first line of subscript text as a

   separate paragraph.

2. Format the line (paragraph) containing the subscript text with a

   line spacing measurement equal to the point size minus the distance

of

   the subscript formatting. For example, if your paragraph is formatted

   with a 12-point font and the first line contains 3-point subscript

   formatting, format the first line with a line spacing setting of -

9pt.

Some fonts display differently on screen than in printed output. For

example, the Courier 12-point font sometimes displays a word on one

line on the screen, but the word appears on the subsequent line when

you print. In these cases, place the hard returns on the ends of the

lines as they actually print, as opposed to how they display on

screen.

Note: The workaround for subscript formatting produces incorrect line

spacing if either of the hard carriage returns is missing.

Additional reference words: w4wprint 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c


3.6 Point Font on the HP Great Start Cartridge in Word

Article ID: Q64399

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

The Hewlett-Packard (HP) Great Start Cartridge supports a Letter

Gothic 3.6 font in portrait orientation. This point size does not

appear in the points box because Microsoft Word for Windows requires a

point-size measurement from 4 to 127.

To use the 3.6 font, enter a 4 in the points box. This will result in

correct font output from the printer.

This same font appears in Microsoft Write and Excel as 3.5. Since both

of these applications round to the nearest half, this behavior is

considered normal.

Additional reference words: w4wprint 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

6.00 wm_word 2.00b 2.00c


Setting the Default Font in Word for Windows

Article ID: Q64423

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

Times Roman (Tms Rmn) is the default font for Microsoft Word for

Windows 2.0 even if Tms Rmn is not available on the current printer. If

the current printer does not support Tms Rmn, it is best to change the

default font for all new documents.

Word versions 2.0 and 6.0 for Windows query the printer driver for the

the best Roman family font from the driver and use this as the

the default font. If there is not an internal Roman font available

(as in the case of the Hewlett-Packard LaserJet II printers), Courier

is selected as the default font with a 10 point size. The default

point size is always 10 point, while the font depends upon the

printer driver selection.

To change the default font in Word for Windows version 1.0, 1.1, or

1.1a, modify the Normal template (NORMAL.DOT) file by following these

steps:

1. From the Format menu, choose Define Styles.

2. Choose the Normal style.

3. Choose the Character button.

4. Set the desired default font and size. Choose the OK button.

5. Choose the Options button.

6. Select the Add To Template option.

7. Choose the OK button.

When closing Word for Windows, you are prompted to save "Global

Glossary and Command Changes" changes. Choose Yes to modify the

NORMAL.DOT.

The global default font for Word version 2.0 and 6.0 for Windows is

defined in the Normal style of the NORMAL.DOT template. The

NORMAL.DOT template is used if you do not specify another template.

To change the style of the default font, follow these steps:

1. From the File menu, choose New.

2. Select Document in the New box and select Normal in the Use

   Template box. Choose the OK button.

3. From the Format menu, choose Character (Font in 6.0).

4. Choose the font name, point size, and any attributes that you

   want as defaults for documents based on the NORMAL.DOT file

   or Normal template.

5. Choose the Use as Default... (Default... in 6.0) button.  The

   following message results:

       Do you want to change the font for the Normal style to

       (fontname)?

    This change affects all new documents based on the NORMAL template.

6. Choose Yes to confirm that you want all documents you create that

    are based on the current template to reflect this change to the

    Normal style.

7. From the File menu, choose Save All, and choose Yes to save the

   global glossary and command changes. (Word 6.0 will not prompt you

   to save the changes to the NORMAL.DOT unless you have the option

   "Prompt to Save NORMAL.DOT" checked under Tools, Options, Save

   Tab.)

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.1, pages

346-348

Additional reference words: 1.00 1.10 1.10a w4wprint changing 2.00 6.00

wm_word 2.00a 2.00a-CD 2.00b 2.00c


Printing a Page Border with PostScript in Word for Windows

Article ID: Q64703

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

The following field code may be used to print a page border on a

PostScript printer:

   {print \p page "clippath 2 setlinewidth stroke"}

This particular code will use the last rectangular clipping path set

by Microsoft Word for Windows and print a solid line around the path

with a width (2 point) set by the Setlinewidth command.

Note: This example will work best for full page borders when the

document has no text or has graphics formatted as absolute positioned

objects (APO). You must include this sample field on each page that

you want to print a border on. The field can be inserted anywhere on

the page -- even in a table.

Reference(s):

"Microsoft Word for Windows User's Reference." (Document Number OB

14328-0990) Page 104.

Additional reference words: w4wfield w4wprint 1.00 1.10 1.10a 2.00 6.00

wm_word 2.00a 2.00a-CD 2.00b 2.00c


Using Word for DOS 5.00 Bitstream Fonts with Word for Windows

Article ID: Q64712

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

It is possible to use Bitstream fonts with Microsoft Word for Windows

that were designed for Word for DOS version 5.00. However, they must

first be re-created using Bitstream's FontWare installation package

for the version of Windows that you have.

Using Bitstream soft fonts not created specifically for Windows may

cause bold or other undesirable characters. Reinstalling the fonts

with Bitstream's FontWare installation package for Windows will

provide correct font display and printing.

For additional information, contact Bitstream technical support at (617)

497-7514.

Additional reference words: w4wprint wdprint 2.00 2.00a 2.00a-CD 2.00b

6.00 wm_word 2.00c  1.00 1.10 1.10a


Large Gaps Between Italic Capital and Small Capital Letters

Article ID: Q65178

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you format text with both small

capital letters (small caps) and capitalized italic letters, large

gaps between the capitalized italics and small capitals appear. This

problem is caused by the overhang of the italic character. The text

still prints correctly.

The font kerning feature of Word version 6.0 does not affect this

problem.

More Information:

Steps to Reproduce Problem

--------------------------

1. Type "Hello. How Are You?"

2. Select the line. From the Format menu, choose Character, and select

   the Italic and Small Caps check boxes.

Large gaps appear between the first letter, which is a capitalized

italic letter, and the rest of the word.

Microsoft has confirmed this to be a problem in Word for Windows We

are researching this problem and will post new information here as it

becomes available.

Additional reference words: w4wprint 1.00 1.10 1.10a 2.00 2.00a 2.0b

6.00 wm_word

2.0a-CD 2.00b 2.00a-CD


Using the {print} Field with Dot-Matrix Printers and Winword

Article ID: Q65837

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

You can use the {print} field with a dot-matrix printer only if

the commands sent in the {print} field do not take the printer out

of graphics mode.

Note: Most commands sent to a dot-matrix printer through the {print}

field will take the printer out of graphics mode. For a list of

commands that will not take the printer out of graphics mode, consult

your printer owner's manual or contact the manufacturer.

For more information on the {print} field, refer to Page 104 of the

"Microsoft Word for Windows User's Reference" guide.

Additional reference words: w4wprint w4wfield 1.00 1.10 1.10a 2.00 6.00

wm_word 2.00a 2.00a-CD 2.00b 2.00c


Print Key Assignments Prints Only Reassignments of Keys

Article ID: Q65868

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you choose Print from the File menu and select Key Assignments in

the Print dialog box, Microsoft Word for Windows prints only those key

assignments that have been reassigned from their defaults.

Word for Windows currently does not have the ability to print default

key assignments.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 116

"Microsoft Word for Windows User's Reference," version 2.0, page 275

Additional reference words: w4wprint docerr 1.00 1.10 1.10a 2.00 2.00a

6.00 wm_word 2.00a-CD 2.00b 2.00c


HP LaserJet Com-10 Error Messages When Printing Envelopes

Article ID: Q66044

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

---------------------------------------------------------------------

The "PE Load Com-10" error message shown on the printer display

may occur when you attempt to print an envelope from Microsoft Word

for Windows to a Hewlett-Packard (HP) LaserJet series printer. The

error message indicates that the printer received a command to

manually feed an envelope. Com-10 represents the envelope size. This

error occurs when you have specified the manual tray through the

Windows Control Panel setting. To print an envelope, you must select

Envelope as the paper source when using the envelope tray.

The error message "PF Feed Com 10" is a request for the envelope to be

inserted in the manual-feed envelope slot. This error will occur,

causing the printer to go off line until the envelope is inserted.

Once the envelope is inserted, the print job will continue.

"PC Load Com-10" is an error message that occurs when Envelope is

selected as your paper source and you are using the manual envelope

feed. This error requires a "level 07" reset, which can be enacted by

holding the Reset button on the printer for about two seconds.

"EC Load Com-10" occurs when the envelope tray size specified is not

the same as what is currently installed in the printer or if the

envelope tray is empty. Load the correct envelope tray and/or fill the

tray with envelopes.

Whenever the envelope tray is inserted into the printer, you may

receive the message "PE Tray=Com-10" on the printer display. This

message represents the size of the envelope tray. If this message does

not clear in 10 seconds, you must reset the printer to the correct

envelope size through the printer's Control Panel.

Additional reference words: 6.00 w4wprint 1.00 1.10 1.10a 2.0 2.00

2.0a wm_word 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD  w4wenvelope


WinWord: Reverse Print (White on Black) with LaserJet III

Article ID: Q66093

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

You can use the Microsoft Word for Windows PRINT field to use the

reverse printing capabilities of the Hewlett-Packard (HP) LaserJet III

printer. This procedure requires the following steps:

1. Define and create a black rectangle.

2. Change the opaque mode of the graphic image.

3. Set the palette color to white for the image.

The following is an example:

   {print " *p300x220Y *c1500a600b*c0P *v0n1O *v1T"}

   Test Text

   {print  *v0T}

Note: Read the above as:

   CTRL+F9 print space quotation mark ALT+027 *p

   three zero zero x two two zero Y ALT+027 *c one five zero

   zero a six zero zero b * c zero P ALT+027 * v zero n one O

   ALT+027 *v one T endquote. Type the Test Text. CTRL+F9

   print space ALT+027 *v zero T.

The first character before the asterisk, is the screen representation

of the ALT+027 (ESC) character. The first section *p300x220Y sets the

cursor at the default margin position of Word for Windows (1.25 Left,

1.00 Top). The second section *c1500a600b draws a rectangle with the

dimensions of 1500 and 600 dots (at 300 dpi - 5 x 3). The *c0P fills

the rectangle with black. *v0n1O sets the transparency mode. The *v1T

sets the palette color to white. All characters after this code are

white until reset by the *v0T.

Chapter 12 of the "HP LaserJet III Technical Reference Manual"

discusses these commands in detail. For more information, contact

Hewlett-Packard's Personal Peripherals Assist Line at (208) 323-2551.

Reference(s):

"HP LaserJet III Technical Reference Manual," Chapter 12

Additional reference words: w4wprint w4wfield 1.0 1.1 1.1a 1.00 1.10

6.00 wm_word 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Columns Print Crookedly When Aligned Using Spaces in WinWord

Article ID: Q66917

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you try to line up columns of text using spaces, the columns may

print unevenly. The usual cause of this problem is that a proportional

font (such as Tms Rmn) is being used. Lining up columns using spaces

and proportional fonts is unpredictable. This is caused by slight

differences in screen and printer fonts or in the case of TrueType,

differences in screen resolution and printer resolution cause rounding

errors that, by the end of a line, may change its width 2-4

characters.

1. Line up the columns using tabs or a table rather than spaces.

2. Use a nonproportional font such as Courier.

Also, make sure that you use a font and point size supported by the

default printer. If Windows is forced to substitute a font, it may

affect the spacing.

Additional reference words: w4wprint w4wtable 2.00 2.00a 6.00 wm_word

2.00a-CD 2.00b 2.00c


Incorrect Word Wrapping with the PostScript Printer Driver

Article ID: Q67102

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you use the PostScript printer driver PSCRIPT.DRV with the

default screen fonts that come with Windows, Microsoft Word for

Windows produces incorrect line endings with the AvanteGarde, Bookman,

Helvetica-Narrow, Modern, NewCenturySchlbk, Palatino, Roman, Script,

Symbol, TmsRmn, ZapfChancery, and ZapfDingbats fonts. Word does

generate correct line endings with the Courier and Helv fonts when you

use the default screen fonts that come with Windows.

This problem does not occur if you are using TrueType fonts in the

Microsoft Windows operating system version 3.1; however, using

standard PostScript printer fonts without the correct screen fonts in

Windows 3.1 generates the same problem.

This problem was corrected in Word version 6.0 for Windows.

More Information:

With the right margin at 6.5 inches and a 10-point font size, the

following fonts wrap before the 6.5-inch margin:

   Font                  Wraps At

   ----                  --------

   AvanteGarde             6.125 inches

   Bookman                 5.125 inches

   Modern                  6.125 inches

   NewCenturySchlbk        5.5 inches

   Palatino                5.75 inches

   Roman                   5.375 inches

   Script                  6 inches

   Symbol                  6.125 inches

   Tms Rmn                 6 inches

   ZapfDingbats            4.375 inches (when displaying as the symbol

font)

With the right margin at 6.5 inches and a 10-point font size, the

following fonts wrap before the 6.5-inch margin:

   Font                    Wraps At

   ----                    --------

   Helvetica-Narrow        7.75 inch

   ZapfChancery            7.125 inch

Note: These numbers may vary if you use third-party screen fonts or

different point sizes.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, pages 31,

123-125

Additional reference words: w4wprint w4wmerge 1.0 1.1 1.1a 1.00 1.10

1.10a 2.0 2.00 3.10


Word for Windows: Borders Don't Print on Plotters

Article ID: Q68368

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

Microsoft Word for Windows does not print paragraph or table borders

to a plotting device.

More Information:

Word for Windows prints borders as bitmapped images to all output

devices. The Windows plotter driver does not print bitmap images. It

can harm the hardware if such an image is printed. Therefore, borders

do not print from Word for Windows to a plotting device.

Additional reference words: w4wprint plotter support 1.00 1.10 1.10a

6.00 wm_word 2.00 2.00a 2.00a-CD 2.00b 2.00c 7475 7550 PLOTTER

HPPLOT.DRV HPPLOT


Statistics Update Not Available with Printer on None

Article ID: Q68481

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, the Update button is unavailable if the

printer selected in Printer Setup is not connected to a port ("PRD

file driver on None"). In Word for Windows versions 1.0, 1.1, and

1.1a, you can access the Update button by choosing Summary Info from

the Edit menu and choosing the Statistics button. To access the Update

button in version 2.0, choose Summary Info from the File menu and

choose the Statistics button.

If you choose the Update button, Word for Windows attempts to

repaginate and display the number of pages in the document. With a

printer selection on None, or without an installed printer, Word for

Windows cannot repaginate based on the printer's capabilities. Word

can repaginate based on Normal style, which is Tms Rmn, but this is

not sufficient to update the statistics in the Summary Info dialog

box.

Note that the Print and Print Preview options in the File menu are

also unavailable when you are connected to a printer on None.

This is only true if you are using Windows 3.0, since Windows 3.1

requires any printer installed to be connected to a port.

Additional reference words: w4wprint 1.0 1.1 1.1a 1.00 1.10 1.10a 2.0

6.00 wm_word 2.00 gray grey dimmed


No Footer/Header on Even Page

Article ID: Q68618

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you use the Different Odd And Even Pages option when you

choose Header/Footer from the Edit menu, and you have inserted an Odd

Page section break after an odd page, no even header or footer will

be placed on the preceding even page.

More Information:

Do the following:

1. Create a three-page document.

2. Choose Header/Footer from the Edit menu and check Different

   Odd And Even Pages.

   Type different footer text for odd and even pages.

3. Insert an Odd Page section break after the third page (use the

   Insert Break command).

The fourth page of the document will not print or display an even

footer.

Additional reference words: w4wprint odd section break 6.00 wm_word


Macro to Print Current Page in Word for Windows

Article ID: Q69519

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, and 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

You can use the following version-specific methods to print the

current page only (that is, the page where the insertion point

resides) of a Microsoft Word for Windows document.

Word for Windows Version 2.0 and 6.0

------------------------------------

1. From the File menu, choose Print.

2. Choose the Current Page button in the Range dialog box, and choose

   the OK button.

The following WordBasic macro instruction prints the current document

page:

   FilePrint .Range = 2

Word for Windows Versions 1.x

-----------------------------

Method 1

--------

Note: This method is intended for use in single section documents.

Before you begin, make sure that nothing is selected in the document.

1. From the Macro menu, choose Edit. Type a name for the macro (for

   example, currentpage).

2. Press ENTER or choose the OK button.

3. In the resulting macro window, type the following macro text:

   Sub MAIN

   EditGoto "\Page"

   FilePrint .Range = 1

   GoBack

   End Sub

4. From the File menu, choose Close, and choose Yes to save changes to

   your macro. From the Macro menu, choose Run, or assign the macro to a

   key or menu.

Method 2

--------

1. From the Macro menu, choose Edit. Type a name for the macro (for

   example, currentpage).

2. Press ENTER or choose the OK button.

3. In the resulting macro window, type the following macro text:

   Sub MAIN

   StartOfLine

   UtilRepaginateNow

   InsertField .Field = "Page"

   CharLeft 1, 1

   UnLinkFields

   PageNum$ = Selection$()

   EditClear

   FilePrint .Range = 2, .From = PageNum$, .To = PageNum$

   End SUB

4. From the File menu, choose Close, and choose Yes to save changes to

   the your macro. To run the macro, from the Macro menu, choose Run, or

   assign the macro to a key or menu.

Additional reference words: w4wmacro w4wprint active range 1.1a 1.00

wm_word 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Descenders Cut Off in Table Using Adobe Postscript Cartridge

Article ID: Q69731

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

Character descenders in tables are cut off when printed with the Adobe

PostScript cartridge on a Hewlett-Packard (HP) LaserJet II when

Adobe's Font Foundry software is installed.

Occasionally, the tops and bottoms of ascending or descending

characters may be clipped on the screen; however, they will print

correctly. For more information on this, query on the words:

  clipped

  ascending

  descending

  characters

  word

  windows

More Information:

The Adobe PostScript cartridge comes with PostScript software, which

includes Font Foundry. The Font Foundry installation generates

.PFM font metrics files and inserts corresponding soft font lines into

the printer section of the WIN.INI file as follows:

   Softfonts=n

   Softfont1=c:\psfonts\pfm\po__10H.pfm,c:\pclfonts\po__10H.sfp

   Softfont2=c:\psfonts\pfm\po__12h.pfm,c:\pclfonts\po__12h.sfp

   ...

   Softfontn=c:\psfonts\pfm\po_____.pfm,c:\pclfonts\po_____.sfp

These files are not necessary to print with the PostScript cartridge

from Windows and Word for Windows.  These soft font lines should be

removed from the WIN.INI file for the text to print properly in tables

in Word for Windows.

For further information, contact Adobe Systems, Inc. at (415) 961-4992.

Reference(s):

"User's Guide for the Adobe Cartridge Products," pages 62-66.

Adobe product support technician, (415) 961-4992.

Additional reference words: w4wprint w4wtable 6.00 wm_word


No Header in WinWord Print Preview When Using Bin Feeder

Article ID: Q70017

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When printing a document with a Bin Feeder selected in the File

Printer Setup dialog box in Word for Windows, a header will not print

or appear in print preview unless it is specified to print 1 inch or

farther from the top of the page.

More Information:

Some printers (such as 9-pin and 24-pin printers) offer the paper feed

selections of tractor feed or bin feeder. When you print a document

using a bin feeder, the paper is scrolled up 1 inch automatically

before printing begins. Because of this functionality, a header will

not print inside that 1 inch area at the top of the paper. Because the

default setting for the header is 0.5 inch from the top of the paper,

the header will not display in print preview or print unless it is

manually set to print 1 inch or farther from the edge of the page.

Solution:

To display the header in print preview and print it, do one of the

following:

Word for Windows 6.x

--------------------

1. From the File menu, choose Page Setup, select the paper source

   tab, and set the source to tractor feed.

2. Format the document for a top margin that is greater than 1 inch.

   Then choose the Margins tab from the File Page Setup menu.

   Change  From Edge measurement for the header to 1 inch or greater.

Word for Windows 2.x

--------------------

1. From the format menu, choose Page Layout, select the paper source

   button, and set the source to tractor feed.

2. Format the document for a top margin that is greater than 1 inch.

   Then choose Header/Footer from the View menu, select Options and

   change the Distance From Edge for the header to 1 inch or greater.

Word for Windows 1.x

--------------------

1. From the File menu, choose Printer Setup, select Setup and select

   Tractor Feed for the Paper Feed.

   -or-

2. Format the document for a top margin that is greater than 1 inch.

   Then choose Header/Footer from the Edit menu, select Options and

   change the Distance From Edge for the header to 1 inch or greater.

To Illustrate:

1. Set up one of the Windows 9-pin or 24-pin printers through the

   Control Panel.

2. In Word for Windows use the appropriate commands to set the paper

   source to the bin feeder.

3. Verify that the Distance from Edge measurement for the header is

   smaller than one inch.  Type in an example header.

4. From the File menu, choose Print Preview. Note that the header does

   not display at the top of the page.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 148, 149.

Additional reference words: w4wformat 6.00 wm_word

w4wprint 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Keystrokes to Insert Page Number, Date, and Time in WinWord

Article ID: Q70018

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you are in the header/footer pane of a document, the Page Number,

Date of Printing, and Time of Printing fields may be inserted by using

keystrokes instead of using a mouse to select the Date, Time, and Page

icons on the header/footer icon bar.

The keystrokes to insert the fields are:

   ALT+SHIFT+P (inserts Page Number)

   ALT+SHIFT+D (inserts Date of Printing)

   ALT+SHIFT+T (inserts Time of Printing)

More Information:

These keystrokes may also be used in a document without activating

the header/footer.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 147 and 150.

Additional reference words: w4wprint w4wfield 1.00 1.10 1.10a 2.00 6.00

wm_word 2.00a 2.00a-CD 2.00b 2.00c


Bin/Tray Selection on HP LaserJet IIP and IIIP

Article ID: Q71008

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

The Hewlett-Packard (HP) LaserJet IIP and IIIP have an optional lower

cassette (LC) tray that you can install underneath the printer. If the

LC tray is installed, the printer defaults to the paper source

selection setting TRAY=LC ONLY. Bin selection from the Printer Setup

dialog box does not work if this setting is activated. (You can access

the Printer Setup dialog box by choosing Printer Setup from the File

Menu.)

To properly use the bin selection settings for both the LaserJet IIP

and IIIP, set the tray selection on the printer to TRAY=BOTH. To reset

the tray selection on the printer follow these steps:

1. If the ONLINE light is on, push the button to turn it off.

2. Press the menu button until the display shows the TRAY=selection.

3. Press the PLUS SIGN key (+) until the selection changes to

   TRAY=BOTH.

4. Press the ENTER key.

5. Press the ONLINE key to restore the printer to READY mode.

Reference(s):

LaserJet IIP Printer, "Technical Reference Manual," 8/89, Edition 1,

pages 5-7

Additional reference words: w4wprint 1.0 1.1 1.1a 1.00 1.10 1.10a  2.0

6.00 wm_word 2.00 2.0a 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD envelope MP

Multi-purpose


HP LaserJet Cartridge Characters Cut in Half in WinWord

Article ID: Q74637

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

If one of the font characters on a cartridge loaded into a

Hewlett-Packard (HP) LaserJet printer is being cut in half on a

Microsoft Word for Windows printout, follow these steps:

1. Turn the printer off.

2. Take the cartridge(s) out of slot(s) in printer.

3. Re-seat the cartridge(s).

4. Turn the printer back on.

Additional reference words: w4wprint w4wfont 1.00 1.10 1.10a 2.00 2.00a

6.00 wm_word 2.00a-CD 2.00b 2.00c


Automatic Paper Tray Switching on HP LaserJet in WinWord

Article ID: Q75758

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Word for Windows Version 6.0

----------------------------

To switch paper trays in Microsoft Word for Windows version 6.0,

choose Page Setup from the File menu, then choose the Paper Source

tab. You can select a paper source in the First Page and Other

Pages boxes. The options that appear in these boxes are those

available for the printer currently selected in the Print dialog

box. In the Apply To box, select the Whole Document or the This Point

Forward option. If you select This Point Forward, Word will force a

section break (which will also produce a page break).

Word for Windows Version 2.0

----------------------------

To switch paper trays in Microsoft Word for Windows version 2.0,

choose Page Setup from the Format menu, then choose the Paper Source

button. You can select a paper source in the First Page and Other

Pages boxes. The options that appear in these boxes are those

available for the printer currently selected in the Print Setup dialog

box. In the Apply To box, select the Whole Document or the This Point

Forward option. If you select This Point Forward, Word will force a

section break (which will also produce a page break).

Word for Windows Version 1.x

----------------------------

When you are printing a Word for Windows document, you can switch

paper trays automatically on a Hewlett-Packard (HP) LaserJet printer

by using the PRINT field and HP LaserJet escape codes.

More Information:

You can use the PRINT field, described on page 104 of the "Microsoft

Word for Windows User's Reference," to embed printer control codes in

a Word document. These codes go directly to the printer's processor.

Enter the PRINT field as the very first item on the first page (or

first of a series of pages) that you want to print from another tray.

To do this, use the following steps:

1. Press CTRL+F9, and type PRINT between the braces ({}).

2. Press the SPACEBAR once.

3. Type the escape character, 027, and type a double quotation mark.

   Enter the code used to switch trays, and another double quotation

   mark. The entire decimal code for Paper Feed Selection is as

   follows:

      027"&l#H"

   The result should appear as follows:

      {PRINT 027"&l#H"}

   where "#" is the numeric code of the feed option desired. The

   following is the list of the feed option numeric code and the

   corresponding feed option:

   Code    Feed Option

   ----    -----------

   0       page eject

   1       upper tray feed

   2       manual feed

   3       manual envelope feed

   4       lower tray

   6       envelope feeder (lower cassette on IIIP)

For example, the complete code to change the paper feed to manual is:

   {print 027"&l2H"}

The inserted fields will command the printer to print the following

pages from the bin specified by the numeric code of the feed option

inside the field.

This method was tested on the HP IIP and IIIsi, and the Panasonic

KX-P4450 and 4450i. The codes work as advertised with the HP printers;

however, the codes cause the Panasonic printers to print reversed.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 218-242

"Microsoft Word for Windows User's Reference," version 1.x, page 104

"The LaserJet Handbook" (Bennett & Randall, Brady Books, 1990, page

370

Additional reference words: w4wprint w4wfield 1.0 1.1 1.1a 1.00 1.10

6.00 wm_word 1.10a 2.00


Auto Line Spacing with Brother HL-8 Printer Driver

Article ID: Q77013

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

Documents formatted for the font Brougham, point size 12, and "Auto"

line spacing in Microsoft Word for Windows are incorrectly spaced when

using the Brother HL-8 printer driver (BROHL.DRV).

More Information:

The Brother HL-8 printer emulates the Hewlett-Packard (HP) LaserJet

Series II. The Brother's internal Brougham font is equivalent to the

LaserJet's Courier font, which is normally spaced at 6 lines per inch.

The Brother driver sets "Auto" line spacing for the Brougham 12-point

font to 5 lines per inch instead of 6 lines per inch.

Workaround:

To obtain the correct line spacing when using the Brougham 12-point

font, format the text for "Single" line spacing instead of "Auto" in

the Format Paragraph menu.

Brother has confirmed this to be a problem with its BROHL.DRV driver

version 1.0, which is included in the Microsoft Windows version 3.0

Supplemental Driver Library.

Reference(s):

Printer Driver Liaison Testing

"Microsoft Word for Windows User's Reference," pages 174-175.

Additional reference words: w4wprint 1.00 1.10 1.10a 3.00 2.00 2.00a

6.00 wm_word 2.00a-CD 2.00b 2.00c


WinWord: Creating Special Characters with Overstrike

Article ID: Q77829

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you may want to use a character that is

not supported by the ANSI character set or by your printer. You can

create such characters by combining two characters using the

overstrike capabilities of the Equation field.

MORE INFORMATION

================

To insert the field characters (braces) from the keyboard, press

CTRL+F9.

The field {eq \o(o,-)} produces an "o" with a line through it. You

must apply superscript character formatting to the '-' to position it

above the "o".

Note the following important parts of the above equation field:

 - "eq" tells Word for Windows it is an equation field.

 - "\o" is the code for overstrike.

 - "(o,-)" tells Word for Windows to overstrike the "o" with the "-".

Horizontal lines of different sizes and vertical positions are also

available to supplement the dash and underline characters found on the

keyboard. Others include the Times Roman characters 150 (em dash) and

151 (en dash) and the Symbol characters 45 (similar to a keyboard

dash, but longer) and 190. The em and en dashes are also available in

most standard fonts. The Symbol character 190 is the longest available

horizontal line character.

Another example of the overstrike capibilities, is the European "S" with

a dash (-) superscripted above. Use the following eq field to create

this character:

   {eq S\d\ba5()\s\up8(-)}

This equation takes the uppercase "S" character moves the (-)

character back by 5 points and then superscripts by 8 points.

Note: If the characters do not overstrike correctly, a country other

than the United States may be selected in the International dialog

box. To change the country configuration, choose the Control Panel

icon in Program Manager, choose the International icon, and select

United States under Country. The characters should then overstrike

correctly.

For more information on inserting special characters in your Word for

Windows document, see pages 153-155 of the "Microsoft Word for Windows

User's Guide," version 2.0. Refer to pages 427 and 428 of the

"Microsoft Word for Windows User's Reference," version 1.x, to find

other possible combinations of characters. Similar information is

available in the "Microsoft Windows User's Guide," version 3.0, pages

567-570.

For more information on obtaining a list of the available characters,

including the extended characters on a given printer font, query on

the following words in the Microsoft Knowledge Base:

   extended and character and test and macro

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, pages 85,

135, 138-139, 352, 427-428

"Microsoft Word for Windows User's Guide," version 2.0, pages 144,

146, 747-748, 752-756, 758

"Microsoft Windows User's Guide," version 3.0, pages 567-570

Additional reference words: w4wprint w4wfont 1.0 1.1 1.1a 2.00 1.00

1.10 1.10a long short vowel sounds vowels dictionary pronunciation


Printing to a File Repeatedly Prompts for Filename

Article ID: Q78121

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0

-------------------------------------------------------------------

Summary:

With Windows 3.0, if you print a Microsoft Word for Windows version

2.0 document containing mixed portrait and landscape orientations to a

file, Word prompts you for a new filename each time the orientation

changes throughout the document. If you print the same document with

Windows 3.1, Word will prompt you for only one filename.

More Information:

With Windows 3.0, when you print to a printer, each change of

orientation is sent to the printer as a separate print request. The

same behavior occurs if you print to a file; however, Word for Windows

prompts you for a filename for each change of orientation throughout

the document. For example, if you have a document that changes

orientation five times, when you print that document to a file, Word

prompts you to enter a filename five times.

Make sure that you enter different filenames each time you are

prompted. If you enter the same filename each time, Word for Windows

overwrites the previous file, and only the last portion of your

document is saved.

With Windows 3.1, the entire document is sent as one print request. If

you print to a file, Word will prompt you once for an output filename,

regardless of the number of different orientations in the document.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00

wm_word w4wprint


Accessing Character Sets Internal to Your Printer in WinWord

Article ID: Q78652

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

Because Microsoft Windows and Microsoft Word for Windows use the ANSI

character set, character sets available from your printer (also called

symbol sets) may not be directly accessible or viewable; however, you

can print most of these characters by using a PRINT field in a Word

for Windows document.

Some characters, such as the printer control characters, are not

accessible and cannot be printed. Word usually differentiates these

characters from accessible characters by displaying them in a

different color.

MORE INFORMATION

================

To access the printer's character sets, you need to know the escape

sequence for the character set you want to access, the escape sequence

for the default character set of the printer, and the character number

of the symbol you want to print. This information is usually found in

the back of your printer manual.

Steps to Access Printer Character Sets with a PRINT Field

---------------------------------------------------------

1. Place the insertion point at the beginning of the line in which you

   want the special character to appear.

2. Press CTRL+F9 to insert a field code. Between the field braces,

   type "print" (without the quotation marks), followed by the escape

   sequence of the character set you want to access. Place the escape

   sequence within quotation marks. For example, on the Hewlett-Packard

   (HP) LaserJet IIIp printer, the escape sequence to access the PC-8

   character set is "ESC(10U" (to include the "ESC" part of the code,

   use the ALT+027 key combination. It appears as a vertical line). The

   Word for Windows PRINT field appears on-screen as follows:

      {print "|(10U"}

   Note: The | character appears as a box when using Windows 3.1.

   Note: The PRINT field codes must appear on the left margin so that

   they do not send linefeeds to the printer.

3. Position the insertion point where you want the special character

   to print in the sentence. Press ALT+0 plus the character's decimal

   value on the numeric keypad (with NUM LOCK turned on). Note that the

   screen displays either a vertical line or the ANSI equivalent symbol

   because the screen font displays only ANSI characters. For example,

   to print the "smiley" face symbol (available in the PC-8 character

   set on an HP LaserJet IIIp printer), type "ALT+0001" (without

   the quotation marks). A vertical line appears on the screen, as

   shown in the following example:

      {print "|(10U"}This is the smiley face symbol for the

      PC-8 character set |.

   Note: The vertical bar that follows the above text indicates the

   position where the smiley face symbol prints.

4. At the beginning of the next line, press CTRL+F9 to insert a field.

   Between the braces, type "print" (without the quotation marks)

   followed by the escape sequence (within quotation marks) of the

   default character set. For example, to return to the default

   character set of the HP LaserJet IIIp printer (Roman8), you need the

   sequence "ESC(8U" (to include the "ESC" portion of the code,

   press ALT+027).

   {print "|(10U"}This is the "smiley" face symbol from the

   PC-8 character set |.

   {print "|(8U"}

In Word for Windows version 1.x, you can enter the escape sequence

into the PRINT field by selecting Print from the Insert Field menu and

typing the ALT+027 key combination in the Field Code box. You can also

enter the PRINT field directly on-screen by pressing CTRL+F9 and

typing the characters within the field braces.

In Word for Windows version 2.0, you must enter the escape sequence

directly on-screen by pressing CTRL+F9 and typing the characters

within the field braces because the Insert Field menu option does not

accept the ALT+027 key combination; therefore, it cannot insert the

escape sequence into the PRINT field.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, page 752

"Microsoft Word for Windows User's Reference," version 1.x, page 352

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

6.00 wm_word 2.00c  w4wfont w4wprint


WinWord Printer Setup Changes the Default Printer in Windows

Article ID: Q78800

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, changing the printer using the Print

Setup command (Printer Setup in version 1.x) changes the default

printer for the Microsoft Windows environment.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose Print Setup (Printer Setup in version

   1.x).

2. Select a configured printer other than the currently selected one.

3. Open the Windows Control Panel, and choose the Printers icon.

The default printer is now the printer you selected in step 2.

Microsoft is researching this problem and will post new information

here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 122-123

"Microsoft Word for Windows User's Reference," version 1.x, page 271

"Microsoft Windows Graphical Environment User's Guide," version 3.0,

page 170

Additional reference words: w4wprint 1.00 1.10 1.10a 2.00 2.0a 2.00a

6.00 wm_word 2.00b 2.00a-CD


Creating Envelopes in WinWord 2.0 with an Okilaser 840 Printer

Article ID: Q79023

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions  2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

The Create Envelope command in Microsoft Word for Windows version 2.0

(or Envelopes and Labels in Word 6.0) does not provide correctly printed

envelopes if you set the Okidata Okilaser 840 printer as a PostScript

printer using the OL840518.WPD printer driver from the Microsoft Windows

version 3.0 Supplemental Driver Library or the Microsoft Windows

operating system version 3.1.

More Information:

You can set the Okidata Okilaser 840 printer to emulate a PostScript

printer or the Hewlett-Packard (HP) LaserJet Series II printer. When

set as a PostScript printer, the Okilaser can emulate the Apple

LaserWriter printer, or you can install the OL840518.WPD printer

driver to provide direct PostScript support for the Okilaser 840.

However, if you use OL840518.WPD, Word cannot print envelopes

correctly.

Workaround

----------

To use the Apple LaserWriter or HP LaserJet II emulation and print

envelopes, use the appropriate method below:

 - For PostScript emulation, set the Okilaser 840 as an Apple

   LaserWriter, and feed the envelope into the printer with the return

   address edge entering the printer first.

 - For HP LaserJet Series II emulation, feed the envelope into the

   printer with the return address edge entering the printer last.

   Note: To use the LaserJet mode with Windows 3.1, you should use the

   Okidata 800 driver.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 118-123

Additional reference words: 2.00 w4wprint laser jet tool bar 6.00

wm_word toolbar button tools sdl win31 3.10 w4wenvelope 6.00 oki


Superscript or Subscript Text Displays Truncated in WinWord

Article ID: Q79089

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, superscript and subscript characters

may appear truncated on the display. This is a result of the screen

font; the superscript and subscript characters do print correctly.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Versions 1.x of Microsoft Word for Windows position superscript and

subscript characters by adjusting the entire line spacing relative to

the additional space required by the character. Versions 2.0x of Word

for Windows position superscript and subscript characters without

adjusting line spacing; this can cause the top or bottom of the

characters to appear truncated. The visible range, measured from the

base line for ascenders and descenders in a screen font, is set by the

manufacturer of the font; superscript and subscript characters may

intrude on the top or bottom of the range and display truncated on the

screen. This is a problem with screen display only; it does not affect

the printed characters in Word for Windows.

TrueType fonts exhibit this problem, and Adobe Type Manager (ATM) may

exhibit it. Other font packages may or may not truncate superscript

and subscript characters on the screen, depending on their

specifications.

Note:  According to Adobe Technical Support, versions of ATM prior to

2.0 have not been tested and are not guaranteed compatibility under

Windows 3.1.

WORKAROUND

==========

If you want to view all the superscript and subscript characters, use

an EQ field to format superscripts and subscripts. This method

duplicates the line spacing behavior of versions 1.x of Word for

Windows. The following is a sample EQ field to subscript a character

by 3 points:

   {eq \s\do3(1)}

This field forces Word to adjust the line spacing for the entire line.

Note: To create field braces, press CTRL+F9, then type the field

contents.

If you want the line spacing to be fixed when you use this equation,

type a minus sign in front of the number in the Line Spacing box

(which is found in the Paragraph dialog box). This forces absolute

spacing.

For more information on line spacing with superscript and subscript

characters:

 - Search for "field" and "formulas" using the the Help menu.

 - Query on the following words in the Microsoft Knowledge Base:

      line and spacing and offset and superscript and subscript

      and w4wprint

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, pages 135-

140

"Microsoft Word for Windows User's Guide," version 2.0, pages 146-147

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

w4wfont cut off


WinWord: Page Setup Orientation Overrides Print Setup Setting

Article ID: Q79645

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Setting the orientation of a document (portrait or landscape mode) in

the Microsoft Word for Windows version 6.0 Page Setup dialog box

overrides any selection made in the Print Setup dialog box.

More Information:

You can set the orientation of each page of your document individually

with the following steps:

1. From the File menu, choose Page Setup.

2. Select Size and Orientation. Select the Portrait or Landscape

   option in the Orientation box, and choose the OK button.

You can set the overall page orientation of your document with the

following steps:

1. From the File menu, choose Print Setup. Select Setup.

2. Select Portrait or Landscape in the Orientation box and choose the

   OK button.

Word for Windows does not change the orientation setting in the Print

Setup dialog box; it simply bypasses that setting for the current

print job.

Additional reference words: w4wformat 6.00 wm_word

w4wprint 2.00 2.00a 2.00a-CD 2.00b 2.00c


WinWord: Envelopes Don't Print with Reverse Print Order Option

Article ID: Q79905

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows version 2.0, if you choose the Create

Envelope command when the Reverse Print Order option is selected,

envelopes do not print. Word acts as if it is printing; however, the

printer is inactive. To run the Create Envelope command, choose the

Envelope button on the tool bar or choose the command from the Tools

menu.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

To work around this problem, use one of the following methods:

 - From the Tools menu, choose Options, select the Print category, and

   clear the Reverse Print Order check box. Choose the OK button.

 - From the Tools menu, choose Create Envelope, select the Add to

   Document button, then print it using the File Print command.

HP DeskJet

----------

The HP DeskJet printer outputs printed pages in reverse order. The

Reverse Print Order option causes pages to be printed in the correct

order. However, if you select this option, envelopes do not print

using the Create Envelope command.

If your printer is an HP DeskJet, you can modify the

ToolsCreateEnvelope macro to clear the Reverse Printer Order option

when creating an envelope and then select the option again after the

envelope prints. To modify the ToolsCreate Envelope macro, add the

lines "ToolsOptionsPrint .Reverse=0" and "ToolsOptionsPrint

.Reverse=1" to the macro, as follows:

Sub Main

ToolsOptionsPrint .Reverse = 0

Dim dlg As ToolsCreateEnvelope

GetCurValues dlg

x = Dialog(dlg)

If x = - 1 Then ToolsCreateEnvelope dlg

ToolsOptionsPrint .Reverse = 1

End Sub

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 117-122

Additional reference words: 2.00 w4wprint w4wmacro hewlett packard 500

plus jam feed backward toolbar dj w4wenvelope


WinWord 2.0: Envelope Feeder Option Unavailable with ATM

Article ID: Q80150

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

If Microsoft Word for Windows is running when Adobe Type Manager (ATM)

is active and the driver is the PCL/HP LaserJet driver, the "Printer's

Envelope Feeder has been Installed" option is always unavailable.

Envelope options are accessed by selecting the Tools menu, choosing

Options, and choosing the Print icon.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This functionality was changed

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

To make the "Printer's Envelope Feeder has been Installed" option

available, you must turn off ATM. Then choose Options from the Tools

menu, select the Print category, and select the "Printer's Envelope

Feeder has been Installed" option in the Envelope Options box.

Note:  According to Adobe Technical Support, versions of ATM prior to

2.0 have not been tested and are not guaranteed compatibility under

Windows 3.1.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 732

Additional reference words: gray grey w4wprint soft font w4wfont

button create 2.00 2.00a 2.00a-CD 2.00b 2.00c


Scalable HP Fonts Show in Font Installer, Not in Applications

Article ID: Q81038

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you install scalable fonts using the Hewlett-Packard (HP) Font

Installer and are using the MS-DOS SUBST command, you receive the

following error message:

   PCL/HP Font Installer - Scalable printer font file not built!

You may have ignored this error message when it displayed because the

scalable printer fonts appear to install correctly; they display in

the installed font box of the HP Font Installer. However, these same

printer fonts do not appear on the Font list of Microsoft Word for

Windows or any other Windows-based application.

More Information:

There are two causes of the above error message:

 - Bad data or missing headers have corrupted the font being used to

   create the printer file.

  -or-

 - The MS-DOS SUBST drive was typed with an extra backslash character

   (\). For example, if you substitute "Z:" for "D:\PCLFONTS," the

   following line appears in your AUTOEXEC.BAT file:

      SUBST Z: D:\PCLFONTS

If you type "Z:\" (without the quotation marks) instead of "Z:" when

prompted by the HP Font Installer to type the drive and path for the

scalable screen font and scalable printer font, the Font Installer

installs the scalable screen font correctly; but when it tries to

create and install the scalable printer font, it displays the

"Scalable printer font file not built!" error message.

If you use substituted drives for the printer font directory, you must

NOT type an extra backslash at the end of the drive letter (for

example, type "Z:" instead of "Z:\"). If the problem persists after

you correct the substituted drive names, try using the actual path

(for example, "D:\PCLFONTS" instead of "Z:").

If you are not using substituted drives and the above solutions do not

work, the printer font file may be corrupt. Try installing the font

from the original disk. If you don't have the original disk, contact

the font manufacturer for an updated copy.

Additional reference words: hppcl5a.drv IFW w4wprint w4wfont 6.00

wm_word 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wlaserjet

typeface w_win3


Printing Multiple Pages with Single-Sheet Feed to a Dot Matrix

Article ID: Q81084

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

When you print a multiple-page document to a dot-matrix printer using a

single-sheet feed, Windows Print Manager stalls the print job after each

page. Print Manager receives a "Paper Out" message from the printer that

causes it to stall. You can use the macros below in Word for Windows to

pause the print job between each page so you can add paper.

MORE INFORMATION

================

The following macros prompt you for the number of pages you want to print.

Then they determine the number of pages in your document and display the

following message:

   Ready to print page X. Press OK when the paper is loaded?

Choose the OK button to print the listed page or choose the Cancel button

to terminate the print job.

WARNING: ANY USE BY YOU OF THE CODE PROVIDED IN THIS ARTICLE IS AT

YOUR OWN RISK. Microsoft provides this macro code "as is" without

warranty of any kind, either express or implied, including but not

limited to the implied warranties of merchantability and/or fitness

for a particular purpose.

Macro for Word for Windows Version 6.0

--------------------------------------

Sub Main

  StartOfDocument

  FileSummaryInfo .Update

  Dim dlg As DocumentStatistics

  GetCurValues dlg

  Pages = Val(dlg.Pages)

  ncopies = 0

  On Error Resume Next

  ncopies = Val(InputBox$("Print how many copies of each page?"))

  If Not Err Then

    Err = 0

    For x = 1 To Pages

      For i = 1 To nCopies

        If MsgBox("Ready to print copy" + Str$(i) + " of page" + Str$(x) \

          + ".  " + "Press OK when the paper is loaded?", 1) Then

          FilePrint .Range = 3, .From = Str$(x), .To = Str$(x)

        Else

          i = nCopies

          x = Pages

        End If

      Next

    Next

  End If

End Sub

Macro for Word for Windows Version 2.0

--------------------------------------

Sub Main

  StartOfDocument

  fView = ViewFieldCodes()

  If fView <> 0 Then ViewFieldCodes

  InsertField "numpages"

  CharLeft 1, 1

  UpdateFields

  Pages = Val(Selection$())

  EditClear

  ncopies = 0

  On Error Resume Next

  ncopies = Val(InputBox$("Print how many copies of each page?"))

  If Not Err then

    Err = 0

    For x = 1 To Pages

      For I = 1 to nCopies

        If MsgBox("Ready to print copy" + Str$(i) + " of page" + Str$(x) \

          + ".  " + "Press OK when the paper is loaded?", 1) Then

          FilePrint .Range = 3, .From = Str$(x), .To = Str$(x)

        Else

          i = nCopies

          x = Pages

        End If

      Next

    Next

  End If

  If fView <> 0 Then ViewFieldCodes

End Sub

Macro for Word for Windows Versions 1.x

---------------------------------------

Sub MAIN

  StartOfDocument

  Dim dlg As ViewPreferences

  GetCurValues dlg

  prefer = dlg.ShowAll

  If prefer <> 0 Then dlg.ShowAll = 0

  ViewPreferences .ShowAll = dlg.ShowAll

  fview = ViewFieldCodes()

  If fview <> 0 Then ViewFieldCodes

  InsertField "numpages"

  CharLeft 1, 1

  UpdateFields

  pages = Val(Selection$())

  EditClear

  ncopies = 0

  On Error Resume Next

  ncopies = Val(InputBox$("Print how many copies of each page?"))

  If Not Err Then

    Err = 0

    For x = 1 To pages

      For I = 1 to nCopies

        If MsgBox("Ready to print copy" + Str$(i) + " of page" + Str$(x) \

          + ".  " + "Press OK when the paper is loaded?", 1) Then

          FilePrint .Range = 2, .From = Str$(x), .To = Str$(x)

        Else

          I = nCopies

          x = Pages

        End If

      Next

    Next

  End If

  If fview <> 0 Then ViewFieldCodes

  If prefer <> 0 Then dlg.ShowAll = 1

  ViewPreferences .ShowAll = dlg.ShowAll

End Sub

Note: You can run this macro instead of the default FilePrint macro to

print multiple pages using single-sheet feed.

REFERENCES

==========

"Microsoft Word for Windows and OS/2 Technical Reference," pages 63,

66, 203, 280, 283

"Using WordBasic," by WexTech Systems and Microsoft, pages 45-49, 226,

234

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c

w4wmacro w4wprint dmp  offline ready epson


WinWord: White Text with Black Shading Prints as Black Text

Article ID: Q81144

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you print white text on a shaded

black background (sometimes referred to as reverse video), the entire

paragraph may print as a solid black box.

More Information:

The following are the two major reasons that white text on a black

background prints in black:

 - The printer does not support white text. Most Hewlett-Packard PCL

   Level 4 printers (or compatible printers) and dot-matrix printers do

   not support the printing of white text. This includes all printers

   that use the EPSON24.DRV, IBMPRO24.DRV, and HPPCL.DRV Windows printer

   drivers.

  -or-

 - The printer supports white text, but the printer driver has an

   incompatibility with 256-color video drivers. Some printer drivers

   cannot print reverse text when a 256-color video driver is installed

   in Microsoft Windows. A driver known to have this problem is the HP

   LaserJet Series III driver HPPCL5A.DRV (versions prior to 3.85).

   Installing HPPCL5A.DRV version 3.85, which ships with version 2.0 of

   Word for Windows, or updating to version 3.86 of this driver corrects

   the problem.

An application note containing the HP PCL/HP LaserJet III driver

version 30.3.86 for Windows version 3.0 is available. To obtain this

application note, call Microsoft Product Support Services at (206)

454-2030. The application note number is WW0505.

This information applies to version 31.3.89 of the HP LaserJet III

driver (HPPCL5A.DRV), which ships with Windows 3.1.

Workaround for Word 6.0:

------------------------

1. Select the text to be printed in reverse color of the background

2. From the Format menu select Font and choose White from the Color

   drop-down dialog.

3. From the Format menu select Borders and Shading and choose the

   Shading dialog tab. Choose the Custom button and in the Background

   dialog choose Dk Blue.

4. From the File menu select Print.  Choose Printer. Choose Options.

   select the option "Print Truetype as graphics". Choose OK

Workaround for Word 2.0:

------------------------

1. Select the text to be printed in reverse color of the background

2. From the Format menu select Character and choose White from the Color

   drop-down dialog.

3. From the Format menu select Border and choose the Shading button.

   Choose the Custom button and in the Background dialog choose Dk Blue.

4. From the File menu select Print Setup.  Choose Setup. Choose Options

   select the option "Print Truetype as graphics". Choose OK

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 377-379,

459-460

Additional reference words: w4wfont w4wlaserjet w4wprint 30.3.85 2.00

6.00 wm_word 2.00a 2.0a pcl4


WinWord Cannot Print Character 160 (ALT+0160)

Article ID: Q81148

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, when you press ALT+0160 (from the

numeric keypad), a degree symbol displays on the screen in most fonts

when you view nonprinting characters. This character does not display

when you turn off the viewing of nonprinting characters, nor does it

preview or print.

MORE INFORMATION

================

Character 160 is reserved by Word for Windows for the nonbreaking

space.

To correctly access the degree character in Word for Windows, use the

Symbol command from the Insert menu.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 60, 90-91,

153-155.

"Microsoft Word for Windows User's Reference," version 1.x, pages 35,

52,

177, 266, 352-353.

Additional reference words: w4wfont 1.00 1.10 1.10a 6.00 wm_word

2.00 2.00a 2.00a-CD 2.00b 2.00c  w4wprint ansi ascii code


WinWord: Printing an Em Dash Using an Outline-Style Font

Article ID: Q81227

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

If you print the em dash character with an outline-style font,

Microsoft Word for Windows may print the character with a series of

vertical lines dissecting the outlined em dash. If you print the same

character in Microsoft Windows Write, it will print correctly.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this

problem and will post more information here in the Microsoft Knowledge

Base as it becomes available.

MORE INFORMATION

================

Word for Windows prints the em dash as a series of overlapping dashes,

rather than a single character. If you print the em dash using an

outline-style font, the left and right edges of each overlapping dash

be visible inside the printed dash and will print. This overlapping

will not be visible if you use a solid font.

Steps to Reproduce Problem

--------------------------

1. From the Control Panel in Windows, choose the Printers icon, and

   activate the HP LaserJet Series II printer (PCL / HP LaserJet). If

   you are using the Microsoft Windows operating system version 3.1,

   you can activate the universal printer driver for the HP LaserJet

   Series II version 1.1.

2. Install the Hewlett-Packard AG soft font set using the printer

   driver's soft font installer. This font set includes the Helv Outline

   font in point sizes 14, 18, 24, 30, 36.

3. In the Format Character dialog box of Word for Windows, select the

   Helv Outline font and an available font size.

4. With NUM LOCK turned on, press ALT+Keypad 0150 to insert the em

   dash.

5. From the File menu, choose Print, then choose the OK button.

If you activate the Hewlett-Packard Series III printer (HPPCL5A) in

step 1 above, Word for Windows will print a solid em dash, rather than

an outlined em dash.

REFERENCES

==========

"Microsoft Windows User's Guide," version 3.0, pages 158-161, 168

"Microsoft Word for Windows User's Guide," version 2.0, page 92

Additional reference words: w4wfont hollow broken 1.00 1.10 1.10a 2.00

6.00 wm_word

2.00a w4wlaserjet w4wprint


Superscript and Subscript Underline Misaligns in WinWord 2.0

Article ID: Q81418

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, the underline for superscript and

subscript text does not align with the underline for normal text.

WORKAROUND

==========

To work around this problem, create an equation field using the

overstrike function to underscore words or phrases that contain

super/subscripted characters, as in the following example:

   Syntax: {eq \o(Text,Underscore characters)}

   {eq \o(Apple,_____)}

In the syntax above, "Text" is the string containing superscript text

to be underlined, and "Underscore characters" is the actual characters

to be used to underscore the "Text" characters. The braces for the

equation field are created by pressing CTRL+F9. Type the text between

the braces.

Note: The underscore character may not match the one used by Word's

underline character format command. You may need to experiment with

different underscore characters (different font, point size, and so

forth) to achieve a continuous underscore effect.

STEPS TO REPRODUCE PROBLEM

==========================

1. Type some text in a Word for Windows version 2.0  document.

2. Select a portion of the text.

3. From the Format menu, choose Character.

4. From the Super/subscript list box, select superscript.

5. Select all of the text in your document.

6. From the Format menu, choose Character.

7. From the Underline list box, select Single.

Microsoft has confirmed this to be a problem in Word for Windows

versions 2.x and 6.0. We are researching this problem and will post

new information here as it becomes available.

Additional reference words: w4wfont w4wprint w4wfield 2.00 2.00a 6.00

wm_word 2.00a-CD 2.00b 2.00c


WinWord: Cannot Print Character 255 (ALT+255) with HPPCL5A.DRV

Article ID: Q81474

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, character 255 (ALT+0255 or the last

symbol in the Insert Symbol dialog box) may not print if you are using

the Hewlett-Packard (HP) LaserJet Series III driver, HPPCL5A.DRV, and

the character is formatted for a downloadable, bitmapped, soft font.

More Information:

The HPPCL5A.DRV printer driver is unable to recognize the 255th

location in a bitmapped soft font. When a bitmapped soft font is

downloaded to the printer, the character is not sent and therefore is

not printed on the page. This problem does not occur with scalable

soft fonts.

To work around this problem, HP recommends using one of the following

methods:

 - Format the character for an internal font, system font, or scalable

   soft font.

  -or-

 - Download the bitmapped soft font from outside Microsoft Windows,

   then designate it as a permanent soft font using the HP download

   utility. To use the HP download utility, follow these steps:

   1. In the Control Panel, choose the Printers icon.

   2. Select the HP LaserJet III in the Installed Printers box, choose

      the Configure button, then choose the Setup button.

   3. In the HP LaserJet III box, choose the Fonts button. Select the

      soft font, and select the "*Permanent" option.

Additional reference words: 1.00 1.0 1.10 1.1 1.10a 1.1a 2.0 2.00 2.0a

6.00 wm_word 2.00a w4wprint soft blank missing


PostScript WIN.INI Setting for WinWord Landscape Orientation

Article ID: Q83741

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, it is sometimes necessary to use

printer heuristics to change the way Word works with a printer driver.

These heuristics should be added to the [Microsoft Word 2.0] section

of the WIN.INI file and only apply to Word for Windows.

The Microsoft Windows operating system version 3.1 has a WIN.INI

setting for PostScript orientation that applies to all Windows

applications. You can use this setting instead of a heuristic in the

[Microsoft Word 2.0] section.

There are no WIN.INI settings for Word version 6.0 for Windows.  These

settings are contained in the WINWORD.OPT

More Information:

By default, Windows version 3.1 PostScript drivers rotate landscape

orientation 90 degrees. Previous Windows 3.0 drivers and Windows 2.x

PostScript drivers rotate landscape orientation 270 degrees. To change

this rotation, add the following line in the WIN.INI file in the

[ModelName,Port] section (where "ModelName"is your printer):

   LandscapeOrient=<angle>

The default setting is 90. To achieve the landscape orientation of

older drivers, use 270.

You may want to try the above setting if you experience the following

problems:

 - Envelopes or labels print upside down in Windows 3.1 but print

   correctly in Windows 3.0.

  -or-

 - Envelope addresses are positioned incorrectly or print off the edge

   of the envelope.

Note: This setting affects all Windows applications. This workaround

may cause problems in other applications. If you experience problems,

consider using a different workaround.

For more information, query on the following words in the Microsoft

Knowledge Base:

   landscape and WIN.INI

Reference(s):

"Microsoft Windows Resource Kit," version 3.1, PRINTERS.WRI

Additional reference words: 2.00 2.00a w4wprint win31 4019 feed

 w4wenvelope


WinWord: Strikethrough Formatting Misaligns with Small Caps

Article ID: Q83885

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, strikethrough character formatting does

not print or display correctly when applied to text formatted with

small caps. The strikethrough formatting on text formatted with small

caps does not align with the strikethrough formatting on other text.

This causes a jagged, crooked line through text that contains both

small caps formatting and other character formatting. Similarly,

strikethrough character formatting applied to lowercase small caps

does not align with strikethrough character formatting applied to

uppercase small caps of the same font and size.

MORE INFORMATION

================

Strikethrough formatting applied to text with small caps formatting is

positioned higher than strikethrough formatting applied to text

without small caps formatting. Strikethrough formatting also misaligns

on small caps of varying point sizes, uppercase letters, numbers, and

punctuation characters (commas, apostrophes, periods, and so forth).

WORKAROUND

==========

Word for Windows version 6.0

-----------------------------

If you need to apply strikethrough formatting to text with small caps in

Word for Windows version 6.0, you can change the small caps to allcaps

with a smaller point size. In Word for Windows version 6.0,

strikethrough character formatting applied to text formatted with all

caps prints correctly.

Strikethrough formatting is applied to deleted text when you choose the

Revisions command from the Tools menu. strikethrough formatting applied

in this manner aligns incorrectly.  With revision marks enabled,

strikethrough formatting is applied to text that you delete by pressing

the DELETE key or by pressing the BACKSPACE key.

Word for Windows Version 2.0

----------------------------

If you need to apply strikethrough formatting to text with small caps

in Word for Windows version 2.0, you can change the small caps to all

caps with a smaller point size. In Word for Windows version 2.0,

strikethrough character formatting applied to text formatted with all

caps prints correctly.

Strikethrough formatting is applied to deleted text when you choose

the Revision Marks command from the Tools menu. Strikethrough

formatting applied in this manner aligns correctly. With revision

marks enabled, strikethrough formatting is applied to text that you

delete by pressing the DELETE key or by pressing the BACKSPACE key.

Word for Windows Version 1.x

----------------------------

In Word for Windows versions 1.0, 1.1, and 1.1a, strikethrough

formatting is not available as a character format. Strikethrough

formatting is applied by choosing Revision Marks from the Utilities

menu. With revision marks enabled, strikethrough formatting is applied

to text that you delete by pressing the DELETE key or by pressing the

BACKSPACE key.

Note: In Word for Windows version 1.x, strikethrough formatting

applied to the spaces between words displays and prints higher than

strikethrough formatting applied to other characters. In Word for

Windows version 2.0, strikethrough formatting aligns consistently on

spaces and other characters.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 144-146

Additional reference words: w4wfont w4wprint 2.00 2.00a 1.00 1.10 6.00

wm_word 1.10a 1.1a 2.0b 2.0a-CD 2.00b 2.00a-CD


WinWord: Envelopes Print in Landscape on Panasonic KX-P1124

Article ID: Q84041

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you print a size 10 envelope using

the PANSON9.DRV or PANSON24.DRV printer driver for Microsoft Windows

operating system version 3.1, Word incorrectly prints the envelope in

landscape orientation. Word correctly prints size 9 envelopes in

portrait orientation.

Microsoft has confirmed this to be a problem in the Panasonic printer

drivers PANSON9.DRV and PANSON24.DRV for Microsoft Windows version

3.1. We are researching this problem and will post new information

here as it becomes available.

Word for Windows version 6.0 does not use printer hueristics to contol

printer functionality.  To change printer functionality choose Options

from the Envelopes and Lables dialog box.  Under the Envelope Options

dialog box categoty Printing Options you can set the Feed method

(orientation and location) of the envelope.

More Information:

This problem occurs in the following Panasonic printers:

PANSON24.DRV	PANSON9.DRV

------------	-----------

KX-P1123	KX-P1180

KX-P1124	KX-P1180i

KX-P1624	KX-P1191

KX-P1695

KX-P4420

Workaround

----------

You can set a printer heuristic in Word version 2.0 or 2.0a for

Windows to force all envelopes to print in portrait orientation using

these Panasonic printer drivers. Use the following steps to set this

heuristic in your Windows WIN.INI file:

1. From the Tools menu, choose Options.

2. Under Category, select WIN.INI. Select Microsoft Word 2.0 in the

   Application box.

3. In the Option box, type "PANSON24" (without the quotation marks).

4. In the Setting box, type "+65" (without the quotation marks).

5. Choose the Set button, then choose the Close button.

Additional reference words: win31 w4wprint

KXP KXP1124 kxp1123 kxp1180 kxp1180 kxp1180i kxp1624 kxp1695 kxp4420

kxp1191 toolbar tool bar create ToolsCreateEnvelope w4wenvelope

2.00 2.00a 3.10


WinWord: Restoring Drag and Drop Printing Functionality

Article ID: Q84048

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In the Microsoft Windows operating system version 3.1, you lose the

ability to perform drag and drop printing of Microsoft Word for

Windows version 2.0 or 6.0 documents from the Windows File Manager if

you delete or sufficiently modify the Windows REG.DAT file or the

OLE2.REG file in Winword 6.0. To restore the REG.DAT settings that

enable you to perform drag and drop printing of Word for Windows

documents, you must either rerun the Word for Windows Setup program or

manually edit the REG.DAT file.

More Information:

Winword 6.0:

------------

Winword 6.0 by default self registers itself when the program is

started, if this does not happen the recommended method to restore the

OLE2.REG settings is to reinstall Word for Windows using the Custom

Installation option. To do this, use the following steps:

1. Start the Word for Windows Setup program.

2. When prompted to choose a type of installation, choose the Custom

   Installation button.

3. Select the Microsoft Word check box. Clear all other check boxes,

   and choose the Setup button.

Word for Windows is now reinstalled and the OLE2.REG settings are

restored.

Winword 2.X:

------------

The recommended method to restore the REG.DAT settings is to reinstall

Word for Windows using the Custom Installation option. To do this, use

the following steps:

1. Start the Word for Windows Setup program. For more information on

   using the Setup program, see pages 8-11 in the "Microsoft Word for

   Windows Getting Started" manual.

2. When prompted to choose a type of installation, choose the Custom

   Installation button.

3. Select the Microsoft Word check box. Clear all other check boxes,

   and choose the Setup button.

Word for Windows is now reinstalled and the REG.DAT settings are

restored.

For more information on the default REG.DAT settings for Word for

Windows, query on the following words in the Microsoft Knowledge Base:

   default and values and regedit.exe and reg.dat

Reference(s):

"Microsoft Windows Resource Kit," version 3.1, pages 359-365, 454

"Microsoft Word for Windows Getting Started," version 2.0, pages 8-11

Additional reference words: 2.00 2.00a 6.0 w4wsetup w4wprint cannot 6.00

wm_word registration


Lines of Text Truncated When Printing to NEC Pinwriter P7

Article ID: Q84298

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if the top margin of your document is

less than 0.7-inch and you are using the NEC Pinwriter P7 printer driver

that ships with the Microsoft Windows operating system version 3.1, the

first paragraph of your document will be truncated if the printer is

configured for manual paper feed.

More Information:

Word versions 2.x or 6.0

------------------------

To correct this problem, use the following steps:

1. From the File menu, choose Print Setup.

2. In the Printer box, select the Pinwriter P7, and choose the Setup

   button.

3. In the Paper Source box, select either Tractor or Cut Sheet

   Feeder:Bin 1.

4. Choose the OK button twice.

Word for Windows 6.0 will return an error message when you print a

document saying that the margins are outside the unprintable regions of

the  printer.  If you choose the "Fix" option, Word will increase the

margins to the minimum settings for the printer so that text will not be

cut off.

Note:If you are having margin problems when using manual feed or sheet

feeder options with dot-matrix printers, there may be an updated driver

available from the WDL.

For more information on which printers have an updated driver, query

on:

unprintable and regions dot and matrix

These updated drivers have a margins button in the printer driver which

which take into account the different start position of the print head

when using paper sources.  To use this new feature, follow these steps:

1. set the paper source in Word to match the correct paper source you

are using with your printer.

2. From the Control Panel, choose Printers.

3. Choose Setup and change the paper source to match what you are using

   with your printer.

4. Choose Options.

5. Choose Margins.

6. Click the Default button and press OK to back out of the dialog

   boxes.

7. Your document should now print correctly.

For more information on the NEC Pinwriter, query on the following

words in the Microsoft Knowledge Base:

   nec and pinwriter and top and margin and windows

Additional reference words: 2.00 2.00a truncate w4wprint chopped 6.00

wm_word missing cut off incomplete w_win3


HP III with PS Cartridge: Envelopes Print from Left Not Center

Article ID: Q84324

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If you are using Microsoft Word for Windows in the Microsoft Windows

operating system version 3.1 and you want to print an envelope to a

Hewlett-Packard (HP) LaserJet III that has a PostScript cartridge, you

must add the printer heuristic setting PSCRIPT=800 to the WIN.INI

file. To do this, use the following steps:

1. From the Tools menu, choose Options, and select the WIN.INI

   Category.

2. Check the Startup Options box for an entry that begins PSCRIPT=. If

   no such entry exists, delete the text in the Option box, and type

   "PSCRIPT" (without the quotation marks). Press TAB to move to the

   Setting box, and type "800" (without the quotation marks).

   If there is a PSCRIPT= entry, select that entry in the Startup

   Options box, and change the value in the Setting box to "800"

   (without the quotation marks).

3. Choose the Set button, then choose the Close button.

Word for Windows version 6.0 does not use printer hueristics to contol

printer functionality.  To change printer functionality choose Options

from the Envelopes and Labels dialog box.  Under the Envelope Options

dialog box categoty Printing Options you can set the Feed method

(orientation and location) of the envelope.

More Information:

Unless you add the heuristic setting PSCRIPT=800 to the WIN.INI file,

envelopes will print as if they should be fed from the left, rather

than the center. This problem occurs in Windows 3.1 when the HP

LaserJet III PostScript printer is selected. Envelopes print correctly

if another PostScript printer, such as the Apple LaserWriter IINT, is

selected.

The heuristic 800 is a combination of 512 (force landscape), 256

(don't call DeviceCapabilities) and 32 (rotate landscape in the

opposite direction).

Additional reference words: w4wprint w4wlaserjet laser jet incorrect

wrong blank pacific page w4wenvelope 2.00 2.00a 2.00a-CD 2.00b 2.00c


WinWord: Margins Set Outside Printable Area of the Page

Article ID: Q84647

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you set your document margins closer to the edge of the paper than

your printer is capable of printing, Microsoft Word for Windows

returns the following warning message for each copy you send to the

printer:

   Margins set outside printable area of page.

Choose the OK button when you receive the above error message.

Most laser printers, such as the Hewlett-Packard (HP) LaserJet, cannot

print closer to the edge of the paper than 0.25 inch. Some laser

printers, such as the HP LaserJet Series II, require 0.5-inch margins.

Most PostScript and dot-matrix printers have their own internal

printer driver setting for margins.

The error message will also appear if a table extends beyond the

margin boundaries.

Word for Windows 6.0 gives you an option to "fix" the margins.  When you

tell Word 6.0 to "fix" the margins, it increases any margins which are

outside the unprintable region to their minimum settings.

Note: To determine what the document margins can be set to, start

Windows Write from the Accessories group.

1. From the Document menu select Page Layout.

2. Set one of the margins to zero (0) and choose the OK button.

Write will display a message box with the minimum margins.

More Information:

To correct this problem, return to your document, and use the

following steps:

1. From the Format menu, choose Page Setup (Document in version 1.x).

   Reset any margins that are less than 0.25 inch to 0.25 inch or

larger.

2. Choose the OK button.

In Word for Windows 6.0, choose the "Fix" option when you get the error

message.

Note: After you increase the margins, the message should not appear.

If the error message appears again, set the margins to 0.5 inch.

PostScript

----------

If you receive the warning message when you are printing to a

PostScript printer, you may need to change the printer driver margin

setting. To do this, use the following steps:

1. From the File menu, choose Print Setup (Printer Setup in version

   1.x) Select the PostScript printer, and choose the Setup

button.(Control Panel - Printers - Setup in Word 6.0).

2. Choose the Options button. In the Margins box, select None. Choose

   the OK button three times to return to the document.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 122-123

"Microsoft Word for Windows User's Reference," version 1.x, pages

271-272, 417

"Microsoft Word for Windows Printer Guide," version 1.x, pages 8, 13

Additional reference words: w4wprint  errmsg err msg 1.0 1.1 6.00

wm_word 1.1a 2.0a 1.00 1.10 1.10a 2.00 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD

6.00


Envelope Feeder Option Unavailable with Bitstream FaceLift

Article ID: Q85030

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If Microsoft Word for Windows is running in the Microsoft Windows

operating system version 3.1 when Bitstream FaceLift version 2.0 is

active and the PCL/HP LaserJet driver (HPPCL.DRV) is being used, the

"Printer's Envelope Feeder has been Installed" option will be

unavailable. If you use the Create Envelope command to print an

envelope to the printer's envelope feeder (for example, the HP

LaserJet Series IID printer) when this option is unavailable, the

envelope text will print in portrait orientation to a regular paper

bin. The printer's envelope feeder will not be accessed.

Printer heuristics have no effect on this behavior.

This functionality was changed and is no longer a problem in Word

version 6.0

More Information:

To make the "Printer's Envelope Feeder has been Installed" option

available, you must first turn off FaceLift. You can then choose

Options from the Tools menu, select the Print category, and select the

"Printer's Envelope Feeder has been Installed" option in the Envelope

Options box.

If you remove the HPPCL.DRV printer driver from the Windows Control

Panel and reinstall it while Bitstream FaceLift is active, a dialog

box will appear asking if you want the driver to use Bitstream

FaceLift. If you choose the No button, the "Printer's Envelope Feeder

has been Installed" option will be available in Word for Windows.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 732

Additional reference words: gray grey w4wprint soft font w4wfont

toolbar tool bar Hewlett Packard win31 unidrv.dll w4wenvelope


How Word for Windows Uses a Math Coprocessor

Article ID: Q85241

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Microsoft Word for Windows uses a math coprocessor for the following

functions:

 - Field calculations

 - Tools Calculate command

 - Tools Sorting command

 - Macro language functions that require floating-point calculations

   to obtain a result

 - Selecting certain records to merge during a print merge

More Information:

A math coprocessor does not enhance the overall operating speed of

Word for Windows. It also does not affect the speed of printing or

displaying a document. The only noticeable speed improvements occur

when you perform the above functions.

Additional reference words: w4wprint 1.00 1.10 1.10a increase faster co-

6.00 wm_word processor 80287 80387 2.00 2.00a 2.00a-CD 2.00b 2.00c


How to Print Envelopes on the Epson EPL-7500 Printer

Article ID: Q85461

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

The envelope address will print too high on the envelope if you are

running Word for Windows 2.0 in the Microsoft Windows operating system

version 3.1 and you print an envelope on an Epson EPL-7500 in HP

LaserJet II emulation mode using the Create Envelope command.

More Information:

To print envelopes correctly on an Epson EPL-7500, use the Windows

version 3.1 Epson EPL-7500 PostScript (WPD) printer driver. Epson

PostScript printer drivers are available in the Microsoft Windows Driver

Library (WDL), which you can download from the Microsoft Download

Service (MSDL) and CompuServe.

If you want to print envelopes with your Epson EPL-7500 in HP LaserJet

emulation mode in Windows version 3.1, you must use the HP LaserJet

Series II printer driver and set a printer heuristic. Envelopes print

correctly on this printer if you are using Windows version 3.0; no

heuristic setting is required.

Word for Windows 6.0 does not use printer heuristics to change the way

an envelope feeds into the printer.  To modify the way an envelope feeds

into the printer, Choose Envelopes and Labels from the Tools menu.

Choose the Envelopes dialog tab and press the Options button.  Choose

the Printing Options dialog tab.  Choose the envelope feed method for

your printer and press the OK button.

To set the printer heuristic for Word 2.0, add the following line to the

[Microsoft Word 2.0] section of the WIN.INI file:

   HPPCL=768

  Note: Heuristic 768 is a combination of heuristic 256 (Avoid Using

  DeviceCapabilities) and heuristic 512 (Force Landscape).

For information on setting printer heuristics, query on the following

words in the Microsoft Knowledge Base:

   newmacro.doc and functionality and printer and heuristics

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 118-120,

810

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 3.10

w4wprint w4wlaserjet position wrong left feed incorrect w4wenvelope


WinWord: Text from Page 1 Prints on Envelope Added to Document

Article ID: Q85692

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

If you add an envelope to a document whose first character is

formatted for hidden text in Microsoft Word for Windows, some of the

text from the first page of your document will print on the envelope.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

In Word for Windows, you can add an envelope to a document by choosing

the Add To Document button in the Create Envelope dialog box. Word for

Windows adds the envelope text to the beginning of your document and

inserts a section break between the envelope and the start of your

document. Word assigns page number zero (0) to the envelope text.

If the first character of your document is formatted for hidden text,

the section break that Word inserts when you choose the Add To

Document button will also be formatted for hidden text. When you print

or preview the document, Word will ignore the hidden section break and

print text from the first page of your document on the envelope.

WORKAROUND

==========

To work around this problem, use one of the following methods:

 - From the View menu, choose Normal. Select the section break. From the

   Format menu, choose Character, clear the Hidden Text check box, and

   choose the OK button.

   Note: You must select the entire section break; you cannot remove

   hidden text character formatting if the insertion point is simply

   positioned on the line containing the section break.

 -or-

 - Before you add the envelope to your document, position the insertion

   point at the beginning of your document, and type a space or press

   ENTER. Select this character. From the Format menu, choose Character,

   clear the Hidden Text check box, and choose the OK button. When you

   add the envelope, Word will not format the section break as Hidden

   Text and no text from the first page will print on the envelope.

Additional reference words: 2.00 2.00a w4wprint wrong missing

landscape toolbar w4wenvelope


HP IIIsi Err Msg: "EE Load Com10" When Printing Envelopes

Article ID: Q85699

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

If you print an envelope from Microsoft Word for Windows to a Hewlett-

Packard (HP) LaserJet Series IIIsi printer with an envelope feeder, the

printer will display the following error message if the envelope tray is

not set for the correct envelope size:

   EE LOAD COM10

Change the More Information paragraph to:

More Information:

Notes:

Winword 6.0:

------------

This article assumes that the paper source is envelope.  From the File

menu, choose Page Setup, select the Paper Source tab.  Make sure that

Envelope is selected, then choose the OK button.

Winword 2.X:

------------

This article assumes that the "Printer's Envelope Feeder has

been Installed" check box is selected. From the Tools menu, choose

Options. Under Category, select Print. Make sure that the "Printer's

Envelope Feeder has been Installed" check box is selected, then choose

the OK button.

If the envelope tray on the HP LaserJet Series IIIsi is set correctly,

the following message will appear when you print an envelope using the

Create Envelope command in Word for Windows:

   EE TRAY = COM 10

To set the correct envelope size on your HP LaserJet Series IIIsi, use

the following steps:

1. Remove the envelopes from the envelope feeder, then reinsert them.

   The following message should appear on the printer:

      EE TRAY = <envelope size>

2. Press the plus sign (+) and/or minus sign (-) keys on the printer

   until "COM 10" appears, then press the ENTER key on the printer.

When you change envelopes, turn on the printer, or print to the

envelope tray, the printer will display the "EE Tray = COM 10"

message.

For more information on how to change settings on your printer, refer

to the HP LaserJet Series IIIsi manual.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 118-121,

732

Additional reference words: 2.00 2.00a  w4wprint w4wlaserjet 6.00

wm_word errmsg err msg form feed continue w4wenvelope w_print


Envelope Incorrectly Prints in Landscape on Canon BJ Printers

Article ID: Q85755

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

Summary:

If you use the Create Envelope command in Microsoft Word for Windows 2.0

to print an envelope to the Canon Bubble-Jet BJ_10ex, the BJ-200, the

BJ-300, or the BJ-330 printer, the envelope incorrectly prints in

landscape orientation.

More Information:

To correctly print an envelope to the Canon Bubble-Jet BJ_10ex, the

BJ-200, the BJ-300 or the BJ-330 with Word 2.0, use one of the following

methods:

 - Set one of the following printer heuristics in the [Microsoft Word

   2.0] section of the Windows WIN.INI file:

      CANON10E=+1

       -or-

      BJ200=+1

       -or-

      CANON330=+1  (for the BJ-300 or BJ-330 printers)

   If you set the above printer heuristics, envelopes print correctly

   in protrait orientation when you choose the Create Envelope

   command.

  -or-

 - Load the envelopes from the bottom of the BJ_10ex printer. There is

   a slot in the bottom of the Bubble-Jet BJ_10ex printer that is wide

   enough to accept standard business envelopes in portrait orientation.

   If you use this slot, you must manually position the top of the

   envelope using the "FWD ADJ" control on the printer; the printer does

   not automatically load the envelope to the correct location from the

   bottom slot. If you use this method, the envelopes will print in

   portrait orientation.

   Note: The top paper slot on this printer is too narrow to load

   standard 9-inch (number 10) envelopes in portrait orientation.

   Note for BJ-200 users: The BJ-200 requires setting the paper feed

   lever to, Envelope  (an icon by the lever) and moving the green

   lever on the print cartridge all the way to the right.

For information on setting printer heuristics, query on the following

words in the Microsoft Knowledge Base:

   newmacro.doc and setprinterheuristic and changing

Word for Windows 6.0 does not use printer heuristics to change the way

an envelope feeds into the printer.  To modify the way an envelope feeds

into the printer, Choose Envelopes and Labels from the Tools menu.

Choose the Envelopes dialog tab and press the Options button.  Choose

the Printing Options dialog tab.  Choose the envelope feed method for

your printer and press the OK button.

Canon has confirmed this to be a problem with their BJ-200 printer

driver version 1.0, supplied by Canon with the printer.

The Canon BJ-200 printer driver version 1.0 product included here is

manufactured by Canon, a vendor independent of Microsoft; we make no

warranty, implied or otherwise, regarding this product's performance

or reliability.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 810

Additional reference words: w4wenvelope w4wprint 2.00 6.00 wm_word

2.00a 2.00a-CD 2.00b 2.00c bj10ex bj200 bj300 bj330 tool bar toolbar

bubblejet 6.00


"Call to Undefined Dynalink" Error with Old Printer Drivers

Article ID: Q85887

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If the Microsoft Windows operating system version 3.1 accesses a

Windows version 3.0 printer driver, the following error message may be

displayed:

   Application Error - Call To Undefined Dynalink

You must remove any Windows 3.0 printer drivers and install the

appropriate Windows version 3.1 printer driver(s) to correct this

problem.

More Information:

For instructions on removing an installed printer drivers and

installing a new printer driver, refer to pages 201-206 and page 214

of the "Microsoft Windows User's Guide" for Windows 3.1.

Note: You must remove duplicate printer driver entries from the

Installed Printers list. If you do not, you will be unable to install

a new Windows 3.1 printer driver from the Windows disks.

Note: Be sure to search all drives and directories for outdated

printer drivers. This is especially important if you are running Word

on a network, where printer drivers may be stored in multiple

directories.

For information on other causes of the "Call to Undefined Dynalink"

error message, query on the following words in the Microsoft Knowledge

Base:

   call and undefined and dynalink and shell.dll

Reference(s):

"Microsoft Windows User's Guide," version 3.1, pages 201-206, 214

"Microsoft Windows Resource Kit," version 3.1, pages 426-428

Additional reference words: 3.00 3.10 old w4wprint  win31 2.00 6.00

wm_word 2.00a 2.00a-CD 2.00b 2.00c


Cannot Print Outside 1" Bottom Margin Using PANSON24.DRV

Article ID: Q86056

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you set the bottom margin of a

document to less than 1 inch and the Panasonic KX-P1123 or KX-P1124

printer is selected in the Print Setup dialog box, (or File Print dialog

box in Word 6.0), Word will stop printing one inch from the bottom of

the page. This problem occurs when you are running Word in the Microsoft

Windows operating system version 3.1; it does not occur if you are

running Word in Microsoft Windows version 3.0.

More Information:

If PANSON24.DRV is the active printer driver, Word will select the

Default Tray option as the paper source. Word uses the Auto Sheet

Feeder, which causes text to stop printing 1 inch from the bottom of

the page, as the default paper tray.

Workaround

----------

To force Word to print text to the bottom of the page, change the

Paper Source setting to Tractor with the following steps:

In Word 6.0:

------------

1. From the Format menu, choose Page Setup.

2. Select the Paper Source dialog tab.

3. In the First Page box, select Tractor. In the Other Pages box,

   select Tractor. Choose the OK button.

4. From the Control Panel, choose Printers

5. Choose the setup button

6. Change the paper source to tractor

In Word 2.0:

------------

1. From the Format menu, choose Page Setup.

2. Select the Paper Source option button.

3. In the First Page box, select Tractor. In the Other Pages box,

   select Tractor. Choose the OK button.

4. From the file menu, choose Print Setup

5. Choose the setup button

6. Change the paper source to tractor

Note:If you are having margin problems when using manual feed or sheet

feeder options with dot-matrix printers, there may be an updated driver

available from the WDL.

For information as to which printers have an updated driver, query:

   unprintable and regions dot and matrix

These updated drivers have a margins button in the printer driver which

which take into account the different start position of the print head

when using paper sources.  To use this new feature, follow these steps:

1. set the paper source in Word to match the correct paper source you

   are using with your printer.

2. From the Control Panel, choose Printers.

3. Choose Setup and change the paper source to match what you are using

   with your printer.

4. Choose Options.

5. Choose Margins.

6. Click the Default button and press OK to back out of the dialog

   boxes.

7. Your document should now print correctly.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 230

Additional reference words: w4wprint truncate cut2.00 2.00a 2.00a-CD

6.00 wm_word 2.00b


Color Graphics Preview in Color with Noncolor Printer Driver

Article ID: Q86059

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, color graphics display in color in print

preview even if the active printer does not support color printing. The

printer output is not affected by the incorrect display.

More Information:

Microsoft has confirmed this to be a problem in Word for Windows

We are researching this problem and will post new information here as it

becomes available.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wprint

6.00 wm_word


OkiLaser 400 Message: COM 10 ENVELOPE, MANUAL FEED REQUEST

Article ID: Q86075

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you use the Create Envelope command

(or Envelopes and Labels in Word 6.0) to print an envelope to an

OkiLaser 400 printer, the following message will be displayed on the

printer:

   COM 10 ENVELOPE, MANUAL FEED REQUEST

More Information:

The envelope slot on the Okidata OkiLaser 400 is a single-sheet,

manual feed mechanism. After you place an envelope into the manual

feeder, you must press the Form Feed button on the printer to begin

printing.

For more information on the manual feed features of the OkiLaser 400

printer, refer to the printer manual.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 118,

120-121

Additional reference words: w4wprint  2.00 2.00a 2.00a-CD 2.00b 6.00

wm_word

w4wenvelope


WinWord 2.0: Printing Envelopes to HP LaserJet Plus Printers

Article ID: Q86272

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you are running Word for Windows in the Microsoft Windows operating

system version 3.1 and you print an envelope to a Hewlett-Packard (HP)

LaserJet Plus printer using the CreateEnvelope command in Word 2.0 the

envelope address will print too high on the envelope.

More Information:

Word for Windows 6.0 does not use printer heuristics to change the way

an envelope feeds into the printer.  To modify the way an envelope feeds

into the printer, Choose Envelopes and Labels from the Tools menu.

Choose the Envelopes dialog tab and press the Options button.  Choose

the Printing Options dialog tab.  Choose the envelope feed method for

your printer and press the OK button.

To print envelopes correctly on an HP LaserJet Plus in Windows 3.1, with

Word 2.0, you must set a printer heuristic. To do this, add the

following line to the [Microsoft Word 2.0] section of the WIN.INI file:

   HPPCL=+4

When you set this heuristic, envelopes print correctly when you feed

them on the right side of the paper tray.

You can use the SetPrinterHeuristic macro, which is included in the

NEWMACRO.DOC file that ships with version 2.0 of Word for Windows, to

add this heuristic to the WIN.INI file. You can also add this

heuristic by choosing Options from the Tools menu and selecting the

WIN.INI category. Refer to page 810 of the "Microsoft Word for Windows

User's Guide" for more information on editing the WIN.INI file.

Note: You can set heuristic 768 (HPPCL=768) to print envelopes by

feeding them through the center of the paper tray. However, there is

no paper guide on this paper tray, so center-fed envelopes may be

inconvenient.  Heuristic 768 is a combination of heuristic 256 (Avoid

Using DeviceCapabilities) and 512 (Force Landscape).

Windows version 3.0

-------------------

If you print an envelope on an HP LaserJet Plus using the Create

Envelope command in Windows 3.0, the envelope address will print

correctly without a printer heuristic.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 118,

120-121, 732, 810

Additional reference words: 2.00 2.00a 3.00 3.10 w4wprint w4wlaserjet

6.00 wm_word position w4wenvelope


Printing Underline Formatting with Generic/Text Only Driver

Article ID: Q86285

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you apply underline formatting to text in Microsoft Word for

Windows and print the text using the Generic/Text Only printer driver

included with Microsoft Windows operating system version 3.1, the

underlined text will cause the line to be double spaced. In other

words, an extra blank line will appear before the next line will

print.

More Information:

The above behavior results from using the Auto setting in the Line

Spacing box. To work around this situation, use a fixed line spacing

instead of Auto. To change the line spacing in the document, select

the text, choose Paragraph from the Format menu, and use one of the

following steps:

 - In version 6.0 of Word for Windows, select Exactly in the Line

   ..Spacing box.  In the At Box, select 1.3 li for single spacing.

 - In version 2.x of Word for Windows, select Exactly in the

   Line Spacing box. In the At box, select the number of lines you want

   to use for spacing (for example, 1 li).

 - In version 1.x of Word for Windows, select the word "Auto" in the

   Line box, press BACKSPACE, then type to "-1 li" (without the

   quotation marks).

Microsoft has confirmed this to be a problem with the Generic/Text

Only printer driver. We are researching this problem and will post new

information here as it becomes available.

Note: The About box in the Generic/Text Only printer driver indicates

version 3.1.

Additional reference words: w4wprint 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

6.00 wm_word 2.00b 3.10


Printing to the Panasonic KX-P4420 on Nonstandard Paper Sizes

Article ID: Q86311

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if the settings in the Page Setup

dialog box are incorrect and you are using a custom paper size, text

may print incompletely on the Panasonic KX-P4420 printer. For example,

on a 5-by-8-inch page, text may print at the left and right edges of

the page but not in the middle of the page.

This problem was corrected in Word version 6.0 for Windows.

More Information:

In Word for Windows, to print correctly on custom paper sizes using

the Panasonic KX-P4420 printer, choose Page Setup from the Format

menu, and change the settings as described below.

Note: These settings are for 5-by-8-inch paper. Substitute your paper

size in the Height and Width boxes.

Landscape Orientation

---------------------

1. From the Format menu, choose Page Setup. Select the Size and

   Orientation option button, and select the following settings:

   Paper Size:      Custom Size

   Width:           8"

   Height:          5"

   Orientation:     Landscape

2. Select the Paper Source option button. In the First Pages and Other

   Pages boxes, select Manual Feed. Choose the OK button.

Portrait Orientation

--------------------

1. From the Format menu, choose Page Setup. Select the Size and

   Orientation option button, and select the following settings:

   Paper Size:      Custom Size

   Width:           5"

   Height:          8"

   Orientation:     Portrait

2. Select the Paper Source option button. In the First Pages and Other

   Pages boxes, select Manual Feed. Choose the OK button.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 230

Additional reference words: w4wprint 2.00 2.00a 2.00a-CD 2.00b


Words Wrap in Cell Differently on Screen Than When Printed

Article ID: Q86572

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD and 2.0b

 - Microsoft Windows operating system, versions 3.0 and 3.1

---------------------------------------------------------------------

Summary:

In versions 2.0, 2.0a, 2.0a-cd and 2.0b of Microsoft Word for Windows,

text in a table cell may appear to wrap differently in various zoomed

views. At views greater than approximately 96 percent, text may appear

to fit on one line, but at views less than or equal to 96 percent, the

text wraps. The text prints as it is displayed in the lower percentage

view.

In version 1.x of Word for Windows, there is no View Zoom command;

however, text may sometimes wrap on a printout when it does not appear

to wrap on the screen.

This problem was corrected in Word version 6.0 for Windows.

More Information:

This problem occurs with certain combinations of fonts, column widths,

and numbers of characters on the line.

Steps to Reproduce Problem

--------------------------

1. From the Table menu in version 2.0 or 2.0a, choose Insert Table.

   From the Insert menu in version 1.x, choose Table. Choose the OK

   button to insert a 2-column, 1-row table.

2. Position the insertion point in the first table cell, and change the

   font to Times New Roman 10-point.

3. From the Table menu in version 2.0 or 2.0a, choose Column Width.

   From the Format menu in version 1.x, choose Table. Type 1.47" in the

   Width of Column box, then choose the OK button.

4. In the cell, type the following:

      +1 800 846 9726 Voice

5. From the View menu in version 2.0 or 2.0a, choose Zoom. Under

   Magnification, select the Custom option button, select 85% in the

   corresponding box, then choose the OK button. (Skip this step if you

   are using version 1.x.)

6. Notice that the word "voice" wraps to the second line.

7. From the View menu, choose Zoom. Under Magnification, select the

   100% option button, then choose the OK button. Notice that the word

   "voice" moves back up to the first line of the cell.

8. From the File menu, choose Print, and choose the OK button. Notice

   that the text prints with the word "voice" wrapped to the second

   line.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 316,

334, 348

"Microsoft Word for Windows User's Reference," version 1.x, pages 365,

367

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a incorrect

w4wprint wrong WYSIWYG 2.0b 2.0a-CD 2.00b 2.00a-CD


WinWord 2.0: Printing Envelopes to Brother Laser Printers

Article ID: Q86707

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When you print an envelope to a Brother HL-8 or HL-8e laser printer

using the Create Envelope command in Microsoft Word for Windows 2.0, the

envelope address may print too high on the envelope.

More Information:

Word for Windows 6.0 does not use printer heuristics to change the way

an envelope feeds into the printer.  To modify the way an envelope feeds

into the printer, Choose Envelopes and Labels from the Tools menu.

Choose the Envelopes dialog tab and press the Options button.  Choose

the Printing Options dialog tab.  Choose the envelope feed method for

your printer and press the OK button.

To print envelopes correctly on a Brother HL-8 or HL-8e with Word 2.0,

you must set a printer heuristic. If you are using the HPPCL.DRV printer

driver and the Brother printer is emulating an Hewlett-Packard (HP)

LaserJet Series II, the following line must be added to the [Microsoft

Word 2.0] section of the WIN.INI file:

   HPPCL=768

If you are using the PCL4X.DRV printer driver designed for Brother

laser printers, the following line must be added to the [Microsoft

Word 2.0] section of the WIN.INI file:

   PCL4X=768

Heuristic 768 is a combination of heuristic 256 (Avoid Using

DeviceCapabilities) and 512 (Force Landscape).

You can use the SetPrinterHeuristic macro, which is included in the

NEWMACRO.DOC file that ships with Word for Windows, to add this

heuristic to the WIN.INI file. You can also add this heuristic by

choosing Options from the Tools menu and selecting the WIN.INI

category. Refer to page 810 of the "Microsoft Word for Windows User's

Guide" for more information on editing the WIN.INI file.

If you are running Word for Windows 2.0 in Microsoft Windows version 3.0

and you print an envelope on a Brother HL-8 or HL-8e laser printer using

the Create Envelope command, the envelope address prints correctly

without a printer heuristic.

According to Brother, the Brother HL-8 and HL-8e laser printers can

emulate the HP LaserJet Series II. The HP LaserJet Series II printer

driver is available on the Windows 3.1 installation disks. Brother

laser printer drivers are available on the Microsoft Windows Driver

Library (WDL), which you can download from the Microsoft Download

Service (MSDL) and CompuServe.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 118,

120-121, 732, 810

Additional reference words: w4wprint w4wlaserjet 2.00 2.00a 3.10 6.00

wm_word w4wenvelope


Printing Labels on the Toshiba 351 Causes Premature Form Feed

Article ID: Q87126

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you print labels using the Toshiba P351 universal printer driver

version 1.1 when you are running Microsoft Word for Windows in

Microsoft Windows operating system version 3.1, Word sends a form feed

after the first three labels are printed. This problem is caused by

the Toshiba P351 printer driver (TOSHIBA.DRV).

More Information:

Workaround

----------

You can use a PRINT field at the top of the print merge main document

to set the correct form length for your labels. To do this, use the

following steps:

1. Open the print merge main document.

2. At the beginning of the document, insert the following PRINT field:

      {PRINT "<ESC>F18"}

Note: To create the field characters {}, press CTRL+F9. To create the

<ESC> character, press ALT+027 on the numeric keypad.

The number following <ESC>F (18 in the sample PRINT field above) is

the form length in 1/6-inch (or one-line) increments. To determine the

correct number for your labels, choose Page Layout from the Format

menu, select the Size And Orientation option button, and multiply the

value in the Height box by six. The result is the form length you

should type in the PRINT field. For example, if you use Avery label

No. 4145, the page Height is set to 3 inches; therefore, 18 is the

value you type in the PRINT field.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 657-665

Additional reference words: 2.00 2.00a 3.10 p 351 p-351 win31 phoneref

6.00 wm_word

w4wmerge w4wprint


Meaning and Use of WIN31PRINT Switch in WIN.INI File

Article ID: Q87283

-------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a and 2.0a-CD,

   2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------

Summary:

The WIN31PRINT switch, located in the [Microsoft Word 2.0] section of

the Microsoft Windows WIN.INI file, enables or disables the additional

printing capabilities included in Windows version 3.1 printer drivers.

This function is enabled by default (equivalent to WIN31PRINT=1). If

disabled by adding a WIN31PRINT=0 entry, Word for Windows does not use

the new printing capabilities built into Windows version 3.1; this means

that Word prints the same as when it runs in Windows version 3.0.

More Information:

When WIN31PRINT is enabled (either by default or by adding the

WIN31PRINT=1 line to the WIN.INI file), the EXTDEVMODE printer driver

call is enabled. In this mode, Word for Windows can print multiple

orientation documents in the same print job, and can use TrueType

fonts.

When WIN31PRINT is disabled (WIN31PRINT=0), the EXTDEVMODE printer

driver call is disabled and the DEVICEMODE call is enabled.

In Word for Windows 6.0, this setting is enabled by default (Word uses

the advanced Win 3.1 features).  To disable it, you add the line:

   Flags=+2

under the appropriate printer section in the Winword6.ini file.  This

will make Word send mixed orientation pages as separate print jobs.

Word version 6.0 is shipped with a macro that adds this entry into the

Winword6.ini.  To use this macro, follow these steps:

1. From the File menu choose Templates.

2. Choose Attach.

3. Select the MACRO60.DOT file and click OK.

4. From the Tools menu, choose Macro.

5. Choose SetPrintFlags and press Run.

6. Set or Clear the checkbox next to "Send Mixed Pages as Multiple Print

   Jobs".

7. Press OK to exit the Macro and add the setting to the Winword6.ini.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 803-810

Additional reference words: 2.00 2.00a win31 w4wprint w4wfont ttf true

6.00 wm_word

type


Print Preview Incorrect with Shaded Frame on top of Border

Article ID: Q87321

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

If you position a shaded frame over a portion of a bordered paragraph

in Microsoft Word for Windows, the shaded frame appears to overlay the

frame when you view the page in Print Preview. When you print the

page, the border prints on top of the shaded frame.

This problem was corrected in Word version 6.0 for Windows.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. Create a new document in Word for Windows. Using the steps on page

   367 of the "Microsoft Word for Windows User's Guide," create a

   border around the page.

2. From the Insert menu, choose Frame. Drag to create a 2-inch by

   2-inch frame. Choose the Yes button if prompted to switch to Page

   Layout view.

3. From the Format menu, choose Border. Choose the Shading button.

4. In the Foreground and Background boxes, select a color other than

   Auto. Choose the OK button twice.

5. Position the shaded frame so that it overlaps part of the page

   border you created in step 1 above.

6. From the File menu, choose Print Preview. Notice that the shaded

   frame overlaps the page border.

7. Choose the Print button and print this document.

Notice that the page border overlaps the shaded frame.

Note: If you are printing to a PostScript printer and you chose Black

in the Foreground and Background boxes in step 4 above, a portion of

the shaded frame prints reversed (white on black). This does not occur

with other printers such as the HP LaserJet Series printers.

For more information on frames and positioning, query on the following

words in the Microsoft Knowledge Base:

   frame and overlap and winword

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 367,

393-397

Additional reference words:2.00 2.00a 2.00a-cd 2.00b 2.00c apo

w4wgraphics w4wprint superimpose opaque transparent under

behind front


WinWord 2.0: Default Font Changes When Switching Printers

Article ID: Q87363

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, if you have not selected the Use

TrueType As Default check box (accessed by choosing Options from the

Tools menu and choosing the Print category), the default Roman and

Swiss family font designation changes whenever you activate a

different printer in the Print Setup dialog box. If you select the Use

TrueType As Default check box, the default Roman and Swiss family font

does not change when you switch to a different printer.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

More Information:

MORE INFORMATION

================

When the Use TrueType As Default check box is not selected, Word for

Windows selects the closest printer font for the default Roman and

Swiss fonts. For example, if your default font is Times and you are

printing to a Hewlett-Packard (HP) LaserJet Series III printer, whose

default Roman font is CG Times, Word formats your document for CG

Times instead of Times.

This process is less straightforward when your printer does not

contain a true Roman family font. If your default font is a Roman font

such as CG Times, Word for Windows changes the default font to the

closest non-Roman font. For example, if you have an HP LaserJet Series

II printer with no cartridges, Word selects Courier as the default

font because the HP LaserJet Series II has no Roman-family equivalent

to CG Times.

You can force Word for Windows to use a TrueType font as the default

font, regardless of the printer font, by selecting the Use TrueType As

Default check box. When this option is selected, the default Roman and

Swiss fonts stay the same no matter which printer you select. Use the

following steps to select this option:

1. From the Tools menu, choose Options.

2. Under Category, select Print.

3. Select the Use TrueType As Default check box, then choose the OK

   button.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c  w4wprint

w4wfont

changes ttf true type win31


Printing Problems with the IQ Engineering Font Cartridges

Article ID: Q87627

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you are running Microsoft Word for Windows in Microsoft Windows

operating system version 3.1 and you are using the IQ Engineering font

cartridges, you may experience problems with incorrect screen font or

printer font substitution. Also, the cartridge name may not be

displayed in the Print Setup dialog box.

This article provides information about the IQ Engineering font

cartridges and troubleshooting information for the above problems.

More Information:

Problems and Workarounds

------------------------

1. The IQ Super Cartridges are not always listed as installed

   cartridges in the Print Setup dialog box. This problem occurs if the

   cartridge is not selected or if it is incorrectly installed. Use the

   installation instructions at the end of this article to reinstall and

   select the cartridge. Also, delete the WINWORD.INI file, which is

   located in the Word for Windows program directory.

2. Incorrect screen fonts may be used for some IQ Super Cartridge

   fonts. This problem occurs because the Super Cartridges do not

   provide matching screen fonts for their printer fonts. If you are

   using Super Cartridge 1 or 2, which contain bitmapped fonts, Word

   for Windows uses the closest matching screen fonts currently

   installed in Windows. As a result, the screen display of these

   fonts is not always "what you see is what you get."

   If you are using Super Cartridge 3, which contains scalable PCL-5

   fonts, and you have Hewlett-Packard (HP) Intellifonts or Adobe Type

   Manager version 2.0 or higher, matching screen fonts are available

   from IQ Engineering.

3. The IQ Cooper Black Super Cartridge font is sometimes substituted

   for internal printer fonts when the point size is above 24 points and

   the text extends to two pages or more. IQ Engineering is researching

   this problem. To print with the internal printer font instead of the

   IQ Cooper Black font, cut one-page selections of your document and

   paste them into a new document for printing as a series of one-page

   documents.

Information About Super Cartridges

----------------------------------

IQ Engineering provides a wide variety of font cartridges for use with

HP Series II and III printers, 100 percent-compatible PCL-4 and PCL-5

laser printers, and HP DeskJet printers.

IQ Engineering font cartridges come with software printer drivers (PCM

files). When installed correctly, the Super Cartridges appear in the

Cartridges list of the Print Setup dialog box. Use the following

instructions to install your Super Cartridges:

1. In Program Manager, choose the Control Panel icon.

2. Choose the Printers icon.

3. Choose the Setup button, then choose the Fonts button.

4. In the HP Font Installer window, choose the Add Fonts button (the

   Add button in Windows version 3.0).

5. Place the IQ Engineering disk in your disk drive. In the Add Fonts

   box, type the drive letter for your disk drive (for example, type

   "B:\"). Choose the OK button.

6. Select your Super Cartridge and choose the OK button.

7. You should now see the Super Cartridge name in the Installed Fonts

   box.

8. Choose the Exit button to close the Font Installer window.

9. Select your Super Cartridge in the Cartridge box and choose the OK

   button. Choose the Close button, then close the Control Panel.

For more information about Super Cartridges, contact IQ Engineering at

the following address and telephone number:

   IQ Engineering

   605 North Pastoria Ave

   Sunnyvale, CA 98486

   Phone: 800-765-3668

   Customer Service: 408-733-1661

The products included here are manufactured by IQ Engineering, a

vendor independent of Microsoft; we make no warranty, implied or

otherwise, regarding these products' performance or reliability.

Reference(s):

"Microsoft Windows User's Guide," version 3.1, pages 201-205

Additional reference words: 2.00 2.00a 2.00a-cd 3.10 tshoot 6.00 wm_word

troubleshooting w4wprint w4wlaserjet third party 3rdparty win31


Divide by Zero Error Message in Two-Page Print Preview

Article ID: Q87881

--------------------------------------------------------------------

The information in this article applies to

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

If you are running Microsoft Word for Windows in Microsoft Windows

operating system version 3.1, you may receive the error message

"Divide by Zero or Overflow Error." This error message is displayed if

you choose the Two Pages button in print preview, you are using the

standard VGA video driver, and your document contains one or more of

the following thirteen TrueType Symbol fonts at 7 points or fewer:

   {SYMBOL 215 \f "Symbol"}

   {SYMBOL 216 \f "Symbol"}

   {SYMBOL 217 \f "Symbol"}

   {SYMBOL 218 \f "Symbol"}

   {SYMBOL 227 \f "Symbol"}

   {SYMBOL 228 \f "Symbol"}

   {SYMBOL 229 \f "Symbol"}

   {SYMBOL 230 \f "Symbol"}

   {SYMBOL 235 \f "Symbol"}

   {SYMBOL 236 \f "Symbol"}

   {SYMBOL 237 \f "Symbol"}

   {SYMBOL 238 \f "Symbol"}

   {SYMBOL 243 \f "Symbol"}

When you choose the OK button to close the error message, Word for

Windows closes and all unsaved changes to your document are lost.

CAUSE

=====

This problem is caused by the standard VGA video driver that ships

with Windows 3.1; this driver does not allow Word for Windows to

display the symbols listed above with the TrueType Symbol font in

two-page print preview if a small point size is selected. The error

does not occur if you use one-page print preview or a different video

driver.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

 - Switch to a different video driver using the Windows Setup program.

  -or-

 - Use one-page print preview only.

  -or-

 - If possible, create the symbol using a different ANSI character

   code. Many characters in the Symbol font are assigned to more than one

   character code. For example, you can insert the copyright symbol by

   pressing ALT+0227 or ALT+0211. The first character code causes the

   "Divide By Zero" error message, but the second does not.

Steps to Reproduce Problem

--------------------------

Versions 2.0, 2.0a, and 2.0a-CD of Word for Windows

---------------------------------------------------

1. Change the font size to 7 points or fewer.

2. From the Insert menu, choose Symbol, select the copyright symbol

   from the bottom row.

 -or-

   Change the font to Symbol. Press ALT+Keypad 0227 to insert the

   copyright symbol.

3. From the File menu, choose Print Preview. If you are already in

   two-page preview mode, the error message occurs immediately. If you

   are in one-page preview mode, choose the Two Pages button.

Versions 1.0, 1.1, and 1.1a of Word for Windows

-----------------------------------------------

1. Change the font size to 7 points or fewer.

2. Change the font to Symbol. Press ALT+Keypad 0227 to insert the

   copyright symbol.

3. From the File menu, choose Print Preview. If you are already in

   two-page preview mode, the error message occurs immediately. If you

   are in one-page preview mode, choose the Two Pages button.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 153-155

"Microsoft Windows User's Guide," version 3.1, page 179

Additional reference words:  w4wprint w4wfont

hangs crashes hung crashed locked quit stop screen errmsg err msg

1.00 1.10 1.10a 1.x 2.00 2.00a 2.00a-cd


TrueType Fonts in Small Point Sizes Are Displayed Incorrectly

Article ID: Q87983

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, and

   2.0a-CD

 - Microsoft Windows operating system version 3.1

-----------------------------------------------------------------------

Summary:

At font sizes 8 points or smaller, TrueType fonts may be incorrectly

displayed in Microsoft Word for Windows documents. The text sometimes

extends beyond the right margin and is not viewable in normal view,

page layout view, or print preview. In tables, text may be truncated

at the right cell boundary. Although the screen display is incorrect,

these fonts are printed correctly.

This problem was corrected in Word version 6.0 for Windows.

More Information:

This problem occurs because the TrueType screen fonts are not scaled

to a small enough size. If Word for Windows is in page layout view or

if the Line Breaks And Fonts As Printed check box is selected, the

screen fonts are too wide and extend beyond the right edge of the

page. In a table, Word for Windows does not display any text that

extends beyond the right edge of the cell.

Workaround

----------

To work around this problem, use one of the following methods:

 - Format the text with a larger point size, such as 9 points.

  -or-

 - In version 2.0, 2.0a, or 2.0a-CD of Word for Windows, deactivate the

   Line Breaks and Fonts as Printed option. To do this, choose Options

   from the Tools menu. Under Category, select View, then clear the Line

   Breaks And Fonts As Printed check box, and choose the OK button.

   In version 1.0, 1.1, or 1.1a of Word for Windows, deactivate the Show

   All option. To do this, choose Preferences from the View menu, clear

   the Show All check box, then choose the OK button.

   Note: These options are unavailable in page layout view (page view in

   version 1.x of Word for Windows). To use this workaround, switch to

   normal view.

Microsoft has confirmed this to be a problem in versions 1.0, 1.1,

1.1a, 2.0, 2.0a, and 2.0a-CD of Word for Windows. We are researching

this problem and will post new information here as it becomes

available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 729

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

w4wfont w4wprint cut off wrap beyond boundary after past true type


Error Message Printing Envelope on Microtek MTP-306 Printer

Article ID: Q88007

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When you print an envelope to a Microtek MTP-306 printer using the

Create Envelope command in Microsoft Word for Windows 2.0 or Tools

Envelopes and Labels in Word 6.0, the following error message may

appear on the LCD display of the printer if you are using the PostScript

printer driver that ships with Microsoft Windows operating system

version 3.1 (PSCRIPT.DRV, version 3.5):

   Wrong Size Paper

More Information:

This error message occurs when you use the Create Envelope command (or

Envelopes and Labels command in Word 6.0) to print a second envelope;

the first envelope prints correctly.

Workaround

----------

Select the Manual mode button on the printer before you print the

second envelope.

Steps to Reproduce Problem

--------------------------

1. In a Word for Windows document, print an envelope using the Create

   Envelope command (or Envelopes and Labels in Word 6.0).

2. Open another Word for Windows document and print it.

3. While the document opened in step 2 is active, print another

   envelope using the Create Envelope command (or Envelopes and Labels

   in Word 6.0).

The "Wrong Size Paper" error message appears on the printer.

For more information on the Microtek MTP-306 printer, contact Microtek

technical support at (310) 352-3300.

The Microtek MTP-306 is manufactured by Microtek Lab Incorporated, a

vendor independent of Microsoft; we make no warranty, implied or

otherwise, regarding this product's performance or reliability.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 120-121

Additional reference words: 2.00 2.00a 2.00a-cd w4wprint 6.00 wm_word

errmsg err msg


White Line Appears in Shaded Text with PostScript Printers

Article ID: Q88817

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, when you print a document that contains

paragraph shading and you are using the PSCRIPT.DRV PostScript printer

driver version 3.5, 3.51, 3.52, 3.53, 3.54, or 3.55 for Microsoft

Windows operating system version 3.1, a thin white horizontal band may

appear across the shaded paragraphs.

More Information:

Workarounds

===========

To avoid this problem, follow the appropriate procedure below.

If the shaded paragraphs are not in a table cell

------------------------------------------------

Decrease the size of the font to 10 points or smaller.

-or-

Decrease the line spacing of the paragraphs (if possible) as follows:

1. Select the shaded paragraphs.

2. From the Format menu, choose Paragraph.

3. Set the line spacing to Exactly 12pt or 13pt.

If the shaded paragraphs are in a table cell

--------------------------------------------

1. Select the cells to be shaded.

2. From the Format menu, choose Border

3. Choose Shading

4. In the Shading dialog box, set the Pattern option to Clear, set the

   Foreground option to Yellow, and set the Background option to

   Yellow.

   Note: The color yellow produces 5-percent shading and will not

   create a white band.

If you are using a PostScript print command to shade a table cell, try

the following:

 - Insert a PRINT field in the cell with the following syntax

      {print \p cell "wp$box .89 setgray fill"}

   where the braces ({}) are created by pressing CTRL+F9. The

   PostScript printer will interpret this code and apply shading to

   the cell containing this field.

For more information on the use and limitations of embedding PRINT

fields

in a Word for Windows document and PostScript shading commands, query

on the following words in the Microsoft Knowledge Base:

   postscript and shade and tables and field

Steps to Reproduce Problem

--------------------------

1. Type 13 to 16 lines of text in a new Word for Windows document.

2. From the Edit menu, choose Select All.

3. From the Format menu, choose Borders. Choose the Shading button. In

   the Pattern box, select 5 percent and choose the OK button.

4. Print the page to a PostScript printer using the PostScript printer

   driver.

Microsoft has reproduced this problem on the Hewlett-Packard (HP)

LaserJet Series IIISi PostScript printer, QMS ColorScript 100, and the

IBM 4029 PS printer. We are researching this problem and will post new

information here as it becomes available.

Additional reference words: win31 w4wprint 2.00 2.00a 2.00a-CD corrupt

6.00 wm_word w4wtable garbage band clear gap missing incomplete skips

w4wpostscript 3.10


SYMBOL Field May Not Print If Character Spacing is Condensed

Article ID: Q89284

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, and 2.0b

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you choose Symbol from the Insert

menu and select a font other than Normal Text in the Symbols From box,

the symbol does not print if you apply condensed spacing character

formatting to it. Similarly, if you choose Bullets And Numbering from

the Tools menu and choose the New Bullet button, symbols from a font

set other than Normal Text do not print if they contain condensed

spacing character formatting.

Symbols from the Normal Text font set print correctly when you apply

condensed spacing character formatting.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Workarounds

-----------

 - Select the SYMBOL field that contains condensed spacing character

   formatting. From the Format menu, choose Character. In the Spacing

   box, select Normal, then choose the OK button.

  -or-

 - Insert the symbol using the ANSI character code and then format the

   character for the appropriate font. For example, to insert a

   Microsoft Windows symbol, choose Character from the Format menu,

   select WingDings in the Font box, and choose the OK button. Press

   ALT+Keypad 0255 to create the Microsoft Windows symbol. If you apply

   condensed spacing character formatting to this symbol, created using

   the ANSI character code instead of a SYMBOL field, the symbol prints

   correctly.

Steps to Reproduce Problem

--------------------------

1. From the Insert menu, choose Symbol.

   -or-

   From the Tools menu, choose Bullets And Numbering. Select the Bullets

   option button and choose the New Bullet button.

2. In the Symbols From box, select any font except Normal Text.

3. Select any symbol and choose the OK button.

4. Select the symbol you inserted in step 3 above. From the Format

   menu, choose Character.

5. In the Spacing box, select Condensed, then choose the OK button.

6. Print the document.

The symbol does not print.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, and 2.0b of Word for Windows. This problem was corrected in

Word version 6.0 for Windows.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b w4wfield

w4wprint missing blank printer


WinWord: Paragraph Borders Overlap with Multiple Columns

Article ID: Q89303

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you create a multiple-column Microsoft Word for Windows document

and apply border formatting to the left and right sides of the

paragraphs, the borders may overlap between the columns. This problem

occurs if the value of the Space Between Columns setting is zero (0)

inches. In page layout view, the overlapping borders are not

displayed. In print preview, the overlapping borders are displayed as

they appear when printed.

This article describes a method for adding a left border to the

left-most column, a right border to the right-most column, and a

single line between each column on a page.

More Information:

The following method is a modification of the instructions for

creating a page border on page 367 of the "Microsoft Word for Windows

User's Guide." This method allows you to edit your document without

affecting the placement of borders.

Workaround for Word 6.0

-----------------------

1. From the Format menu, choose Columns. Select the Number Of Columns

   and enter a number in the Space Between box like .25. Select the Line

   between checkbox, then choose the OK button.

2. From the File menu, choose Page Setup. Choose the Margins dialog tab.

   Type a minus sign before the measurement in the Top box.

   Note: If your document already contains a header, type a minus sign

   before the measurement in the Bottom box, rather than the Top box.

3. In the Header box under From Edge, type the same measurement as the

   top margin. (For example, if the top margin is 1 inch, the Header

   From Edge setting should be 1 inch as well).

   Note: If your document already contains a header, set the Footer

   measurement under From Edge equal to the bottom margin. Choose the OK

   button.

4. From the View menu, select Header and Footer (switch to Footer if the

   document already contains a header), and choose the OK button. Select

   the paragraph mark in the header pane. From the Format menu, choose

   Paragraph. In the Line Spacing box, select Exactly. In the At box,

   type the distance between the top and bottom margins. To calculate

   the  At value, subtract the top and bottom margin from the vertical

   page height. (For example, if you have an 8.5-inch-by-11-inch page in

   portrait view with 1-inch top and bottom margins, type 9" in the At

   box). Choose the OK button.

5. From the Format menu, choose Borders and Shading. In the Border box,

   select the left and right sides of the sample paragraph. In the Line

   box, select a border style, and choose the OK button.

Workaround for Word 2.0

-----------------------

1. From the Format menu, choose Columns. Select a value in the Number

   Of Columns and the Space Between boxes. Select the Line Between check

   box, then choose the OK button.

2. From the Format menu, choose Page Setup. Select the Margins option

   button, type a minus sign before the measurement in the Top box, and

   choose the OK button.

   Note: If your document already contains a header, type a minus sign

   before the measurement in the Bottom box, rather than the Top box.

3. From the View menu, choose Normal. From the View menu, choose

   Header/Footer. In the Header box under From Edge, type the same

   measurement as the top margin. (For example, if the top margin is 1

   inch, the Header From Edge setting should be 1 inch as well).

   Note: If your document already contains a header, set the Footer

   measurement under From Edge equal to the bottom margin.

4. In the Header/Footer box, select Header (select Footer if the

   document already contains a header), and choose the OK button. Select

   the paragraph mark in the header pane. From the Format menu, choose

   Paragraph. In the Line Spacing box, select Exactly. In the At box,

   type the distance between the top and bottom margins. To calculate

   the At value, subtract the top and bottom margin from the vertical

   page height. (For example, if you have an 8.5-inch-by-11-inch

   page in portrait view with 1-inch top and bottom margins, type 9" in

   the At box). Choose the OK button.

5. From the Format menu, choose Border. In the Border box, select the

   left and right sides of the sample paragraph. In the Line box, select

   a border style, and choose the OK button.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 367,

572-574

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b w4wprint

overlays top overwrites 6.00


Word: Paper Will Not Feed from HP DeskJet Printer

Article ID: Q89317

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When you use the Hewlett-Packard (HP) DeskJet HPDSKJET.DRV printer

driver (which is supplied with Microsoft Windows operating system

version 3.1) to print from Microsoft Word for Windows, paper will not

feed from the DeskJet paper bin if the printer driver settings differ

from the following:

   Paper Size: Letter 8.5 x 11

   Paper Source: Auto Sheet Feeder

This situation occurs regardless of the bin option settings you select

in Word for Windows (when you choose Page Setup from the Format menu).

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, 2.0b, 6.0 of Word for Windows. We are researching this problem

and will post new information here as it becomes available.

More Information:

If the printer driver settings differ from those listed above, the

rollers on the printer will spin, but the printer will not pick up

paper from the tray. The rollers eventually stop spinning and the

printer stops, but the ready light is turned off. You may receive a

the following Windows error message:

   Printer not ready

Word for Windows is designed to override the printer driver settings,

so printing should be directed by the settings in the Page Setup

dialog box.

Steps to Reproduce Problem

--------------------------

1. In Word for Windows, choose Print Setup from the File menu. Select

   the HP DeskJet printer driver and choose the Setup button.

2. In the Paper Size box, select Envelope #10 4 1/8 x 9 1/2. In the

   Paper Source box, select Envelope Manual Feed.

3. Choose the OK button twice.

4. From the Format menu, choose Page Setup.

5. Under Size and Orientation, select Letter 8 1/2 x 11 in the Paper

   Size box.

6. Under Paper Source, select Auto Sheet Feed or Default Tray in the

   First Page and Other Pages boxes. Choose the OK  button.

7. Print the document.

Additional reference words: 3.10 3.00 w4wprint 2.00 2.00a 2.00a-cd 6.00

wm_word 2.00b win31  errmsg err msg w4wenvelope


WinWord: Embedding Fonts Within a Word for Windows Document

Article ID: Q89533

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Microsoft Windows TrueType fonts included with Microsoft Windows

operating system version 3.1 can be embedded or packaged in a document

and transported from one machine to another that does not have the

embedded font. Once transported to another machine, the embedded fonts

are available for use.

Only TrueType fonts that have the proper licensing bits set (meaning

that the font vendor has given permission for the font to be used as

an embedded font) can be embedded in a document. An application must

have special support for installation and embedding of TrueType fonts

upon reaching the destination machine.

Microsoft Word for Windows does not support the embedding of TrueType

fonts within a document file. When you transport a Word document from

one machine to another, TrueType fonts must be present on both

machines.

If you want to print a Word document that contains TrueType fonts on a

machine that does not have TrueType fonts installed, print your

document to file. Take the print file to the other machine and use the

MS-DOS COPY command with the /b parameter to print the file. For

example, at the MS-DOS prompt, type the following:

   COPY /b <filename> LPT1:

For more information on the MS-DOS COPY command, refer to pages

389-393 of the "Microsoft MS-DOS User's Guide and Reference" for

MS-DOS version 5.0.

Note: Version 3.0 of Microsoft PowerPoint for Windows supports the

embedding of TrueType fonts within presentation files.

REFERENCES

==========

"Microsoft MS-DOS User's Guide and Reference," version 5.0, pages

389-393

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

w4wprint w4wfont ttf


WinWord: PacificPage Cartridge Problems with HP IID and IIID

Article ID: Q89539

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When you use the PacificPage Cartridge version 3.0 with a

Hewlett-Packard (HP) LaserJet Series IID and IIID, you may experience

the following problems when you print envelopes or when you print from

the manual feed tray.

Bin Selection

-------------

The PacificPage cartridge does not support bin selection on the HP

IID. If you try to print a multiple-section document where different

pages are set to pull from the upper and lower bins, the PacificPage

cartridge causes the printer to print from the upper tray every time.

The PacificPages PostScript cartridge for the HP LaserJet Series II

using the HP IID PostScript printer driver for Windows 3.1 also does

not does not correctly support bin selection.

Printing Envelopes

------------------

If you try to print envelopes using the envelope feeder and you select

the Envelope Feeder option (from the Tools menu, choose Options, and

then select the Print category in Word 2.0 or Tools/Envelopes and

Labels/Options/Printing Options/Feed From Envelope in Word 6.0), the

envelope is printed from the upper tray and does not recognize the

envelope feeder. The PacificPage cartridge does not allow the envelope

feeder to be recognized at the time of the print job.

Note: Using the Apple LaserWriter NT or II NTX does not correct either

of the above problems.

More Information:

According to Pacific Data Products Technical Support, a new revision

of the PacificPage PE cartridge that offers greatly enhanced

paper-handling features is in development. For more information about

the new cartridge, contact Pacific Data Products at the following

telephone numbers:

   Sales Information: (619) 587-4690

   Technical Support: (619) 597-3301

The PacificPage cartridge is manufactured by Pacific Data Products, a

vendor independent of Microsoft; we make no warranty, implied or

otherwise, regarding this product's performance or reliability.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b w4wprint 6.00

wm_word PSCRIPT.DRV w4wpostscript w4wlaserjet w4wenvelope 6.00


WinWord: Bitstream TypeCity Cartridge Fonts Print Incorrectly

Article ID: Q89804

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

Sometimes Bitstream TypeCity cartridge fonts print incorrectly in

Microsoft Word for Windows. This problem occurs if you exit Word and

restart the application without exiting and restarting Microsoft

Windows operating system version 3.1. The printed fonts resemble the

Windows Roman font. TypeCity cartridge fonts print correctly during

the first Word session after starting Windows.

This problem does not occur in Windows Write or Microsoft Excel for

Windows.

MORE INFORMATION

================

TypeCity version 1.0 is a Bitstream product composed of a printer

cartridge and a setup disk containing matching screen fonts. The setup

program adds TypeCity to the list of cartridges in the printer driver

Setup dialog box. Setup also adds TypeCity font names to the Installed

Fonts list in the HP Soft Font Installer dialog box.

The TypeCity setup program prompts you to specify what software

programs to install TypeCity for. It offers the following list:

   LetterPerfect 1.0

   Microsoft Windows 2.x/3.0

   Microsoft Word for MS-DOS, 5.0

   Microsoft Word for MS-DOS, 5.5

   WordPerfect 5.0

   WordPerfect 5.1

Note: The list does not include Windows version 3.1 as a setup choice.

Workaround

----------

To work around this problem, place the following switch in the

[Microsoft Word 2.0] section of the Windows WIN.INI file:

   Win31Print=0

This switch allows Word for Windows to print in Windows version 3.1

the same as when it runs in Windows version 3.0. For more information

on this switch, query on the following words in the Microsoft

Knowledge Base:

   winword and win31print

The TypeCity products included here are manufactured by Bitstream, a

vendor independent of Microsoft; we make no warranty, implied or

otherwise, regarding these products' performance or reliability.

For more information about TypeCity, contact Bitstream at the

following telephone numbers:

   Bitstream technical support: (617) 497-7514

   Main number: (617) 497-6222

   Enduser Sales & Information: (800) 522-3668

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b win31 w4wfont

w4wprint type city


WinWord: FILLIN Fields in Header Updated at Print or in Views

Article ID: Q89863

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

By design, Word for Windows updates FILLIN fields located in the

header or footer when you print a document, print merge a document to

the printer or to a new document, or switch to print preview or page

layout view. These fields are updated even if the Update Fields check

box is cleared in the Tools Options Print dialog box.

Workaround

----------

To work around this problem, use an ASK field instead of a FILLIN

field to insert text in your header or footer. Insert the ASK field in

the body of the document. In the header or footer, insert a field

reference to the ASK field bookmark. An ASK field prompts you for

information when you update the field, but it is not automatically

updated when you print the document (unless you select the Update

Fields check box in the Tools Options Print dialog box).

To place information in the header with an ASK field:

1. In the body of your document, type:

      {ASK bookmark_name "Text to appear in InputBox"}

   Note: To create field brackets ({}), press CTRL+F9. These ASK

   fields are not visible when you print your document.

2. From the View menu, choose Header/Footer (in versions 1.0, 1.1 or

   1.1a of Word for Windows, choose Header/Footer from the Edit menu).

   Select Header and choose the OK button. In the header window,

   insert the following field:

      {ref bookmark_name}

3. On the header option bar, choose the Close button.

4. Select the entire document and update the fields by pressing the F9

   key. When the ASK field prompts you for information, type the

   appropriate text and choose the OK button.

5. From the File menu, choose Print. The bookmark text appears in your

   document header.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 475-478

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

6.00 wm_word

w4wfield w4wprint 3.00 3.10


WinWord 2.0b: Cannot Print After Setup Over Earlier Version

Article ID: Q90187

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, version 2.0b

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

Summary:

If you install version 2.0b of Word for Windows over an earlier

version, you may be unable to print a document or envelope from Word

for Windows. To print, you must exit Word for Windows, rename or

delete the WINWORD.INI file from the WINWORD program directory, and

then restart Word for Windows.

More Information:

When you attempt to print, Word for Windows responds normally (the

Printing dialog box appears) and no error message appears. The

document does not print, however, nor does it appear in the Windows

Print Manager. After you disable the WINWORD.INI file and restart Word

for Windows, the problem no longer occurs.

This problem does not occur on all systems. Microsoft has confirmed

this to be a problem in version 2.0b of Word for Windows when printing

on the Hewlett-Packard (HP) DeskJet and DeskJet 500 printers using either

the Windows version 3.1 printer driver (HPDSKJET.DRV) or the HP printer

driver (DJ500C.DRV) for Windows version 3.1.

We are researching this problem and will post new information here as it

becomes available.

Additional reference words: 2.00b w4wprint nothing missing disappears

w4wenvelope corrupt invalid


Divide by Zero or Overflow Error with Linotronic Print Driver

Article ID: Q90193

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Word for Windows, if you print to a Linotronic printer using the

Linotronic PostScript printer driver version 3.52, 3.53, or 3.55 for

Microsoft Windows operating system version 3.1 and set a Custom Paper

Size (such as 8 inches by 10 inches), you may receive this error

message:

   System Error

   Divide by zero or overflow error

When you choose the OK button, Word for Windows closes and you lose

any unsaved work.

Microsoft has confirmed this to be a problem using the Linotronic

printer driver versions 3.52,[C 3.53 and 3.55 for Windows version 3.1,

the NEC 95 using driver version 3.53. This problem was corrected in Word

version 6.0 for Windows.

More Information:

The following lists the Linotronic printer drivers that cause this

problem:

File Name       Date       Size     Printer

--------------------------------------------------------

L100_425.WPD    6-24-92    4885     Linotronic 100

L200230&.WPD    6-24-92    5182     Linotronic 200/230

L300_471.WPD    6-24-92    5315     Linotronic 300 v47.1

L300_493.WPD    6-24-92    5182     Linotronic 300 v49.3

L330_52&.WPD    6-24-92    5182     Linotronic 330

L500_493.WPD    6-24-92    5486     Linotronic 500

L530_52&.WPD    6-24-92    5486     Linotronic 530

L630_52&.WPD    6-24-92    5384     Linotronic 630

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b w4wprint

w4wpostscript pscript.drv  errmsg err msg crash crashes

crashed hang hangs hung locked


WinWord Err Msg: "EC Load COM 10" when Printing Envelopes

Article ID: Q90296

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Word for Windows, if you print an envelope to the Hewlett-Packard

(HP) LaserJet Series III printer using the HPPCL5A.DRV printer driver

version 31.3.89 for Windows version 3.1 and the Printer's Envelope

Feeder Has Been Installed option is selected in Word 2.0 (or

Tools/Envelopes and Labels/Options/Printing Options/Feed From Envelope

in Word 6.0), the following message appears on the printer:

   EC Load Com 10

The envelope prints from the manual feed paper source if you press the

Continue button on the printer, but the envelope address prints too

high on the envelope.

More Information:

To print envelopes to the HP LaserJet Series III from the manual feed

tray without having to press the Continue button on the printer, make

sure the Printer's Envelope Feeder Has Been Installed option is clear

in the Print Options dialog box (from the Tools menu, choose Options

and select the Print category in Word 2.0). (In Word 6.0 Choose

Tools/Envelopes and Labels/Options/Printing Options/Feed From = Manual.)

When you print the envelope, the printer automatically takes the

envelope from the manual feed tray if the envelope is preloaded. If the

envelope is not preloaded, the following message appears on the printer:

   MF Feed Com 10

As soon as you place an envelope in the manual feed tray, the printer

detects the envelope and pulls it from the tray. This happens even if

you select Envelope under Paper Source in the Page Setup dialog box.

Additional reference words: HPPCL5A.DRV 2.00 2.00a 2.00a-CD 2.00b 6.00

wm_word

w4wprint errmsg err msg error w4wlaserjet w4wenvelope


Error Message Printing Envelopes to Citizen GSX-145 Printer

Article ID: Q90729

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you use the Create Envelope command in Word for Windows to print an

envelope to a Citizen GSX-145 printer, the printer feeds the envelope

two or three inches, then a Windows Printer Error message occurs and

the envelope does not print. This happens when you use the Citizen

GSX-145 printer driver (CIT24US.DRV, version 1.0) supplied with

Windows version 3.1.

This problem does not occur in Windows version 3.0.

To successfully print envelopes on a Citizen GSX-145 printer from Word

for Windows, select the Citizen GSX-140 printer model instead.

More Information:

The Windows Printer Error message ("Cannot write to LPT1:") occurs

when the printer displays a "paper out" error.

For more information on printing envelopes to the Citizen GSX-140

printer, query on the following words in the Microsoft Knowledge Base:

   citizen and gsx and 140 and envelopes and winword

Additional reference words: w4wprint w4wenvelope 2.00 2.00a 2.00a-CD

6.00 wm_word

2.00b 2.00c


Envelopes Merge Incorrectly Using HP PostScript Cartridge Plus

Article ID: Q90731

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Word for Windows, envelopes print merge incorrectly using the

Hewlett-Packard (HP) PostScript Cartridge Plus and the Windows version

3.1 HP LaserJet Series IIID PostScript printer driver version 3.5 or

3.51. If you print merge more than one envelope, the first envelope

prints from the envelope feeder and subsequent envelopes print from

the default tray. Moreover, the text prints backwards, so you must

hold the envelope up to a mirror to read it.

MORE INFORMATION

================

Microsoft has confirmed this to be a problem in the PostScript printer

driver versions 3.5 and 3.51 for Windows version 3.1 (PSCRIPT.DRV).

This problem was corrected in the PostScript printer driver versions

3.52 and 3.53. Microsoft has created an application note that contains

this updated version of the PostScript printer driver. To obtain this

application note, titled "PostScript Printer Driver Version 3.53"

(WW0593), call Microsoft Product Support Services at (206) 454-2030.

This application note can also be obtained from the Windows Driver

Library (WDL) through the Microsoft Download Service (MSDL) at (206)

936-6735.

The HP PostScript Cartridge Plus product included here is manufactured

by Hewlett-Packard, vendor independent of Microsoft; we make no

warranty, implied or otherwise, regarding these products' performance

or reliability.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, page 121

Additional reference words: 6.00 w4wprint w4wpostscript appnote

wm_word w4wenvelope 2.00 2.00a 2.00a-CD 2.00b 2.00c


WinWord Err Msg: EC Load Exec when Using HP LaserJet III

Article ID: Q90832

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Word for Windows, if you format a document for Executive paper

size, the document prints incorrectly on a Hewlett-Packard (HP)

LaserJet Series III printer if the paper source is not set to Manual

Feed. The HP LaserJet Series III printer displays the following error

message to request an Executive paper tray:

   EC Load Exec

To correctly print a document formatted for Executive paper size,

select Manual Feed under Paper Source in the Page Setup dialog box.

More Information:

On the HP LaserJet Series III printer, the automatic paper feed trays

position the paper on the left side of the printing path. The manual

paper feed tray positions the paper in the center of the printing

path. If you press the Continue button on your printer to print from

the manual feed tray despite the above printer message, your document

prints too far left on the page. For example, the left margin is small

or nonexistent, while the right margin is too large.

When you select Executive Paper Size under Size and Orientation in the

Print Setup dialog box, Word for Windows does not automatically switch

the Paper Source settings to Manual Feed, even though it prints as if

you were feeding the paper from the Manual Feed tray. This means you

must select the Manual Feed setting yourself.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wprint

6.00 wm_word lcd


Outline View Prints Continuous Sections on Separate Pages

Article ID: Q91054

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In outline view, if you print a Microsoft Word for Windows document

that contains continuous section breaks, a page break occurs at each

continuous section break. In outline view, continuous section breaks

are interpreted as next page section breaks.

This problem was corrected in Word version 6.0. New or updated Microsoft

products can be obtained by calling Microsoft End User Sales at (800)

426-9400. If you are outside the United States,contact the Microsoft

subsidiary for your area. To locate your subsidiary, call Microsoft

International Customer Service at (206)

936-8661.

More Information:

Steps to Reproduce Problem

--------------------------

1. Create a new Word for Windows document that contains three short

   paragraphs. (The document should not exceed one page in length.)

2. Between each paragraph, insert a continuous section break. (To do

   this, choose Break from the Insert menu, select the Continuous option

   button, and choose the OK button.)

3. From the View menu, choose Page Layout or Normal. (In versions 1.x

   of Word for Windows, choose Page from the View menu.)

4. Print the document. Notice that all paragraphs print on one page.

   Print preview also displays one page.

5. From the View menu, choose Outline.

6. Print the document. Notice that a page break occurs at each

   continuous section break, which causes the document to print on three

   pages. Print preview also displays three pages.

Microsoft is researching this problem and will post new information

here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 509-519

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c  w4wprint break


Word for Windows: How to Create Crop Marks

Article ID: Q92600

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

Word for Windows includes no automatic feature that adds crop marks to your

document. This article presents two methods you can use to create crop

marks in your Word for Windows document.

More Information:

Crop marks are short lines at the corners of a page that show where the

outer edges of the paper should be trimmed:

       |               |

   ____|               |____

           Document

             Page

   ____                 ____

       |               |

       |               |

Below are two methods you can use to create crop marks in your Word for

Windows document. Method 1 is easier to set up; however, you may not be

able to position the crop marks close enough to the text of the document.

Method 2 allows greater precision in the positioning of the crop marks;

however, as mentioned earlier, Method 2 is more difficult to set up.

The companion disk for "Word for Windows 2.0 Macros," by Russell Borland,

includes a macro to create crop marks called InsertCropMarks. For more

information about this macro, which is located in EDITMAX.DOC, see page 440

of "Word for Windows 2.0 Macros".

Method 1: Insert a Three-Column Table in Header and Footer

----------------------------------------------------------

Using this method, you can create crop marks by inserting a three-column,

one-row table in the header and footer of your document and adding borders.

1. In the document header, insert a table that contains one row and three

   columns.

2. Select column 2. From the Table menu, choose Column Width. In the Width

   Of Column 2 box, type the distance between the left and right margin

   (for example, type 6 inches if your left and right margins are 1.25

   inches and your paper width is 8.5 inches). Choose the OK button.

3. Set the column width of columns 1 and 3 to 0.5 inches.

4. Select the entire table. From the Table menu, choose Row Height. In the

   Indent From Left box, type -.5". In the Height Of Row box, select

   Exactly. In the At box, type .5" and choose the OK button.

    Note: You can vary the position of your crop marks by adjusting the

    Indent From Left setting and the column width of columns 1 and 3. The

    column width of columns 1 and 3 must be the same. The Indent From Left

    setting must be the negative of the column width setting (for example,

    if the column width is 1", the Indent From Left setting must be -1").

5. Select column 1 and apply a right and bottom border. Select column 3 and

   apply a left and bottom border. The header table should look like this:

        |               |

   _____|               |_____

6. Copy the header and paste it into the footer.

7. In the footer table, change the border formatting in columns 1 and 3.

   Apply a top and right border to column 1. Apply a top and left border to

   column 2. The footer table should look like this:

   _____                 _____

        |               |

        |               |

Method 2: Create Four Framed, Single-Cell Tables

------------------------------------------------

  Note: These instructions are for use in versions 2.0, 2.0a, 2.0a-CD, and

  2.0b of Word for Windows only.

1. From the View menu, choose Header/Footer. Select Header and choose the

   OK button.

2. Insert two single-cell tables in the header. Apply the following table

   and border formatting to each table:

   a. From the Table menu, choose Column Width. In the Width Of Column 1

      box, select .5 inches. In the Space Between Cols box, select 0 inches

      and choose the OK button.

   b. From the Table menu, choose Row Height. In the Indent From Left box,

      select 0 inches. In the Height Of Row 1 box, select Exactly. In the

      At box, type a value, such as .5 inches, that represents the distance

      from the top edge of the paper where you want the top crop marks to

      appear. (For example, if you want a crop mark to appear .5 inches

      from the top edge of the paper, type .5" in the At box.) Choose the

      OK button.

   c. Select the first table. From the Format menu, choose Border. Select

      one of the line styles. Select the bottom and right sides in the

      Border box and choose the OK button.

   d. Select the second table. From the Format menu, choose Border. Select

      one of the line styles. Select the bottom and left sides in the

      Border box and choose the OK button.

3. Frame the tables. Choose the No button when Word for Windows asks if you

   want to switch to page layout view.

   a. Select the first table. From the Format menu, choose Frame. Select

      the following frame options and choose the OK button:

         Horizontal Position: Left

            Relative To: Page

            Distance from Text: 0"

         Vertical Position: 0"

            Relative To: Page

            Distance from Text: 0"

   b. Select the second table. From the Format menu, choose Frame. Select

      the following frame options and choose the OK button:

         Horizontal Position: Right

            Relative To: Page

            Distance from Text: 0"

         Vertical Position: 0"

            Relative To: Page

            Distance from Text: 0"

4. From the View menu, choose Header/Footer. Select Footer and choose the

   OK button.

5. Insert two single-cell tables in the footer. Apply the following table

   and border formatting to each table:

   a. From the Table menu, choose Column Width. In the Width Of Column 1

      box, select .5 inches. In the Space Between Cols box, select 0 inches

      and choose the OK button.

   b. From the Table menu, choose Row Height. In the Indent From Left box,

      select 0 inches. In the Height Of Row 1 box, select Exactly. In the

      At box, type a value, such as .5 inches, that represents the distance

      from the bottom edge of the paper where you want the bottom crop

      marks to appear. (For example, if you want a crop mark to appear .5

      inches from the top edge of the paper, type .5" in the At box.)

      Choose the OK button.

   c. Select the first table. From the Format menu, choose Border. Select

      one of the line styles. Select the top and right sides in the Border

      box and choose the OK button.

   d. Select the second table. From the Format menu, choose Border. Select

      one of the line styles. Select the top and left sides in the Border

      box and choose the OK button.

3. Frame the tables. Choose the No button when Word for Windows asks if you

   want to switch to page layout view.

   a. Select the first table. From the Format menu, choose Frame. Select

      the following frame options and choose the OK button:

         Horizontal Position: Left

            Relative To: Page

            Distance from Text: 0"

         Vertical Position: Bottom

            Relative To: Page

            Distance from Text: 0"

   b. Select the second table. From the Format menu, choose Frame. Select

      the following frame options and choose the OK button:

         Horizontal Position: Right

            Relative To: Page

            Distance from Text: 0"

         Vertical Position: Bottom

            Relative To: Page

            Distance from Text: 0"

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 313-342, 361-

380, 389-420, 571-584

"Word for Windows 2.0 Macros," Russell Borland, Microsoft Press, 1992, page

441

Additional reference words: w4wformat wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

cropmark w4wprint 2.00c insertcropmarks


List of Internal Scalable Fonts in HP LaserJet 4

Article ID: Q93194

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

This article lists the 45 internal scalable printer fonts (35

Intellifont, 10 TrueType) supplied with the Hewlett-Packard (HP)

LaserJet 4 printer. The article also lists the 35 PostScript fonts

supplied with the optional Adobe Postscript Level 2 SIMM package.

More Information:

These internal scalable fonts are printer fonts, not screen fonts.

This means Windows displays the Intellifont fonts using available screen

fonts as substitutes unless you install Intellifont screen fonts.

Note: All the fonts in these lists are scalable, except where noted.

   PCL Fonts (35 Intellifont)

   --------------------------

   Courier

   CG Times

   CG Times Bold

   CG Times Italic

   CG Times Bold Italic

   CG Omega

   CG Omega Bold

   CG Omega Italic

   CG Omega Bold Italic

   Coronet

   Clarendon Condensed

   Univers Medium

   Univers Bold

   Univers Medium Italic

   Univers Bold Italic

   Univers Medium Condensed

   Univers Bold Condensed

   Univers Medium Condensed Italic

   Univers Bold Condensed Italic

   Antique Olive

   Antique Olive Bold

   Antique Italic

   Garamond Antiqua

   Garamond Halbfett

   Garamond Kursiv

   Garamond Kursiv Halbfett

   Marigold

   Albertus Medium

   Albertus Extra Bold

   Courier Bold

   Courier Italic

   Courier Bold Italic

   Letter Gothic

   Letter Gothic Bold

   Letter Gothic Italic

   The HP LaserJet 4 also includes the Line Printer font. This font is

   not scalable. It is available in the 8.5 points (16.67 pitch) size

   only.

   PCL Fonts (10 TrueType)

   -----------------------

   Arial

   Arial Bold

   Arial Italic

   Arial Bold Italic

   Times New

   Time New Bold

   Times New Italic

   Times New Bold Italic

   Symbol

   Wingdings

   PostScript Fonts

   ----------------

   The following PostScript Typeface Fonts are available if you

   installed the optional Adobe Postscript Level 2 SIMM on your HP

   LaserJet 4.

   ITC Avant Garde Gothic Book

   ITC Avant Garde Gothic Book Oblique

   ITC Avant Garde Gothic Demi

   ITC Avant Garde Gothic Demi Oblique

   ITC Bookman Demi

   ITC Bookman Demi Italic

   ITC Bookman Light

   ITC Bookman Light Italic

   Courier

   Courier Bold

   Courier Bold Oblique

   Courier Oblique

   Helvetica

   Helvetica Bold

   Helvetica Bold Oblique

   Helvetica Oblique

   Helvetica Narrow

   Helvetica Narrow Bold

   Helvetica Narrow Bold Oblique

   Helvetica Narrow Oblique

   New Century Schoolbook Bold

   New Century Schoolbook Bold Italic

   New Century Schoolbook Italic

   New Century Schoolbook Roman

   Palatino

   Palatino Bold

   Palatino Bold Italic

   Palatino Italic

   Symbol

   Times Bold

   Times Bold Italic

   Times Italic

   Times Roman

   ITC Zapf Chancery Medium Italic

   ITC Zapf Dingbats

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wfont 6.00

wm_word w4wprint laserjet4 hp4


How to Send Printer Escape Codes from a WinWord Document

Article ID: Q93658

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Word for Windows, you can use one of the following methods to send

an instruction, or printer escape sequence, to your printer:

 - Insert a PRINT field in your document that contains the printer

   escape codes. Example:

      {PRINT "<printer instructions>"}

-or-

 - Type the printer escape sequence in your document and format it for a

   printer font.

MORE INFORMATION

================

There are limitations and drawbacks to each of the above methods,

depending on which printer driver you use. Neither method is guaranteed

to work on every printer.

Limitations of the PRINT Field

------------------------------

When you insert a PRINT field, Word calls an escape in the printer

driver that sends the printer instruction text to the printer. If the

escape in the printer driver malfunctions, the PRINT field may produce

incorrect or no results.

  Note: The PRINT field does not affect your page layout because Word

  treats a PRINT field as nonprinting characters.

Limitations of Typing Printer Information Directly in Your Document

-------------------------------------------------------------------

When you type printer information directly in your document, Word treats

the escape sequence text as normal text. This means that Word

incorporates

the text in your document page layout.

When you print the document, the printer interprets the escape sequence

text as printer instructions and does not print it. Your printer may

misinterpret the escape sequence if Word does not send the entire string

contiguously. For example, if you apply justified paragraph formatting,

Word sends other characters to adjust the line length, thereby changing

the escape sequence string.

For information on the PRINT field, search for Print Field using the

Help menu in version 2.0 of Word for Windows.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, page 104

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 1.00 1.10

6.00 wm_word 1.10a w4wfield w4wprint


Cannot Print from Mixed Bins to Canon LBP-8 III or IV Printer

Article ID: Q93731

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-cd, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

Summary:

A Word for Windows document formatted for mixed-bin printing may print

from the wrong bins when you use the Canon LBP-8 III and LBP-8 IV

printer driver version 3.09 (LBPIII.DRV), which is supplied with Windows

version 3.1.

Specifically, if you format the first page of your document to print

from the upper tray and format the second page to print from the lower

tray, the first page prints correctly. The second page prints from the

manual tray. On the printer LCD display, the message "PF LOAD LETTER"

appears and the printer waits for you to insert a piece of paper. This

happens regardless of the Paper Source setting in the Print Setup dialog

box or Page Setup dialog box.

More Information:

To print the first page of your document from the upper tray and

subsequent pages of your document from the lower tray, use the

instructions below to insert the following PRINT field at the beginning

of the second page:

   {PRINT <ALT+27> "[2q"}

1. At the beginning of the second page, press CTRL+F9 to create field

   brackets.

2. Type "print " (without the quotation marks). Be sure to type a space

   after "print".

3. Press ALT+27 on the numeric keypad.

4. Type a space, then type "[2q" (WITH the quotation marks).

5. Select the field, and format the field for an internal printer font

   such as Courier.

Reference(s):

"Canon User Reference Manual," Chapter 14, page 103

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c mixed second

6.00 wm_word

w4wprint wrong escape sequence


Word for Windows: Watermark Prints on Top of Document Body

Article ID: Q94086

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Word for Windows, objects on the page print in the order in which

they appear. Therefore, if you have text or graphics in the body of your

document above the location of a watermark in your header, the header

will print on top of the document body.

Workaround

----------

Crop the image in the header to add white space above it, so that the

image begins at the top of the header. It will now print behind the

document.

Microsoft has confirmed this to be a problem in Word versions 1.x and

2.x. This problem was corrected in Word version 6.0 for Windows.

More Information:

Steps to Reproduce Problem

--------------------------

1. From the Format menu, choose Page Setup (Document in Word versions

   1.x), and insert a minus sign in front of the top margin value. This

   indicates an exact measurement that you do not want adjusted to

   accommodate a long header.

2. From the View menu (the Edit menu in Word 1.x), choose Header/Footer,

   and set the header distance from the edge equal to the top margin

   (without a minus sign). Choose the OK button to view the header.

3. Insert a WordArt object or text in a large point size, and position

   it so that it does not begin at the top of the header (for example,

   press ENTER a few times above the object or text to move it down).

4. In the body of the document, insert graphics or text. From the File

   menu, choose Print Preview, and note that the object or text in the

   header is shown behind the document body.

5. Choose the Cancel button to close Print Preview, then choose Page

   Layout (Page in Word 1.x) from the View menu and note that in this

   view, the object or text in the header is also shown behind the

   document body.

6. From the File menu, choose Print.

   The object or text from the header prints on top of the document body

   instead of behind it, as indicated in print preview and page layout

   view.

Reference(s):

"Microsoft Word for Windows User's Guide," pages 573, 577.

"Microsoft Word for Windows User's Reference," pages 146-148.

Additional reference words: layer overprint overlap overlay wrong

incorrect w4wprint 1.00 1.10 1.10a 1.x 2.00 2.00a 2.00a-CD 2.00b 2.00c


Incorrect Font and No Graphics Print Using Turbo 25 Cartridge

Article ID: Q95064

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you print to a Hewlett-Packard (HP) LaserJet Series II, IIP, IID,

or compatible printer while the Turbo 25 Cartridge is installed, the

cartridge may cause TrueType or printer-resident fonts to remap to the

Turbo 25 graphics symbol set. Further, no graphics print while this

cartridge is installed.

UDP Data Products, Inc., manufacturers of the Turbo 25 Cartridge, have

confirmed this to be a problem with the cartridge. According to its

technical support representative, UDP is working on a printer driver

to correct these problems. For information on obtaining this updated

printer driver, contact UDP Technical Support at (800) 888-4413.

The Turbo 25 Cartridge is manufactured by UDP Data Products, Inc., a

vendor independent of Microsoft; we make no warranty, implied or

otherwise, regarding this product's performance or reliability.

More Information:

The Turbo 25 Cartridge contains 143 fonts.

Workarounds

-----------

To Print Graphics Only

---------------------

Remove the Turbo 25 cartridge from the printer and use the HP LaserJet

Series II, IIP, or IID printer driver for Windows version 3.1.

To Print Turbo 25 Fonts Only and No Graphics

--------------------------------------------

Install the HP LaserJet Series III printer driver and install the

Turbo 25 cartridge. Using this configuration, you can print Turbo 25

fonts, but you cannot print graphics.

To Print Turbo 25 Fonts with Graphics

-------------------------------------

Install the Turbo 25 cartridge, then select HP - ProCollection from

the Cartridges list in the Print Setup dialog box. Using this

workaround, you can access 65 of the 143 fonts on the Turbo 25

cartridge.

Additional reference words: w4wprint w4wlaserjet w4wfont 3rdparty 3rd

6.00 wm_word party third hpiii hpii ljiii ljii 2.00 2.00a 2.00b 2.00c

2.00a-CD


Problems Printing with TurboScript III PostScript Cartridge

Article ID: Q95174

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you are using the TurboScript III PostScript cartridge, you will

experience problems with using mixed-bin printing, printing envelopes,

and using TrueType fonts when you print to the Hewlett-Packard (HP)

IID or IIID with the PostScript printer driver version 3.5-3.55 and

the HP IID (HP_IID522.WPD) or IIID (HP_3D522.WPD) description file.

More Information:

HP IID POSTSCRIPT (HP_IID522.WPD)

---------------------------------

Bin Selection

-------------

Bin-selection codes are not properly interpreted by the TurboScript

III. Documents or pages formatted to print from the lower tray will

always print from the upper tray.

Envelopes

---------

Envelopes will not print from the envelope tray with the envelope

feeder option turned on in the Tools Options Print dialog box in Word

2.0.  In Word 6.0, this option is chosen by choosing Envelopes and

Labels from the Tools menu.  Choose the envelopes dialog tab, and choose

options. Choose the Printing Options dialog tab.  The Feed From box

should not be set as Envelope (Envelope Feeder)   The envelope will be

pulled from the upper tray because the envelope feeder option is being

improperly interpreted by the cartridge if the envelope feeder is

enabled.

Fonts

-----

TrueType fonts will not print properly in landscape orientation. The

fonts will sometimes print on top of each other.

Workaround

----------

Remove the cartridge from the HP IID and use the printer in native PCL

mode.

HP IIID POSTSCRIPT (HP_3D522.WPD)

--------------------------------

The following error message will occur when a documented is printed on

this printer:

   Offending Command = setduplexmode

   Error = nametype : rangecheck

   Stack =

The following error message will occur when an envelope is printed on

this printer:

   Offending Command = setduplexmode

   Error = nametype : undefined

   Stack =

         0

         2

         false

These errors occur because the HP IIID .WPD file sends a duplexing

command that is not properly interpreted by the TurboScript III.

Workaround

----------

Turn off the printer, remove the TurboScript III cartridge, and use

the printer in native PCL mode. You can also use the HP III PostScript

printer driver, which does not send a duplexing code, and thus avoid the

"Offending Error" command.

Note: Using the HP III PostScript driver will take away bin selections

normal to the HP IIID because the HP III has only one paper tray.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c  6.00

wm_word

w4wpostscript w4wprint true type  w4wenvelope


Printing Envelopes with the HP DeskJet 550C

Article ID: Q95403

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Word for Windows, when you use the Create Envelope command to print

a Number 10 envelope using the Hewlett-Packard (HP) DeskJet printer

driver (DESKJETC.DRV) version 3.0 or 3.1 on the HP DeskJet 550C printer,

the envelope may print incorrectly. If you set a printer heuristic

(+544), envelopes may print correctly. To ensure that your envelope

prints correctly every time, however, use one of the following printer

drivers supplied by Microsoft and set a printer heuristic (+544):

 - Microsoft HP DeskJet 550C (monochrome) printer driver version 2.0

   (HPDSKJET.DRV). This driver ships with Windows for Workgroups.

 - Microsoft HP DeskJet printer driver version 2.1 (HPDSKJET.DRV)

   dated 12/07/92, available from the MSDL.

Word for Windows version 6.0 does not use printer hueristics to contol

printer functionality.  To change printer functionality choose Options

from the Envelopes and Lables dialog box.  Under the Envelope Options

dialog box categoty Printing Options you can set the Feed method

(orientation and location) of the envelope.

More Information:

Microsoft recommends that you use the Microsoft HP DeskJet 550C

(monochrome) printer driver version 2.0 or printer driver version 2.1

to print envelopes using the Create Envelope command in Word for

Windows. When you use one of these Microsoft printer drivers, you must

set the HPDSKJET=+544 printer heuristic to print envelopes correctly.

See the "Printer Heuristic DESKJETC=+544 and HPDSKJET=+544" section

below for information.

 - The HPDSKJET.DRV version 2.0 printer driver is supplied with

   Microsoft Windows for Workgroups version 3.1.

 - The HPDSKJET.DRV version 2.10 printer driver is available via modem

   from the MSDL (Microsoft Download Service), at (206) 936-6735.

For more information about the MSDL, query on the following words in

the Microsoft Knowledge Base:

   WDL.TXT and MSDL and library and information and Win3

Troubleshooting Incorrect Envelope Output

-----------------------------------------

When your envelope prints incorrectly, one of the following occurs:

 - Word displays the following error message:

      Margins are set outside of the Unprintable Region.

   If you choose the OK button, your envelope prints in the correct

   position, but the address may be truncated.

-or-

 - The envelope address does not print on the envelope at all. When

   this  happens, the envelope may be printing on the left instead of

   the right side of the printer. To determine whether the envelope

   address is printing on the left side of the printer or not at all,

   print the envelope on a piece of letter-sized paper.

-or-

 - Using the printer driver version 2.10, the envelope must placed into

   the paper tray the opposite direction of the diagram in the paper

   tray of the printer. If the envelope is placed in the tray

   correctly, the address will print in the opposite corner of the

   envelope.

If nothing prints on the letter-sized paper, check the following:

1. From the Tools menu, choose Options. Under the Print Category, make

   sure these settings are correct:

   a. The Reverse Print Order option should be cleared.

   b. The Draft Output option should be cleared.

2. Note: This setting applies only to the Microsoft HP DeskJet 550c

   printer driver versions 1.2 (DESKJET.DRV), 2.0 (HPDSKJET.DRV), and

   2.10 (HPDSKJET.DRV)

   From the File menu, choose Print Setup. Select the DeskJet printer

   and choose the Setup button. The Resolution setting should be 300

   DPI.

3. If the envelope feeds through the printer blank, check to ensure

   that the 1.1 (DESKJET.DRV) version of the driver is not being used.

   This driver shipped with Windows version 3.1. This driver does not

   support the DeskJet 550.

Printer Heuristic DESKJETC=+544 and HPDSKJET=+544

-------------------------------------------------

If your envelope address prints on the left instead of the right side

of the printer, heuristic DESKJETC=+544 may correct the problem. This

printer heuristic sometimes, but not always, prints envelopes

correctly on the DeskJet 550c. Heuristic 544 forces Windows to print

the envelope in reverse landscape orientation. Without this printer

heuristic, the DeskJet 550c prints envelopes in portrait mode by

default. The following are the heuristics used for the HP DeskJet

550c:

 - Using the printer driver DESKJET.DRV from HP:  Deskjetc=+544

 - Using either printer driver from Microsoft:    HPDSKJET=+544

For information on setting printer heuristics, query on the following

words in the Microsoft Knowledge Base:

   newmacro.doc and functionality and printer and heuristics

HP DeskJet 550C Printer Driver Notes

------------------------------------

 - HP DeskJet printer driver version 3.0 (DESKJETC.DRV) is supplied by

   HP for use with Windows versions 3.0 and 3.1.

 - HP DeskJet printer driver version 2.0 (HPDSKJET.DRV) is supplied by

   Microsoft for use with Windows version 3.1.

 - HP DeskJet printer driver version 2.10 (HPDSKJET.DRV) is supplied

   by Microsoft for use with Windows version 3.1.

The DESKJETC.DRV printer driver is manufactured by Hewlett-Packard, a

vendor independent of Microsoft; we make no warranty, implied or

otherwise, regarding this product's performance or reliability.

Contact Hewlett-Packard Technical Support at (208) 323-2551.

Hewlett-Packard has confirmed a problem with inconsistent envelope

printing using their driver.

The HP printer drivers included here are manufactured by vendors

independent of Microsoft; we make no warranty, implied or otherwise,

regarding these products' performance or reliability.

Reference(s):

"HP Deskjet 550C User's Guide," pages 2-13 to 2-15.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 3.10 win31

deskjet 550c chopped off w4wprint hpdj


Current Page Option Doesn't Print or Prints Wrong Page

Article ID: Q96865

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

Sometimes Word for Windows prints the wrong page or prints nothing

when you select the Current Page print range option. This may happen

under the following conditions:

 - Your document contains hidden text,

   -and-

 - The View Hidden Text option is turned on,

   -and-

 - The Include Hidden Text With Document print option is turned off,

   -and-

 - You are in normal or page layout view.

CAUSE

=====

When you select the Current Page print range option, Word determines

which page to print based on the page number on the status bar. This

page number includes visible hidden text, even though this text is not

printed. Word then repaginates the document for printing (thereby

accounting for the non-printing hidden text) and prints the page

number of the repaginated text, which may no longer correspond to the

page where the insertion point is located (the current page).

Word does not display an error message when this happens.

WORKAROUND

==========

Before you print using the Current Page print range option, clear the

Hidden Text option in the View Options dialog box. When you clear this

option, the page number on the status bar will correspond to the

current page.

MORE INFORMATION

================

The following sample document demonstrates this behavior:

Page 1: regular text

Page 2: hidden text (visible)

Page 3: regular text

Page 4: regular text

Nothing Prints

--------------

If you position the insertion point on page 4 of and select the

Current Page print range option in the Print dialog box, Word

determines that it should print page 4. However, after repagination,

the document contains no page 4, so a blank page prints.

Wrong Page Prints

-----------------

If you position the insertion point on page 3 and select the Current

Page print range option in the Print dialog box, Word determines that

it should print page 3. After repagination, page 4 becomes page 3, so

the wrong page is printed.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 115,

149

Additional reference words: check 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00

wm_word w4wprint


Italic Symbol Characters Printed with Extra Space on Right

Article ID: Q96868

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In Word for Windows, if you place an italicized TrueType symbol

character, like a bullet, next to another italicized TrueType font,

extra blank space will appear after the Symbol character on screen and

when the document is printed.  This  occurs when you are using a

Postscript printer with the PSCRIPT.DRV printer driver versions 3.5

through 3.55.

Note: This problem does not occur in Windows Write.

STATUS

======

Microsoft has confirmed this to be a problem in Microsoft Word for

Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, and 2.0c. We are

researching this problem, and will post more information here in the

Microsoft Knowledge Base as it becomes available.

This problem has been corrected in Word version 6.0 for Windows.

WORKAROUND

==========

To avoid the extra space after the Italicized Symbol character, remove the

italic character formatting.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 18-19

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wprint


Error Sending Keys to FilePrinterSetup with No Default Printer

Article ID: Q96923

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

You can change printer driver settings such as resolution, paper

orientation, and paper size with a Microsoft WordBasic macro that

includes the SendKeys command.

Word Versions 1.x

-----------------

If no default printer has been set or no printer is active, a macro

that uses the SendKeys command to access a printer driver in Word

version 1.x for Windows will cause an unrecoverable application error

(UAE) (if you are using Microsoft Windows version 3.0) or a general

protection (GP) fault (if you are using Windows version 3.1).

Word Versions 2.0 Through 2.0c

------------------------------

When you are using the SendKeys command in Word versions 2.0 through

2.0c for Windows, and there is no active printer, you will receive the

following error message:

   WordBasic Err = 102, Command Failed

MORE INFORMATION

================

WARNING: ANY USE BY YOU OF THE CODE PROVIDED IN THIS ARTICLE IS AT

YOUR OWN RISK. Microsoft provides this macro code "as is" without

warranty of any kind, either express or implied, including but not

limited to the implied warranties of merchantability and/or fitness

for a particular purpose.

The SendKeys command should only be used to change settings that are

not available in the Page Setup dialog box (from the Format menu,

choose Page Setup) of Word version 2.0 for Windows. For example, the

following macro automates the process of changing the duplex option in

the HP LaserJet IIISi printer driver:

   Sub MAIN

   SendKeys "%o", - 1                 'Options button

   SendKeys "%l{enter}{enter}", - 1   'chooses long side and OK button

   FilePrintSetup .Printer = "HP LaserJet IIISi on LPT1:", .Setup

   End Sub

REFERENCES

==========

"Using WordBasic" by WexTech Systems, Inc. and Microsoft Corporation,

Microsoft Press, 1992.

Additional reference words: w4wmacro w4wprint send keys 1.00 1.10

1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00


Printing Multiple Files from Find File Incorrect with Duplex

Article ID: Q97013

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

When you print multiple files using the Find File command, Word for

Windows sends the files to the printer as a single print job. As a

result, duplex printing does not work correctly.

STATUS

======

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, 2.0b, 2.0c  of Word for Windows. This problem was corrected

in Word version 6.0 for Windows.

MORE INFORMATION

================

If you select two documents (for example, DOC1.DOC and DOC2.DOC) in

the Find File dialog box and choose to print them using the Duplex

Printing option, if DOC1.DOC contains an odd number of pages, the

first page of DOC2.DOC will be printed on the back of the last page of

DOC1.DOC. This occurs even if both documents contain Odd Page section

breaks. Word for Windows should begin printing DOC2.DOC on a new sheet

of paper.

WORKAROUND

==========

To work around this problem, do either of the following:

 - When you use the Duplex Printing option, print one file at a time.

   -or-

 - At the end of each document, insert a printer escape code to force

   the printer to eject the paper after each file is printed. If you

   are using a Hewlett-Packard (HP) LaserJet Series IIIsi printer,

   follow the steps below to insert such a printer escape code in your

   document. For all other printers, refer to your printer manual or

   contact the printer manufacturer.

How to Insert a Printer Escape Code to Force a Form Feed

--------------------------------------------------------

1. Press CTRL+END to position the insertion point at the end of the

   file.

2. From the Format menu, choose Character. In the Font box, select

   Courier (Courier is the default printer font for the HP LaserJet

   Series IIIsi; if you use a different printer, select the default

   font for that printer).

3. Press CTRL+F9 to insert field code brackets. Type the following

   inside the field code brackets:

      PRINT "<ALT+027>^l1O"

   Note: Press ALT+027 on the numeric keypad to insert the printer

   escape character. A vertical line or a box appears on the screen.

   In the above printer code, "l" is lowercase letter L, "1" is the

   numeral one, and "O" is uppercase letter O.

4. Press CTRL+END to position the insertion point at the end of the

   file. Press CTRL+F9 to insert field code brackets. Type the

   following inside the field code brackets:

      PRINT "<ALT+027>&l0O"

   Note: "l" is lowercase letter L, "0" is the numeral zero, and "O"

   is uppercase letter O.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wprint

sequence back previous


Quality Not As Good with IBM QuietWriter III Printer

Article ID: Q97039

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

Summary:

When you print to an IBM QuietWriter III from Word for Windows, the

quality of printer-resident fonts may be lower than when you print to

this printer from another application. This reduced quality occurs

because the Windows version 3.1 printer driver for the QuietWriter III

does not support Enhanced printing quality, which produces the

highest-quality output of printer-resident fonts. The Windows version

3.1 printer driver only supports the Draft and Quality output levels.

Workaround

----------

To print from Word with the Enhanced printing quality level, send the

following printer command code at the beginning of your print job

   ESC I 3

where "3" is the value 3, not ASCII 3.

To send this printer command code, use the following procedure to

insert a PRINT field at the beginning of your Word document:

1. Press CTRL+HOME to position the insertion point at the beginning of

   your document.

2. Press CTRL+F9 to insert field brackets.

3. Press ALT+0027 on the numeric keypad. A vertical pipe character (|)

   appears in your document.

4. Press I (uppercase letter I).

5. Press ALT+0003 on the numeric keypad.

More Information:

WordPerfect prints to the QuietWriter III using the Enhanced printing

quality mode, which gives darker, crisper output for printer-resident

fonts.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wprint

6.00 wm_word

w4wfont built-in


Equation Editor Symbols Appear Distorted

Article ID: Q97688

-----------------------------------------------------------------

The information in this article applies to:

 - Microsoft Equation Editor, version 1.0

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-----------------------------------------------------------------

SYMPTOMS

========

Equation Editor uses a preferences file (EEPREFS.PRE) to store its

size and position information. If you find that the symbols in the

Equation Editor are distorted both on the screen and when you print

(for example, certain symbols are replaced by strange shapes), the

EEPREFS.PRE file may have become corrupted.

WORKAROUND

==========

To eliminate this problem, follow these steps:

1. From the File menu, choose Exit And Return To <filename> to exit

   Equation Editor.

2. Switch to File Manager or the MS-DOS prompt and rename or delete

   the EEPREFS.PRE file in the Windows directory.

3. Return to Word and from the Insert menu, choose Object.

4. Select Equation, and choose OK to start Equation Editor.

Equation Editor should now appear in the default size and position

(centered on screen), and should no longer show any character

corruption. When Equation Editor creates a new preferences file, it

returns to the default size and position settings.

MORE INFORMATION

================

The EEPREFS.PRE file is stored in the Windows directory and is updated

each time you run Equation Editor. If you delete or rename the file,

Equation Editor rebuilds it the next time it is run. EEPREFS.PRE has a

file size of 261K. Although the date changes each time you run the

application, the size of the file does not change. It is a binary file

and cannot be viewed by a text editor such as Notepad. When this file

becomes corrupt, the Equation Editor does not function correctly,

causing strange output to the screen and the printer.

Additional reference words: 1.00 2.00 2.00a 2.00a-CD 2.00b 2.00c  6.00

wm_word

garbage junk eeprefs.pre blob circle equation editor cloud applet

eq ed math type ole tshoot missing ruler w4wprint 6.00


Shaded Table Prints with White Vertical Gridlines

Article ID: Q97794

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows version 2.0, 2.0a, 2.0a-cd, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you print a Word for Windows table that contains shading using a

Hewlett-Packard (HP) LaserJet Series II or III printer driver, the

table may print with white vertical gridlines between the shaded table

cells.

These vertical gridlines do not display on the screen.

We are researching this problem and will post new information here in

the Microsoft Knowledge Base as it becomes available.

Additional reference words: w4wprint 2.00 2.00a 2.00a-CD 2.00b 2.00c

6.00 wm_word


Header Does Not Print Using HPPCL5MS.DRV

Article ID: Q97865

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In Word for Windows, some headers that print using version 31.3.89 of

the Hewlett-Packard (HP) Series III printer driver (HPPCL5A.DRV) may

not print at all when you use version 2.0 or 2.1 of the driver

(HPPCL5MS.DRV).

This problem has been reproduced in Word for Windows when printing a

header with the following formatting:

   Option                       Setting

   ------------------------------------

   Header/Footer From Edge:    .25 inch

   Font Size:                   Greater than 12 points

   Paragraph Line Spacing       Exactly 1 line

WORKAROUND

==========

If you change the Line Spacing setting to Auto or increase the From

Edge setting, the header prints.

STATUS

======

We are researching this problem and will post new information here in

the Microsoft Knowledge Base as it becomes available.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wprint

6.00 wm_word


Using the HP Envelope Tray on a LaserJet Series II Printer

Article ID: Q97946

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

Summary:

This article contains the procedure for printing from Word for Windows

to a Hewlett-Packard (HP) LaserJet Series II printer using the HP

envelope tray. You should use the HP LaserJet Series II printer driver

(HPPCL.DRV) version 2.0 or later.

Word version 6.0:

-----------------

 1. Remove the letter paper tray from the printer and insert the

    envelope tray.

 2. In Word, choose Print from the File menu.

 3. Choose the Printer Button, select HP LaserJet Series II and then

    choose "Set as Default printer" and choose the close button twice.

 4. From the Tools menu, choose Envelopes and Labels

 5. Type the address text and then choose the Add To Document button.

 6. From the File menu, choose Page Setup.

 7. Select Paper Source.

 8. From the First Page list, select Upper Tray and then choose OK.

 9. To print the envelope, choose Print from the File menu.

10. Select Range of 0.

11. Choose OK.

12. You must hit the continue button on the face plate of the printer.

Word version 2.X

----------------

 1. Remove the letter paper tray from the printer and insert the

    envelope tray.

 2. In Word, choose Printer Setup from the File menu.

 3. From the Printer list, select HP LaserJet Series II and then

    choose OK.

 4. From the Tools menu, choose Create Envelope.

    -or-

    Choose the Envelope button on the toolbar.

 5. Type the address text and then choose the Add To Document button.

    Note: The envelope does not feed from the envelope tray unless you

    add the envelope to your Word document.

 6. From the Format menu, choose Page Setup.

 7. Select Paper Source.

 8. From the First Page list, select Upper Tray and then choose OK.

 9. To print the envelope, choose Print from the File menu.

10. Select Pages. In the From and To boxes, type "0" (zero, without

    the quotation marks).

11. Choose OK.

More Information:

Word version 6.0

----------------

By using the HP laserjet IID driver, the user will not have to hit the

continue button when printing the envelope.However the IID driver will

print courier as the font on the envelope, Word 6.0 cannot override this

from happening.

Word version 2.x

----------------

The HP envelope tray is not the same as the HP envelope feeder, so the

Envelope option does not affectthe envelope tray. In fact, when you use

the HP LaserJet Series II printer driver, this option is unavailable in

the Tools Options Print dialog box.

If you print using the HP LaserJet Series IID printer driver, the

envelope prints in the wrong orientation. Neither the "Printer's

Envelope Feeder Has Been Installed" option nor printer heuristics

corrects the orientation. You can print an envelope in the correct

orientation using the LaserJet IID printer driver if you add the

envelope to the document, but the envelope text prints in Courier.

This also happens if you select the "Print TrueType As Graphics"

option in the printer driver Setup Options dialog box. The address

will print in the correct orientation when added to the document, but

in a Courier font.

Additional reference words: w4wprint Hewlett Packard 2.00

2.00a 2.00a-CD 2.00b 2.00c 6.00 true type


First Page Does Not Print Duplexed on HP IIID or IIIsi Printer

Article ID: Q98276

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

Summary:

A Hewlett-Packard (HP) LaserJet Series IIID or IIIsi printer will not

print the first page of a Word for Windows document duplexed if:

 - You are using the HPPCL5MS.DRV version 2.0 or 2.1 printer driver.

   -or-

 - You are using the PSCRIPT.DRV postscript printer driver, any version.

   -and-

 - Your document is formatted for mixed-tray printing.

The previous printer driver, version 31.3.89 (HPPCL5A.DRV), which is

supplied with Windows version 3.1, correctly prints duplex on the

first page of a mixed-tray document.

This problem occurs when you select different trays from the First

Page and Other Pages lists in the Format Page Setup dialog box.

Use one of the following workarounds to print correctly in duplex mode

on a the HP LaserJet Series IIID or IIIsi printer:

Workaround 1

------------

Note: Use HPPCL5MS.DRV version 2.0 or 2.1 for this workaround.

1. Insert a Next Page section break at the end of the second page of

   your document.

2. Position the insertion point in the first section.

3. From the Format menu, choose Page Setup and select the Paper Source

   option button.

4. From both the First Page and Other Pages lists, select the same

   tray (the tray from which you want to print pages 1 and 2) and then

   choose OK.

5. Position the insertion point in the second section.

6. From the Format menu, choose Page Setup and select the Paper Source

   option button.

4. From both the First Page and Other Pages lists, select the same

   tray (the tray from which you want to print the remaining pages of

   the document) and then choose OK.

Workaround 2

------------

Note: Use HPPCL5MS.DRV version 2.0 or 2.1 for this workaround.

If the section break described in workaround 1 is not suitable, you

can print the document as two separate print jobs, as described below:

1. Print pages 1 and 2 as the first print job. In the Format Page

   Setup dialog box, select Paper Source, and select the same tray in

   the First Page and Other Pages lists.

2. Print the remaining pages as the second print job. In the Format

   Page Setup dialog box, select Paper Source, and select the same

   tray in the First Page and Other Pages lists.

Workaround 3

------------

Use the previous printer driver, version 31.3.89, to print the

document. This printer driver is supplied with Windows version 3.1.

  Note: In Microsoft Windows for Workgroups version 3.1, the filename

  of this printer driver is changed from HPPCL5A.DRV to HPPCL5MS.DRV.

  If you want to use version 31.3.89 of the driver with Windows for

  Workgroups, manually decompress the HPPCL5A.DR_ file from the

  Windows version 3.1 disk and then rename the file to HPPCL5MS.DRV.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wprint

6.00 wm_word

IIID IIISi hpiiid hpiiisi hplj


Paper Jam Occurs Printing Legal Size Paper on HP LaserJet III

Article ID: Q98834

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

Sometimes a paper jam occurs when you print on legal size

(8.5-by-14-inch) paper from Word for Windows on a Hewlett-Packard (HP)

LaserJet Series III printer. The paper begins to feed into the

printer, but then it stops feeding and the paper jam occurs.

This problem occurs when you print using the manual feed tray if the

following message appears on the LCD display on the printer:

   PC LOAD LEGAL

This message is a prompt for you to insert the legal paper tray in the

printer. If you do not insert a legal paper tray and instead manually

feed a sheet of legal paper and then press the Continue button on the

printer to override the prompt, the printer expects letter size

(8.5-by-11-inch) paper. As a result, the paper feed mechanism stops

after it feeds the first 11 inches of the paper and the jam occurs.

Note: By contrast, the paper jam problem does not occur if the

following message appears on the printer, which is a prompt for you to

manually feed a piece of legal size paper:

   PF LOAD LEGAL

Workaround

----------

Use the procedure below to change the Paper Source settings to Manual

Feed for all pages. This workaround overrides the printer driver paper

source settings.

1. From the File menu (Format menu in Winword 2.X), choose Page Setup.

2. Select the Paper Source.

3. Select Manual Feed from the First Page and Others Pages lists and

   choose OK.

Reference(s):

"User's Guide," version 2.0, pages 231-232

Additional reference words: w4wprint w4wlaserjet 2.00 2.00a 2.00a-CD

6.00 wm_word

2.00b 2.00c HPPCL5A.DRV HPPCL5MS.DRV


Printing Envelopes on the Panasonic KX-P4450 or 4450i Printers

Article ID: Q100199

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

SUMMARY

=======

This article contains instructions you can use to print envelopes in

Word for Windows using the Create Envelope command on a Panasonic

KX-P4450 or KX-P4450i printer with the following configurations:

 - KX-P4450 using PCL4X.DRV version 1.10 and optional envelope tray

 - KX-P4450i using PCL4X.DRV version 1.10 and optional envelope tray

   or manual feed slot on standard paper tray

 - KX-P4450i using HP LaserJet Series IID printer driver

 - KX-P4450 using HP LaserJet Series IID printer driver

MORE INFORMATION

================

The Panasonic KX-P4450 and KX-P4450i printers recognize the optional

envelope tray only when it is in the lower paper tray slot. The

KX-P4450i also has a manual feed slot on top of the standard paper

tray that you can use to print envelopes.

The envelope tray accommodates the following range of envelope

dimensions:

   Height:  3 1/4 inches  to  4 7/16 inches

   Length:  8 inches      to  10 inches

For best results, you should use the Panasonic KX-P4450/4450i printer

driver version 1.10 (PCL4X.DRV), available on the Windows Driver

Library (WDL). You should also use version 3.1.2 or later of the

Windows Universal Printer Driver (UNIDRV.DLL). For information on

obtaining the WDL, query on the following words in the Microsoft

Knowledge Base:

   obtain and msdl and information and wdl.txt

No printer heuristics are necessary to print envelopes (or to perform

any other printing procedure) on either printer. You should remove any

"PCL4X" printer heuristic settings from the [Microsoft Word 2.0]

section of your WIN.INI file.

KX-P4450 Using PCL4X.DRV Version 1.10

=====================================

You must always modify the settings on the front panel of the

Panasonic KX-P4450 to correctly print envelopes using the Create

Envelope command in Word. This is necessary because the printer cannot

recognize any command to reset paper source and orientation settings

when the envelope tray is installed.

Printer Setup

-------------

Use the following instructions to set up the KX-P4450 to print

envelopes in Word:

1. Install the PCL4X.DRV driver, using the instructions in the

   "Installing a Printer Driver" section of the PRINTER.TXT file,

   supplied with the printer driver.

2. Start Word.

3. From the File menu, choose Print Setup. Select Panasonic KX-P4450

   from the Printer list and then choose the Setup button.

4. In the printer driver dialog box, choose the Options button. Select

   the Print True Type as Graphics option and then choose OK three

   times to return to the Word document.

   Note: This step is necessary for all documents (not just for

   envelopes) if you want to print using any TrueType fonts.

   This printer cannot print downloaded TrueType fonts.

Print Envelopes

---------------

1. Install the envelope tray in the lower paper tray slot on the

   printer.

2. Press the Online button on the printer so the Online light is off.

3. Press the Reset button on the front panel of the printer to

   initialize the envelope tray.

4. Press the Online button so the Online light is on. The printer is

   now in Panasonic LP (Landscape) mode.

5. Use the Create Envelope command in Word to create and print your

   envelopes.

Reset the Printer for Normal Document Printing

----------------------------------------------

After you print envelopes to the envelope tray, you must reset the

printer manually using the following procedure. If you do not reset

the printer before you print a normal document (in either portrait or

landscape orientation), the document text begins printing at the

location where an envelope would begin printing.

1. Press the Online button on the printer so the Online light is off.

2. Press the Format button on the printer.

3. Press the UP ARROW button on the printer to select the Portrait

   setting.

4. Press the large Enter button on the printer and then press the Exit

   button.

5. Press the Online button so the Online light is on.

Alternate Method for Resetting Printer for Document Printing

------------------------------------------------------------

1. Remove the envelope tray.

2. Press the Online button on the printer so the Online light is off.

3. Press the Reset button on the front panel of the printer to re-

   initialize the printer without the envelope tray.

4. Press the Online button so the Online light is on.

KX-P4450i Using PCL4X.DRV Version 1.10

======================================

You do not need to manually reset the Panasonic KX-P4450i to print

envelopes using the envelope tray. This printer automatically resets

the origin location, paper source, and orientation settings after you

print an envelope or a document using a different paper tray or

Page Setup settings.

On the KX-P4450i, if you insert an envelope in the manual feed slot on

top of the standard paper tray, the printer feeds from that source to

print an envelope even if the envelope tray is installed.

KX-P4450i Using the HP IID Printer Driver

=========================================

If the PCL4X.DRV version 1.10 printer driver is not available, you can

print envelopes in Word using the HP LaserJet Series IID printer

driver. This printer driver accesses either paper tray and prints

envelopes correctly on the Panasonic KX-P4450i printer.

KX-P4450 Using the HP IID Printer Driver

========================================

When you print envelopes on the KX-P4450 using the HP LaserJet Series

IID printer driver, you must reset the printer manually using the

procedures described above in the "KX-P4450 Using PCL4X.DRV Version

1.10" section.

If you print envelopes (or any other document in landscape

orientation) on the KX-P4450 using the HP LaserJet Series IID printer

driver, you can only use the built-in printer fonts (Courier and

LinePrinter). The KX-P4450 is similar to the HP LaserJet Series II

printer in that it cannot internally rotate fonts for landscape

printing; both printers use landscape fonts that are built into the

printer. When you use the HP IID printer driver, which relies on the

printer to rotate fonts to landscape, the KX-P4450 substitutes its

internal landscape printer fonts.

For information on changing the default envelope fonts, query on the

following words in the Microsoft Knowledge Base:

   changing and envelope and text and formatting and 2.0 and winword

Additional reference words: 6.00 2.00 2.00a 2.00a-CD 2.00b 2.00c

w4wprint wm_word w4wenvelope PCL4X.EXE zip zipped Download Service

hewlett-packard


Using the Optional Envelope Tray on the Panasonic KX-P4420

Article ID: Q102127

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   and 2.0c

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

SYMPTOMS

========

When you use the Panasonic KX-P4420 printer driver to print envelopes

from Word for Windows, you cannot access the optional envelope tray.

This behavior occurs because the Panasonic KX-P4420 printer emulates

the Hewlett-Packard (HP) LaserJet Series II printer, which does not

support an optional envelope tray. Windows uses the HP LaserJet Series

II printer driver (HPPCL.DRV) to support the Panasonic 4420 printer.

WORKAROUND

==========

To print envelopes to the optional envelope tray on the Panasonic

KX-P4420, use the HP LaserJet Series IID printer driver instead. The

Series IID supports an envelope tray. You do not need to set a printer

heuristic in the [Microsoft Word 2.0] section of your WIN.INI file.

MORE INFORMATION

================

Use the following instructions to print envelopes from the optional

envelope tray on the Panasonic KX-P4420 printer:

1. Install version 2.1 or later of the HP LaserJet Series IID printer

   driver (HPPCL.DRV). If you have a version of the driver earlier than

   2.1, you can obtain an updated printer driver from the Windows

   Driver Library (WDL). For information about obtaining the WDL, query

   on the following words in the Microsoft Knowledge Base:

      wdl.txt and obtain and msdl and win31

2. In the Print Options dialog box, select the Printer's Envelope

   Feeder Has Been Installed option and choose OK (to open the Print

   Options dialog box, choose Options from the Tools menu, then select

   the Print icon in the Category list).

3. Insert the envelope tray into the normal paper tray slot on the

   printer. The "Envelope #10" message appears on the printer

   display.

4. Press the Enter button on the printer to switch the printer online.

5. In Word, choose the Envelope button on the toolbar, and then choose

   the Print Envelope button. The printer pulls an envelope from the

   envelope tray and prints it correctly.

NOTE: If you install the HP LaserJet Series IID printer driver and

print using the normal paper tray, all paper source settings except

Manual Feed pull from the normal paper tray. Manual feed print jobs

pull from the manual feed tray.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 118-121

Additional reference words: w4wprint 2.00 2.00a 2.00a-CD 2.00b 2.00c

w4wprint 4420 pkx p4420 kxp4420 laserjet


SetPrinterHeuristic Macro Sets "winspool=x" for All Printers

Article ID: Q104036

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows NT operating system version 3.1

 - Microsoft Windows NT Advanced Server version 3.1

-------------------------------------------------------------------

SYMPTOMS

========

When Word for Windows is running with Windows NT, if you use the

SetPrinterHeuristic macro (supplied with Word in NEWMACRO.DOC) to set

a printer heuristic, the macro defines the following heuristic, no

matter which printer driver is active

   winspool=x

where "x" represents the heuristic value.

As a result, every printer uses the heuristic setting, and you cannot

define unique heuristics for individual printers. In other words, a

printer heuristic is an application-wide setting instead of a

printer-specific setting when you run Word with Windows NT.

CAUSE

=====

When a Windows-based application (such as Word) queries the operating

system for the name of the currently active printer driver, Windows NT

always replies with "winspool" instead of the actual name of the

printer driver. When you run the SetPrinterHeuristic macro, Word uses

the printer driver name supplied by the operating system to create

printer heuristic settings. Therefore, all printers appear to have the

same driver name (winspool) to Word with Windows NT.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

The Word for Windows printer heuristic design is based on the Windows

version 3.1 convention that refers to a printer using its unique

printer driver name. As a result, you can set a heuristic for each

printer when you run with Windows version 3.1. This functionality is

not available when you run Word with Windows NT.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wprint

w4wmacro winnt


Thick Dotted Line Drawing Displays Vertically Elongated

Article ID: Q105029

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, version 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

SYMPTOMS

========

When you use the Word for Windows drawing tools to draw a thick dotted

line (4 points or larger), the line displays vertically elongated, or

stretched, if you are using the Generic/Text Only printer driver.

CAUSE

=====

When you use the Generic/Text Only printer driver, the printer

metafile is the only representation available to display the drawing

on the screen. The Generic/Text Only printer driver uses a resolution

of 6 dots per inch (dpi) vertically and 120 dpi horizontally, so the

dotted line appears distorted on the screen.

Graphic images do not print on most printers that use the Generic/Text

Only printer driver. On the printers that do print graphics, however,

the printed result is usually correct. On some dot-matrix printers

with non-square pixels, the pixels in the drawing may print as ovals.

STATUS

======

This problem does not affect PostScript or laser printers that use

the Hewlett-Packard (HP) Printer Control Language (HPPCL).

We are researching this problem and will post new information here in

the Microsoft Knowledge Base as it becomes available.

Additional reference words: 6.00 layer stretch stretched skew skewed

dxpinch dypinch too long ovoid w4wprint


Document Does Not Print After Annotations Deleted

Article ID: Q105442

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

A document that once had annotations that were subsequently deleted

will not print if Annotations is selected in Print Options. (If no

annotations have been inserted into a document, the document will

print with Annotations selected.)

STATUS

======

Microsoft has confirmed this to be a problem in Word 2.x for Windows.

This problem was corrected in Word 6.0 for Windows.

WORKAROUND

==========

Do the following before you print your document:

1. From the Tools menu, choose Options. Choose the Print category.

2. Under Include With Document, clear the Annotations option.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c W4WPRINT

TSHOOT printing


GP Fault Printing Document with Many Fonts

Article ID: Q105565

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

SYMPTOMS

========

If you print a Word for Windows document that contains a large number

of downloadable fonts, a general protection (GP) fault error may

occur.

CAUSE

=====

You are using the Windows Universal Printer Driver (UNIDRV.DLL)

version 3.1.2 or earlier and your Word document contains more than 64

downloadable fonts, such as TrueType fonts. The problem also occurs

when you print using the Windows PostScript printer driver

(PSCRIPT.DRV) version 3.56 or earlier and your document contains more

than 256 downloadable fonts.

STATUS

======

Microsoft has confirmed this to be a problem in UNIDRV.DLL version

3.1.2 and earlier and in PSCRIPT.DRV version 3.56 and earlier. This

problem was corrected in version 3.1.3 of UNIDRV.DLL and in version

3.57 of PSCRIPT.DRV.

The corrected printer drivers are supplied with Word 6.0. Setup

automatically installs them if you have a previous version of either

driver. As a result, this problem will only occur in Word 6.0 if you

replace the updated printer drivers with the older, problem drivers.

If you do not have Word 6.0, you can obtain these new printer drivers

from the Windows Driver Library (WDL). For information about obtaining

the WDL, query on the following words in the Microsoft Knowledge Base:

   wdl.txt and obtain and msdl and win31

WORKAROUNDS

===========

 - To avoid the GP fault errors using the problem printer drivers,

   decrease the number of fonts in your document.

   -or-

 - If your document contains mostly TrueType fonts, turn on the "Print

   TrueType as Graphics" option. This reduces the number of downloadable

   fonts. The drawback to this workaround is that it increases printing

   time.

MORE INFORMATION

================

In both UNIDRV.DLL and PSCRIPT.DRV, the GP fault error occurs when the

printer driver copies conflicting font cache information during the

ResetDC() call. Specifically, the driver fails to copy the value of

the sMaxDLSlots variable, so it incorrectly resets the sMaxDLSlots

variable to the default value (32 for UNIDRV.DLL and 128 for

PSCRIPT.DRV). This default value does not cause a problem until your

document contains more than 64 fonts (256 fonts for PSCRIPT.DRV).

Note: The sMaxDLSlots variable indicates the total number of entries

(used or empty) in the font downloading list.

Additional reference words: 6.00 w4wprint 2.00 2.00a 2.00a-CD 2.00b

2.00c win31 globalalloc snumdownfonts lpdownfontlist hdownfontlist

gpf hang hung crash crashed locks locked frozen freezes crashing quit

quits stopped wm_word


Cell Border Extends Farther Left/Right Than Shading in Table

Article ID: Q106074

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.1

-------------------------------------------------------------------

SYMPTOMS

========

If a table contains a border and shading, the border may extend

farther than the length of the cell.

STATUS

======

We are researching this problem and will post new information here in

the Microsoft Knowledge Base as it becomes available.

WORKAROUND

===========

Insert a column at the beginning of the shading that is .01-inch wide

and has 0 inches of space between columns. Format this column for

shading but not with a border. This will cause the shading and the

border to be aligned.

Additional reference words: 6.00 column shade tables past w4wprint print


Printing to a File Using the WordBasic FilePrint Statement

Article ID: Q106250

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

    2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

WARNING: ANY USE BY YOU OF THE CODE PROVIDED IN THIS ARTICLE IS AT

YOUR OWN RISK. Microsoft provides this macro code "as is" without

warranty of any kind, either express or implied, including but not

limited to the implied warranties of merchantability and/or fitness

for a particular purpose.

Word 6.0 for Windows

====================

The FilePrint statement in Word 6.0 for Windows includes parameters to

allow you to print a document to a file. The FilePrint parameters for

printing to a file are listed below.

   .PrintToFile    If 1, sends printer instructions to a file.

   .PrToFileName   If PrintToFile = 1, this parameter specifies the

                   path and filename of the file to print to.

   .AppendPrFile   If PrintToFile = 1, this parameter specifies

                   whether  to overwrite or append to the file if it

                   already exists:

                      0 (zero) Overwrite

                      1        Append

The following command prints the contents of the current document to

a file.

   FilePrint .PrToFileName = "C:\Temp\Filename.ext", .Type = 0, \

   .PrintToFile = 1

If you later want to print the contents of the print file, use the

following Copy syntax at the MS-DOS prompt:

   copy /b <filename> LPT1:

For more information on the MS-DOS COPY command, refer to pages

389-393 of the "Microsoft MS-DOS User's Guide and Reference" for

MS-DOS version 5.0.

Word 2.x for Windows

====================

The FilePrint statement in Word 2.x for Windows does not include a

parameter to indicate the print filename (.PrToFileName). To print the

contents of the current document to a specific file without being

prompted with the filename dialog box, use the SendKeys statement

before the FilePrint command. For example:

Sub MAIN

SendKeys "C:\Temp\Filename.ext"        'the filename to print to

SendKeys "{Enter 2}"                   'Send 2 Returns

FilePrint .Type = 0, .PrintToFile = 1

End Sub

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00

w4wprint w6macroexample w4wmacro wm_word


Printer Error "MP LOAD COM10" Printing Envelope in Windows NT

Article ID: Q106471

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows NT operating system version 3.1

-------------------------------------------------------------------

SYMPTOMS

========

When printing an envelope from Word 2.x or 6.0 for Windows under

Windows NT to a Hewlett-Packard (HP) LaserJet IIP or LaserJet IIIP,

the printer will display the following message:

   MP LOAD COM10

Even when you have an envelope loaded into the MP (manual feed) tray,

pressing the Online button will not resume printing. You must press

and hold down the ALT key while pressing the Form Feed/Continue key.

CAUSE

=====

By default, Windows NT will not select the manual feed tray for

envelopes when printing on envelope size paper from any Windows

application.

RESOLUTION

==========

Use the following steps to associate envelope size paper with the

manual feed tray so that Windows NT will know to select the manual

feed tray when envelopes are printed:

1. Start Windows NT Print Manager.

2. Bring the desired printer window to the front.

3. From the File menu, choose Properties.

4. Under the Source option, choose Manual Paper Feed.

5. Under the Name option, choose Envelope #10.

6. Choose OK.

7. Choose the OK button in the Properties window.

MORE INFORMATION

================

Through Windows NT Print Manager, an administrator can assign

particular paper sizes to particular paper bins on the printer. For

instance, the administrator can specify that all letter-size pages

printed from an application come from the upper tray, no matter which

tray the document is formatted for.

More information on forms and how to set them is available in the

"Microsoft Windows NT System Guide," pages 201 through 202.

REFERENCES

==========

"Microsoft Windows NT System Guide," pages 187-189, 201-202

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00

w4wprint wm_word w_nt


F7 Does Not Spell Check the Entire Word for Windows Document

Article ID: Q65229

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Pressing the F7 function key in Word for Windows versions 1.0, 1.1,

and 1.1a does not perform exactly the same command as choosing

Spelling from the Utilities menu.

In Word for Windows version 2.0, pressing the F7 key also differs

from choosing Spelling from the Tools menu.

In Word for Windows version 2.0, pressing F7 checks only the current

selection or the word closest to the insertion point, as in versions

1.0, 1.1, and 1.1a. However, after a single word has been checked, the

message "XXXX" is spelled correctly. Do you want to continue checking

the remainder of document?" appears. When a selection of text has been

checked by pressing F7, the message "Word finished checking the

selection. Do you want to continue checking the remainder of

document?" appears.

Pressing the F7 key always gives you the option to continue checking

the rest of the document.

If you choose Spelling from the Utilities menu in Word for Windows

versions 1.x, Word performs a spelling check on the selected text

only. If no text is selected, the entire document is spell checked.

If you choose Spelling from the Tools menu in Word for Windows version

2.0, only the selected text is spell checked. However, the option to

continue checking the rest of the document appears after the selected

text is checked. If no text is selected, choosing Tools Spelling runs

the spelling check for the entire document.

Word for Windows 6.0

---------------------

If the insertion point is on or near a word and you press F7 in Word

for Windows 6.0 to spell check, the spell checker will flag the next

word that it does not find in the dictionary. If you have a word

selected that is spelled correctly, Word will display the message,

"Word finished checking the selection. Do you want to continue

checking the remainder of the document." If the word is misspelled

and you press F7 while the misspelled word is selected Word will flag

the word. After the user has performed a change or ignore on the word

the message, "Word finished checking the selection. Do you want to

continue checking the remainder of the document?".

REFERENCES

==========

"Microsoft Word for Windows User's Reference," page 334

Additional reference words: w4wproof 1.0 1.1 1.1a 1.00 1.10 1.10a 2.0

wm_word 2.00


Replaced Words Lose Revision Marks Using Spelling Checker

Article ID: Q69712

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

When misspelled words that have been marked for revision are replaced

by the Spelling utility in Word for Windows, the correctly spelled

word that is inserted will not be marked if Mark Revisions is no

longer turned on.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. Open a new file in Word for Windows.

2. Type a few lines of text and choose Revision Marks from the

   Utilities menu.

3. Choose Mark Revisions and OK.

4. Type a few more lines of text in the document and misspell a word.

   Notice that new text is marked.

5. From the Utilities menu, choose Revision Marks menu and turn off Mark

   Revisions. Choose OK.

6. From the Utilities menu, choose Spelling and choose the Start

   button. When the misspelled word appears, choose Suggest and OK.

Notice the replaced word is no longer marked. Replaced words loose

their revision marks.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," pages 294, 295

Additional reference words:  w4wproof 1.00 1.10 1.10a speller check

2.0 2.00


Highlight Removed with CTRL+ESC When Checking Spelling

Article ID: Q69948

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

When checking the spelling of a single word in Word for Windows,

switching to the Task List in Windows 3.00 causes the highlight to

disappear even though the word's spelling may still be checked.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. Enter a misspelled word in a Word for Windows document.

2. Highlight the word.

3. If you are using Word for Windows 1.00, 1.10 or 1.10a, choose

Spelling from the Utilities menu and select Start.

If you are using Word for Windows 2.0, choose Spelling from the

Tools menu.

4. Press CTRL+ESC to bring up the Task List in Window 3.00.

5. Return to Word by clicking the Word for Windows icon with the mouse

   or choosing it from the Task List.

Notice the word is no longer highlighted. However, this does not

affect Spelling functionality. If you continue with the Spelling

dialog box, any selected button (for example, Ignore, Cancel) will

apply to the misspelled word.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," pages 331-334.

Additional reference words:  w4wproof 1.0 1.1 1.1a 1.00 1.10 1.10a 2.0

2.00


Word: Hidden Paragraph Mark Not Ignored with F7 Spelling Check

Article ID: Q77148

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

If two words are separated by a hidden paragraph mark and hidden text

is not displaying in Microsoft Word for Windows, the paragraph mark

will not be ignored if the insertion point is in the first or second

word and F7 is pressed to check the spelling of the combined word.

Only the first word before the hidden paragraph mark will be checked.

If the combined word is an incorrect spelling, the word will not be

flagged as incorrect if the F7 key is used.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

The F7 key can be used to check the spelling of a single word. If two

words are separated by hidden text such as punctuation, line breaks,

or fields, the hidden text will be ignored if F7 is used to check the

spelling of the combined word unless the hidden text is a paragraph

mark.

The paragraph mark will be ignored in Word for Windows versions 1.0,

1.1, and 1.1a if you use the Spelling command on the Utilities menu

and in Word for Windows version 2.0 if you use the Spelling command on

the Tools menu to check the spelling of the combined word.

Steps to Reproduce Problem in Word for Windows Versions 1.x

-----------------------------------------------------------

1. Type "hidden" and press ENTER.

2. Type "text" on the new line.

3. Select the paragraph mark after "hidden" and format it as hidden

   (press CTRL+H).

4. From the View menu, choose Preferences and clear the Hidden Text and

   Show All check boxes.

5. Position the insertion point in front of the "x" in "text".

6. Press F7.

Steps to Reproduce Problem in Word for Windows version 2.0

------------------------------------------------------

1. Type "hidden" and press ENTER.

2. Type "text" on the new line.

3. Select the paragraph mark after "hidden" and format it as hidden

   (press CTRL+H).

4. From the Tools menu, choose Options and select the View icon.

5. Under Nonprinting Characters, clear the Hidden Text and All check

   boxes.

6. Position the insertion point in front of the "x" in "text".

7. Press F7.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.0, pages

331-334.

Additional reference words: w4wproof 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b


Grammar Check Feature Also Flags Spelling Errors in WinWord

Article ID: Q77951

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

By default, the grammar checking feature in Microsoft Word for Windows

checks for spelling errors as well as grammatical errors.

MORE INFORMATION

================

Checking for spelling errors during the grammatical proofing is an

option you can disable. To do this, follow the steps below:

Word for Windows 6.0

--------------------

1. From the Tools menu, choose Options.

2. Choose the Grammar Tab.

3. Clear the "Check Spelling" check box option.

4. Choose the OK button to exit the Options

   dialog box.

Word for Windows 2.x

----------------------------

1. From the Tools menu, choose Options.

2. From the Category box, select Grammar.

3. Choose the Customize Settings button.

4. In the Grammar box, clear the Spelling Errors check box.

5. Choose the OK button.

6. Choose the OK button again to exit the Options dialog box.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," pages 289, 734-735

Additional reference words: flag deselect de-select un-check w4wproof

wm_word 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00


WinWord 1.x Doesn't Flag Words Containing Numbers as Incorrect

Article ID: Q78227

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Microsoft Word for Windows version 1.x does not indicate that a word

is misspelled if it contains a number. Word for Windows version 2.0 and

6.0 do not flag combinations of numbers that contain only one letter,

such as 3a or 40K; however, it considers words that include at least

one number and more than one letter to be misspelled.

More Information:

You can illustrate this difference with the following procedures:

Word for Windows version 2.0 and 6.0

------------------------------------

1. Type the misspelled word "eve4" (without the quotation marks).

2. From the Tools menu, choose Spelling or choose the spell checker

    button from the Toolbar or press F7.

Word for Windows flags the word as misspelled.

Word for Windows version 1.x

----------------------------

1. Type the misspelled word "eve4" (without the quotation marks).

2. From the Utilities menu, choose Spelling.

Word for Windows does not flag the word as misspelled.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 331-334

"Microsoft Word for Windows User's Guide," pages 277-281

Additional reference words: w4wproof 1.0 1.1 1.1a 1.00 1.10 1.10a 2.00

wm_word 6.00


Words in WinWord Exclude Dictionary Not Flagged as Incorrect

Article ID: Q78340

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can create an Exclude dictionary to

contain words that you want the spelling checker to flag as incorrect even

though the words are not normally considered misspelled.

MORE INFORMATION

================

Words contained in an Exclude dictionary should be flagged as

misspelled in Word for Windows documents when you run the spelling

checker. The following are reasons why a word in an Exclude dictionary

may not be flagged as incorrect:

 - The Exclude dictionary is in a different directory than the main

   dictionary.

 - The Exclude dictionary does not have an .EXC extension and the same

   filename as the main dictionary. For example, if the main dictionary

   is SP_AM.LEX, the Exclude dictionary must be SP_AM.EXC.

Versions 2.00 and 2.00a Only

-----------------------------

 - The word is contained in both an Exclude and a custom dictionary.

   After Word for Windows checks the Exclude dictionary, it checks the

   custom dictionary. If Word for Windows finds the word in both

   dictionaries, it considers the word to be spelled correctly.

   Note: This information does not pertain to Word for Windows

   versions 2.00a-cd, 2.00b, and 2.00c. These versions will exclude a

   word that is contained in the Exclude dictionary even if the word

   is found in the custom dictionary.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," page 283

Additional reference words:  w4wproof 2.00 wrong 6.00 wm_word


WinWord Thesaurus Only Checks First Word in Delimited String

Article ID: Q79179

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

The thesaurus in Microsoft Word for Windows checks the first word of any

string of words separated by delimiters. A delimiter is defined as any

character used to bridge one or more words together so that no spaces exist

between the individual words. Common delimiters include the following

characters:

   / \ * , : ; . & # @ () [] {}

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. In a new document, type the following lines of text:

      Light/Dark/Night/Day

      Light,Dark,Night,Day

      Light Dark Night Day

2. Position the insertion point on the first occurrence of the word

   "Day."

3. From the Tools menu, select Thesaurus. The Thesaurus checks the

   word "Light" instead of the word "Day."

4. Repeat steps 2 and 3 for each line of text.

5. The Thesaurus command only checks the correct word for the line

   with spaces separating the words.

To work around this problem, separate the words with a space, run

Thesaurus, and then remove the space.

Additional reference words:  w4wproof 2.00 lists utility 6.00 wm_word


WinWord: No Proofing Highlighted if Two Languages Are Selected

Article ID: Q79482

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you select a section of text that

contains formatting for two or more languages and choose Language from

the Format menu, the Mark Selected Text As box highlights No Proofing

as the default option.

More Information:

The language names should be unavailable to indicate that more than

one language is contained in the selected text. If you unintentionally

select the No Proofing option, the selected text will not be checked

if you subsequently run the Spelling or Grammar commands.

Steps to Reproduce Problem

--------------------------

1. Open a new document, and type two words.

2. Select the first word. From the Format menu, choose Language,

   select a language, and choose the OK button. Repeat this process with

   the second word, but format the second word with a different language.

   In Word for Windows 6.0 choose Language from the Tools menu.

3. Select both words.

4. From the Format menu (Tools menu in Word 6.0), choose Language.

The No Proofing option is highlighted in the Mark Selected Text As

box.

NOTE:  In Word for Windows 6.0, none of the language options are

selected by default to represent the fact that there is more than one

language format selected in the highlighted text.

Additional reference words: w4wproof 2.00 grayed greyed dimmed wm_word


Number of Words in WinWord 2.0 Spelling Checker and Thesaurus

Article ID: Q80136

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.0, the United States English

main dictionary, which is used by the spelling checker, contains

104,000 words. The United States English thesaurus contains 24,000 key

words and 200,000 synonyms.

In Word version 6.0, the Main dictionary contains 106,000 words. The

Thesaurus has 44,000 key words and 458,000 synonyms.

Additional reference words: 6.00 w4wproof 2.00 2.00a 2.00a-CD 2.00b 2.00c


WinWord: 546-Character Limit in the Grammar Command

Article ID: Q80426

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, the Grammar command checks the grammatical

structure of the first 110 words (based on 5 characters per word) or 546

characters per sentence. Any grammatical errors occurring after the 546

character limit are ignored.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, and choose the OK button.

2. Type a sentence with more than 546 characters, and include a

   grammatical error.

3. From the Tools menu, choose Grammar.

The Grammar command only selects the first 546 characters. Below the

suggestions box in the Grammar dialog box, the following comment

appears:

   Sentence was too long to process for grammatical structure.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 285-6

Additional reference words: 2.00 w4wproof wm_word


Spell Checker Does not Recognize French Contraction

Article ID: Q81100

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows version 2.0, the spell checker will not

recognize the French contraction "si".

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Steps to Reproduce Problem

--------------------------

1. Type "s'il vous s'elle" (without the quotation marks).

2. Select this text.

3. From the Format menu, choose Language, and select French.

4. From the Tools menu, choose Spelling.

Results: The spell checker does not recognize "s'il" or "s'elle".

The spell checker should recognize these two contractions as it does

others. The following reflexive verbs followed by words beginning with

vowels are recognized as valid contractions by the spell checker: se,

sa, ma, me, ta, te, ce, le, la. The prepositions ne and de are also

recognized.

Additional reference words:  w4wproof 2.00


WinWord: Spelling Checker Does Not Ignore Words in Uppercase

Article ID: Q81747

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Microsoft Word for Windows' spelling checker does not ignore repeated

words entered as all uppercase letters, even if the Ignore Words In

UPPERCASE option is selected. The spelling checker flags all repeated

words, regardless of case.

This behavior is by design. Words entered in all uppercase letters are

not checked for spelling if the Ignore Words In UPPERCASE option is

selected, but all words are checked to determine if they are repeated

words.

Note: Words entered in lowercase letters, or a combination of

uppercase and lowercase letters, and formatted with All Caps or Small

Caps character formatting are not considered to be in uppercase.

Uppercase words are those words that are entered as all uppercase

letters or changed to all uppercase letters using the Change Case key

combination (SHIFT+F3).

REFERENCES

==========

"Microsoft Word for Windows User's Guide", version 2.0, pages 151,

280-281, 733

Additional reference words: w4wproof 2.00 2.00a 2.00a-CD 2.00b 2.00c

6.00 wm_word capitals


Corruption with Macro Run on ToolsGrammar and ToolsSpelling

Article ID: Q82251

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

If you run a macro that calls a modeless dialog box such as

ToolsSpelling or ToolsGrammar in Microsoft Word for Windows

unexpected results occur if you use ToolsMacro to run the command

rather than calling the command directly.

MORE INFORMATION

================

A modeless dialog box is one that you can activate and switch away

from by clicking another active window. For example, you can click

your document to switch away from the dialog box. The Spelling and

Grammar commands have this type of dialog box.

A modal dialog box is a one that requires you to choose the OK or

Cancel button to close the dialog box before you can switch to another

action, window, or dialog box.

WORKAROUND

==========

To avoid any unexpected results when calling a modeless dialog box,

use the command directly. In a macro, use the ToolsSpelling and

ToolsGrammar commands rather than ToolsMacro "ToolsSpelling" or

ToolsMacro "ToolsGrammar."

Steps to Reproduce Problem

--------------------------

1. In a new document, type "This is an sentence." (without the

   quotation marks).

2. Create and run the following macro:

   Sub MAIN

   SendKeys "%c"

   ToolsMacro .Name = "ToolsGrammar", .Run, .Show = 0

   Insert "yo"

   End Sub

The document becomes corrupt. The text reads "Thisis," but the cursor

cannot go past the second letter. You cannot select the entire

document.

Note: This behavior occur on the first try.

It is expected that the word "an" should be replaced with "a," and the

selection should not be altered. The "yo" should not be inserted until

after the dialog box has been exited. The problem is that "yo" is

inserted underneath the dialog box before the change is made, but the

dialog box does not lose the focus. This problem occurs with any

modeless dialog box.

Any macro that uses ToolsMacro .Run on a modeless dialog box

(ToolsSpelling, ToolsGrammar) will experiencee similar problems.

Additional reference words:  w4wproof w4wmacro 2.00 2.00a 2.00a-CD

wm_word 2.00b


Using Other Word Dictionaries with Word for Windows 2.0

Article ID: Q83070

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Word for Windows 6.0

-----------------------

Microsoft Word version 6.0 for Windows cannot use the Word version 1.x

for Windows dictionary or the Microsoft Word for MS-DOS dictionary. If

you try to use one of these dictionaries in Word version 6.0 for

Windows, one of the following error messages will be displayed:

    C:\WINWORD\LEX-AM.DLL is not a valid Spelling dll.

  -or-

   Word Cannot Start The Speller

Word for Windows 2.x

----------------------

Microsoft Word version 2.0 for Windows cannot use the Word version 1.x

for Windows dictionary or the Microsoft Word for MS-DOS dictionary. If

you try to use one of these dictionaries in Word version 2.0 for

Windows, one of the following error messages will be displayed:

   Word cannot open the spelling file

   C:\WINWORD\SP_AM.LEX for English (US)

  -or-

   Word Cannot Start The Speller

More Information:

Word version 1.x for Windows can use the Word for MS-DOS English,

British, legal, and medical dictionaries. Word version 1.x for Windows

cannot use the Word version 2.0  or 6.0 for Windows dictionary. If you

try to use the version 2.0 or 6.0 dictionary in version 1.x, the error

message "Out of local memory" will be displayed.

English dictionary files for Word version 5.5 for MS-DOS and Word

version 1.1a for Windows are titled as follows:

   Word 5.5 for MS-DOS: SPELL-AM.LEX

   Word 1.1a for Windows: LEX-AM.DLL

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 275-283

Additional reference words:  w4wproof spell proof proofing

tools tool bar toolbar 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.0


Spelling Checker Doesn't Suggest Replacing "i" with "I"

Article ID: Q84271

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, the spelling checker and the grammar

checker do not suggest changing a lowercase "i" to an uppercase "I"

when "i" is used as a word.

More Information:

Workaround

----------

You can use the Edit Replace command to find all occurrences of " i "

and replace those words with " I ." Be sure to type a space (press

SPACEBAR) before and after the lowercase "i" and the uppercase "I" to

avoid replacing lowercase "i" characters that are found within words.

Steps to Reproduce Problem

--------------------------

1. Type the following sentence in a Word for Windows document:

      How may i help you?

2. From the Tools menu, choose Spelling. (In Word for Windows version

   1.x, choose Spelling from the Utilities menu).

The spelling checker indicates that the spell check is complete

without suggesting that the lowercase "i" be replaced with an

uppercase "I."

Note: The Word for Windows version 2.0 Grammar command also does not

suggest this replacement even if the Spelling Errors option is

selected.

Microsoft has confirmed this to be a problem in Word for Windows

versions. Word for Windows version 6.0 is now able to correct this problem

through the use of the Auto Correct feature.  For more information on

how to use the Auto Correct feature please see your Word for Windows

User's Guide documentation.  This feature will allow users to create an

Auto Correct feature that will automatically change the "i" with an "I"

by adding this as one of the Auto Correct features.

Additional reference words:  w4wproof 1.00 1.10 1.10a 2.00 2.00a  wm_word

speller 2.0b 2.0a-CD 2.00b 2.00a-CD 6.0


WinWord: Problems Checking Words with Mixed Capitalization

Article ID: Q84537

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, the Ignore All, Change, and Change All

buttons in the Spelling dialog box work incorrectly for words

containing mixed capitalization.

MORE INFORMATION

================

The following example illustrates the problems associated with using

the Spelling command on words with mixed capitalization:

1. In a Word for Windows document, type the following:

   fLap 1

   fLap 2

   fLap 3

   fLap 4

   flap

2. From the Tools menu, choose Spelling.

When you run the spelling checker, the first instance of "fLap" is

flagged as a capitalization error. The spelling checker suggests

"flap" in the Change To box. The chart below lists the results of

choosing the Ignore, Ignore All, Change, and Change All buttons.

Button               Result

------               ------

Ignore               Correctly finds the next occurrence of "fLap"

                     and identifies it as a capitalization error.

Ignore All           Incorrectly flags "flap" as a capitalization

                     error and suggests "fLap" in the Change To box.

Change               Correctly changes the first occurrence of "fLap"

                     and incorrectly identifies the next occurrence of

                     "fLap" as "Not in Dictionary" (it should be flagged

                     as a capitalization error).

Change All           Correctly changes the first occurrence of "fLap"

                     and incorrectly skips over all other occurrences

                     of "fLap" without changing them. (This problem does

                     not occur in Word for Windows 6.0)

STATUS

======

Microsoft has confirmed this to be a problem in Microsoft Word for

Windows. We are researching this problem and will post new information

here as it becomes available.

Workaround

----------

To work around this problem, use the Replace command to change all

occurrences of a word containing mixed capitalization. Be sure the Match

Case and Match Whole Word Only check boxes are selected.

REFERENCES

==========

"Microsoft Word for Windows Users Guide," version 2.0, pages 255,

260-261, 275-283

Additional reference words: w4wproof 6.00 2.00 2.00a speller checking

wm_word skips find missed capitalize capitalized uppercase upper case

match


Spelling Checker Does Not Ignore Repeated Words with Numbers

Article ID: Q85200

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

Even if the Words With Numbers check box is selected under Ignore in

the Options dialog box, the spelling checker does not ignore repeated

words that contain numbers. In Microsoft Word versions 2.0 and 2.0a

for Windows, the spelling checker flags all repeated words, regardless

of their content. This behavior is by design.

MORE INFORMATION

================

If the Words With Numbers check box is selected, Word for Windows does

not flag the first word in a pair of words containing numbers. Word

for Windows DOES flag the second word in the pair as a repeated word.

The Words With Numbers option does not affect how Word flags repeated

words.

For example, if a document contains "HP3D HP3D" and you select the

Words With Numbers check box, the spelling checker ignores the first

occurrence of "HP3D"; however, it flags the second occurrence of

"HP3D" because it is a repeated word.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, 280-281, 733

Additional reference words:  w4wproof proofing tools  wm_word

speller spell checking tool bar toolbar 2.00 2.00a 2.00a-CD 2.00b

2.00c


WinWord: Spelling Checker Updates Fields in Headers & Footers

Article ID: Q85456

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

If you perform a spell check in a Microsoft Word for Windows document that

contains headers and/or footers, any fields in the headers and/or footers

will be updated.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. From the View menu, choose Header/Footer. Select Header, and choose

   the OK button to open the header pane.

2. Press CTRL+F9 to insert the braces (field characters), and type the

   following within the braces:

      fillin "What is your name?"

3. If the header/footer bar is being displayed, choose the Close

   button to close the header pane.

4. In the body of the document, type the following:

      This is a test.

5. From the Tools menu, choose Spelling.

The FILLIN field in the header is updated, which causes a dialog box

asking for your name to appear.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 277,

573, 752

Additional reference words:  w4wproof 2.00 2.00a w4wfield speller

spelling check checker 2.0b 2.0a-CD 2.00b 2.00a-CD


Words Beginning or Ending with "#" in Custom Dictionary

Article ID: Q86033

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you add a word that begins or ends with the number sign character

(#) to the custom dictionary in version 2.0 or 2.0a of Microsoft Word

for Windows, the word will not be recognized when you choose Spelling

from the Tools menu; Word will still flag the word as misspelled.

More Information:

When you run the spelling checker in a document and add a word to the

custom dictionary, Word should no longer flag that word as incorrect.

If you add a word that begins with a number sign to the custom

dictionary, the word will be successfully added to the dictionary.

However, when you run the spelling checker on this word, Word will

continue to flag the word as misspelled, as if the word is not in the

custom dictionary.

Also, if you add a word that begins or ends with a number sign to the

custom dictionary, Word will ignore subsequent occurrences of the

word. If you run the spelling checker a second time, every occurrence

of the word will be flagged as incorrect unless you choose the Ignore

All button.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 277,

281-283

Additional reference words:  w4wproof speller proofing tools grammar

wm_word pound sign  2.00 2.00a 2.00a-CD 2.00b 6.00


WinWord: Deleting Words from Custom Dictionaries

Article ID: Q86557

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can customize the spelling

dictionary by adding words not contained in the main dictionary. Added

words are stored in a text file with the default filename CUSTOM.DIC

in the WINDOWS\MSAPPS\PROOF directory.

More Information:

Word for Windows 6.0

--------------------

Deleting words from custom dictionaries has been made even easier

in Word for Windows 6.0. From the Tools menu, choose Options.  Choose

the Spelling tab. Choose the custom dictionary you want to edit and then

choose the edit button. The custom dictionary file will automatically

appear in a word document. Remove/add the desired word to the dictionary

file and then choose Save from the File menu.

Adding other custom dictionaries is easy. From the Tools menu, choose

Options.  Choose the Spelling tab.  Choose the Add button in the custom

dictionary section.  You can name your custom dictionary any name with any

extension you'd like.  The only restriction is that you stay with the 8.3

DOS naming convention.

Word for Windows 2.x

---------------------

To delete words from the CUSTOM.DIC file, open the file with a text

editor, such as Microsoft Windows Notepad, and locate the word you

want to delete. Delete the word as you would any text, then save the

CUSTOM.DIC file. The spelling checker will no longer reference the

word.

Adding other custom dictionaries is easy. From the Tools menu, choose

Options. Under Category, select Spelling. Under Custom Dictionaries,

choose the Add button. Type a name for the dictionary in the Add

Dictionary dialog box, then choose the OK button.

You can remove words from any custom dictionary with the process

outlined for CUSTOM.DIC.

Additional reference words:  w4wproof 2.00 2.00a 2.00a-CD  wm_word

2.00b 2.00c  entry entries


With Insertion Point Between Words, Repeated Words Not Flagged

Article ID: Q87108

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, the spelling checker ignores repeated

words if you run the Spelling command when the insertion point is

positioned directly to the left of the second instance of the repeated

word.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this

problem, and will most more information here in the Microsoft

Knowledge Base as it becomes available.

MORE INFORMATION

================

Workaround

----------

To avoid this problem, position the insertion point at the beginning

of the document before you choose the Spelling command. If the

insertion point is not positioned directly to the left of the second

instance of a repeated word, the spelling checker does flag repeated

words.

Steps to Reproduce Problem

--------------------------

1. Open a new file in Word for Windows.

2. Type the following text:

      repeated words not not flagged

3. Position the insertion point directly to the left of the letter "n"

   in the second instance of the word "not."

4. From the Tools (Utilities in version 1.x) menu, choose Spelling.

5. Choose the Yes button when you are prompted to continue checking at

   the beginning of the document.

The spelling checker does not flag the repeated word.

Note: There must be a space between the repeated words "not" and

"not." You must position the insertion point right next to the letter

"n" of the second instance of "not" to reproduce this problem. If the

space between the two words is between the insertion point and the

second instance of "not," the spelling checker operates correctly.

Additional reference words: w4wproof 1.00 1.10 1.10a 2.00 2.00a cursor

wm_word repetition 2.00a-CD 2.00b 6.00


Misspelled Words Not Selected in Footer by Spelling Checker

Article ID: Q87295

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When the Microsoft Word for Windows spelling checker is launched using

a WordBasic macro, it does not select words it flags as misspelled in

the header or footer text.

However, if you run the spelling checker by choosing Spelling from the

Tools menu, it will select the flagged word in the header or footer as

expected.

This problem was corrected in Word version 6.0 for Windows.

More Information:

When you run the spelling checker as part of a WordBasic macro, it

finds unrecognized words, displays the word in the Spelling dialog

box, and displays the header or footer window that contains the

unrecognized word, but it does NOT select the unrecognized word.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 275-278

Additional reference words:  w4wproof 2.00 2.00a 2.00a-CD 2.00b

w4wmacro


Cancel Button Returns to Grammar Checker from Spelling Checker

Article ID: Q87302

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if the grammar checker calls the

spelling checker and you choose the Cancel button in the Spelling

dialog box, the grammar checker resumes. Word for Windows does not

return to the document at this point because the spelling checker is

running secondary to the grammar checker.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

If the Spelling Errors grammar option is selected, Word for Windows

checks the spelling for each sentence before it checks the grammar. If

the spelling checker dialog box appears and you choose the Cancel

button, Word for Windows only cancels the spelling checker dialog box,

not the entire grammar checking operation.

To disable the Spelling Errors option for the grammar checker, do the

following:

1. From the Tools menu, choose Options. From the Category list, select

   Grammar. Choose the Customize Settings button.

2. In the Grammar box, deselect the Spelling Errors option and choose

   the OK button twice.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 289,

734-735

Additional reference words: w4wproof


Spelling Checker Incorrectly Flags Second Instance of Word

Article ID: Q87315

-----------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, and

   2.0b

 - Microsoft Windows operating system versions 3.0, 3.0a, and 3.1

-----------------------------------------------------------------

Summary:

The spelling checker in Microsoft Word for Windows incorrectly flags a

second instance of a word as a repeated word if

   ).

follows the first instance of the word. The spelling checker does not

recognize the period (.) as a separator in the first sentence if the

period is preceded by a parenthesis. For example:

   ...(file). File ...

If you delete the closing parenthesis, the spelling checker does not

flag the second instance of "file" as a repeated word. For example:

   ...file. File ...

This functionality was changed in Word version 6.0 for Windows.

More Information:

The period is not a word delimiter for spell checking. This is because

several languages use periods in the middle of words. For example, the

Italian abbreviation for Mrs. for instance is Sig.ra. Parenthesis, on

the other hand, are delimiters.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 275-278

Additional reference words: w4wproof

2.00 2.00a 2.00a-cd speller spell 2.00b


Grammar Checker Incorrectly Flags "Well-Established"

Article ID: Q87316

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0, 3.0a, and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you run the grammar checker on a

sentence that contains the hyphenated phrase "well-established," the

grammar checker flags this phrase as incorrect. The following grammar

checker message appears in the Suggestions box:

   Consider well-established instead of the hyphenated form.

If you choose the Change button, the grammar checker replaces "well-

established" with "well-established," which causes the same suggestion

to appear again in an infinite loop.

The grammar checker should suggest "well established," which is the

unhyphenated form of the phrase.

Note: To see this feature function correctly, run the grammar checker

on a sentence that contains "poorly-established".

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 284-287,

733-735

Additional reference words: 2.00 2.00a 2.00a-cd hyphen w4wproof


All Caps Character Formatting Ignored By Spelling Checker

Article ID: Q87569

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you type a word with incorrect

capitalization (such as "tHis") and then format the word for All Caps

character formatting by choosing Character from the Format menu or by

pressing CTRL+A (so that the word appears as "THIS"), the Spelling

command flags the original word as misspelled. The spelling checker

does not recognize the All Caps character formatting; therefore, the

word is flagged as if All Caps character formatting had not been

applied.

This problem does not occur if you press SHIFT+F3 to change the case

of the word to all capital letters.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

WORKAROUND

==========

Use the SHIFT+F3 key combination to change the case of a word to all

capital letters. For more information on SHIFT+F3, refer to page 151

of the "Microsoft Word for Windows User's Guide."

Steps to Reproduce Problem

--------------------------

1. In a Word for Windows document, type "tHis" (without the quotation

   marks).

2. From the Tools menu, choose Spelling. Notice that the spelling

   checker flags "tHis" for improper capitalization.

3. Select "tHis" and press CTRL+A to apply All Caps character

   formatting. The word should appear as "THIS."

4. From the Tools menu, choose Spelling. Notice that the spelling

   checker flags "tHis" for improper capitalization as if you had not

   applied the All Caps character formatting.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, page 151

Additional reference words: w4wproof 2.00 2.00a 2.00a-cd speller

checking wrong checked w4wfont ignored 2.00b


Infinite Loop Spell Checking "RE: Testt" Using Grammar Checker

Article ID: Q88372

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you type the text string "RE: Testt"

in response to a FILLIN or ASK field prompt and a pound sign (#) is

directly to the right of the field, when you run the Grammar command

with the Spelling Errors check box selected, the string "Testt#" is

flagged as a misspelled word. If you choose the Ignore All button,

Word for Windows becomes caught in a hanging loop; you must press

CTRL+ALT+DEL to exit this loop.

Microsoft has confirmed this to be a problem in versions 2.0,

2.0a,and 2.0a-CD of Word for Windows. This problem was corrected in

Word for Windows version 6.0.

More Information:

This problem does not occur if you choose the Add button or the Change

button. Also, if you delete the text "RE:" or the pound sign, the loop

does not occur. You can also avoid this problem by clearing the

Spelling Errors check box in the Customize Grammar Settings dialog

box.

Note: The spelling checker in Word for Windows, which is activated by

choosing Spelling from the Tools menu, does not cause this problem.

Steps to Reproduce Problem

--------------------------

1. From the Insert menu, choose Field. Under Insert Field Type, select

   Fill-in, type a prompt, and choose the OK button.

2. Select the FILLIN field and press F9 to update the field. In the

   dialog box, type "RE: Testt" (without the quotation marks), and choose

   the OK button.

3. Type "#" (without the quotation marks) immediately after the FILLIN

   field. The field should appear as follows:

      {fillin "Enter Text"}#

   Note: If you clear the View Field Codes command, the line appears as

   follows:

      RE: Testt#

4. From the Tools menu, choose Options. Under Category, select

   Grammar, then choose the Customize Settings button. Under Grammar,

   select the Spelling Errors check box, then choose the OK button.

5. From the Tools menu, choose Grammar. When the grammar checker flags

   "Testt#," choose the Ignore All button.

"Microsoft Word for Windows User's Guide for version 2.0", pages

284-286, 472-475, 484-486, 648, 651-652, 752

Additional reference words:  w4wproof 2.00 2.00a 2.00a-CD speller hang

hangs crash hung stop stops w4wfield locks lock locked reboot soft boot

infinite


Word Err Msg: The <Proofing Tool> Is in Use

Article ID: Q89545

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

One of the following error messages may occur in Word for Windows when

you run the spelling checker, thesaurus, hyphenator, or grammar

checker:

   Error Message                             Error Message Number

   -----------------------------------------------------------------

   The spelling checker is in use.                    1255

   The thesaurus is in use.                           1311

   The hyphenator is in use.                          1343

   The grammar checker is in use.                     1289

These error messages occur if the proofing tool is running in another

instance of Word for Windows. They also occur if you used the proofing

tool in a previous Word for Windows session at the time when an

unrecoverable application error (UAE) or general protection (GP) fault

occurred.

More Information:

When you run one of the proofing tools, Word for Windows reads the

appropriate .DLL file into memory and creates a temporary (.TMP) file

on the hard drive. When the proofing operation is completed, Word for

Windows erases the .TMP file and removes the .DLL from memory. If a

fatal application error occurs and you restart Word for Windows

without exiting and restarting Windows, the .DLL file remains in

memory and Word for Windows assumes the proofing tool is already

running.

To eliminate the error message after a UAE or GP fault occurs, quit

Windows to clear the .DLL file from memory. If the error message

persists after you restart Windows and Word for Windows, exit Windows

again and delete all .TMP files from your hard drive.

Word for Windows 6.0

--------------------

The above error messages will only appear for the grammar checker and the

thesaurus in Word for Windows version 6.0.  This is because the grammar

checker and the thesaurus are not shared tools which other programs can

access.  The spell checker and the hyphenator are shared utilities which can

be accessed by other programs therefore, allowing for multiple instances to

run at the same time.

Additional reference words:  w4wproof 2.00 2.00a 2.00a-CD 2.00b 6.00 wm_word hyphenate tools win31


WinWord Err Msg: Text Formatted with No Proofing Was Skipped

Article ID: Q89646

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Windows, if part or all of your document is formatted

with no language reference, when you run either the Spell Checker or

the Grammar Checker, you receive the following message:

   The Spelling Check is complete.

   Text formatted with (no proofing) was skipped.

In order to use the Spell Checker, a language must be specified. Word

for Windows uses the default language unless you specifically format

part or all of your document with no language. Word for Windows skips

any text formatted in this way, since it does not have a language to

check against.

Steps to Reproduce Problem

--------------------------

1. In a new Word document, type some misspelled text.

2. From the Edit menu, choose Select All to select the text.

3. From the Format menu, choose Language.

4. In the Mark Selected Text As list box, select the [no proofing]

   option.

5. In your test document, press the HOME key to position the cursor at

   the beginning of the sentence.

6. From the Tools menu, choose Spelling to start the spelling checker.

   You receive the message:

      The Spelling Check is complete.

      Text formatted with (no proofing) was skipped.

Note: You won't receive this message unless you select the text. If

you simply choose [no proofing] from the Language dialog box with no

text selected, and then run the Spell or Grammar Checker, Word for

Windows defaults to your original language.

To correct this paragraph formatting

------------------------------------

1. Select any paragraphs in your documents formatted as [no proofing],

   or from the Edit menu, choose Select All to select your entire

   document.

2. From the Format menu, choose Language, and then select English

   (US).

3. Run the Spell Checker again.

   The misspelled words will be correctly flagged.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 295-296

Additional reference words:  w4wproof 2.00 2.00a 2.00a-cd 2.00b  wm_word

speller errmsg err msg error 6.00


Grammar Checker Gives Wrong Suggestion for "-ize" Suffix

Article ID: Q90510

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If the grammar checker flags a misspelled word ending in "ize" (such

as "reallize") when the Spelling Errors and the Jargon Words options

are selected in the Customize Grammar Settings dialog box, you may

receive the following error message:

   Avoid jargon words like <word>.

This error message is displayed incorrectly. The grammar checker

should really flag this word as misspelled.

Note: If the grammar checker first flags a different misspelled word,

it correctly flags the word ending in "ize" as a misspelled word.

Microsoft has confirmed this to be a problem in Microsoft Word for

Windows versions 2.x. This problem was corrected in Word for Windows

version 6.0. To obtain new or updated Microsoft products, call Microsoft

Consumer Sales at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661

More Information:

To avoid the incorrect error message, clear the Jargon Words option in

the Customize Grammar Settings dialog box:

1. From the Tools menu, choose Options. Select the Grammar category

   and choose the Customize Settings button.

2. In the Grammar box, clear the Jargon Words option and choose the OK

   button twice.

Steps to Reproduce Problem

--------------------------

1. Type the following sentence in a new Word for Windows document:

      I did not reallize I made a mistake.

2. From the Tools menu, choose Options. Select the Grammar category

   and choose the Customize Settings button.

3. In the Grammar box, select the Jargon Words and Spelling Errors

   options and choose the OK button twice.

4. From the Tools menu, choose Grammar. The grammar checker flags the

   misspelled word "reallize" and displays the following suggestion:

      Avoid jargon words like reallize.

4. Choose the Cancel button in the Grammar dialog box.

5. In the sentence you typed in step 1 above, change the word "did" to

   "didd" (without the quotation marks).

6. From the Tools menu, choose Grammar. The grammar checker flags the

   word "didd" as a misspelled word. Choose the Change button. The

   grammar checker now correctly flags "reallize" as a misspelled

   word.

Additional reference words: w4wother w4wproof proofing tools

checking 2.00 2.00a 2.00a-CD 2.00b 2.00c


Spelling Checker Does Not Suggest from Custom Dictionary

Article ID: Q90512

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows version 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

The spelling checker in Word for Windows version 2.0c does not routinely

display suggestions from your custom dictionary when it flags a

misspelled word. Word for Windows lists suggestions from the custom

dictionary only if you add a wildcard character to the word in the

Change To box.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

The following is an example of how you can use wildcard characters

(* or ?) to display suggestions from your custom dictionary.

1. Type the word "coz" (without the quotation marks) in a Word for

   Windows document. Select the word. From the Tools menu, choose

   Spelling.

2. The spelling checker flags this word as misspelled. Choose the Add

   button to place this word in the active custom dictionary.

3. Type the word "cozz" (without the quotation marks). Select the word

   and choose Spelling from the Tools menu. Note that the word "coz"

   does not appear in the Change To box.

4. In the Change To box, type "coz*" (without the quotation marks).

   Choose the Suggest button. The word "coz" appears at the bottom of

   the Change To list. The word is not in alphabetical order because

   the spelling checker adds words from the custom dictionary to the

   bottom of the list.

Using Wildcard Characters with the Spelling Checker

---------------------------------------------------

You can use wildcard characters (* or ?) to specify any single

character or group of characters. This method broadens the list of

suggestions in the Change To box. For example, if you do not know

if "surprise" or "surprize" is correct, type "surpri?e" (without

the quotation marks) in the Change To box and choose the Suggest

button. If you type "Occur*" (without the quotation marks) Word for

Windows suggests all words that begin with "occur".

REFERENCES

==========

"Microsoft Word for Windows User's Guide,"  for version 2.0, pages

275-283

Additional reference words: w4wproof missing not listed incomplete

2.00b 2.00c


Spelling Checker Does Not Recognize Table Cell as Delimiter

Article ID: Q91173

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

The Microsoft Word for Windows spelling checker does not recognize

table cell separators as delimiters. If adjacent table cells contain

the same word or a decimal number, the Spelling command flags the

second word as a repeated word.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

For example, the spelling checker flags the occurrences below because

there is no period or comma between the two numbers or words.

---------------------------

| 6.0        | 6.0         |

---------------------------

| red        | red         |

---------------------------

WORKAROUND

==========

To work around this behavior, you can apply No Proofing Language

formatting to your table, which causes the spelling checker to ignore

the table. To do this, use the following steps:

1. From the Table menu, choose Select Table.

2. From the Format menu, choose Language.

3. In the Mark Selected Text As box, select (no proofing), then choose

   the OK button.

Additional reference words:  w4wproof 2.00 2.00a 2.00a-CD 2.00b Table

Speller w4wtable checking spell check repeated skip


Add Button Unavailable in the Spelling Dialog Box

Article ID: Q94087

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, the Add button in the Spelling dialog box

isunavailable (grayed out) if the custom dictionary currently being used

isread only or in a read-only directory. The Add button is unavailable

because such a file cannot be modified.

The default name and location of the custom dictionary are as follows:

   C:\WINDOWS\MSAPPS\PROOF\CUSTOM.DIC

If the CUSTOM.DIC file is read only or if the PROOF subdirectory is read

only, you cannot add new words to the custom dictionary file.

More Information:

Word uses the following procedure to search for the spelling checker:

1. Word looks for the custom dictionary in the directory indicated in

   the [MS Proofing Tools] section of the WIN.INI file. By default, the

   directory and filename are C:\WINDOWS\MSAPPS\PROOF\CUSTOM.DIC.

2. If Word does not find the file there, Word looks in its own program

   directory.

3. If Word does not find the CUSTOM.DIC file there, Word asks you if you

   want to create a new custom dictionary and states the path where it

   intends to put the file.

4. Even if you choose the No button when Word asks if you want to create

a

   new custom dictionary, Word creates one anyway.

5. If the path where Word intends to create CUSTOM.DIC is not valid,

   Word places the new CUSTOM.DIC file in the Word program directory.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 276-283,

733-734, 805

"Microsoft Word for Windows User's Reference," version 1.x, pages 331-

334

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b wm_word w4wproof proofing tools speller checking greyed g

rey gray


Can't Edit Selected Text when Grammar/Spelling Macro Modified

Article ID: Q94768

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, when you run the Grammar command

or the Spelling command from a modified macro, you must exit the

Grammar or Spelling dialog box before you can edit information in the

document window.

More Information:

When the Grammar command identifies a sentence for grammatical errors or

when the Spelling checker identifies a questionable word, you can make

changes directly in your document while the Grammar or Spelling dialog box

is present. The Spelling and Grammar dialog boxes behave this way because

they are modeless dialog boxes: it is not necessary to cancel out of these

dialog boxes to make changes in your document. However, if you run the

Grammar command or the Spelling command from a modified macro, you must

first cancel the Grammar or Spelling dialog box in order to make changes

directly in your document.

Steps to Reproduce Problem

--------------------------

1. From the Tools menu, choose Macro.

2. In the Macro dialog box, under Show, verify that the Commands option is

   selected.

3. Under Macro Names, choose the ToolsGrammar macro and choose the Edit

   button.

4. Edit the macro to read as follows (delete the word "Super"):

      Sub Main

      ToolsGrammar

      End Sub

5. From the File menu, choose Close. When you are prompted to save the

   changes to global:ToolsGrammar, choose the Yes button.

6. In a new document, type the following text:

      Walking in a park.

7. From the Tools menu, choose Grammar.

8. When the sentence is selected with the grammar dialog in the foreground,

   try selecting text somewhere in the selected text (outside of the

   Grammar dialog box).

The system will beep, indicating that the document cannot be edited while

the Grammar dialog box is on the screen.

This same situation occurs if you edit the ToolsSpelling macro and choose

the Spelling command from the Tools menu.

Note: You will experience a similar situation when the Spelling Checker is

run from the Grammar checker; you will not be able to edit the document

until the Spelling dialog box is canceled.

Additional reference words:  w4wproof w4wmacro 2.00 2.00a 2.00a-cd  wm_word 2.00b 2.00c 6.00


Error Message: The Custom Dictionary <filename> Is Unavailable

Article ID: Q98304

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

The following error message may occur when you use the spelling

checker in Word for Windows 6.0:

The custom dictionary <Path\dictionary name> is unavailable

This error message can occur because the user has previously specified

the custom dictionary in found under Tools/Options/Spelling and the

file has either been deleted or moved.

The following error message may occur when you use the spelling

checker in versions 2.0, 2.0a, 2.0a-CD, 2.0b, or 2.0c of Word for

Windows:

   The custom dictionary <Path\dictionary name> is unavailable.

This error message can occur in the following two situations:

1. The custom dictionary named in the error message is not a text

   file.

2. If the custom dictionary is located on a network, another user may

   be using the dictionary. They may be adding a word to it using the

   spelling checker, or they may have the dictionary file open in Word.

In Word versions 1.x, the following error message may occur:

   Error Writing to User Dictionary

For information on this error message, see the "Word Version 1.x"

section at the end of this article.

Workaround 1: Save Dictionary File in Text Only Format

------------------------------------------------------

To use your custom dictionary with Word for Windows, it must be in

Text Only file format. If it is not in this format, do the following:

1. Open the dictionary file.

2. From the File menu, choose Save As.

3. In the Save File As Type box, select Text Only (*.txt).

4. In the File Name box, type a new name with a .DIC extension, and

   choose OK.

5. The name of your usable dictionary is now different than the name

   referenced on the CUSTOM DICT N= line in the [MS Proofing Tools]

   section of the WIN.INI file. The dictionary name and its WIN.INI

   reference must match, so you can either rename the dictionary file

   or change the WIN.INI reference to the new dictionary filename.

Workaround 2: Change Network Custom Dictionary to Read-Only

-----------------------------------------------------------

If you are on a network, you can change the file attributes of the

custom dictionary file to Read-Only or change the network users'

rights to Read-Only. This workaround allows multiple users to access

the custom dictionary at the same time and avoids the error message.

The drawback to this workaround is that nobody can add words to the

custom dictionary.

As an alternative, you could create a separate custom dictionary file

for each network user.

More Information:

Word for Windows, Versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c

=========================================================

If you continue to use the spelling checker after you receive the

above error message, the Add button in the Spelling dialog box is

unavailable. To add a word to a custom dictionary, you can select a

different dictionary from the Add Words To list (if one is listed), or

you can choose the Options button in the Spelling dialog box and open

a different custom dictionary or create a new one.

If you create a new custom dictionary, Word adds the following line to

the [MS Proofing Tools] section of your WIN.INI file

   Custom Dict N=C:\WINDOWS\MSAPPS\PROOF\<filename>.DIC

where N is a number from 1 through 4.

Note: If you do not have an \MSAPPS\PROOF subdirectory, Word places the

custom dictionary file in the Word program directory.

If you cancel the unavailable dictionary selection from the Custom

Dictionaries list in the Spelling Options dialog box, Word deletes the

dictionary name from the Custom Dict N reference in the [MS Proofing

Tools] section of the WIN.INI file and moves the remaining selected

custom dictionaries to the top Custom Dict N positions. For example,

if you deselect CUSTOM.DIC, Word removes it from the Custom Dict 1

reference and moves the current custom dictionaries to the top

positions, as shown in the following sample WIN.INI entry:

   [MS Proofing Tools]

   Custom Dict 1=C:\WINDOWS\MSAPPS\PROOF\LETTERS.DIC

   Custom Dict 2=C:\WINDOWS\MSAPPS\PROOF\NEW_DICT.DIC

   Custom Dict 3=

Note: In the above sample, LETTERS.DIC and NEW_DICT.DIC are selected

in the Custom Dictionaries list in the Spelling Options dialog box.

To see which custom dictionaries are open--or selected in the Custom

Dictionaries list in the Spelling Options dialog box--do the

following:

1. From the Tools menu, choose Spelling.

2. In the Spelling dialog box, look in the Add Words To box. The

   filename(s) in this box are open custom dictionaries. This list

   corresponds to the completed Custom Dict N references in the

   WIN.INI file (for example, based on the above sample WIN.INI file,

   LETTERS.DIC and NEW_DICT.DIC would appear in the Add Words To box).

Word Versions 1.x

=================

If a user dictionary file is in a file format other than text only or

if somebody else is using the file over a network, Word cannot read

the file, but no error message occurs until you attempt to add a word

to that dictionary.

The error message:

   Error Writing to User Dictionary

also occurs in Word versions 1.x if you attempt to add a word to the

CUSTOM.DIC file for Word versions 2.0, 2.0a, 2.0a-CD,  2.0b, and 2.0c.

The error message:

   Cannot Create STDUSER.DIC

will occur when trying to invoke the spelling checker in Word for

Windows on a network if the subdirectory where the spelling checker

DLL files are located is marked as read only. This happens because

Word attempts to make the update dictionary in the same subdirectory

as the spelling checker and is prevented from doing so by the system.

One solution is to move all the spelling checker files into a

subdirectory that the user has read-write privileges in and specify

that subdirectory in the UTIL-PATH under the Microsoft Word section of

the WIN.INI file.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 276-283,

733-734, 805

"Microsoft Word for Windows User's Reference," version 1.x, pages 224,

331-334.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

wm_word 2.00c 6.00 w4wproof proofing tools speller checking gray grey

grayed greyed


GP Fault in Header/Footer After Running ToolsSpelling in Macro

Article ID: Q99980

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

If you run a macro that performs the ToolsSpelling command, and if the

spelling checker flags a misspelled word in the document header or

footer, a general protection (GP) fault (or GPF) occurs in Word for

Windows when you open the header or footer pane from normal view after

the spelling check is complete. The GP fault may occur as soon as you

open the header or footer for viewing, or it may not occur until you

edit the header or footer.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

Instead of using the ToolsSpelling command in a macro, run the

ToolsSpelling macro using the ToolsMacro command instead. You can use

the following command in your macro in place of the ToolsSpelling

command:

   ToolsMacro "ToolsSpelling", .Run

For more information on running the ToolsSpelling command from a

macro, query on the following words in the Microsoft Knowledgebase:

   toolsspelling and macro

MORE INFORMATION

================

When you run the ToolsSpelling command from a macro, as described

above, the GP fault occurs whether you choose one of the Change

buttons or one of the Ignore buttons in the Spelling dialog box.

Furthermore, the GP fault occurs regardless of whether the spelling

checker runs in normal or page layout view. The error occurs only if

you view or edit the header or footer in normal view after the

spelling checker flagged a misspelled word in the header or footer.

Additional reference words: GP Fault GPF error hang hung crash crashed

locks locked frozen freezes crashing quit quits stopped 2.00a 2.00a-cd

2.00b 2.00c w4wproof


How to Remove Word for Windows Custom Dictionaries

Article ID: Q100370

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

Once you create a custom dictionary in Word for Windows using the

Tools Options Spelling command, you cannot remove the custom

dictionary simply by deleting its reference in the [MS Proofing Tools]

section of the Windows WIN.INI file. If the custom dictionary file

remains in one of the following locations, Word finds the file and

adds its reference back to WIN.INI next time you start Word:

      Note: Word searches for the .DIC file in the order listed.

 - The TOOLS-path directory (set in the [Microsoft Word 2.0] section

   of WIN.INI).

 - The custom dictionary path (set by the PROOF setting in the

   [MSAPPS] section of WIN.INI; the default setting is

   C:\WINDOWS\MSAPPS\PROOF). Word does not search for .DIC files

   in any subdirectories of the custom dictionary path.

 - The Word program directory (set by the PROGRAMDIR setting in the

   [Microsoft Word 2.0] section of WIN.INI).

When Word searches for dictionary files in the above locations, it

adds any file with a .DIC filename extension to the WIN.INI file as a

custom dictionary.

Workaround

----------

To remove a custom dictionary, you must delete the .DIC file, rename

it with a different file extension, or move it to a location other

than one of those listed above so Word does not find it when you

start the program.

MORE INFORMATION

================

For example, if you delete the following line from the [MS Proofing

Tools] section of your WIN.INI file but do not delete or move the .DIC

file to a different location, Word adds the entry back to WIN.INI next

time you start the program:

   Custom Dict 1=C:\WINDOWS\MSAPPS\PROOF\CUSTOM.DIC

Word for Windows 6.0

--------------------

The information for the active dictionaries in Word for Windows 6.0 is kept

under Tools/Options/Spelling just like version 2.0, however, custom

dictionary properties are different in determining the active dictionary

and for adding and deleting the dictionary.

To properly delete a custom dictionary in Word for Windows 6.0, choose

Options from the Tools menu. Select the Spelling tab. Choose the dictionary

you want to delete from the list. This does not actually delete the

dictionary rather it only deletes the reference. Unlike version 2.0, Word

will not reference that dictionary in the next session of Word for Windows.

Then delete the dictionary file from the disk.

Errors Generated

----------------------

If the user deletes or moves the dictionary file without removing the

reference under Tools/Options/Spelling and then tries to spell check,

an error will occur:

There is no custom dictionary C:\WINWORD6\CUSTOM.DIC.  Do you want to

create it?

If you choose "YES", Word will create a custom dictionary, place it in

the WINWORD6 directory and place the reference under

Tools/Options/Spelling.  If the user chooses, "NO" and no previous

references for custom dictionaries exists in the custom dictionary

list then Word will not flag the user and the "Add" button will be

gray in the Spelling dialog box.  If, however, the user chooses "NO"

and there are previous references to dictionaries that have been moved

or deleted, Word will create a new custom.dic file named after the

last referenced custom dictionary and place it in the WINWORD6

directory.

For example, if you have dictionary called (and in this order):

custom.dic

john.dic

and you move or delete these files and then try to spell check without

removing the references in the Spelling options dialog box, you will

be warned that the custom dictionary cannot be found two seperate

times one right after the other and asked if you want to create the

custom dictionary.  If you say "NO", Word will create a dictionary

called:

john.dic

and place it in the WINWORD6 directory.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wproof wm_word


No Prompt to Save Changes After Running Spelling Checker

Article ID: Q102189

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

Word for Windows does not prompt you to save changes to a document

when you close the document after you run the spelling checker if you

change spelling only in the footnote.

CAUSE

=====

This happens because Word does not change the document status to

"dirty" (that is, flag the file as changed) if the only change you

make is to the footnote during a spelling check operation.

STATUS

======

We are researching this problem and will post new information here in the

Microsoft Knowledge Base as it becomes available.

WORKAROUND

==========

You must save the file before you close it to keep these changes.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wproof


Proofing Tools Do Not Check Text Modified with Revision Marks

Article ID: Q102444

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

Word for Windows will not proof text that has been modified using

Revision Marks in Word for Windows. The proofing tools will check new

text that has been added to the document and does not check modified

text even if you turn off Revision Marks.

CAUSE

=====

This behavior is by design.

MORE INFORMATION

================

If you type the word "spel" in a document, turn Revision Marks on,

select the word and press the DEL key, a line will appear through the

word indicating that the word is to be deleted from the document.

Therefore, to Word, the text does not exist. If you try to proof the

misspelled word, the proofing tools will not proof the text for

errors.

This is a function of both Revision Marks and the proofing tools in

Word for Windows.

Additional reference words: w4wproof 2.00 2.00a 2.00b 2.00a-CD 2.00c


Error Message: The Custom Dictionary Is Not Available

Article ID: Q104691

-------------------------------------------------------------------

The information in this article applies to:

  - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

    2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

This article describes three possible causes for the following error

message in Word for Windows:

   The Custom dictionary is not available.

This error message can occur for the following reasons. (The first two

are documented in online Help, but the third is undocumented.)

 - The custom dictionary file is not in text file format.

 - Another application is using the custom dictionary file.

   NOTE: For more information about the above two causes, search for

   "error messages" using the Help menu.

 - The custom dictionary file may be damaged.

MORE INFORMATION

================

If your custom dictionary file is damaged, you may need to re-create

it using the following steps:

1. Choose the New button on the Standard toolbar (on the

    toolbar in Word 2.0) to create a new document.

2. From the Insert menu, choose File.

3. Select the custom dictionary file, located in the <Windows>\MSAPPS\PROOF

   subdirectory (where <Windows> is the name of your Windows

   directory), and then choose OK.

   NOTE: Custom dictionary files have a .DIC filename extension.

4. If prompted, convert the file from Text Only.

5. From the File menu, choose Save.

6. Type a filename, with a .DIC extension.

7. In the Save File As Type box, select Text Only and then choose OK.

8. Close the file.

Your re-created custom dictionary file is now ready to use.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00 wm_word

w4wproof docerr


Grammar Checker Posts Incorrect Readability Statistics

Article ID: Q105579

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.1

-------------------------------------------------------------------

SYMPTOMS

========

The readability statistics displayed after Word has completed a

grammar check may be incorrect or display zeros.

CAUSE

=====

The following are possible reasons for the statistics being incorrect:

 - The text being grammar checked is formatted for superscript or

   subscript character formatting.

 - The text being checked was formatted for all caps using CTRL+A,

   SHIFT+F3, or by choosing the All Caps effect in the Format Font

   dialog (Format Character dialog in Word versions 2.x).

 - The text being checked is a one-line paragraph with no punctuation

   mark at the end of the sentence.

 - The text has been formatted for "No proofing" in the Tools Language

   dialog (Format Language dialog in Word version 2.x).

Additional reference words: wm_word 2.00 2.00a 2.00b 2.00c 2.00a-CD

2.00c-CD 6.00 zeros proofing all caps superscript punctuation w4wproof


Readability Statitistics Do Not Display

Article ID: Q105696

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.1

-------------------------------------------------------------------

SYMPTOMS

========

If you are grammar checking text in a document that is formatted for

either superscript or subscript character formatting, the Word 2.x

grammar checker will not display the readability statistics, even if

the "Show Readability Statistics after Proofing" option is turned on.

(To locate this option, choose Options from the Tools menu, and choose

the Grammar category.)

In Word 6.0, the readability statistics MAY not display, even if the

"Show Readability Statistics" option is turned on, depending on other

factors. (To locate this option, choose Options from the Tools menu,

and select the Grammar tab.)

CAUSE

=====

Word for Windows is unable to calculate the readability statistics.

STATUS

======

We are researching this problem and will post new information here in

the Microsoft Knowledge Base as it becomes available.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.x, pages 284-286

Additional reference words: 2.00 2.00a 2.00b 2.00c 2.00a-CD 2.00c-CD

6.00 w4wproof


How to Uninstall MasterWord by ALKI Software

Article ID: Q107502

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

SUMMARY

=======

MasterWord is an add-on program produced by ALKI software that enhances the

functionality of Word for Windows, adding additional tools, toolbar

buttons, and additional online help enhancements. MasterWord includes the

following enhancements and tools:

 - Versatile and customizable floating toolbar

 - Customizable keyboard assignments of up to four letters long

 - MasterWord Manager, allowing ease in moving or copying of macros, styles

   and glossaries

 - Additional, useful macros

 - Extended File command capabilities such as additional features added to

   the File Open command

 - Template selector with additional buttons to choose desired templates

 - Built-in button editor

Unistalling MasterWord

======================

MasterWord installs a host of files onto your hard drive that will rename

WINWORD.HLP, WINHELP.EXE, and four DLL files that are installed into the

Windows directory. If rather than disabling an individual feature you want

to uninstall all of MasterWord, follow these steps:

1. Delete the contents of the MasterWord program directory (by default,

   C:\MASTER).

2. Delete the contents of the TEMPLATE subdirectory of the MasterWord

   program directory.

3. Delete from your Word program directory the LANGUAGE.DOT, CONTROL.DOT,

   AND HANDY.DOT files.

4. Delete the WINWORD.HLP, CMDREF.HLP, AND MWTOOLS.HLP files from the Word

   program directory. Then restore the original version of the Word for

   Windows help file, either by renaming the file WINWORD0.HLP to

   WINWORD.HLP or by running Word's Setup program. (You are able to use the

   rename method only if you instructed MasterWord's Setup program to

   rename rather than delete Word's original help.)

5. Delete the following files from your Windows directory: MWAPPLIB.DLL,

   BUTTONED.DLL, MWHELP.DLL, AMAKEDIR.DLL, AND PATHBUTT.DLL.

6. If you are using Windows 3.0 rather than Windows 3.1, you may want to

   restore the 3.0 version of the Help program. To do this, delete

   WINHELP.EXE and WINHELP.HLP from your Windows directory, then rename the

   WINHELP.EX1 file WINHELP.EXE, and rename the WINHELP.HL1 file

   WINHELP.HLP. (This only works if MasterWord's Setup program renamed the

   files in the first place.)

7. Delete the NORMAL.DOT file in your Word directory, unless it contains

   non-MasterWord macros and assignments that you want to retain. If you

   want to keep your NORMAL.DOT file, delete from it the MasterWord macros

   listed in Chapter 6. You can also use the instructions on page 155 to

   remove unwanted menu and Toolbar assignments.

MORE INFORMATION

================

The MasterWord products included here are manufactured by ALKI, a vendor

independent of Microsoft; we make no warranty, implied or otherwise,

regarding this product's performance or reliability.

REFERENCES

==========

"MasterWord Tools and Help," page 158, "Unistalling MasterWord"

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00 w4wproof


Using Foreign Language Proofing Tools in Word for Windows

Article ID: Q107539

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Word for Windows, you can format text in a document so Word uses a

foreign language dictionary whenever you run the proofing tools on a

document. (NOTE: Not all foreign languages support all of the proofing

tools.)

For information on obtaining foreign language proofing tools, query

on the following words in the Microsoft Knowledge Base:

   alki and foreign and language and word and 6.00 and windows

MORE INFORMATION

================

To use a foreign language proofing tool in Word for Windows, you must

locate the foreign proofing tool file in the following possible

areas:

 - The Word for Windows program directory (usually, "C:\WINWORD")

 - The TOOLS-path statement in the [Microsoft Word 2.0] section of the

   WIN.INI file for version 2.x

 - The TOOLS-path statement in the WINWORD6.INI file also located in the

   Word for Windows program directory (usually, "C:\WINWORD") for version

   6.0

 - The individual proofing tools paths located in the [Microsoft Word 2.0]

   section of the WIN.INI for version 2.x and the WINWORD6.INI file for

   version 6.0

   For example:

   Version 2.x

   -----------

   [Microsoft Word 2.0]

    Hyphenate 1036,0=C:\WINWORD\HYPH.DLL,C:\WINWORD\PROOF\HY_FR.LEX

    Spelling 1036,0=C:\WINWORD\SPELL.DLL,C:\WINWORD\PROOF\SP_FR.LEX

    Thesaurus 1036,0=C:\WINWORD\THES.DLL,C:\WINWORD6\PROOF\TH_FR.LEX

    Grammar 1036,0=C:\WINWORD\PROOF\GR_FR.DLL,C:\WINWORD\PROOF\GR_FR.LEX

   NOTE: The "1036" is the language code for French. The same entries may

   appear in the WINWORD6.INI file for version 6.0.

Installation

============

Version 6.0

-----------

To correctly install or add a foreign language proofing tool for version

6.0, follow the instructions included with the ALKI Software Foreign

Language Proofing Tools set. You can manually add the aforementioned

proofing tool lines to the WINWORD6.INI file if the foreign proofing tools

already exist on your system. The statements in the WINWORD6.INI file point

Word for Windows to the actual location, and Word will display an error

message if it cannot find the necessary files.

Version 2.x

-----------

To correctly install or add a foreign language proofing tool, follow the

instructions on page 3 of Chapter 2 in the "Microsoft Word for Windows

Proofing Tools" manual for version 2.x or follow the installation

instructions that come with the ALKI foreign language proofing tools.

Using the Foreign Proofing Tools

================================

To flag a selection of text to use the foreign proofing tools, select the

text you want to spell check using the foreign dictionary, and choose

Language from the Format menu in version 2.x, or choose Language from the

Tools menu in version 6.0. You can choose the specific language from the

list of languages in the Mark Selected Text As option. The proofing tools

now automatically switch to the designated proofing tools files to match

the language the text is formatted in. You can verify the proofing tools'

language has switched by looking at the title of the proofing tools dialog

box.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00 w4wproof


Running Word for Windows Setup in the Background

Article ID: Q77666

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

You can run Microsoft Word for Windows Setup in the background if you

want to continue working on your computer during installation.

MORE INFORMATION

================

If you press CTRL+ESC during the installation, the Task List displays

and you can switch to another application such as Excel.

Working in another application slows the installation process

somewhat; however, you can continue to work during the installation of

Word. Setup runs without any problems in the background.

Additional reference words: w4wsetup 2.00 2.00a 2.00a-CD 2.00b 2.00c wm_word


Cannot Install Word for Windows 2.0 From MS-DOS Prompt

Article ID: Q78466

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0 and 6.0

--------------------------------------------------------------------

SUMMARY

=======

Microsoft Word must be installed from within Microsoft Windows.

Word 6.0

--------

Microsoft Word 6.0 for Windows must be installed from within Windows

3.1. If you attempt to install Word for Windows from a MS-DOS prompt you

receive the following message:

   Use File-Run from Program Manager to start Microsoft Setup

Word 2.x

--------

Microsoft Word 2.x for Windows must be installed from the Windows

version 3.0 or 3.1. If you attempt to install Word for Windows from the

MS-DOS prompt, you receive the following error message:

   This program requires Microsoft Windows version 3.0 or higher.

MORE INFORMATION

================

To properly install Word for Windows, choose one of the following

methods:

 - From the Windows Program Manager's File menu, choose Run, and type

  "a:\setup" (without the quotation marks).

 -or-

 - Start Windows and the Word for Windows setup program together by

   inserting the Setup disk in drive A and typing "win a:\setup"

   (without the quotation marks) at the MS-DOS prompt.

 -or-

- Place the Word for Windows setup disk in drive A or B.  From the

  Windows File Manager change to drive A or B and double click on

  SETUP.EXE.setup.exe.

REFERENCES

==========

"Microsoft Word for Windows Getting Started," pages 8-9

"Microsoft Word for Windows Jump Start," page 1

Microsoft Word for Windows version 2.0 Setup Disk

Additional reference words: 2.00 w4wsetup wm_word


WinWord: Restoring Drag and Drop Printing Functionality

Article ID: Q84048

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In the Microsoft Windows operating system version 3.1, you lose the

ability to perform drag and drop printing of Microsoft Word for

Windows version 2.0 or 6.0 documents from the Windows File Manager if

you delete or sufficiently modify the Windows REG.DAT file or the

OLE2.REG file in Winword 6.0. To restore the REG.DAT settings that

enable you to perform drag and drop printing of Word for Windows

documents, you must either rerun the Word for Windows Setup program or

manually edit the REG.DAT file.

More Information:

Winword 6.0:

------------

Winword 6.0 by default self registers itself when the program is

started, if this does not happen the recommended method to restore the

OLE2.REG settings is to reinstall Word for Windows using the Custom

Installation option. To do this, use the following steps:

1. Start the Word for Windows Setup program.

2. When prompted to choose a type of installation, choose the Custom

   Installation button.

3. Select the Microsoft Word check box. Clear all other check boxes,

   and choose the Setup button.

Word for Windows is now reinstalled and the OLE2.REG settings are

restored.

Winword 2.X:

------------

The recommended method to restore the REG.DAT settings is to reinstall

Word for Windows using the Custom Installation option. To do this, use

the following steps:

1. Start the Word for Windows Setup program. For more information on

   using the Setup program, see pages 8-11 in the "Microsoft Word for

   Windows Getting Started" manual.

2. When prompted to choose a type of installation, choose the Custom

   Installation button.

3. Select the Microsoft Word check box. Clear all other check boxes,

   and choose the Setup button.

Word for Windows is now reinstalled and the REG.DAT settings are

restored.

For more information on the default REG.DAT settings for Word for

Windows, query on the following words in the Microsoft Knowledge Base:

   default and values and regedit.exe and reg.dat

Reference(s):

"Microsoft Windows Resource Kit," version 3.1, pages 359-365, 454

"Microsoft Word for Windows Getting Started," version 2.0, pages 8-11

Additional reference words: 2.00 2.00a 6.0 w4wsetup w4wprint cannot 6.00

wm_word registration


How WinWord Uses the REG.DAT File in Windows 3.1

Article ID: Q87714

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

Microsoft Word for Windows uses information from the Registration

Database file (REG.DAT) for its object-linking-and-embedding (OLE)

activities. In Microsoft Windows operating system version 3.1, REG.DAT

provides the information used by File Manager and Print Manager to

support drag-and-drop functionality. When you first install Windows

3.1, the REG.DAT file contains information about all the OLE

applications included with Windows. You should never move or delete

REG.DAT; doing so can result in loss of functionality in File Manager,

Program Manager, and applications that support OLE.

MORE INFORMATION

================

The Word for Windows Setup program updates the REG.DAT file by adding

information about the program and the OLE server applications

(Microsoft Graph, Microsoft Draw, Microsoft WordArt, and Microsoft

Equation Editor) that ship with Word for Windows. During network

installation, Setup updates REG.DAT for the server or workstation,

depending on where Windows is installed. If your WINDOWS directory is

flagged as read only, Word for Windows Setup cannot update the REG.DAT

file, nor can it copy the OLE server application files to the WINDOWS

subdirectories. If this occurs, Word for Windows Setup generates an

error message.

If you cannot launch the OLE server applications from Word for

Windows, you may need to update REG.DAT. To do this, use the

Registration Info Editor (REGEDIT.EXE) program, which ships with

Windows 3.1. You can also reconstruct the REG.DAT file by running Word

for Windows Setup to reinstall the program.

Important Note: If you move any OLE server applications, you must

update the REG.DAT file so that Word for Windows can locate them.

To update REG.DAT using REGEDIT.EXE, use the steps below.

Note: Be sure to make a backup copy of the REG.DAT file before you use

these instructions.

1. From the Program Manager File menu, choose Run.

2. In the Command Line box, type "REGEDIT" (without the quotation

   marks), then choose the OK button.

3. Under Registered File Types, select the file type you want to

   update (for example, Word Document).

4. From the Edit menu, choose Modify File Type.

5. Type the correct location in the Command box, or choose the Browse

   button to locate the program file. (For example, for Word Document,

   locate the WINWORD.EXE file.) Choose the OK button.

6. From the File menu, choose Exit. Your changes are written to the

   REG.DAT file at this time.

Note: CheckFree software uses a non-Windows-related file called

REG.DAT. Be sure to select the correct REG.DAT file if you have both

Windows and CheckFree. CheckFree is manufactured by CheckFree

Corporation, a vendor independent of Microsoft; we make no warranty,

implied or otherwise, regarding this product's performance or

reliability.

README.DOC

----------

Page 3 of the Word for Windows README.DOC file contains information

about problems you can experience if another application uses the OLE

servers and modifies the REG.DAT file.

REFERENCES

==========

Microsoft Word for Windows, version 2.0, README.DOC, page 3

"Microsoft Word for Windows User's Guide," version 2.0, pages 803, 810

"Microsoft Windows Resource Kit," version 3.1, pages 359, 361-363, 454

Additional reference words: 2.00 2.00a 2.00a-CD msapps applet msdraw

wm_word msgraph win31  w4wsetup


Error Messages During Word Setup Caused by Anti-Virus Software

Article ID: Q93277

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, and 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If virus-protection software is running on your computer when you start the

Setup program for Word for Windows, you may receive one or more of the

following error messages and sometimes your computer may stop responding

(hang):

   Unexpected DOS Error 5

   Setup Initialization Error

   Divide overflow

   Sharing Violation

   Insufficient Memory or Disk Space

   Error Reading from Drive A

   Cannot Detect setup.exe on Drive A

Before running the Setup program, you should disable any virus-scanning

software in the CONFIG.SYS and the AUTOEXEC.BAT files and reboot (restart)

your computer. This applies to new installations as well as upgrades. After

you run the Setup program, re-enable the virus-scanning software and reboot

your machine to allow the virus software to run normally.

Note: These error messages may also occur if not enough memory or disk

space is available on your computer.

More Information:

The above error messages have occurred while these anti-virus software

programs are running when you start the Word Setup program:

   VDEFEND (PC Tools Deluxe version 7.1)

   VSAFE, by Central Point Software

   PC Cillin

   Norton AntiVirus 2.0, by Symantec Corporation

To disable a command line in your AUTOEXEC.BAT or CONFIG.SYS file, add the

MS-DOS REM command at the beginning of the command line. To automate this

task, you can use the REMAuto or REMConfig macros from the PSS.DOC file,

supplied with Word versions 2.0a, 2.0b, 2.0a-CD and 2.0c. For more

information on the REM command, see your MS-DOS documentation.

Notes on VSAFE and VDEFEND

--------------------------

If you are using SMARTDRV.EXE version 4.0, load it after VSAFE or VDEFEND.

VSAFE adds the following line to the WIN.INI:

   load=mwavtsr.exe

Note: The Setup program for Microsoft Windows operating system version 3.1

also fails with VSAFE or VDEFEND installed.

The virus-protection products included here are manufactured by vendors

independent of Microsoft; we make no warranty, implied or otherwise,

regarding these products' performance or reliability.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wsetup wm_word hung crash lock reboot 3rdparty third errmsg err m

sg  locked

crash 3.10 vsafe.sys vsafe.com utilities stopped crashing crashed

locks frozen freezes crashing gpf uae smartdrive


Workstation Installation Option Not Available During Setup

Article ID: Q94066

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Sometimes the Workstation Installation option does not appear when you

run the Word for Windows Setup program after you ran a successful

Server Installation. This usually happens for one of the following two

reasons:

1. You did not choose the Server Installation option the first time you ran

   Setup.

   After a successful server installation, the Word for Windows program

   directory should contain 76 files and 10 subdirectories. If the

   directory contains a different number of files and subdirectories, you

   may have problems when you run the Setup program again. If your Word for

   Windows directory does not contain the correct number of files and

   directories, run another server installation, then run a workstation

   installation.

2. Setup did not correctly update the WWORD20.INF file.

   During the server installation, Setup should have added three items to

   the WWORD20.INF file:

      [Workstation] section

      User name

      Company name

   If Setup did not add the [Workstation] section, you can add it to the

   end of WWORD20.INF using any text editor. The entry should read as

   follows:

      [Workstation]

      Yes

   This setting causes Setup to offer the Workstation Installation option

   even if you did not previously run a server installation. Be sure to run

   a server installation before running a workstation installation.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 793-802

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wnetwork wm_word w4wsetup unavailable configuration


Required Windows Versions for Word for Windows

Article ID: Q94846

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, and 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Microsoft Word 6.0 for Windows requires Windows 3.1 to run.

Microsoft Word 2.0 for Windows requires Windows version 3.0 or later

running in standard or enhanced mode. If Windows 3.0 is installed and

running in real mode, the following message will be displayed when you

try to start Word:

   This application requires standard or enhanced mode Windows.

For additional information about running Windows in real, standard, or

enhanced mode, see the "Microsoft Windows User's Guide."

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wsetup wm_word 6.00


How to Insert a Paragraph Before a Table at Top of Document

Article ID: Q37857

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Word for Windows, if you create a table at the beginning of  a

document and attempt to insert paragraph marks before the table, the

paragraph marks are placed in the first cell of the table rather than

before the table.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

Use one of the following procedures to insert paragraph marks before a

table at the beginning of a document:

1. Place the insertion point in the top-left cell of the table and

   press CTRL+SHIFT+ENTER.

   -or-

2. Position the insertion point in the first row of the table. From

   the Table menu, choose Split Table. Word inserts a paragraph above

   the table.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 1.x, page 318

Additional reference words: w4wother above w4wtable 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b 2.00c


Text in Table Appears in Columns in Word for Windows

Article ID: Q47597

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

If the text in the cells of a table appears in columns instead of

normal lines, the cell of the table may have paragraph formatting that

includes an indent that is larger than the width of the column.

MORE INFORMATION

================

There are two methods to determine and correct this problem:

1. Check the ruler by doing the following:

   a. Select the problem paragraph.

   b. Activate Paragraph mode by pressing CTRL+SHIFT+F10.

   Small triangles appear under the numbers on the ruler. The triangle

   on the right points left, and the triangle on the left points

   right, so that they point at each other. If this is not the case,

   the left paragraph indent is currently set larger than the cell

   width. The left triangle has two parts, which can be moved

   separately. The top section indicates the first-line indent and the

   bottom section indicates the left paragraph indent.

   The triangles can be moved with a mouse or the keyboard. When using

   the keyboard, the LEFT and RIGHT ARROW keys are used to position

   the ruler cursor, represented by a rectangular box on the ruler.

   Once the cursor is moved, do the following:

   a. To change the left or right paragraph indents, press either the

      "L" or "R" key (respectively) to move the indents to the current

      cursor position.

   b. To change the first-line indent, press the "F" key to move the

      first-line indent to the current cursor position.

   Using the mouse to position the left and right indents is

   accomplished by pointing at the appropriate triangle and, holding

   the left mouse button down, dragging it to the new position on the

   ruler, as follows:

   a. To set a first-line indent, move the left indent to the position

      desired for the first-line indent.

   b. To move just the left margin indicator (the bottom section of

      the triangle), hold the SHIFT key down and drag it back to the

      left.

2. Select the problem paragraph. From the Format menu, choose

   Paragraph. If there are measurements in the From Left, From Right,

   or From First Line text boxes in the Indents group box, the

   measurements should be reduced or removed.

If the problem occurs only on the first line of a paragraph, the cause

is a first-line indent that is too large for the cell width.

Additional reference words: 6.00 w4wformat w4wtable 1.00 1.10 1.10a

2.00 wm_word 2.00a 2.00a-CD 2.00b 2.00c


Table Runs into Margin in Word for Windows Print Preview

Article ID: Q49485

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

The maximum allowable length of a table cell is one page. If a cell

exceeds one page in length, Word for Windows truncates all text beyond

the first page of the cell when it is printed.

In print preview, the table cell appears to run into the bottom margin

of the page. This indicates the cell is longer than the page and will

be truncated when printed. Note that only the text that fits between

the set margins will actually be printed. Word for Windows will not

actually print all the text seen in print preview for the page that

contains the cell.

This problem was corrected in Word version 6.0 for Windows.

Additional reference words: long w4wtable 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c


Deleting a Table from a Word for Windows Document

Article ID: Q49865

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

After you insert a table into a Word for Windows document file, there

are three ways to delete it:

Word for Windows Versions 2.0 and 6.0

-------------------------------------

1. Select the table or section of rows. From the Table menu, choose

   Delete Rows.

2. Select the table or section of table. From the Table menu, choose

   Convert Table to Text, and choose either Paragraph Marks, Tabs, or

   Commas. Press ENTER.

3. Select the table or section of the table and at least one paragraph

   marker below the table. Press the DEL key.

Word for Windows Version 1.x

----------------------------

1. Select the table or a portion of the table. From the Edit menu,

   choose Table (ALT+D A), and choose the Delete button.

2. Select the table or section of table. From the Insert menu, choose

   Table To Text (ALT+I T), select Paragraphs from the Convert Table To

   dialog box, and press ENTER.

3. Select the table or section of the table and at least one paragraph

   marker below the table. Press the DEL key.

Insert Table To Text converts the table format to text format without

deleting the text contained in the table. Each cell in the table is

converted into a separate paragraph.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 167, 369-370

"Microsoft Word for Windows User's Guide," page 328

Additional reference words: w4wformat w4wtable 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b 2.00c


Merging Cells in a Word for Windows Table

Article ID: Q50911

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, only cells in the same row can be

merged. Cells that are in different rows cannot be merged. Also, if

cells have been previously merged, you must split the cells and then

remerge them in the desired combination.

More Information:

To merge two or more cells in the same row, use the following steps:

Word for Windows Version 2.x and 6.0

------------------------------------

1. Select the cells that you want to merge.

2. From the Table menu, choose Merge Cells.

Word for Windows Versions 1.x

-----------------------------

1. Select the cells that you want to merge.

2. From the Edit menu, choose Table, and select Merge Cells.

Reference(s):

"Microsoft Word for Windows User's Guide," page 329

"Microsoft Word for Windows User's Reference," page 368

Additional reference words: w4wtable 1.00 1.10 1.10a 2.00 2.00a

2.00a-CD 2.00b 2.00c


Aligning Table Columns in Word for Windows

Article ID: Q52071

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Uneven table column widths can be vertically aligned (so that all

table cells have the same width) in Microsoft Word for Windows by

using one of the following methods:

Word version 6.0

----------------

In Word for Windows version 6.0, you can align columns by doing

the following:

1. With the insertion point in a table, do one of the following:

   a. Position the mouse pointer over the column boundary.  When

      the mouse pointer changes to a double vertical bar, two headed

      arrow, drag the column boundary to the right or left, or double-

      click the column boundary to automatically resize the column.

   b. Point to the column marker on the horizontal ruler above the

      column boundary you want to adjust.  When the pointer changes

      to a horizontal two headed arrow, hold down the mouse button.

      Word will display a dotted line that can be dragged right or left.

Word version 2.x

----------------

In Word for Windows version 2.0, follow the steps below:

1. To align columns using a mouse, do the following:

   a. Position the insertion point in the cell to align. From the Table

      menu, choose Select Column.

   b. Click and drag the appropriate gray "T" marker on the ruler until

      the columns of cells are the correct width.

2. To align columns using the keyboard:

   a. Select the entire column by pressing the SHIFT+ARROW keys.

   b. From the Table menu, choose Column Width (ALT+A, W).

   c. Type a measurement for the width of the column.

Word version 1.x

----------------

In Word for Windows version 1.x, follow these steps:

1. To align columns using a mouse, do the following:

   a. Select the column cells or the entire column to align.

   b. Click the ruler view button (|_|_|) on the Toolbar so that the

      table cell markers appear as "T"s on the ruler.

   c. Click and drag the appropriate column or table cell marker until

      the column of cells is the appropriate width.

2. To align columns using a keyboard, do the following:

   a. Select the entire column by pressing the SHIFT+ARROW keys.

   b. Press ALT T, A to bring up the Format Table dialog box.

   c. Enter the column width in the Width Of Column box and select the

      Apply To Selection check box if it is not already selected.

Additional reference words: w4wtable 1.00 1.10 1.10a 2.00 2.00a 6.00

wm_word 2.00a-CD 2.00b 2.00c


Merged Cells in a Table Cannot Be Merged with Other Cells

Article ID: Q58892

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows versions 1.x, if two cells in a table

are merged together into another cell by choosing the Table command

from the Edit menu and choosing the Merge Cells button, the cell that

contains the merged cells cannot be merged with another cell. The

Merge Cells button will be dimmed (grayed) in the Edit Table dialog

box.

To split previously merged cells, choose Table from the Edit menu and

choose the Split Cells button.

In Word for Windows version 2.0, to merge two cells together choose

the Merge Cells command from the Table menu.  When two cells have been

merged together the Merge Cells command will change to Split Cells if

you try to merge cells that have already been merged.

To split previously merged cells, choose Split Cells from the Table

menu.

This problem was corrected in Word version 6.0 for Windows.

Additional reference words: w4wtable unavailable 1.00 1.10 1.10a 2.00

2.00a 2.00a-CD 2.00b 2.00c


Table Cell Formatting with Borders Is Inconsistent

Article ID: Q60847

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Microsoft Word for Windows is not consistent when formatting borders

in a table. The formatting of a cell will overwrite the formatting of

the cells to the right and left, but may not overwrite the formatting

of the adjacent cells above and below.

More Information:

The following sample steps reproduce this problem:

Example 1

---------

1. Format row 2 with a Single Top border.

2. Format row 1 with a Bottom border of None.

Result: A Single border appears between rows 1 and 2.

Example 2

---------

1. Format row 2 with a Single Top border

2. Format row 1 with a Thick Bottom border.

3. Format row 1 with a Bottom border of None.

Result: No border appears between rows 1 and 2.

Additional reference words: w4wformat w4wtable 6.00 wm_word


Word for Windows: Table Formatting Options are All Blank

Article ID: Q63730

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you select a table column or columns

that contain different row or cell lengths, the options for formatting

the table (Width of Column, Space Between Cols, Indent Rows, and

Minimum Row Height) are left blank. Because the properties of the

selected rows are different, the editing options are left blank.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, pages 371,

372

Additional reference words: w4wtable 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

6.00 wm_word 2.00b 2.00c


Footnote References Renumbered in Word for Windows Tables

Article ID: Q65846

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When using footnotes in a table, it is possible that the numbering for

individual footnotes may change as new footnotes are added within the

table. This will occur anytime a footnote reference is inserted to the

right and above an existing footnote reference.

This renumbering is automatic and should not cause any problems unless

you make references to the original numbering by directly typing the

reference. When you refer to footnote references in a table, use the

field code FTNREF. This will always reflect the proper footnote

reference as additional footnotes are inserted into the table.

For example, insert the following field to create a cross reference to

a footnote:

   {FTNREF BookmarkName}

In the above example, BookmarkName is a bookmark that you place on the

footnote reference number in the document, not in the footnote pane.

Footnote reference numbering in tables is based on a top-down,

left-to-right scheme. This is because each cell of the table is

considered to be a paragraph. Since it is possible that the table may

be changed to text, the numbering of the footnotes must reflect the

ordering of the paragraphs after conversion to text.

Consider the following sample table. Each entry, ftx, represents the

order in which the footnote references are inserted.

|---------------------------------------------------------------|

|ft1            |ft4            |               |               |

|               |               |               |               |

|---------------------------------------------------------------|

|ft2            |               |               |               |

|               |               |               |               |

|---------------------------------------------------------------|

|               |ft5            |               |               |

|               |               |               |               |

|---------------------------------------------------------------|

|ft3            |               |               |               |

|               |               |               |               |

|---------------------------------------------------------------|

After entering ft3, your footnote reference area would be listed in

the following order, as expected:

   _____________

   1 this is the reference for ft1

   2 this is the reference for ft2

   3 this is the reference for ft3

When ft4 is inserted the numbering will change to the following:

   _____________

   1 this is the reference for ft1

   2 this is the reference for ft4

   3 this is the reference for ft2

   4 this is the reference for ft3

ft4 becomes reference 2 because it is in the row before ft2 and will

be the second paragraph of text when the table is converted to text.

After inserting ft5, the numbering will be as follows:

   _____________

   1 this is the reference for ft1

   2 this is the reference for ft4

   3 this is the reference for ft2

   4 this is the reference for ft5

   5 this is the reference for ft3

ft5 is also in a row above the cell containing ft3.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 749

Additional reference words: w4wfield 2.00a 2.00b 2.00a-cd 2.00c 2.00

6.00 w4wtable wm_word


Columns Print Crookedly When Aligned Using Spaces in WinWord

Article ID: Q66917

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

If you try to line up columns of text using spaces, the columns may

print unevenly. The usual cause of this problem is that a proportional

font (such as Tms Rmn) is being used. Lining up columns using spaces

and proportional fonts is unpredictable. This is caused by slight

differences in screen and printer fonts or in the case of TrueType,

differences in screen resolution and printer resolution cause rounding

errors that, by the end of a line, may change its width 2-4

characters.

1. Line up the columns using tabs or a table rather than spaces.

2. Use a nonproportional font such as Courier.

Also, make sure that you use a font and point size supported by the

default printer. If Windows is forced to substitute a font, it may

affect the spacing.

Additional reference words: w4wprint w4wtable 2.00 2.00a 6.00 wm_word

2.00a-CD 2.00b 2.00c


Underlining Superscripted Characters

Article ID: Q69332

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Word for Windows, when you apply underscore character formatting to

a line that contains superscripted characters, the underscore moves up

with the superscripted characters. Although this behavior is by

design, it may not always be the desired effect. This article

describes several methods you can use to keep the underscore in line

with nonsuperscripted text.

This functionality was changed in Word version 6.0 for Windows.

More Information:

To underscore text containing superscripted characters, you can do the

following (in each example, x3 is x cubed, 3 is superscripted):

1. Use overstrike to underline as follows:

   a. Type and underscore text that is not superscripted.

   b. Place the insertion point at the location for the

      superscripted text.

   c. From the Insert menu, choose Field.

   d. Select Formula and then Overstrike.

   e. Insert the superscripted text and one underlined nonbreaking space

      for each superscripted character between the parentheses in the

      field to obtain:

         {eq \O (3,_)}.

      In this example, the three is formatted for superscript.

2. If there is no comma in the expression to be underscored, use the

   Formula Box command as follows:

   a. From the Insert menu, choose Field.

   b. Select Formula and then Box.

   c. Type the expression to be underlined in the field as follows:

         {eq \x \bo(x3)}

      In this example, the three is formatted for superscript.

3. If the superscripted text is on its own line, the text can be put

   into a table as follows:

   a. Highlight text.

   b. From the Insert menu, choose Table.

   c. Select 1 Column and 1 Row.

   d. From the Format menu, choose Table.

   e. Select Border Bottom Single.

4. A more complex solution using the Formula Displace command is as

   follows:

   a. Type and underscore the text preceding the superscripted text.

   b. From the Insert menu, choose Field.

   c. Select Formula and then Displace.

   d. Modify the field to read

         {eq \d \fon \li()}

      where n is the point size for the superscripted text.

   e. Repeat step b and c.

   f. Modify this field to read

         {eq \d \ban()}

      where n is the same point size used in the first field.

   g. Type and superscript the text to be superscripted and underlined.

   h. A sample end result for x3 (x cubed) would be

         x{eq \d \fo8 \li()}{eq \d \ba8()}3

      where x is underscored and 3 is formatted for superscript and

      8 point size.

   i. Another example: This formula underlines "text", which is

      formatted for superscript. Create the "_" characters, which

      are nonbreaking space characters with underline character

      formatting, by pressing CTRL+SHIFT+SPACEBAR. Select the

      characters and apply underline formatting (press CTRL+U).

         {eq text \d\ba18()______}

      Note: Adjust "text", "18" or "______" for your use.

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00 2.00a w4wtable

2.00a-CD 2.00b high low raise lower


Preventing Page Breaks in Word for Windows Tables

Article ID: Q69415

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Microsoft Word for Windows adds a page break between rows of a table if

the table is too long to fit on the page. To force Word to keep the

table together, do the following:

Word version 6.0

----------------

1. Select the table.

2. From the Insert menu, choose Frame.

3. From the Format menu, choose Frame.

4. Type or choose the desired positions in the Horizontal and Vertical

   dialogs.

5. Choose the OK button.

Word versions 1.x, 2.x

----------------------

1. Select the entire table.

2. From the Format menu, choose Paragraph.

3. In versions 1.x, select the With Next check box under Keep Paragraph.

   In versions 2.0 and 2.0a, select the Keep With Next check box under

   Pagination.

More Information:

The maximum length of a single cell or row of cells in a table is one

page; therefore, even if the table is formatted to be one unit on a

single page, Word places a page break between rows if a single cell or a

row of cells is too long to fit between the top and bottom margins of

the page. To correct this problem, you can adjust the top and bottom

margins so that the table fits on the page, or you can absolutely

position the table on the page to override the margin settings. To

position the table, use the following steps:

Word version 2.x

----------------

1. Select the table.

2. From the Insert menu, choose Frame.

3. From the Format menu, choose Frame.

4. Type or choose the desired positions in the Horizontal and Vertical

   dialogs.

5. Choose the OK button.

Word version 1.x

----------------

1. From the Format menu, choose Position.

2. Under Horizontal, select Left and select Relative To Margin rather

   than Relative To Column.

Additional reference words: w4wformat 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

w4wtable 2.00c


Descenders Cut Off in Table Using Adobe Postscript Cartridge

Article ID: Q69731

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

Character descenders in tables are cut off when printed with the Adobe

PostScript cartridge on a Hewlett-Packard (HP) LaserJet II when

Adobe's Font Foundry software is installed.

Occasionally, the tops and bottoms of ascending or descending

characters may be clipped on the screen; however, they will print

correctly. For more information on this, query on the words:

  clipped

  ascending

  descending

  characters

  word

  windows

More Information:

The Adobe PostScript cartridge comes with PostScript software, which

includes Font Foundry. The Font Foundry installation generates

.PFM font metrics files and inserts corresponding soft font lines into

the printer section of the WIN.INI file as follows:

   Softfonts=n

   Softfont1=c:\psfonts\pfm\po__10H.pfm,c:\pclfonts\po__10H.sfp

   Softfont2=c:\psfonts\pfm\po__12h.pfm,c:\pclfonts\po__12h.sfp

   ...

   Softfontn=c:\psfonts\pfm\po_____.pfm,c:\pclfonts\po_____.sfp

These files are not necessary to print with the PostScript cartridge

from Windows and Word for Windows.  These soft font lines should be

removed from the WIN.INI file for the text to print properly in tables

in Word for Windows.

For further information, contact Adobe Systems, Inc. at (415) 961-4992.

Reference(s):

"User's Guide for the Adobe Cartridge Products," pages 62-66.

Adobe product support technician, (415) 961-4992.

Additional reference words: w4wprint w4wtable 6.00 wm_word


Centering a Table Horizontally on the Page in Word for Windows

Article ID: Q69861

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, to center a table horizontally (left to

right) on the page, do the following:

Word version 6.0

----------------

1. Place the cursor within a cell of the table.

2. From the Table menu select Cell Height and Width.

3. From the Row dialog set the Alignment button to Center and choose OK.

Word versions 1.x and 2.x

-------------------------

1. Place the cursor within a cell of the table.

2. In Word version 2.0, choose Row Height from the Table menu. In

   previous versions of Word for Windows, choose Table from the Format

   menu.

3. Set the alignment for the rows (Align Rows) to Center.

4. In Word versions 1.x, select Whole Table under Apply To.

More Information:

You can also position a table horizontally on the page with the Format

Position command. To do this, choose Position from the Format menu and

select the following settings:

   Horizontal: Center     Vertical: Inline

   Relative To: Margin    Relative To: Margin

   Paragraph Width: Auto

Note: Using the Format Position command to position the table will

allow text to wrap around the table if there is room.

Additional reference words: w4wformat 6.00 wm_word

1.0 1.1 1.1a 1.00 1.10 1.10a 2.00 2.00a

w4wtable position


WinWord Err Msg: Error: Illegal Paste into Table

Article ID: Q69945

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If you try to paste a cell from Microsoft Excel into a Microsoft Word

for Windows table, you will receive one of the following messages:

Word Version 2.x, 6.0

---------------------

You cannot paste this selection into a table

Word Version 1.0, 1.1, or 1.1a

------------------------------

Error: Illegal paste into table

Information from Excel is imported in a table format, and you cannot

insert a table into a table. The information from Excel can be pasted

into any normal paragraph.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, pages

188-194

Additional reference words: w4wexcel w4wtable

1.00 1.10 1.10a  2.00 2.00a 2.00a-CD 2.00b 2.00c


Reversing Rows in a Table in Word for Windows

Article ID: Q70988

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

A quick way to move rows in a table is to use ALT+SHIFT+UP ARROW or

DOWN ARROW.

For example:

1. Select the row that needs to be switched.

2. Press ALT+SHIFT+UP ARROW or DOWN ARROW.

3. The rows will be switched according to the direction of the arrow

   used.

More Information:

This same procedure will work with lines of text or paragraphs. It

will not work, however, with the RIGHT ARROW or LEFT ARROW keys.

Reference(s):

"Inside Word for Windows" by Cobb Group.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

6.00 wm_word 2.00c w4wtable


Formula in Table Produces Error in WinWord

Article ID: Q70990

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If the result of a formula is too long (wide) to fit within a table

cell, "Error!" will display in the Word for Windows table cell.

Text that is typed within a cell will word wrap when the end of the

cell is reached. However, this is not true for the results of

formulas that are entered into table cells.

For example:

   {eq \F(10000,45345)}

If the width of the table cell is set to .5 inch, the above formula

will result in "Error!". If the width of the cell is increased to .75

inch with the Format Table command, the following fraction will

appear:

   10000

   -----

   45345

The width of the table cell needs to be wide enough to accommodate

the result of the entered formula.

Additional reference words: w4wfield w4wtable

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00 wm_word


Line Spacing Changes Row Height of Inserted Table in WinWord

Article ID: Q71512

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

An inserted table in a Word for Windows document bases its row height

on the line spacing values specified in the Paragraph dialog box. (To

access this dialog box choose Paragraph from the Format menu). By

default, Word uses those values found under the current Normal style.

To change this option follow these steps:

1. Select the table.

2. From the Format menu, choose Paragraph and set the values under

   Spacing to the desired height.

Note: The paragraph line spacing option does not affect the value of

the Minimum Row Height option in the Table dialog box (accessed by

choosing Table from the Format menu). Paragraph line spacing affects

the spacing between lines and the height of the table row.

More Information:

In Word version 6.0 for Windows the spacing of a table can be set from

the Table menu by selecting Cell Height & Width and setting the

measurement.

In Word for Windows version 2.0, you access the option to change

the Minimum Row Height by choosing Row Height from the Table menu.

Reference(s):

"Microsoft Word for Window's User's Reference," pages 133 and 254

Documentation for Word for Windows 2.0 will be provided at a

later date.

Additional reference words: 1.0 1.1 1.1a 1.00 1.10 1.10a 2.0 2.00 w4wtable


Creating Side-By-Side Tables in Word for Windows

Article ID: Q71532

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

Word for Windows does not have an automatic feature that allows the

generation of side-by-side tables. It is possible to simulate this

effect with the Format Position command.

PROCEDURE

---------

Word for Windows Version 2.0 and later

--------------------------------------

1. Create a small table (table #1) by choosing the table tool from the

   tool bar, or choose Insert Table from the Table menu.

2. Create another table (table #2) with a paragraph mark between the

   two tables.

3. Select Table #1 by placing the cursor anywhere in the table and

   pressing ALT+Keypad 5, making sure the NUM LOCK key is off.

   -or

   Click with the left mouse button from the first cell in the table

   and drag it to the end of the table.

4. From the Insert menu, choose Frame.

5. Select Table #2 two (as described above) and choose Frame from

   the Insert menu.

Now that you have inserted both tables into a frame, you can click and

drag the tables to whatever position you want while in page view, as

well as position them side by side. The way to know whether or not you

have properly framed the tables is to place your mouse cursor on the

edge of the table and if it turns into a four-way directional arrow,

then you have positioned the table properly.

Word for Windows Version 1.0 and 1.1

------------------------------------

1. Insert the first table into a document.

2. Highlight the table and choose Position from the Format menu. Type

   a number for the Horizontal Position and Paragraph Width and choose

   OK.

3. Insert the second table.

4. Highlight this table and choose Position from the Format menu. Type

   a number for the Horizontal Position that corresponds to the

   position next to the first table. Type a Paragraph Width that will

   allow it to fit alongside the first table and choose OK.

It is also possible to use this technique to simulate tables that have

cells with different heights along the same row. To create this,

follow the steps listed above. Position the tables so that the right

border of the first table is at the same horizontal position as the

left border of the second table, so that they appear as one table.

For another method of creating the side-by-side table effect, query on

the following words:

   table and side and by and word and windows

REFERENCES

==========

"Microsoft Word for Windows User's Reference," page 370

Additional reference words: 6.00 w4wformat 1.00 2.00 2.0 1.10 1.1 1.0

wm_word 1.10a 1.1a w4wtable toolbar


Using the {Autonum} Field Inside a WinWord Table Cell

Article ID: Q72064

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When using the {autonum} field to number several paragraphs inside a

single cell in a table, each paragraph displays the same number.

More Information:

The {autonum} field is used to number paragraphs, incrementing each

new paragraph in sequence automatically. However, when the {autonum}

field is used to number individual paragraphs in a table cell, each

paragraph is numbered with the same number.

Steps to Reproduce Problem

--------------------------

1. Insert a table into a document with any number of rows and columns.

2. Type several paragraphs in one cell of the table. Insert the

   {autonum} field in front of each paragraph in the cell either

manually

   or using the Utilities Renumber command (in version 1.x).

3. Display the result of the field codes. Note that each

   paragraph is numbered 1.

The same action performed outside a table cell, or with each paragraph

in a different cell produces the expected results of sequentially

numbered paragraphs. The cell is treated as a paragraph in the case of

the {autonum} field code, even though formatting each paragraph in a

cell separately is allowed.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 226-230

Additional reference words: w4wfield 1.00 1.10 1.10a 2.00 6.00

w4wtable wm_word


Can't Toggle Case in Table with SHIFT+F3 or ChangeCase Macro

Article ID: Q72549

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

When you select one or more cells of a table in Microsoft Word for

Windows and attempt to toggle the case of characters by pressing

SHIFT+F3 or running the ChangeCase macro, the computer beeps,

indicating that the command is unavailable.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

To use SHIFT+F3 or the ChangeCase macro to change the case of

characters in a table, the text entries must be selected individually

(that is, without selecting the cell marker).

To change all the entries in a table at once, use one of the following

workarounds:

Workaround 1

------------

1. Select the table and the paragraph mark that immediately follows

   the table.

2. Press SHIFT+F3 to toggle the case to the desired format.

Workaround 2

------------

1. Select the table.

2. From the Insert menu, choose Table To Text.

3. Press SHIFT+F3 to toggle the case to the desired format.

4. From the Insert menu, choose Table, select the number of rows and

   columns, and choose the OK button. The text is converted back to table

   format with the desired case.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," version 1.x, page 378

Additional reference words: w4wformat w4wtable w4wmacro  uppercase

lowercase 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Merged Cells in Header Record Causes Error in Print Merge

Article ID: Q72893

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

If you merge two or more cells in the header record (the first row) of

a print merge data table, hidden separators still exist in the merged

cell. The presence of these separators produces an error message

during the print merge. In Microsoft Word for Windows 1.x the error

is:

   Not a Valid Bookmark Name

In Word for Windows 2.x the error is:

   Word has detected a field in the header record which is not valid.

   This error must eventually be corrected in order to complete a

   successful print merge.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

The hidden separators are used by the Split Cells feature of Word.

This feature allows Word to split the cells at the same point that

they merged.

To remove the separators in Word for Windows version 1.0, 1.1, or

1.1a, follow these steps:

1. Select the first row of the table.

2. From the Insert menu, choose Table To Text, and select Comma

   Delimited.

3. Remove the extra comma that appears where the two cells were

   merged. For example:

      FROM    name,addr,state,,zip

      TO      name,addr,state,zip

4. Select the line of text again.

5. From the Insert menu, choose Table.

This procedure converts the text back into the table format and

removes the hidden separators, allowing the print merge to run without

the "Not a valid Bookmark Name:" error.

In Word for Windows version 2.0, the error message box gives you an

option to "Fix Error Now." If you choose this option, Word places the

insertion point in the cell that was merged, but the cell does not

appear to have any errors.

To remove the separator in Word for Windows version 2.0, follow these

steps:

1. Select the First row of the table.

2. From the Table menu, choose Convert Table to Text, and select Comma

   Delimited.

3. Remove the extra comma that appears where the two cells were

   merged. For example:

      FROM    name,addr,state,,zip

      TO      name,addr,state,zip

4. Select the line of text again.

5. From the Table menu, choose Convert Text to Table.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, pages

197-200, 368-370

Additional reference words: 1.00 1.10 1.10a 2.00 w4wmerge 2.0a 2.00a

w4wtable 2.0b 2.0a-CD 2.00b 2.00a-CD


Sort Only Uses First 65 Characters of Sort Key Text in WinWord

Article ID: Q73430

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

The Sort command in Microsoft Word for Windows uses only the first 65

characters of the sort key text to determine the sort order.

The sort key text is the text in a sort record that follows a

specified number of key separators. For example, if a three-column

table is sorted by the second column, column two is the sort key, and

only the first 65 characters of the text in each record in column two

are used to sort the table.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 328-330

Additional reference words: 1.10 1.1a 1.10a 2.00 2.00a 2.00a-CD 2.00b

6.00 wm_word 2.00c w4wtable


Copying and Pasting Cells Replaces Text in Table in WinWord

Article ID: Q73539

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If a cell marker is included in a table selection when you copy the

contents of a cell in Microsoft Word for Windows, the contents of the

target cell are replaced if you use the Edit Paste command. If you

copy and paste multiple cells into a cell, the copied cells replace

the contents of the target cell and each cell corresponding to the

copied selection.

To paste text into a cell without replacing the existing text, you

must select only the text within a cell before copying to the

Clipboard. You cannot select the whole cell. This requires that you

copy and paste the contents of each cell individually.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 361-373

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

6.00 wm_word 2.00c w4wtable


Excel Data Pastes into Word for Windows Right Aligned

Article ID: Q75101

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Data from Microsoft Excel will generally paste and paste link into

Microsoft Word for Windows in table format as right-aligned text. This

can cause a problem if you attempt to use tabs within the table.

More Information:

When data is imported from Microsoft Excel, the paragraph format of

the data is right-aligned (default Excel format for numbers).

Therefore, when you insert a decimal tab into a table of cells that

have been pasted or paste linked from Excel, the tab may not

automatically align. In some cases, the data may move into an adjacent

column, until you apply left alignment to those cells.

If you are dealing with tabs in a table and are experiencing some

unpredictable results, verify that the paragraph alignment is set to

left.

Additional reference words: right aligned 1.00 1.10 1.10a 2.00 w4wtable

6.00 wm_word


Paragraph Inserted with Paste Linked Spreadsheet from Excel

Article ID: Q75717

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you bring a Microsoft Excel spreadsheet into a Microsoft Word for

Windows document using the Paste Link command, a blank paragraph is

inserted above the table. The paragraph mark cannot be selected or

deleted; however, the spacing can be reduced. The blank paragraph does

not appear if you bring the spreadsheet into Word for Windows using

the regular Paste command.

More Information:

Workaround

----------

To reduce the spacing around the inserted paragraph, use the following

steps:

1. Position the insertion point to the left of the paragraph mark.

   (You cannot select the mark only.)

2. From the Format menu, choose Paragraph.

3. Change line spacing from Auto to -0.04 li or -0.01".

Steps to Reproduce Problem

--------------------------

1. Create a spreadsheet in Excel.

2. Select a range of cells to insert into Word for Windows.

3. From the Edit menu, choose Copy.

4. Start Word for Windows. From the Edit menu, choose Paste Link.

5. Choose the OK button.

Note: If the field code is displaying rather than the desired

information, clear the Field Codes command on the View menu. In Word

1.x, also verify that the Show All option is not selected in the

Preferences dialog box.

A blank paragraph is inserted immediately above the table. This

paragraph is not present if the field code is displayed.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, pages

178-179

Additional reference words: 1.0 1.1 1.1a 2.0 2.0a 1.00 1.10 1.10a 2.00

6.00 wm_word w4wtable 2.00a w4wfield


Format Border From Text Not an Option for Tables

Article ID: Q76465

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, the Border command on the Format menu has

a From Text option that allows you to set the distance in points between

the text and the border. This option is available only when placing a

border around a paragraph. You cannot set a distance from text when

bordering table cells or pictures.

When you choose Border from the Format menu to format the border of a

table cell or picture, the From Text option is dimmed (not available).

Additional reference words: grayed greyed 2.00 w4wtable 6.00 wm_word


Word for Windows Returns Incorrect Number of Columns

Article ID: Q77133

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

---------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you select the rows of a column and

the end-of-row markers and choose Table from the Format menu, Word

returns an incorrect result for the number of columns.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Steps to Reproduce Problem

--------------------------

1. From the Insert menu, choose Table to insert a table with one row

   and two columns.

2. Select all the columns in the the row and the end-of-row markers.

3. Choose Format Table.

In Word for Windows 2.0 follow these steps:

1. From the Table menu, choose Insert Table to insert a table with

one row and two columns.

2. Select all the columns in the the row plus the end of row

markers.

3. From the Table menu, choose Column Width.

The dialog box displays the width of columns 1-3, even though only two

columns exist in the table.

Additional reference words: w4wformat 1.00 1.10 1.10a 2.0 2.00 2.0a

2.00a 2.0b w4wtable 2.0a-CD 2.00b 2.00a-CD


\Cell Bookmark Does Not Select Correct Cell in WinWord

Article ID: Q77145

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, the WordBASIC macro language uses the

"\cell" bookmark to select the entire contents of a cell in a table

where you position the insertion point.

If a series of cells are highlighted in a table, the first cell in the

upper-left corner of the highlighted area should be selected. However,

if there are cells in the table to the left of the highlighted area,

the bookmark selects the first cell in the table row that contains the

highlighted area even though that cell was not part of the highlighted

area. This is contrary to the description of the \cell bookmark

described on page 106 of the "Word for Windows and OS/2 Technical

Reference" and on page 89 of "Using WordBasic."

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Steps to Reproduce Problem:

---------------------------

1. Create a 3 x 3 table in Word for Windows and type something in each

   cell.

2. Highlight the rightmost two columns and run the following macro:

      Sub Main

      EditGoTo .destination = "\cell"

      End Sub

3. Notice that an incorrect cell is highlighted.

REFERENCES

==========

"Using WordBasic," page 89

"Microsoft Word for Windows Technical Reference," page 21

"Microsoft Word for Windows and OS/2 Technical Reference," pages

104-106

Additional reference words: w4wmacro w4wtable cmpbookmarks 1.00 1.10

1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Border on Hidden Table is Not Hidden in Word for Windows

Article ID: Q77487

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if a table contains a border and you

format the table as Hidden, the border is not hidden. The border

continues to display and print.

More Information:

Table cell marks cannot be hidden. Because the cell marks also act as

the paragraph mark for the last paragraph in the cell, the paragraph's

properties are also not hidden. Therefore, because borders are a

paragraph property, they cannot be hidden in a table.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 32-34, 153,

371-372

Additional reference words: 1.00 1.10 1.10a 2.00  6.00 wm_word

w4wtable box frame picture blank 2.00 2.00a 2.00a-CD 2.00b 2.00c


Text Disappears In Table Cell or Frame in Word for Windows

Article ID: Q77685

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you reach the boundary of a frame or

the maximum row height of a table cell, any text that exceeds the

boundary or limit does not display or print.

More Information:

In Word for Windows version 1.x, you can set an exact height for a

table cell with the by choosing Table from the Format menu. Type a

negative measurement in the Minimum Row Height box to set the desired

row height to exactly that positive measurement setting. For example,

if you want a row height of .25-inch, type "-.25" (without the

quotation marks). If the typing in the table cell exceeds the exact

measurement set, the overflow text does not display or print. To

correct this problem, remove the minus sign from the row height

measurement.

In Word for Windows version 2.0, you can set an exact height for a

table cell by choosing Row Height from the Table menu, selecting the

Exactly option in the Height of Row box, and selecting or typing a

measurement for the row height in the At box. As in version 1.x, if

the typing in the table cell exceeds the exact measurement set, the

overflow text does not display or print.

In Word for Windows version 6.0 you can set an exact height for a

table cell by choosing the Table menu and selecting Cell Height

and Width and then selecting the Exactly option under Height of Rows

and specifying a measurement for the row height in the At box.  As in

version 1.x and 2.x, the overflow text does not display or print.

In version 2.0, when overflow text exists in a cell, the bottom gridline

in the cell darkens and thickens to indicate that the cell is full.

In version 6.0, the bottom gridline does not darken and thicken to

indicate the cell is full.  To display overflow text in a table cell in

Word for Windows versions 2.0 and 6.0, choose Row Height from the

Table menu and change the Height of Row selection from Exactly

to At Least. To remove overflow text from a frame in version 2.0 and

6.0, change to normal view and edit the text. You can display overflow

text in a frame in version 2.0 by increasing the maximum frame size.

To do this, choose Frame from the Format menu and adjust the Size

Width and Height settings.

Note: In Word for Windows 2.0 and 6.0, text in a frame that exceeds the

page boundary does not display in page layout view or print. Frame

length cannot exceed one page and cannot contain page breaks.

Additional reference words: missing chopped clipped 1.0 1.00 1.1 1.10

6.00 wm_word w4wtable 1.1a 1.10a 2.0 2.00 2.0a 2.00a 2.0b 2.0a-CD

2.00b 2.00a-CD


Paragraph Mark Always Inserted in Field With Table as Result

Article ID: Q77825

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows versions 1.x and 2.x, any field that

displays a table as a result also displays a paragraph mark preceding

the table. The paragraph mark displays because although a field can be

inserted into the middle of a paragraph, a table cannot be contained

within a paragraph. The paragraph mark at the beginning of the field

prevents the table from inserting into the middle of the paragraph.

This paragraph mark cannot be deleted or modified.

Status:

This problem has been corrected in Word version 6.0 for Windows.

More Information:

This behavior makes it impossible to use DDE or DDEAUTO links to an

Excel file to create a data file for use in a Word for Windows print

merge.

For more information on print merge errors caused by DDE or DDEAUTO

links to Excel, query on the following words:

   valid and bookmark and name and dde

Additional reference words: w4wfield w4wmerge 1.00 1.10 1.10a 2.00 1.0

w4wtable 1.1 1.1a 2.0 2.0a 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD


Shading Not Imported into Word for Windows 2.0 from Excel

Article ID: Q77903

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you copy cells from a Microsoft Excel for Windows spreadsheet

through the Clipboard into version 2.x of Microsoft Word for Windows,

the cells do not retain shading.

This problem was corrected in Word version 6.0 for Windows.

The following are four possible workarounds for this problem:

 - Use the Edit Copy Picture command in Excel to copy a bitmap image of

   the spreadsheet to the Clipboard:

   1. In Excel, select the cells to be copied.

   2. While holding the SHIFT key, choose Copy Picture from the Edit

      menu.

   3. In Word for Windows, paste the Excel selection.

 - In Excel, copy the spreadsheet to the Clipboard:

   1. In Excel, select the spreadsheet to be copied.

   2. From the Edit menu, choose Copy.

   3. From the Edit menu in Word, choose Paste Special, select Picture

      or Bitmap as the format, and paste the worksheet image as a

      picture.

 - In Excel, place the spreadsheet in the Clipboard using an OLE server

   application:

   1. In Excel, select the spreadsheet to be copied.

   2. From the Edit menu, choose Copy.

   3. From the Edit menu in Word, choose Paste Special and select Excel

      Worksheet Object.

 - Format the table after you insert it into Word.

More Information:

This problem occurs because Excel does not include the shading when it

places the table on the Clipboard. Word can pull shaded text from the

Clipboard. To illustrates this, follow the steps below:

1. Start Word.

2. Insert a table.

3. Format a cell in the table as shaded.

4. Copy the table to the Clipboard.

5. Quit Word and then restart Word.

6. From the Edit menu, choose Paste to insert the table into a

   document.

The pasted item is shaded. Quitting Word demonstrates that Word can

copy information sufficient to support shading on the Clipboard.

Steps to Reproduce Problem

--------------------------

1. Start Excel.

2. Type some information in a cell.

3. Format the cell as shaded.

4. Copy the cell to the Clipboard.

5. From the Edit menu, choose Paste to insert the cell back into

   Excel. The cell is shaded.

6. Quit Excel and then restart Excel.

7. From the Edit menu, choose Paste again.

The pasted item is not shaded. The information that Excel places on

the Clipboard does not contain shading information in a format that

other applications can use.

Reference(s):

"Microsoft Word for Windows User's Reference," pages 202-203

Additional reference words: w4wformat

link embed dde 2.00  w4wtable


Items Cannot Be Framed Within a Table in Word for Windows

Article ID: Q78150

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you cannot frame items within a table.

Depending upon the conditions, different results occur when you attempt

to frame items in a table. The results of four

different scenarios are listed below.

More Information:

Scenario #1 - Framing a Picture with Only the Picture Selected

--------------------------------------------------------------

1. From the Table menu, choose Insert Table, or select the Table

   button on the tool bar. Format the table with two columns and two

   rows.

2. Position the insertion point in a table cell. From the Insert menu,

   choose Picture. Select a picture to insert, and choose the OK button.

3. Select the picture by clicking inside the picture. Small square

   boxes appear around the picture.

4. From the Insert menu, choose Frame.

Result: The Frame option is not available.

Scenario #2 - Framing a Picture If the Whole Cell is Selected

-------------------------------------------------------------

1. Repeat steps 1 and 2 in Scenario #1. Select the whole cell by

   placing the insertion point before the picture and holding down the

   SHIFT key while you press the RIGHT ARROW key twice, or by clicking

   and dragging the insertion point until the whole cell is selected.

2. From the Insert menu, choose Frame.

Result: The whole row is framed and can be positioned.

Scenario #3 - Selecting the Whole Cell Including Text

-----------------------------------------------------

1. Repeat steps 1 and 2 in Scenario #1. Enter text within a cell and

   select it. With the insertion point at the beginning of the text

   within the cell, press SHIFT+END, or click and drag the mouse until

   the whole cell is selected.

2. From the Insert menu, choose Frame.

Result: The entire row is framed and can be positioned.

Scenario #4 - Selecting Only the Text Within a Cell

---------------------------------------------------

1. Repeat steps 1 and 2 in Scenario #1. Enter text within a cell and

   select the text only (do not include the end-of-cell marker in the

   selection).

2. From the Insert menu, choose Frame.

Result: The Frame option is not available.

Reference(s):

"Microsoft Word for Windows User's Guide," pages 314-323, 393-397

Additional reference words: w4wformat w4wtable 6.00 wm_word

2.00 2.00a 2.00a-CD 2.00b 2.00c


Border Information not Pasted into Other Cells in WinWord

Article ID: Q78472

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, cutting and pasting or copying a single

table cell does not carry the cell border information to the new

location in the same table or in a new table.

More Information:

In Word for Windows version 6.0 and 2.0, cell information is only

transferred to the Clipboard if you select the entire row before

choosing Copy from the Edit menu. If you select a single cell and copy

or cut, only the text information is placed on the Clipboard. This also

happens with the drag-and-drop method of moving text from one place to

another.

In Word for Windows version 1.x, cell border information is not

preserved for rows or single cells placed on the Clipboard.

Note: If you copy or cut a cell and paste the results outside a table,

the cell border information does carry over. This happens in both Word

for Windows versions 1.x, 2.0 and 6.0.

Microsoft has confirmed this to be a problem in Word For Windows. We

are researching this problem and will post new information here as it

becomes available.

References:

"Microsoft Word for Windows User's Guide," version 2.0, page 321

"Microsoft Word for Windows User's Reference," version 1.x, page 366

Additional reference words: 1.00 1.10 1.10a 2.0 2.0a 2.00a 2.0b w4wtable

6.00 wm_word 2.0a-CD 2.00b 2.00a-CD


Word for Windows: Updating Fields in a Table

Article ID: Q78523

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.0, to update a field in a

table, you must select one of the following:

   The entire table (ALT+Keypad 5)

  -or-

   The field to be updated

  -or-

   The entire row of cells containing the field

If you make any other selections, Word produces a beep, and the

following error message displays on the status bar:

  Word cannot update fields in this selection.

In Word for Windows version 1.x, no error message displays; however,

the field does not update unless your selection matches one of those

listed above.

This problem was corrected in Word version 6.0 for Windows.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wtable


Leader Characters Lost When Converting from Table Back to Text

Article ID: Q78666

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you convert tabs with leader

characters to a table, and then convert them back to text, the leader

characters are lost.

Microsoft is researching this problem and will post more information

here as it becomes available.

Additional reference words: dot dash 1.0 1.00 1.1 1.10 1.1a 1.10a 2.0

6.00 wm_word w4wtable 2.00 2.0a 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD


WinWord: Edit Undo Command Is Incorrect After Deleting Columns

Article ID: Q78687

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

After deleting a 1-column table in Microsoft Word for Windows, if you

view the Edit menu, the Undo command reads "Undo Delete Rows" even

though you chose Delete Columns from the Table menu.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Steps to Reproduce Problem

--------------------------

1. From the Table menu, choose Insert Table.

2. Set the Number of Columns to 1 and the Number of Rows to 2.

3. Choose the OK button.

4. Select the table column.

5. From the Table menu, choose Delete Columns.

6. View the Edit menu.

The first command on the Edit menu reads "Undo Delete Rows" instead of

"Undo Delete Columns."

Additional reference words: 2.00 2.00a w4wtable


WinWord Table Inserted into Frame Appears Above Frame Border

Article ID: Q78810

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.0, if you insert a table into

a frame, Word displays the inserted table above the border of the

frame. Although it may not appear so, the table is contained within

the frame. You can verify this by clicking the frame. Handles should

appear around both the table and the frame's border.

This problem was corrected in Word version 6.0 for Windows.

Steps to Reproduce Problem

--------------------------

1. Open a new document. From the View menu, choose Page Layout.

2. From the Insert menu, choose Frame. Click and drag your mouse to

   size the frame.

3. Position the insertion point inside the frame. From the Table menu,

   choose Insert Table, and choose the OK button to accept the default

   table settings.

Word inserts the table above the frame, and a border displays where

the frame is expected to be.

Workaround

-----------

To avoid this awkward display, insert your table first, then select

the table and insert a frame. This results in the table displaying

within the frame borders.

Additional reference words: 2.00 w4wtable


Selecting Table in Outline View Causes Anchor Point to Change

Article ID: Q79000

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you select a portion of a table

using the keyboard while in outline view, the anchor position of the

original insertion point is lost.

More Information:

Steps to Reproduce Problem

--------------------------

1. From the View menu, choose Outline.

2. Type the following lines:

      one

      two

      three

3. Press ENTER. From the Table menu (Insert menu in version 1.x),

   choose Insert Table (Table in version 1.x), and choose the OK button

   to insert a 2-row, 3-column table.

4. Position the insertion point in front of "two."

5. Press SHIFT+DOWN ARROW to select to the bottom of the table, then

   press SHIFT+UP ARROW to clear the selection to the original insertion

   point.

As soon as the selection includes a table row, the anchor position is

lost because that row becomes the new anchor. In outline view, you

cannot clear a selection back to the original insertion point.

Microsoft has confirmed this to be a problem in Word for Windows

version 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0. We are researching this

problem and will post new information here as it becomes available.

"Microsoft Word for Windows User's Guide," version 2.0, pages 315-318,

441

Additional reference words:  1.00 1.10 1.10a cursor 6.00 wm_word

w4wtable 2.00 2.00a 2.00a-CD 2.00b 2.00c


Paragraph-Delimited Text Converts to 1-Column Table in WinWord

Article ID: Q79021

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

tem versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows version 2.0, if you select

paragraph-delimited text to insert into a table, Word for Windows

inserts the text into a 1-column table.

This problem was corrected in Word version 6.0 for Windows.

MORE INFORMATION

================

If you select text that is separated by paragraphs, commas, or tabs to

insert into a table, Word for Windows determines the correct number of

columns automatically. However, if the text is separated only by

paragraph marks, Word for Windows will convert the text to a 1-column

table.

Workaround

----------

The following macro prompts you for the number of columns and then

automatically determines the number of rows for the selected text

before inserting the table:

   Sub MAIN

    col$=InputBox$("How many columns?")

    TableInsertTable .ConvertFrom=0, .NumColumns=val(col$)

   End Sub

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 317-318

Additional reference words: w4wmacro w4wtable  toolbar

2.00 2.00a 2.00a-CD 2.00b 2.00c


WinWord: Cannot Use Edit Repeat Table Formatting with Ruler

Article ID: Q79130

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When using the ruler mode and a mouse to format a table in Microsoft

Word for Windows, The Repeat Table Formatting command is not available

on the Edit menu.

More Information:

Steps to Reproduce Problem

--------------------------

Word Version 2.x and 6.x

------------------------

1. From the Table menu, choose Insert Table. Specify a 2-column,

   2-row table, and choose the OK button.

2. From the View menu, choose Ruler if it is not already selected. If

   it already checked (selected), press ESC to cancel.

3. The table-width markers display by default.

4. Select the first cell of the table, and drag the table-width marker

   on the ruler to change its width.

5. Select the first cell of the second row, and open the Edit menu.

The Repeat command on the Edit menu reads "Repeat Insert Table." You

cannot repeat a cell or column formatting change that was made with

the ruler.

Word Version 1.x

----------------

1. From the Insert menu, choose Table. Specify a 2-column, 2-row

   table, and choose the OK button.

2. From the View menu, choose Ruler if it not already selected. If it

   is already checked (selected), press ESC to cancel.

3. Choose the Ruler icon (at the far-right end of the ruler) to

   display the table width markers.

4. Select the first cell of the table, and drag the table-width marker

   on the ruler to change its width.

5. Select the first cell of the second row, and open the Edit menu.

The Repeat Formatting command is not viewable on the Edit menu.

Microsoft has confirmed this to be a problem in Word for Windows

versions 1.x, 2.x and 6.0. We are researching this problem and will post

new information here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 316, 331-

333

"Microsoft Word for Windows User's Reference," version 1.x, page 369

Additional reference words: w4wformat w4wtable 6.00 wm_word

repeat 2.00 2.00a 2.00a-CD 2.00b 2.00c 1.00 1.10 1.10a 1.1a 6.00


WinWord: Repeat Key Does Not Remember Original Action

Article ID: Q79178

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, pressing the F4 key repeats

the last action performed. However, if you choose Border from the

Format menu in a table and then press F4 in a paragraph, Word for

Windows repeats the action as a paragraph border instead of a table

border if you press F4 in another table.

More Information:

Steps to Reproduce Problem

--------------------------

1. From the Table menu, choose Insert Table, and choose the OK button.

   Repeat this command so that your document includes two tables. Press

   ENTER several times to insert some blank lines.

2. Select one of the tables. From the Format menu, choose Border,

   select any border, and choose the OK button.

2. Select a blank line, and press F4 to repeat the border in that

   paragraph.

3. Select the second table, and press F4 to repeat the border.

Word for Windows formats the second table with a paragraph border (the

border surrounds around each cell), rather than a table border.

Pressing F4 in a paragraph changes the attributes of the Format Border

command from a table orientation to paragraph orientation.

Microsoft is researching this problem and will post new information

here as it becomes available.

Additional reference words: 2.00 w4wtable 6.00 wm_word


Inserting a Frame Around a Table Row in Word for Windows 2.0

Article ID: Q79188

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, framing a row in a table

may rearrange the contents of the entire table. The default formatting

for frames includes text wrapping around the frame; therefore, the

next row may wrap around the inserted frame.

Steps to Reproduce Problem

--------------------------

1. From the Table menu, choose Insert Table. Set up a 1-column, 3-row

   table, and choose the OK button.

2. From the Table menu, choose Cell Height and Width (Column Width in

   Word 2.0), set the column widths to 2 inches, and choose the OK

   button.

3. Select the second row. From the Insert menu, choose Frame.

The third row wraps to the right of the second row.

Workaround

----------

To work around this problem, insert the frame around the row. With the

frame selected, choose Frame from the Format menu, and choose None

(ALT+N) for Text Wrapping.

Additional reference words: 2.00 w4wtable 6.00 wm_word


Tables with 11 or 13 Columns Create Multiple Series Graphs

Article ID: Q79232

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.0, graphs based on tables with

11 or 13 columns display more than one data series.

This problem is corrected in Word version 6.0 for Windows.

Steps to Reproduce Problem

--------------------------

1. From the Table menu, choose Insert Table. Set up a 1-row, 11-column

   table, and choose the OK button.

2. Type a number in each of the cells of the table.

3. From the Table menu, choose Select Table.

4. From the Insert Menu, choose Object, select Microsoft Graph, and

   choose the OK button.

Word for Windows includes a second data series on the graph. This

series begins with the representation of column 11 following the

representation of the column 1. The column 11 representation displays

in a different color than the first data series.

Additional reference words: 2.00 chart w4wtable


Screen Scrolls When Moving Cursor into a Tall Table Cell

Article ID: Q79281

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, pressing the arrow keys to move into a

table that includes a tall row of cells may cause the screen to

scroll; however, the insertion point does not move until you press the

arrow key several times.

More Information:

Steps to Reproduce Problem

--------------------------

Word for Windows Version 2.0

----------------------------

1. From the Table menu, choose Insert Table, and create a 3-row,

   3-column table. Choose the OK button.

2. Type a long paragraph (30-40 words) in the bottom middle cell.

3. Press CTRL+END to move to the end of the document.

4. Press the UP ARROW key.

Word for Windows Version 1.x

----------------------------

1. From the Insert menu, choose Table, and create a 3-row, 3-column

   table. Choose the OK button.

2. Type a long paragraph (30-40 words) in the bottom middle cell.

3. Press CTRL+END to move to the end of the document.

4. Press the UP ARROW.

Microsoft has confirmed this to be a problem in Word for Windows

versions 1.0, 1.1, 1.1a, and 2.0. This problem is corrected in

Microsoft Word version 6.0 for Windows.

Additional reference words: 1.0 1.1 1.1a 1.00 1.10 1.10a 2.00 w4wtable


WinWord: Page Setup Selects Additional Area of Table

Article ID: Q79331

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.x, if you choose Page Setup

from the Format menu with the insertion point in a table, Word for

Windows selects either a complete row or additional rows.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Steps to Reproduce Problem

--------------------------

1. From the Table menu, choose Insert Table. Create a 3-row, 3-column

   table, and choose the OK button.

2. Position the insertion point in the second row of the table. From

   the Table menu, choose Select Row. Note that only row two is

selected.

3. From the Format menu, choose Page Setup.

4. Choose either the Cancel button or the OK button.

Both the second and third rows are now selected. If the insertion

point is active in only one cell of the table, Word selects the entire

row containing that cell when you choose Page Setup.

Microsoft has confirmed this to be a problem in Word for Windows

version 2.x. This problem was corrected in Word version 6.0 for Windows.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 230, 320

Additional reference words: w4wformat 2.00 2.00a 2.00a-CD 2.00b 2.00c

w4wtable


Revision Bars Display and Print on Top of Text in the Margin

Article ID: Q79385

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, revision marks print over text that

extends into the document's margins.

More Information:

If you select the Mark Revisions option in the Revision Marks dialog

box and select Left, Right, or Outside in the Revision Bars box,

revision marks display and print slightly outside of the document's

margin. If the document's text or table cells extend into the margins

(as with a negative left or right paragraph indent), the revision

marks print over the top of the text that extends into the margins.

Steps to Reproduce Problem

--------------------------

1. From the View menu, choose Page Layout unless it is already chosen.

   If it is already chosen, press ESC.

2. From the Tools menu, choose Revision Marks.

3. In the Revision Bars box, select Right, select the Mark Revisions

   box, and choose the OK button.

4. From the Table menu, choose Insert Table. Choose the OK button to

   accept the default table settings.

5. Position the insertion point in the farthest right-hand column of

   the table. From the Table menu, choose Column Width. Add an inch to

   the column's width, and choose the OK button. (For example, if the

   column width is 3 inches, change it to 4 inches).

6. Type text in one cell of the column until the text wraps several

   lines.

The revision bar now appears as a vertical line through the text to

the right of the cell. If you set the Revision Bar box to Left, the

revision bar displays over the top of text or table cells that extend

beyond the left margin. The printout and print preview view have a

display similar to to page layout view.

Microsoft has confirmed this to be a problem in Microsoft Word for

Windows versions 2.0 and 6.0. We are researching this problem and will

post new information here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 604-605

Additional reference words: 2.00 overstrike border w4wtable 6.00 wm_word


Cell Border May Cause Distortion of WinWord Table

Article ID: Q79451

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.0, if a table contains shaded

borders and cells, the shaded cells may appear distorted, and the

table may not adjust to accommodate the borders on-screen or in the

printed output.  This occurs in version 3.0 and 3.1 of Windows.

In Microsoft Word for Windows version 2.0, if a table contains shaded

borders and cells, the shaded cells may appear distorted, and the

table may not adjust to accommodate the borders on-screen or in the

printed output. This occurs both in Windows 3.0 and Windows 3.1.

This problem was corrected in Word version 6.0 for Windows.

Steps to Reproduce Problem

--------------------------

1. Open a New document. From the Table menu, choose Insert Table.

2. Create a 3-column, 3-row table, and choose the OK button.

3. Select columns 1 and 2. From the Format menu, choose Border, and

   then choose the Shading button.

4. Select the Custom option. In the Patterns box, select 30%, and

   choose the OK button twice.

5. Select column 3. From the Format menu, choose Border, and select a

   thick border from the Line box. Choose the OK button.

6. From the Table menu, remove the table gridlines by clicking the

   Gridlines command.

Extra shading may appear at the top of the cells without borders.

Also, the space identifying the break between the two columns of cells

without borders does not extend to the top of the table.

Remove the table gridlines for an accurate representation of what will

actually print. The table may or may not print with distortion

depending on how the table is formatted with shading and/or borders.

Microsoft is researching this problem and will post new information

here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 377-379

Additional reference words: 2.00 w4wtable


WinWord: Page and Column Breaks Inserted into Table Cell

Article ID: Q79493

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you delete the paragraph mark between

a page or column break and a table, Word moves the page or column

break into the first table cell as a block symbol.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Page breaks and column breaks do not store paragraph properties and

are not treated as paragraph marks. If you remove a paragraph mark,

Word moves the page break or column break into the first cell of the

table as a block character. Section breaks do store paragraph

properties and are treated as paragraph marks; therefore, they do not

exhibit this problem.

Steps to Reproduce Problem

--------------------------

1. Open a new document.

2. From the Insert menu, choose Break, select Page Break, and choose

   the OK button.

3. From the Table menu in version 2.0, choose Insert Table, accept the

   default settings, and choose the OK button. From the Insert menu in

   version 1.x, choose Table, accept the default settings, and choose

   the OK button.

4. Select the paragraph mark immediately above the table and delete

   it.

A block symbol appears in the first cell of the table.

Microsoft has confirmed this to be a problem in Word for Windows

versions 1.0, 1.1, 1.1a, and 2.0. This problem was corrected in Word

version 6.0 for Windows.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wtable


GetBookmark$() Used with EditGoto Returns Incorrect Value

Article ID: Q79559

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, using the WordBasic commands

GetBookmark$() and EditGoto with the \Cell bookmark returns the cell

value of the previous column. It should return the cell value of the

current column.

This problem was corrected in Word version 6.0 for Windows.

More Information:

Workaround

----------

The following WordBasic macro yields the contents of the current

column instead of the contents of the previous column:

   Sub MAIN

   If PrevCell() Then NextCell

   Print GetBookmark$("\Cell")

   End Sub

Steps to Reproduce Problem

--------------------------

The following macro illustrates this problem:

1. From the Table menu, choose Insert Table (in version 2.0). From the

   Insert menu, choose Table (in version 1.x). Insert a 2-column, 1-row

   table, and type some text in each cell. Select the second cell.

2. From the Tools menu, choose Macro, and type a name for a new macro.

   Choose the Edit button.

3. Type the following macro in the macro editing window:

      Sub MAIN

      EditGoto .Destination = "\Cell"

      Print GetBookmark$("\Cell")

      End Sub

4. From the File menu, choose Close. Choose Yes when prompted to save

   changes to the macro.

5. From the Tools menu, choose Macro. Select the macro you just

   created, and choose the Run button.

6. Notice the value displayed in the status bar is from column 1, not

   column 2.

Microsoft has confirmed this to be a problem in Word for Windows. This

problem was corrected in Word version 6.0 for Windows.

Reference(s):

"Microsoft Word for Windows and OS/2 Technical Reference," pages 156-

157, 192, 226, 238, 241

"Microsoft Word for Windows Technical Reference," pages 42, 62, 78,

83-84

Additional reference words: w4wmacro 1.x 1.00 1.10 1.10a 2.00 2.0a

w4wtable 2.00a 2.0b 2.0a-CD 2.00b 2.00a-CD


WinWord: Calculating Table Values Relative to Current Cell

Article ID: Q79586

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Word for Windows, you can use fields to calculate values in table

cells. You can also reference the cells relative to the cell

containing the field so that rows or columns can be deleted from or

added to the table without affecting the resulting calculation.

More Information:

The Expression field is used to perform mathematical calculations. For

example, if you have the following table

   --------------------------------

   |   1   |   2   |   3   |      |

   --------------------------------

   |   4   |   5   |   6   |      |

   --------------------------------

and you want to insert the row totals in the fourth column, you can

insert the following field in the last cell of each row:

   {=sum([rc-3:rc-1])}

Note: To create the field braces, press CTRL+F9.

This field calculates the sum of the values in the current row. To do

this, the field adds the values from two columns to the left of the

current column through the entire current row (one column to the left

of the current column). The references to the cells that you add are

relative to the cell containing the field.

This method allows you to add or delete rows and maintain a correct

sum; you can also add or delete columns without affecting the

calculation.

To total all cells in the current row except the row containing the

field total, insert the following field in the cell where you want the

total to appear:

   {=sum([c])-sum([rc])}

The advantage of this expression is that you do not need to modify it

if you add or delete columns from your table.

In Word for Windows 6.0, this feature can be accessed through the

Table... Formula menu.  This gives the option to choose relative cells

to the left, right, above, and below the current cell.  For more

information, see the online help.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 306-308

"Microsoft Word for Windows User's Reference," version 1.x, pages

95-96

Additional reference words: w4wfield w4wtable 6.00 wm_word

add subtract multiply divide  relation math

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Numbering Columns or Creating Page Numbers for Folded Pages

Article ID: Q79592

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can number the columns on a

multiple-column page by inserting field codes in the document's header

or footer. Using this method, you can simulate the pagination of

folded pages (as for a brochure, pamphlet, booklet, leaflet, or program).

More Information:

You can achieve the numbering scheme diagrammed below by inserting the

following line at the left edge of your document's header or footer

   {={page}+{={page}-1}*1+0}

and the following line at the right edge of the header or footer:

   {={page}+{={page}-1}*1+1}

The results are as follows:

           page 1                    page 2

    -------------------       -------------------

   | pg 1    .    pg 2 |     | pg 3    .    pg 4 |

   |         .         |     |         .         |

   |         .         |     |         .         |

   |         .         |     |         .         |

   |         .         |     |         .         |

   |         .         |     |         .         |

   |         .         |     |         .         |

    -------------------       -------------------

You can use the following generic formula to simulate page numbering

for any number of columns:

   page + ((page-1) * n) + m

In this formula, "page" equals the current page field value, "n"

equals the number of columns - 1, "m" equals the column position - 1,

and the first column starts at zero. Insert the above formula in the

header or footer, positioning each formula at the desired location

above or below the appropriate column.

For two-column page numbering, use the following formula:

   {={page}+{={page}-1}*1+0}  1,3,5,...

   {={page}+{={page}-1}*1+1}  2,4,6,...

For three-column page numbering, use the following formula:

   {={page}+{={page}-1}*2+0}  1,4,7,...

   {={page}+{={page}-1}*2+1}  2,5,8,...

   {={page}+{={page}-1}*2+2}  3,6,9,...

For four-column page numbering, use the following formula:

   {={page}+{={page}-1}*3+0}  1,5,9,...

   {={page}+{={page}-1}*3+1}  2,6,10,...

   {={page}+{={page}-1}*3+2}  3,7,11,...

   {={page}+{={page}-1}*3+3}  4,8,12,...

If you want the numbering to start with 0 for the first column, make

the following changes:

1. In the first formula, change the starting value of "m" to equal the

   value of "n" used in that formula. Increase "m" by increments of 1 in

   each additional formula (as in the original formula examples).

2. From the View menu, choose Header/Footer. Choose the Page Numbers

   button. Change the Start At value to 0.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 421-431

"Microsoft Word for Windows User's Reference," version 1.x, pages

246-247

"Take Word for Windows to the Edge," (ISBN 1-56276-079-3) by Guy

Gallo, Ziff-Davis Press, page 362

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

6.00 wm_word w4wtable 2.00c w4wfield table same multiple


Insert Table Appears Available with Framed Row Selected

Article ID: Q79638

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.0, if you insert a frame

around a row of a table, the Insert Table option on the Table menu

should appear gray to indicate it is unavailable; however, the command

appears black, even though it is not an available command.

This problem was corrected in Word version 6.0 for Windows.

Steps to Reproduce Problem

--------------------------

1. From the Table menu, choose Insert Table, and choose the OK button

   to accept the default settings.

2. Select a row of the table.

3. From the Insert menu, choose Frame. If Word prompts you to switch

   to page layout view, choose the Yes button.

4. From the Table menu, choose Insert Table.

Nothing occurs when you choose Insert Table; no error message

displays. This option should appear gray to indicate that the command

is not available.

Microsoft has confirmed this to be a problem in Word for Windows

version 2.0. This problem was corrected in Word version 6.0 for Windows.

Additional reference words: 2.00 w4wtable


WinWord: Inserted Objects Marked as Revisions to the Document

Article ID: Q79740

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, inserted tables and pictures are

flagged as revisions if you select the Mark Revisions option. In Word

for Windows version 6.0 and 2.0, inserted objects and frames are also

flagged

with revision marks.

More Information:

If you select the Mark Revisions option and insert a table, picture,

object, or frame, Word for Windows flags the resulting insertion as a

revision to the document. However, the Mark Revisions option does not

flag any formatting changes applied to existing characters,

paragraphs, or borders.

Steps to Reproduce Problem

--------------------------

1. Open an existing document.

2. From the Tools menu (in version 6.0 and 2.0), choose Revision Marks.

   From the Utilities menu (in version 1.x), select Revision Marks.

3. Select the Mark Revisions option, and choose the OK button.

4. From the Table menu (in version 6.0 and 2.0), choose Insert Table.

   From the Insert menu (in version 1.x), choose Table. Accept the

   default settings, and choose the OK button.

Word for Windows flags the inserted table with revision marks.

Additional reference words: 1.0 1.1 1.1a 1.00 1.10 1.10a 2.00 w4wtable

6.00 wm_word


WinWord: Table Cannot be Selected from the Style Area

Article ID: Q79785

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you cannot manipulate or select a table

from within an expanded style area.

More Information:

Steps to Reproduce Problem

--------------------------

1. Open a Word for Windows document. From the View menu, choose

   Normal.

2. From the Tools menu, choose Options. Select the View category, and

   set the Style Area Width to 1". Choose the OK button.

3. From the Table menu, choose Insert Table, and choose the OK button

   to accept the default settings.

4. Position the mouse pointer above the left border of the table until

   it becomes a column marker. Hold down the left mouse button, and drag

   the column marker into the style area.

At this point, the table cannot be selected from the style area.

Clicking the mouse makes the cursor become a column marker.

Microsoft is researching this problem and will post new information

here as it becomes available.

Additional reference words: area split line pointer 2.00 w4wtable 6.00

wm_word


Paragraph Indenting Produces Incorrect Results in Tables

Article ID: Q79866

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you press CTRL+T, CTRL+G, CTRL+M, or

CTRL+N with one or more cells selected in a table, the entire row or

group of rows containing the selected cells takes on the indent

formatting. If you select an entire column, the whole table becomes

formatted with the indent.

This problem was corrected in Word version 6.0 for Windows.

More Information:

CTRL+T produces a hanging indent, and CTRL+G cancels a hanging indent.

CTRL+N nests paragraphs, and CTRL+M removes nested paragraphs. These

key combinations affect the selected paragraph(s) or the paragraph

containing the insertion point when you press the key combination.

If you select more than one cell in a table, the entire row or group

of rows containing the selected cells is indented to match the

formatting of the selected cells. If you select an entire column of

text, then the entire table is indented to match the formatting of the

selected cells; however, if you use the mouse to format the paragraphs

by moving the first line indent and paragraph indent markers on the

ruler, only the selected text is affected. To adjust indents on the

ruler, the ruler must be in the mode that displays the triangular

indent markers.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 166-177,

322-323

"Microsoft Word for Windows User's Reference," version 1.x, pages

361-372, 404-405

Additional reference words: w4wformat

indentation align alignment 1.0 1.00 1.1

w4wtable 1.10 1.1a 1.10a 2.00


WinWord: Cannot Insert a Bookmark with a Table Column Selected

Article ID: Q80025

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you select a column in a Microsoft Word for Windows table, you

cannot insert a bookmark into the document. This limitation occurs

because a table column is not contiguous.

A bookmark must be contiguous text. If you have a 2-column, 2-row

table and you select the first column only, the Insert Bookmark

command is dimmed (unavailable). The same result occurs if you select

the second column only. You must select the entire table, a complete

row, or a group of complete rows to access the Insert Bookmark

command.

Additional reference words: 1.x 1.0 1.1 1.1a 2.0 1.00 1.10 1.10a 2.00

6.00 wm_word w4wtable


Table Cell Greater Than One Page Will Print Over Footer

Article ID: Q80308

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows versions 1.x and 2.0, text contained in

a footer will be over-printed if you have a single-row table

containing text that extends past the footer's position. Single-row

tables will allow you to add text without breaking to another page.

Word will continue to print this text on a single page until it

reaches the unprintable region, as defined by the printer driver.

STATUS

======

This problem was corrected in Word version 6.0 for Windows.

Steps to Reproduce Problem

==========================

In Word for Windows 2.0

-----------------------

1. Open a new document in Normal view.

2. From the View menu, choose Header/Footer. Select Footer and choose

   the OK button. Enter some sample text and choose the Close button.

3. From the Table menu, choose Insert Table. Accept the defaults and

   choose the OK button.

4. Within the table, type in text until the text extends past the

   footer position on the page. The Status Bar will show the current

   insertion point position. On a standard 8.5-inch x 11-inch sheet of

   paper, any text running past the 11-inch position is sufficient for

   this operation.

5. From the File menu, choose Print Preview. The text within the table

   cell will overlap and combine with the text from the footer. It

   will print the way it looks in Print Preview.

In Word for Windows 1.x

-----------------------

1. Open a new document in Normal view.

2. From the Edit menu, choose Header/Footer. Select Footer and

   choose the OK button. Enter some sample text and choose the Close

   button.

3. From the Insert menu, choose Table. Accept the defaults and choose

   the OK button.

4. Within the table, type in text until the text extends past the

   footer position on the page. The Status Bar will show the current

   insertion point position. On a standard 8.5-inch x 11-inch sheet of

   paper, any text running past the 11-inch position is sufficient for

   this operation.

5. From the File menu, choose Print Preview. The text within the table

   cell will overlap and combine with the text from the footer. It

   will print the way it looks in Print Preview.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 314-316.

"Microsoft Word for Windows User's Reference," version 1.0, pages

367 and 369.

Additional reference words: 1.00 1.10 1.10a 2.00 w4wtable


WinWord: Page Width Zoom Doesn't Display Items Beyond Margins

Article ID: Q80427

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows versions 2.X and 6.0, when you choose the

Page Width button in the Zoom dialog box, Word for Windows does not

display any portion of the document that extends beyond the margins.

More Information:

If you run the Zoom command and choose the Page Width button, Word for

Windows scales the editing view so you can see the width of the page,

from left margin to right margin. If Word calculated the Zoom

percentage so that you could see everything that might extend past the

margins, the processing time would be increased. Word is designed to

not display items that extend beyond the margins.

Workaround

----------

In Word for Windows 6.0, to view items that extend beyond the margins in

a Word for Windows document, from the View menu, choose Zoom and select

the Page Width "Zoom To" selection.  Choose the OK button. In Word for

Windows 2.0, choose Zoom from the View menu, select either a Custom

setting or the Whole Page button.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, and choose the OK button. From the

   Table menu, choose Insert Table, select 7 in the Number of Columns

   box, and choose the OK button.

2. From the Table menu, choose Select Table.

3. In  Word for Windows 6.0, from the Table menu, choose Cell Height and

   Width. Select the column tab and set the width of Columns to 1".

   Choose OK. In Word for Windows 2.0, from the Table menu, choose

   Column Width, select 1" in the Width of Columns box, and choose the

   OK button.

4. In Word for Windows 6.0, from the View menu, choose Zoom and select

   the Page Width "Zoom To" selection. In Word for Windows 2.0, from the

   View menu, choose Zoom, and choose the Page Width button. Choose the

   OK button.

The page is zoomed so that both margins fit on the screen. The right

columns of the table are not completely visible because they extend

beyond the right margin.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 453-456

Additional reference words: 2.00 w4wtable 6.00 wm_word


WinWord: Edit Go To Command May Produce Error Message

Article ID: Q80549

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows versions 1.x and 2.x, if you insert a

2-column, 3-row table, select the first row, and press the Go To key

(F5), you receive the following error message when using the \sel

command:

   This Bookmark does not exist

You can choose Go To from the Edit menu in versions 1.x and 2.x to use

the Go To command. In Word for Windows versions 1.1 and 1.1a, the

opposite is true. Pressing the F5 key works correctly; however, if you

choose Go To from the Edit menu, Word for Windows versions 1.1 and

1.1a generate the above error message.

This problem was corrected in Word version 6.0 for Windows.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 96

"Microsoft Word for Windows User's Reference," version 1.x, page 19

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wtable


WinWord: Changing Column Width Without Resizing Entire Table

Article ID: Q80550

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows version 2.0, you can change the column

width for a cell or group of cells without changing the width of the

entire table. To do this, use the following steps:

1. Select the cell or group of cells for which you want to change

   column width.

2. Select to the column gridline to the right of the cell or group of

   cells. (The mouse pointer becomes a double arrow after a successful

   selection.)

3. Hold down the SHIFT key, and drag the gridline to its new location.

In Word for Windows 6.0, it is not necessary to hold SHIFT to retain the

entire table width while changing the width of a column or columns in

the table.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 331-335

Additional reference words: 2.00 w4wtable


WinWord: Cell Line Layout Lost When Converting Table to Text

Article ID: Q80598

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you convert a multicolumn table to

text, the layout will be lost if the table contains one or more cells

with text that wraps around to another line.

More Information:

In Word for Windows version 2.x and 6.0, you can convert a table to

text by selecting the table and choosing the Convert Table to Text

command from the Table menu. In Word for Windows versions 1.x, you can

do this by choosing the Table To Text command from the Insert menu.

To preserve the line layout of the table, save it in "text with

layout" format. (In the Word 2.0 File Save As dialog box, select the

Text With Layout (*.ans) option; in the Word 1.x File Save As dialog

box, select the Text With Layout (PC-8) option). Then, open the text

with layout file and convert it to normal Word format.

Example

-------

----------------------------------------------------------------|

|one|two                                    |three|four|five|six|

|---------------------------------------------------------------|

| 1 |now is the time for all good men to    |  3  |  4 |  5 | 6 |

|   |come to the aid of their party.  now is|                   |

|   |time for all good men to come to the   |                   |

----------------------------------------------------------------|

If you select this table and convert it from Table to Text, the

resulting text will look like the following:

one                  two        three   four    five    six

  1     now is the time for all good men to come to the aid of their party.

now is the time for all good men to come to the 3   4   5   6

Note: The multiple-line cell that wrapped within the table cell now

wraps across the entire line, distorting the original appearance of

the text.

If you save the table in text with layout format, it retains its

appearance when it is reopened and converted to normal Word format, as

follows:

one     two                             three   four    five    six

1       now is the time for all           3     4       5       6

        good men to come to the

        aid of their party.  Now

        is the time for all good

        men to come to the

Note: In Word 1.x, after you save the document using the Text With

Layout (PC-8) option, when you open it again, Word suggests that you

convert from Text Only format. Make sure you change the selection to

Text With Layout (PC-8) so Word will perform the correct conversion.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 318,

675-676

"Microsoft Word for Windows User's Reference," version 1.x, pages 99,

121, 283, 366, 369-370

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c conv w4wtable


Word for Windows: Adjusting Merged Cell Widths in a Table

Article ID: Q80599

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

When cells are merged in a table in Microsoft Word for Windows

versions 1.x and 2.0, the resulting merged cell will be formatted in

the same manner as the first column selected in the merge. For

example, if columns 1, 2, and 3 of a row are merged into a single

cell, the resulting cell will take on the characteristics of column 1

for all future formatting changes performed using the mouse.

When the mouse is used to adjust column widths, the entire column will

be affected unless only one cell is specifically selected. When the

menus are used to adjust column widths, the change will be made only

to the cell that the cursor is in or to the cell(s) that are selected.

Microsoft has confirmed this to be a problem in Word for Windows

versions 1.x and 2.0. We are researching this problem and will post

new information here as it becomes available.

More Information:

Steps to Reproduce Problem

--------------------------

1. In Word for Windows 2.0 and 6.0, choose Insert Table from the Table

   menu. Enter 3 for the number of columns and 3 for the number of rows.

   Leave the column width set to auto. Choose the OK button. In Word

   for Windows 1.x, choose Table from the Insert menu.

2. Select the cells in row 2 column 1 and row 2 column 2.

3. In Word for Windows 2.0 and 6.0, choose Merge Cells from the Table

   menu. In Word for Windows 1.x, choose Table from the Edit menu, then

   choose the Merge Cells button.

4. Place the cursor in row 1 column 1. In Word for Windows 2.0, choose

   Column Width from the Table menu. In Word for Windows 1.x, choose

   Table from the Format menu. Type ".5" for the width of column 1.

   Choose the OK button.

   Note that only the one cell's width is affected. Rows two and three

   have not changed at all.

   In Word for Windows 6.0, choose Table/Cell Height and Width/Column.

   Change the width of column 1 to ".5".  Press the OK button.  The

   result will change the entire first column's width changes.  By

   selecting the cell first and performing the same steps as indicated

   above, the other cells and row widths will not be affected.

5. In Microsoft Word for Windows 2.0 and 6.0, choose Undo Column Width

   from the Edit menu. In Word for Windows 1.x, choose Undo Edit Table

   from the Edit menu.

6. With the cursor still in row 1 column 1, position the mouse pointer

   on the column separator of row 1 column 1 and row 1 column 2. Note

   that the pointer changes to a gridline cursor in Word for Windows

   2.0. With this cursor, click and drag the column separator to the

   left about half an inch. In Word for Windows 1.x, click the column

   marker (or "T") on the ruler and drag it to the left about half an

   inch.

In Word 1.x and 2.0, the entire first column's width changes. This was

fixed in Word for Windows 6.0 so that the merged cells are not affected

at all.If you first select just the row 1 column 1 cell before dragging

the column separator, the other rows will not be affected in any version

of Winword.

To prevent the entire first column's width from changing in Word 2.0,

hold the shift key down while performing the same steps as above.

Additional reference words: 1.00 1.10 1.10a 2.00 1.0 1.1 1.1a w4wtable

6.00 wm_word


WinWord: Replace Command Doesn't Change Table Formatting

Article ID: Q80612

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

If you create a table that does not contain any text in Microsoft Word

for Windows and then apply paragraph formatting to it, the Edit

Replace command does not replace the formatting. Formatting in an

empty table cell is retained in the end-of-cell marker rather than the

paragraph mark. The Replace command identifies formatting contained

only in text or paragraph markers.

To work around this problem, you can manually select the table and

change the formatting characteristics.

More Information:

Steps to Reproduce Problem

--------------------------

Word for Windows Version 2.0

----------------------------

1. From the File menu, choose New, and choose the OK button.

2. From the Tools menu, select Options. From the Category list, select

   the View icon, and select the Table Gridlines and All options. Choose

   the OK button.

3. Type some text in the document, and press ENTER.

4. From the Table Menu, choose Insert Table. Accept the default

   values, and choose the OK button.

5. Select the entire document by pressing CTRL+Keypad 5.

6. From the Format menu, choose Character, select Bold, and choose the

   OK button. The entire document has bold formatting.

7. From the Edit menu, choose Replace. In the Find What box, press the

   CTRL+B key combination to search for bold formatting. The word "Bold"

   appears below the selection box. In the Replace With box, press the

   CTRL+I key combination to replace with italic formatting. The word

   "Italic" appears below the selection box. Choose the Replace All

   button and then the Close button.

8. All of your text and paragraph marks now have italic formatting;

   however, if you type text within one of the blank table cells, the

   text has bold formatting.

Word for Windows Version 1.x

----------------------------

1. From the File menu, choose New, and choose the OK button.

2. From the View menu, choose Preferences. Select the Table Gridlines

   and Show All options. Choose the OK button.

3. Type some text in the document, and press ENTER.

4. From the Insert Menu, choose Table. Accept the default values, and

   choose the OK button.

5. Select the entire document by pressing CTRL+Keypad 5.

6. From the Format menu, choose Character, select Bold, and choose the

   OK button. The entire document has bold formatting.

7. From the Edit menu, choose Replace. In the Search For box, press

   the CTRL+B key combination to search for bold formatting. The word

   "Bold" appears below the selection box. In the Replace With box, press

   the CTRL+I key combination to replace with italic formatting. The word

   "Italic" appears below the selection box. Clear the Confirm Changes

   option, and choose the OK button.

8. All of your text and paragraph marks have italic formatting;

   however, if you type text within one of the blank table cells, the

   text has bold formatting.

This problem does not occur if text or paragraph marks previously

exist in the table cell. Text or a paragraph mark provide a

recognizable search item for the Replace command.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 263-4

"Microsoft Word for Windows User's Reference," version 1.x, pages

289-90

Additional reference words: w4wformat wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00  w4wtable


Table Extends Beyond Right Margin After Increasing Margins

Article ID: Q80695

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you insert a table in a Microsoft Word for Windows document and

increase the left or right margin setting, the table does not resize

to fit within the new margins. It retains its original width and

extends over the right margin.

More Information:

When you insert a table in a Word for Windows document and accept the

default column width, Word sizes the table's columns so that the table

is the same width as the width between the current section's right and

left margin settings. If you change the left margin, right margin, or

the number of columns, Word does not resize the table to fit within

the new page or column margins. You must make column-width adjustments

separately.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, page 361

"Microsoft Word for Windows User's Guide," version 2.0, page 333-334

Additional reference words: 1.10 1.00 2.00 1.10a 1.0 1.1 1.1a w4wtable

6.00 wm_word


Word for Windows: Subscript Text Is Cutoff in a Table

Article ID: Q80759

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, if you apply subscript character

formatting to text within a table, the bottom portion of the subscript

text is cut off on the display and in the printed document. This

problem occurs regardless of the setting selected in the Line Spacing

box.

If you are running Word for Windows in Microsoft Windows operating

system version 3.1, tables cut off the bottom portion of the subscript

text on the display. Printed results depend on the print driver. For

example, the PostScript print driver version 3.5 cuts off the

subscript text, while the Hewlett-Packard LaserJet III driver version

3.89 prints the subscript text correctly.

WORKAROUND

==========

To work around this problem, format the line containing the subscript

formatting with the following line spacing:

Word for Windows version 2.0

----------------------------

1. From the Format menu, select Paragraph.

2. In the Spacing box, select .05 li in the After box, then select 3

   pt or a larger value in the At box, and choose the OK button.

Word for Windows version 6.0

----------------------------

1. From the Format menu, select Paragraph.

2. Be sure the Indents and Spacing tab is selected.

3. In the Spacing box, type in 1 point (the default increment if you

   click on the up & down arrows is 6 points). This will correct the

   problem even if the subscript is not on the last line of text in the

   cell.

Microsoft has confirmed this to be a problem in Word versions 2.x and

6.0 for Windows. We are researching this problem and will

post new information here as it becomes available.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 146-147,

315-318

Additional reference words: 2.00 2.00a w4wfont truncates cropped 6.00

wm_word w4wtable 2.00a-CD 2.00b


Word for Windows: Setting Column Width to Auto in Tables

Article ID: Q80833

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Word versions 2.0, 2.0a, 2.0a-CD, 2.0b, and 2.0c, if you select a

column(s) or cell(s) and type "auto" (without the quotation marks) in the

Width Of Columns box, you will receive the following error message:

   This is not a valid measurement.

Note: In versions 1.x of Word, setting the width of a column or cell to

Auto was permitted so that you could adjust the width of column(s) or

cell(s) within the margins.

STATUS

======

This problem was corrected in Word version 6.0 for Windows.

MORE INFORMATION

================

The Auto setting evenly divides the width of the table among the columns.

In Word for Windows version 2.0, you can use any of the following three

methods to set column or cell width to Auto.

Method 1

--------

1. Set the rightmost edge of the table at the desired position.

2. Hold down the CTRL key while dragging the column marker of the column

   that is to the left of the columns you want to adjust.

Note: The above method does not adjust columns based on margins; it resizes

the columns without changing the user-defined size of the table. The space

between the column you are sizing and the end of the table is divided

equally among the columns to the right of the column marker. Use the

procedure below to adjust the columns based on the margins of the document.

Method 2

--------

Use the steps below to create a macro that adjusts the selected column(s)

or cell(s) to Auto based on the margin settings within the document section

where the table is located.

1. From the Tools menu, choose Macro, type a macro name, and choose the

   Edit button.

2. Insert the following line between the Sub Main and End Sub:

      TableColumnWidth .ColumnWidth = "0"

To run this macro on the selected column(s) or cell(s) of the table, choose

Macro from the Tools menu.

Note: This macro can be assigned to a menu or to a toolbar button.

Method 3

--------

Note: This method works if the text in the table is not enclosed in

quotation marks with commas used as punctuation within the quotation marks.

If this is not the case, Word for Windows will break the text enclosed in

quotation marks into two columns when you convert it to a table.

1. Select the entire table.

2. From the Table menu, choose Convert Table To Text. In the Convert Table

   To Text dialog box, select the Commas option and choose the OK button.

3. Select the comma-delimited text. From the Table menu, choose Convert

   Text To Table. The table contains evenly-sized cells and extends from

   the left to the right margin.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, page 333

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wmacro w4wtable


Word for Windows: Paragraph Formatting Within Table Cells

Article ID: Q80917

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

When you insert a table in a Microsoft Word for Windows document, each

cell in the table assumes the paragraph formatting of the paragraph

where the insertion point is located when you insert the table. This

behavior may produce unexpected results in the display of text in the

table. To check the formatting specified for the paragraph containing

the insertion point, choose Paragraph from the Format menu.

More Information:

A common example of this problem occurs when the paragraph containing

the insertion point is formatted with a non-zero left or right indent.

If you insert a table at this point, each cell contains indents, and

the contents of the cells may align unexpectedly. When you apply an

indent to table cells, the indent is measured from the boundary of

each cell, not from the document margin.

With the ruler's indent scale active, you can view the ruler to check

for paragraph indents before you insert the table. You can also check

for indents in individual cells after you insert the table. If more

than one cell in the table is selected, the ruler reflects the indents

for the top-left cell of the selection, and the triangular indent

markers are unavailable, signifying that they do not apply to the

whole selection.

For a more precise view of the indents choose Paragraph from the

Format menu, and consider the follow conditions:

 - If the left indent is less than the cell width and the combined

   indents are greater than the width of the cell, any text in the cell

   appears in a one-character wide column, positioned at the left indent.

 - If the left indent is larger than the width of the cell, no text

   displays, regardless of the value of any other indents.

 - If the indent values are smaller than the width of the cell (but not

   zero), the indents are made from the left and/or right cell boundaries

   (just as normal paragraphs are indented from the left and/or right

   margins).

Word for Windows Version 2.0

----------------------------

If you use the Format Paragraph command to set left and/or right

paragraph indents for an existing table cell and the indents you

specify narrow the cell or paragraph to less than approximately

.7-inch, you receive the following error message:

   This indent is too large.

If you attempt to set a first-line indent beyond the end of the cell

or paragraph (as determined by the right indent), you receive the same

error message.

You do not receive any error messages if you use the ruler to set the

same paragraph indents.

Word for Windows Versions 1.x

-----------------------------

In Word for Windows version 1.x, you can specify any left, right, or

first-line paragraph indent value(s) within an existing table cell,

regardless of its relationship to the cell width and regardless of

whether you set the indents using the ruler or the Format Paragraph

command. No error messages appear in reference to conflicts in table

cell indentations. In Word version 1.x, the error message "Indentation

too large" appears only in reference to settings that conflict with

page margin and width settings.

Workaround

-----------

You can quickly reset all paragraph indents affecting a table by using

the following steps:

1. With the insertion point positioned in the table, select the whole

   table by pressing ALT+Keypad 5 (with NUM LOCK off).

2. From the Format menu, choose Paragraph.

3. Type 0 (zero) in all three Indent boxes, and choose the OK button.

While paragraph indents are probably the most common cause of

misalignment in table cells, other paragraph formatting can affect

table cells. For more information on table formatting, query on the

following words in the Microsoft Knowledge Base:

   paragraph and line and spacing and table and row and winword

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 49,

162-170, 322-324

"Microsoft Word for Windows User's Reference," version 1.x, page 367

Additional reference words: w4wformat wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00

w4wtable errmsg


Err Msg: "! Invalid Character Setting" in Expression Field

Article ID: Q81059

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you receive the error message

   "! Invalid Character Setting"

as the result of a Microsoft Word for Windows Expression

field, you need to change the character used for the decimal or list

separator in the Microsoft Windows version 3.0 Control Panel.

More Information:

The character you use for a List Separator and the character you use

for a Decimal Separator are set for all Windows-based applications

under the International settings in the Windows Control Panel. The

characters used by default depends on the Country settings you have

selected. Some characters are invalid as list or decimal separators.

The invalid characters will vary depending on the country setting. For

example, when the Country is set to United States, any character other

than a period is invalid as a decimal separator.

Steps to change the settings for these characters from Word for

Windows:

1. Activate the Control menu by pressing ALT+SPACEBAR.

2. From the Control menu, choose Run. Select Control Panel and choose

   the OK button.

3. Choose the International icon from the Control Panel window.

4. Select the character in the List Separator box and type the correct

   symbol.

5. In the Number Format box, choose the Change button. Select the

   character in the Decimal Separator box and type the correct symbol.

   Choose the OK button twice.

Reference(s):

"Microsoft Windows User's Guide," version 3.0, pages 182, 186

"Microsoft Word for Windows User's Guide," version 2.0, pages 306-311,

749

Additional reference words: 2.00  errmsg err msg calculate sum  6.00

wm_word w4wtable calculation calculating spreadsheet table results


Large Excel Sheet Becomes Tab- and Comma-Delimited for Merge

Article ID: Q81085

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b

   2.0c

 - Microsoft Excel for Windows, versions 3.0 and 4.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

If you use a Microsoft Excel spreadsheet as the data document for a

print merge in Microsoft Word for Windows and you specify a range that

includes more than 31 columns or a large number of rows, Word

generates the following error message if the data you are merging

contains commas:

   There are more fields in record x than merge fields in the header

   record. Do you want to continue with the Print Merge?

If you choose the Yes button in response to this question, your data

is merged incorrectly.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

If you use an Excel spreadsheet for a print merge data document, Word

converts the spreadsheet to Word for Windows format during the merge

process. Normally a spreadsheet is converted to a Word for Windows

table; however, Word tables are limited to 31 columns. As a result,

spreadsheets containing more than 31 columns are converted to

tab-delimited documents for print merges. In addition, spreadsheets

containing a large number of rows, but less than 31 columns, are also

converted to tab-delimited text. The number of rows that triggers the

change from table-delimited to tab-delimited varies depending on the

complexity of the spreadsheet.

Word inserts tabs in place of cell boundaries, but it uses both the

tabs and any commas in the data as delimiters during the print merge.

Word considers the commas to be delimiters, rather than text, because

the List Separator designated in the Control Panel International

dialog box is a comma when the country setting is United States.

Workarounds

-----------

To make Word treat commas as text, rather than delimiters, use one of

the following options:

 - Place quotation marks around text in the spreadsheet that contains

   any commas (for example, "Acme, Inc.").

 - Place a backslash character (\) in the spreadsheet before the comma

   (for example, Acme\, Inc.). Word does not merge the backslash but does

   treat the comma as text, rather than a delimiter.

 - Save the spreadsheet in Excel in CSV (comma-separated value) format,

   and use the CSV file for the print merge data document.

Note: This problem occurs in Excel version 4.0 and earlier.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 620-624

Additional reference words: w4wmerge w4wtable w4wexcel 2.00 2.00a

2.00a-CD 2.00b 2.00c


Excel Dialog Box Pastes as Tabs and Numbers in WinWord

Article ID: Q81151

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

Dialog boxes created with version 3.0 or 4.0 of the Microsoft Excel

Dialog Editor are not directly compatible with Microsoft Word for

Windows WordBasic.  When used with WordBasic, these Excel dialog boxes

appear as tabs and numbers.

MORE INFORMATION

================

Version 2.0 of Word for Windows comes with a Dialog Editor that works

correctly with WordBasic. To use dialog boxes created with the Excel

Dialog Editor in a WordBasic document, these dialog boxes must first

be converted to version 2.0 Word for Windows dialog boxes.

To determine which Dialog Editor you are using, choose About Dialog

Editor from the File menu. The following table lists the Dialog Editor

version numbers for Excel and Word:

Product Name                  Dialog Editor Version Number

------------                  ----------------------------

Word for Windows 2.0          2.40.0018

Excel for Windows 3.0         3.00

Excel for Windows 4.0         4.00

For more information on the Word for Windows Dialog Editor, query on

the following words in the Microsoft Knowledge Base:

   w4wmacro and dialog and editor

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 787-92

Additional reference words: w4wmacro word basic 1.00 1.10 1.10a 2.0

w4wtable 2.00 2.0a 2.00a wm_word 6.00


Word for Windows: Creating a Chart from Data Stored in a Table

Article ID: Q81713

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can create a chart based on data

stored in a table. To create a chart, follow the steps below:

1. From the Table menu, choose Insert Table, accept the default

   settings, and choose the OK button.

2. Type some numeric data into the table.

3. Position the insertion point somewhere inside the table.

4. From the Table menu, choose Select Table.

5. Click the Chart icon on the tool bar. This opens the Microsoft

   Graph program. If you exit Microsoft Graph and select Yes to update

   the document, the graph is inserted into your document below the

   table.

6. To edit or change the chart, double-click it.

Note: The table data and the chart are NOT linked. If you change the

table data you must re-create the chart.

Reference(s):

"Microsoft Graph User's Guide," version 3.0, page 16-27

"Microsoft Word for Windows User's Guide," version 2.0, page 340

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wtable

6.00 wm_word


WinWord: PAGEREF Field with Special Bookmarks Produces Error

Article ID: Q81958

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

Using PAGEREF fields in conjunction with the special predefined

bookmarks in Microsoft Word for Windows generates a "Bookmark not

defined" error.

More Information:

The PAGEREF field inserts the page number of a bookmark for

cross-reference purposes; however, with the predefined bookmarks, the

page numbers do not work correctly. These bookmarks are defined as

reserved and do not display in the Bookmark dialog box. You can use

these bookmarks with the Edit Go To command.

The special bookmarks include the following:

   \Sel, \PrevSel1, \PrevSel2, \StartOfSel, \EndOfSel, \Line, \Char,

   \Para, \Section, \Doc, \Page, \StartOfDoc, \EndOfDoc, \Cell, \Table,

   and \HeadingLevel.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 746, 749

"Using WordBasic," by WexTech Systems and Microsoft, pages 88-89

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wtable w4wfield 6.00 wm_word


WinWord: Macro to Count Number of Rows in a Table

Article ID: Q82085

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

There is no automatic feature in Microsoft Word for to count the number of

records in a table; however, you can create a simple macro to display this

information on the status bar.

MORE INFORMATION

================

The WordBasic function SelInfo allows you to display the number of

rows within a table. The syntax for this function is as follows:

   n=SelInfo(Type)

For this example, "Type" is set to "15" (without the quotation marks).

Type 15 is the value for the number of rows in a table. For more

information on SelInfo, refer to pages 277-278 of "Using WordBasic,"

by WexTech Systems and Microsoft.

To create a macro to display the number of rows within a table, follow

these steps:

1. From the Tools menu, choose Macro. Type a name in the Macro Name

   box, and choose the Edit button.

2. Below the SubMain line, type "Print SelInfo(15)" (without the

   quotation marks).

3. From the File menu, choose Save All. Choose the Yes button in

   response to the prompt, "Save Global Glossary and Command Changes ?"

4. From the File menu, choose Close.

5. Position the insertion point anywhere within your table. From the

   Tools menu, choose Macro. Select your macro, and choose the Run

   button.

The number of rows in the table should display on the left-hand side

of the status bar.

REFERENCES

==========

"Using WordBasic," by WexTech Systems and Microsoft, pages 277-278

Additional reference words: 2.00 2.00a 2.0a w4wmacro w4wtable


Tab-Delimited Text Converted to Table Format in WinWord 2.0

Article ID: Q82183

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you convert text separated by tabs to

table format, the resulting table does not reformat from margin to

margin. The table columns display based on the width between the tab

stops. (If no tabs are set, the column width is determined by the

default tab settings.)

More Information:

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, then choose the OK button.

2. Type a word, press the TAB key, type another word, press the TAB

   key, type another word, then press ENTER.

3.  Repeat step 2.

4.  From the Edit menu, choose Select All.

5.  From the Table menu, choose Convert Table to Text.

The table consists of three columns, and the column width is

determined by the tab stops.

Note: This behavior does not occur in Word for Windows version 1.x;

tab-delimited text converts to a table the width of the text area.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wtable

6.00 wm_word


WinWord 2.0: Macro to Remove Shading Does Not Work

Article ID: Q82958

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

If you create a macro in Microsoft Word for Windows select multiple

paragraphs and remove any shading in the selection, the macro does not

remove the shading unless the entire selection is shaded. If the

entire selection contains shading, the macro removes the shading

correctly; however, if only a part of the selection contains shading,

the macro does not remove the shading.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this

problem and will post more information here in the Microsoft Knowledge

Base as it becomes available.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

Example 1: Shading in Table Cells

---------------------------------

1. From the File menu, choose New, and choose the OK button.

2. From the Tools menu, choose Macro.

3. Type "UnShadeTable" (without the quotation marks) in the Macro Name

   box, and choose the Edit button.

4. In the macro-editing window, type the following macro:

      Sub Main

      TableSelectTable

      FormatBorder .FromText = "", .ApplyTo = 3, .Shadow = 0, \

      .TopBorder =  0, .LeftBorder = 0, .BottomBorder = 0, \

      .RightBorder = 0, .HorizBorder =  0, .VertBorder = 0, \

      .TopColor = 0, .LeftColor = 0, .BottomColor = 0, \

      .RightColor = 0, .HorizColor = 0, .VertColor = 0, \

      .Pattern = 0, .Foreground = 0, .Background = 0

      End Sub

5. From the File menu, choose Close. Choose the Yes button when

   prompted to save changes to the macro.

6. In the document, create a multi-column, multi-row table. (From the

   Table menu, choose Insert Table; or, choose the Table button on the

   tool bar.)

7. Select several cells in the table. From the Format menu, choose

   Border, select a border, then choose the Shading button. Select the

   Custom option button, select an percentage from the Pattern box, and

   choose the OK button twice.

8. From the Tools menu, choose Macro, select UnShadeTable, and choose

   the Run button.

Word removes the borders from the cells, but the shading remains.

Example 2: Shading in Paragraphs

--------------------------------

1. From the File menu, choose New, and choose the OK button.

2. From the Tools menu, choose Macro.

3. Type "UnShade" (without the quotation marks) in the Macro Name box,

   and choose the Edit button.

4. In the macro-editing window, type the following macro:

      Sub Main

      EditSelectAll

      FormatBorder .FromText = "1 pt", .ApplyTo = 0, .Shadow = 0, \

      .TopBorder =  0, .LeftBorder = 0, .BottomBorder = 0, \

      .RightBorder = 0, .HorizBorder =  0, .VertBorder = 0, \

      .TopColor = 0, .LeftColor = 0, .BottomColor = 0, \

      .RightColor = 0, .HorizColor = 0, .VertColor = 0, \

      .Pattern = 0, .Foreground = 0, .Background = 0

      End Sub

5. From the File menu, choose Close. Choose the Yes button when

   prompted to save changes to the macro.

6. In the document, type four paragraphs, and apply different amounts

   of shading to each paragraph. (From the Format menu, choose Border,

   then choose the Shading button to access the Shading dialog box.)

7. From the Tools menu, choose Macro, select UnShade, and choose the

   Run button.

The macro runs, but the paragraph shading remains.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, page 377-379,

764-765

Additional reference words: w4wmacro w4wtable 2.00 2.00a 2.00a-CD

2.00b 2.00c


SelInfo(15) Returns Incorrect Number of Rows in WinWord Table

Article ID: Q83071

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

If you use the SelInfo() WordBasic macro command to return the number

of rows in a Microsoft Word for Windows table, the command always

returns "1" if one of the following conditions exists:

 - The insertion point is positioned at the start of the first cell in

   the table.

  -or-

 - The table is not the first item in the document.

The SelInfo() argument type 15 returns the number of rows in the table

if the selection is within a table; if the selection is not in a

table, the function returns "-1."

MORE INFORMATION

================

Workaround

----------

If the user selects the table first, before SelInfo is called, then

Word will always display the correct number of rows.  Example:

   Sub Main

   n = SelInfo(15)

   If n = - 1 Then

   MsgBox "Cursor is not in a table"

   Else

   TableSelectTable

   MsgBox "table rows" + Str$(SelInfo(15))

   EndIf

   End Sub

Steps to Reproduce Problem

--------------------------

 1. From the File menu, choose New, and choose the OK button. Press

    ENTER a few times to create some blank lines.

 2. From the Table menu, choose Insert Table.

 3. In the Number of Rows box, select 5.

 4. Choose the OK button to create a 2-column, 5-row table.

 5. From the Tools menu, choose Macro.

 6. Type a name in the Macro Name box, and choose the Edit button.

 7. On the blank line between the Sub MAIN and End Sub statements,

    type the following:

       MsgBox "Table Rows: " + Str$(SelInfo(15))

 8. From the Window menu, choose Arrange All.

 9. Press CTRL+F6 to switch back to the document. The insertion point

    should be positioned in the first cell of the table.

10. Choose the Start button on the macro-testing bar.

   Note: The message box incorrectly displays "Table Rows: 1." The

   message box should display "Table Rows: 5" because there are 5 rows

   in the table.

11. Press the TAB key to move to the second column in the table.

12. Choose the Start button on the macro-testing bar.

The message box correctly displays "Table Rows: 5." Microsoft has

confirmed this to be a problem in Microsoft Word for Windows versions

2.0, 2.0a, 2.0b, 2.0c and 6.0. We are researching this problem and will

post new information here as it becomes available.

REFERENCES

==========

"Using WordBasic," by WexTech Systems and Microsoft, pages 277-278

Additional reference words: 2.00 2.00a w4wtable count cell 6.00 wm_word

w4wtable 2.00b 2.00a-CD


WinWord: Referencing Expression Fields from Separate Tables

Article ID: Q83204

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, you can use a bookmark to refer to a

cell which is in a different table.

More Information:

When working with expression fields in a table, you cannot use cell

reference codes (R1C1 or A1, for example) to refer to a cell from a

different table.

To reference an expression from a different table, you can apply a

bookmark to the expression. Whether you apply the bookmark to the

expression or its result, Word inserts the result when you reference

the bookmark. This reference can be included in an expression placed

in a separate table. For example, create the following expression in a

table:

   |----------|----------------------|

   |2         |{=product ([r1c1])*3} |

   |----------|----------------------|

Note: To create the field braces, press CTRL+F9.

Position the insertion point within the field braces, and press F9 to

update the field.

In versions 1.0 and 2.0:

From the View menu, clear the Field Codes command

In version 6.0:

From the Tools menu, choose Options. Choose the View tab. Put an x in

the Field Codes check box.

The result of the expression should display in the table, as in the

following example:

   |-------|---------------|

   | 2     |6              |

   |-------|---------------|

Select the expression. From the Insert menu, choose Bookmark. Type

"test" (without the quotation marks), and choose the OK button. Insert

a second table, and type the following expression in a cell:

   {=test*2}

The bookmark "test" references the result from the first table (that

is, 6). The result of the second expression is 12.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 306-311

Additional reference words: 1.0 1.00 1.1 1.10 1.1a 1.10a 2.0a 2.00 6.00

w4wtable 2.00a w4wtable w4wfield add calculate math equation wm_word


WinWord: DOWN ARROW Skips Next Row After Selecting Table Cell

Article ID: Q83207

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you select a table cell with the Go

To command, type the reserved bookmark "\Cell" in the Go To box, and

press the DOWN arrow key to navigate to the next table row, the

insertion point may move down two rows rather than moving to the next

row.

More Information:

Steps to Reproduce Problem

--------------------------

1. From the Table menu in Word for Windows version 2.0, choose Insert

   Table. From the Insert menu in Word for Windows version 1.x, choose

   Table.

2. Select 3 in the Number of Columns box, and choose the OK button.

3. From the Edit menu, choose Go To.

4. In Word 1.x & 2.x --Type "\Cell" (without the quotation marks), and

   choose the OKbutton. The first table cell is now selected.

5. Press the DOWN ARROW key to move the insertion point to the second

   row. The insertion point is placed correctly in the second row.

6. Press the UP ARROW key to move the insertion point back to the

   first row.

7. Repeat steps 3-4.

The insertion point is now located in the third row of the table

rather than the second row. Microsoft has confirmed this to be a

problem in Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0,

2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0. We are researching this problem and will

post new information here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 315-318,

741-742

"Using WordBasic," by WexTech Systems and Microsoft, pages 88-89

Additional reference words: w4wtable 1.00 1.10 1.10a w4wtable 6.00

wm_word 2.00 2.00a 2.00a-CD 2.00b 2.00c


Macro to Determine If Cursor is Within a WinWord Table

Article ID: Q83730

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When writing Microsoft Word for Windows WordBasic macros, you may need

to know whether or not the insertion point is positioned within a Word

for Windows table. The following macro posts a message box stating

whether or not the insertion point is within a Word for Windows table.

It uses the SelInfo command to determine if the insertion point is

within a table. This command is not available in Word for Windows

version 1.x.

   Sub MAIN

   n = SelInfo(12)

   If n = -1 Then

   MsgBox "Cursor is in a table"

   Else

   MsgBox "Cursor is not in a table"

   End If

   End Sub

More Information:

n = SelInfo(Type)

-----------------

The SelInfo() command returns various types of information about the

current selection. There are 30 different arguments (types) for the

SelInfo

command. Type number 12 returns -1 if the selection is within a table.

Reference(s):

"Using WordBasic," by WexTech Systems and Microsoft, page 277-278

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wmacro

selinfo w4wtable 6.00 wm_word


Err Msg: Word Found No Valid Records to Sort

Article ID: Q84673

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

If you select a portion of a table column in Microsoft Word for

Windows, and the Sort Column Only option in the Sorting dialog box is

not selected, when you run the Tools Sorting command (Utilities Sort

in versions 1.x), the following error message will appear:

   Word found no valid records to sort

This error message will also be displayed if you attempt to sort a

single cell that contains multiple paragraphs when the end-of-cell

marker is included in the selection. To sort multiple paragraphs in a

single cell, make a selection that includes the text of the paragraphs

but excludes the end-of-cell marker.

More Information:

To sort a column selection in a table, the Sort Column Only option

must be selected in 2.X and the Field Number option must be set to 1. In

Word for Windows 6.0 the opion for sorting a table column is automatic.

The Sort option on the Table menu changes to reflect the possible sort

option.

Additional reference words: 2.00 2.00a 2.0 2.0a 1.1 1.10 1.00 1.10a 6.00

wm_word w4wtable 1.x 1.1a 1.0  errmsg err msg


Extra Paragraph Mark Above INCLUDE Field at Top of Document

Article ID: Q85489

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you select the Link To File check

box and insert a file at the beginning of a document, Word will add an

additional paragraph mark to the beginning of the document if the

inserted file begins with a table. You cannot delete this additional

paragraph mark.

Note: The additional paragraph mark is not displayed when the Field

Codes command is checked.

If you insert a file that begins with a table at the start of a

document and do NOT select the Link To File check box, Word will not

add the additional paragraph mark to the beginning of the document.

More Information:

To insert a file into a Word for Windows document, use one of the

following methods:

 - From the Insert menu, choose File. Select the file in the File Name

   box. If desired, select the Link To File check box (in Word for

   Windows version 1.x, select the Link check box). Choose the OK

   button.

  -or-

 - Press CTRL+F9 to insert braces (field characters) in your document.

   Type "INCLUDE <filename>" (without the quotation marks) inside the

   braces. For more information on the INCLUDE field, refer to pages

   244-248 of the "Microsoft Word for Windows User's Guide."

Workaround

----------

If the extra paragraph mark disrupts the page layout of your document,

you can change the paragraph line spacing setting to 0.01 inch. From

the Format menu, choose Paragraph. In Word versions 2.x and 6.0, select

Exactly in the Line Spacing box, and type "0.01" (without the quotation

marks) in the At box. In Word 1.x, type "-0.01" (without the quotation

marks) in the Line Spacing box. Choose the OK button.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 244-248

Additional reference words: 1.0 1.00 1.10 1.1 1.1a 1.10a 2.00 2.00a 6.00

wm_word

2.0a w4wfield linked w4wtable extra


Text Containing Fields Does Not Convert Correctly to Table

Article ID: Q85709

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you try to convert text that

contains one or more fields to a table, the resulting table may

contain only one column.

This problem was corrected in Word version 6.0 for Windows.

More Information:

If you convert tab-delimited or comma-delimited text to a table and

the first row of text consists of fields or the results of fields,

Word for Windows will generate only one table column.

In version 2.0 of Word for Windows, if the text is tab-delimited and

contains at least one field, a one-column table will be generated. If

the text is comma-delimited, when you choose to convert the text to a

table, a dialog box will prompt you to specify a delimiter. If you

select the Commas option button, the conversion will work correctly.

In versions 1.0 and 1.1 of Word for Windows, if the text is tab-

delimited or comma-delimited and the text contains at least one field,

a one-column table will be generated. The delimiter option buttons in

the Insert Table dialog box will be unavailable.

Workaround

----------

To convert fields and the results of fields to a table with the

correct number of rows and columns, use one of the following methods:

 - In Word 2.0, replace the tabs with commas. Select the text and

   fields, then choose Convert Text to Table from the Table menu.

  -or-

 - Unlink the fields after you update them by positioning the insertion

   point within the field(s) and pressing CTRL+SHIFT+F9. In version 2.0,

   select the text, and then choose Convert Text to Table from the Table

   menu. In version 1.x, select the text, and then choose Table from the

   Insert menu.

   Note: This workaround will not work for {SYMBOL XXX \f "Symbol"}

   fields.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 257-258,

265, 316-318, 757

"Microsoft Word for Windows User's Reference," version 1.x, pages 88,

366, 370

Additional reference words: 1.1a 2.0a 1.00 1.10 1.10a 2.00 2.00a

w4wtable w4wfield conversion incorrect wrong dimmed 2.0b 2.0a-CD 2.00b

2.00a-CD


Bookmark Command Unavailable If End-Of-Cell Mark Is Selected

Article ID: Q86467

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if the end-of-cell mark in a table cell

is selected, the Bookmark command on the Insert menu will be

unavailable. The reserved bookmark \SEL is also not available.

Note: If you select an entire table or an entire row of the table, the

Bookmark command will be available.

More Information:

Workaround

----------

To work around this problem, cancel the selection of the end-of-cell

mark.

Steps to Reproduce Problem

--------------------------

Example 1:

1. From the Table menu, choose Insert Table, then choose the OK button

   to accept the default settings.

2. Type some text into one of the table cells.

3. Select the text and the end-of-cell mark.

4. Go to the Insert menu.

The Bookmark command is not available.

Example 2:

1. From the Table menu, choose Insert Table, then choose the OK button

   to accept the default settings.

2. Position the insertion point in one of the table cells.

3. From the Insert menu, choose Field. Under Insert Field Type, select

   either Fill-In or Ask. In the Field Code box, type a bookmark name,

   and choose the OK button. Type the text for your prompt in the dialog

   box that appears, then choose the OK button again.

4. Select the field code and the end-of-cell mark. Press the Update

   Fields key (F9).

The following error message appears in the status bar:

   Word cannot update fields in this selection.

Example 3:

1. From the Table menu, choose Insert Table, then choose the OK button

   to accept the default settings.

2. Type some text into one of the table cells.

3. Select the text and the end-of-cell mark.

4. Create a macro that uses the reserved bookmark \SEL that copies its

   contents to another bookmark name.

5. Run the macro with the cell text and the end-of-cell mark

   selected.

The following error message appears:

   Bookmark does not exist.

Reference(s):

"Microsoft Word For Windows User's Guide," version 2.0, page 315

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00cEndOfCell

6.00 wm_word greyed grayed out w4wtable dimmed


Wrapped Text Pasted from Excel to WinWord No Longer Wraps

Article ID: Q86678

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Excel for Windows, versions 3.0 and 4.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Wrapped text from a Microsoft Excel for Windows spreadsheet no longer

wraps if you paste it into Microsoft Word for Windows. Instead, the

text in Word for Windows displays an underscore character (_) where

the lines break for the wrap in Excel.

More Information:

Workaround

----------

To work around this problem in version 2.0 or 2.0a of Word for

Windows, do the following:

 - From the Edit menu, choose Paste Special. Under Data Type, select

   Unformatted Text (rather than Formatted Text), then choose the Paste

   button.

To work around this problem in version 1.x of Word for Windows, do the

following:

 - Select the pasted spreadsheet in Word. From the Edit menu, choose

   Replace. Substitute paragraph marks for the underscore characters.

Steps to Reproduce Problem

--------------------------

1. In Excel, select the cells you want to paste into Word. From the

   Format menu, choose Alignment. Select the Wrap Text check box, then

   choose the OK button.

2. In a cell, type 123, press ALT+ENTER, then type 456. Select the

   cell.

3. From the Edit menu, choose Copy.

4. Switch to Word.

5. From the Edit menu, choose Paste.

The cell in the table in Word reads 123_456.

Microsoft is researching this problem and will post new information

here as it becomes available.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a w4wtable 6.00

wm_word


Exact Row Height Does Not Record Correctly with Macro Recorder

Article ID: Q86738

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

Setting a table row height to an exact value in Microsoft Word for

Windows cannot be recorded correctly using the Record Macro command.

In Word for Windows, you can set a table row height to an exact

measurement so that the row height changes when you add or delete text

in the cell. However, when this action is recorded and played back

with the macro recorder, the row height is not set to the exact

setting.

MORE INFORMATION

================

Workaround

----------

A macro recorded to set an exact row height in a table incorrectly

sets a negative line spacing value. To set an exact row height in a

table with a macro, either edit the recorded macro, or use the macro

editor to write the macro, rather than record it. An example of the

macro command that correctly sets an exact row height to 3li in a

table is as follows:

   TableRowHeight .RulerStyle = "0", .LeftIndent = "0" + Chr$(34), \

   .LineSpacingRule = 2, .LineSpacing = "3 li", .Alignment = 0

The recorded macro sets the .LineSpacing value to "-3li" and sets the

table row height to "At Least 3li" instead of "Exactly 3li."

Steps to Reproduce Problem

--------------------------

1. Open a new document. From the Table menu, choose Insert Table. In

   the Number Of Rows box, select 2; in the Number of Columns box,

   select. Choose the OK button.

2. Position the insertion point in the first row. From the Tools menu,

   choose Record Macro.

3. Type "Table" (without the quotation marks) in the Record Macro Name

   box, then choose the OK button.

4. From the Table menu, choose Row Height. Under Height Of Row 1,

   select Exactly. In the At box, select 3li, then choose the OK button.

5. From the Tools menu, choose Stop Recorder.

6. Position the insertion point in the second row of the table. From

   the Tools menu, choose Macro.

7. In the Macro Name box, select Table (the macro recorded above),

   then choose the Run button.

8. Position the insertion point in the second row of the table. From

   the Table menu, choose Row Height.

Notice that the Row Height value is now set to At Least 3li instead of

Exactly 3li as was recorded.

Microsoft has confirmed this to be a problem in versions 2.x and 6.0

of Word for Windows. We are researching this problem and will post new

information here as it becomes available.

Additional reference words: 2.00 2.00a w4wmacro w4wtable 6.00 wm_word


Framed, Linked Excel Worksheet Duplicates Itself When Dragged

Article ID: Q86791

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0b, 2.0b

   2.0c, 6.0

 - Microsoft Windows operating system, versions 3.0 and 3.1

 - Microsoft Excel for Windows, versions 3.0 and 4.0

---------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you frame a linked Microsoft Excel

for Windows worksheet, then drag the frame to another location on the

page, the worksheet may be duplicated when you update the link. The

second copy of the worksheet is no longer linked, so you cannot update

it.

More Information:

The problem is related to dragging the framed worksheet to a location

on the same line or above the location where it was originally framed.

If you frame the linked Excel for Windows worksheet when the View

Field Codes option is not selected, the framed worksheet can be moved,

but the underlying LINK field is not moved with it. When you later

update the LINK field, a new copy of the worksheet appears on the same

line where the worksheet was originally framed. This new copy is not

framed.

Microsoft has confirmed this to be a problem in Microsoft Word for

Windows versions 2.x and 6.0. We are researching this problem and

will post new information here as it becomes available.

Workaround

----------

You can avoid this problem by using the Format Frame command to

position the frame instead of using the mouse to click and drag the

frame to its new position.

 -or-

Use the following steps to make sure you frame the LINK field when you

frame the Excel worksheet:

1. From the View menu, select the Field Codes option. You can now see

   the LINK field to the Excel for Windows worksheet.

2. Select the entire LINK field.

3. From the Insert menu, choose Frame. Choose the Yes button if Word

   prompts you to switch to Page Layout view.

     NOTE: The frame is the width of the current column. If necessary,

     change the width and/or height of the frame.

4. From the View menu, clear the Field Codes option. You can now see

   the framed Excel for Windows worksheet. Select the frame and, using

   the mouse, drag it to a new location on the page.

5. From the View menu, select the Field Codes option. Notice that the

   LINK field appears inside the positioned frame.

Steps to Reproduce Problem

--------------------------

 1. Open or create a spreadsheet in Excel for Windows with at least two

    rows and columns containing data.

 2. Select the worksheet. From the Edit menu, choose Copy.

 3. Switch to Word for Windows and create a new document. Press ENTER

    several times to insert some paragraph marks.

 4. From the Edit menu, choose Paste Special.

 5. In the Data Type box, select Formatted Text (RTF) and choose the

    Paste Link button.

 6. Position the insertion point in the linked table. From the Table

    menu, choose Select Table.

 7. From the Insert menu, choose Frame. Choose the Yes button if Word

    prompts you to switch to Page Layout view.

 8. From the View menu, check the Field Codes command. Notice that the

    LINK field is visible, and the table disappears. The LINK field is

    not framed.

 9. From the View menu, clear the Field Codes option.

10. With the mouse, drag the framed table up to the top margin,

    centered on the page.

11. From the View menu, select the Field Codes option. Notice that the

    table AND a LINK field are now visible. The LINK field is not

    framed and is located at the original insertion point.

12. From the View menu, clear the Field Codes option.

13. From the Edit menu, choose Links. Select the first item in the

    Links box and choose the Update button. Notice that two identical

    tables are visible, one centered at the top margin and one at the

    left margin.

    If you make changes in the Excel for Windows spreadsheet, the

    positioned table is NOT updated because it is no longer linked.

Additional reference words: w4wfield  2.00 2.00a 2.00a-CD 2.00b  6.00

w4wtable wm_word


WinWord: Cannot Find or Replace Styles in Empty Table Cells

Article ID: Q86798

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, you can use the Edit Find and Edit

Replace commands to find and/or replace paragraphs formatted with a

specific style. However, these commands cannot find or replace styles

in an empty table cell. By choosing the Styles button in the Replace

or the Find dialog box, you can search for a specific style. However,

if there are empty table cells in your document, neither command can

find a style in those cells.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 260-264

Additional reference words: w4wformat 2.00 2.00a w4wtable


WinWord: Fonts in Table Appear to Have Superscript Formatting

Article ID: Q87088

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, and 2.0a

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you use TrueType fonts with small

point sizes in a table, the text may appear to have superscript

formatting. This problem occurs with certain printer fonts and point

sizes smaller than 10 points.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

To work around this problem, use the following steps:

1. Select the text that appears to have superscript formatting.

2. From the Format menu, choose Paragraph.

3. In the Line Spacing box, change the setting from Auto to Single.

Additional reference words: w4wformat 1.00 1.10 1.10a 2.00 2.00a

superscripted w4wtable


GP Fault Occurs When You Insert a File into a Framed Table

Article ID: Q87436

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, a General Protection (GP) fault error

is generated if you do the following:

1. In Word for Windows, create a new file, and type several lines of

   text. Select a portion of the text.

2. From the Insert menu, choose Bookmark. Type a name for the

   bookmark, and choose the OK button.

3. From the File menu, choose Close. When prompted, choose the Yes

   button to save changes to the file.

4. Create another new file. From the Table menu, choose Insert Table,

   and choose the OK button. Position the insertion point in the table.

   From the Table menu, choose Select Table.

5. From the Insert menu, choose Frame.

6. Position the insertion point in the framed table. From the Insert

   menu, choose File. Select the file you saved in step 3. In the Range

   box, type the name of the bookmark you inserted in step 2. Check the

   Link To File check box and choose the OK button.

More Information:

Microsoft is researching this problem and will post new information

here as it becomes available.

Additional reference words: 2.00 2.00a GPF win31 2.00a-cd 2.00b w4wtable

6.00 wm_word


WinWord: Frame Containing Table Becomes Incorrectly Bordered

Article ID: Q88425

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you apply a frame to a paragraph

that contains a table, either the table becomes bordered and the frame

does not, or the frame becomes bordered and every cell of the table is

bordered individually.

This problem was corrected in Word version 6.0 for Windows.

More Information:

If a table is the first item inside a frame, selecting the frame and

applying a border produces a border around the table only. However, if

the table is not the first item inside a frame, selecting the frame

and applying a border produces a border around the frame and around

each individual cell of the table.

Workaround

----------

Leave a blank space for the table and frame the text. The text and space

for the table are bordered. Then separately frame the table and move it

into the space in the first frame. The text and table are boxed and and

individual table cells are not bordered.

Steps to Reproduce Problem

--------------------------

1. From the Insert menu, choose Table. In the Number Of Rows and

   Number Of Columns boxes, select 4, then choose the OK button.

2. Position the insertion point below the table and press ENTER three

   times.

3. Select the table and two paragraph marks below the table.

4. From the Insert menu, choose Frame.

5. Select the frame by clicking the mouse when the mouse pointer is a

   four-headed arrow.

6. From the Format menu, choose Border. Under Preset, select Box, then

   choose the OK button.

   The table becomes selected when you choose the Border command, and

   the border is applied to the table only.

7. From the Edit menu, choose Undo.

8. Position the insertion point in the first cell of the table and

   press CTRL+SHIFT+ENTER to insert a paragraph mark above the table

   inside the frame.

9. Repeat steps 5 and 6.

The frame becomes bordered, as well as each individual cell of the

table.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 316,

363, 393

Additional reference words: apo 2.00 2.00a 2.00a-CD w4wtable


WinWord: Macro to Find Tables in WinWord Documents

Article ID: Q88540

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

You can use the EditGoto statement in Word version 6.0 to move to the

next table in your document. The "t" identifier is used to specify a

table. The following statement moves the insertion point to the first

cell in the next table.

 EditGoTo "t+"   'moves to the next table

You can use the EditFind command to search for a number of special

characters. However, this command cannot be used to locate a table in

a Word for Windows document. To search for tables in a document, use

the following macro:

Word Version 2.x

----------------

Sub MAIN

StartOfDocument

While CmpBookmarks("\sel", "\endofdoc")  'While loop

 n = SelInfo(12)              'Returns -1 if in table

 If n = - 1 Then              'If -1 is returned post message

  choice = MsgBox("Table found, find next table?", 4)

  If choice = 0 Then Goto bye

  If choice = - 1 Then        'If OK pressed, find next.

   TableSelectTable

   CharRight 1

  EndIf

 Else

  LineDown  'If no table found, line down 1

 End If

Wend

bye:

End Sub

MORE INFORMATION

================

The above macro uses a While Wend loop to search through the document

for tables. The macro uses the SelInfo command to determine if the

cursor is in a Word for Windows table. SelInfo(12) will return a -1 if

the selection is in a Word for Windows table, and Word displays a

message box with the text "Table Found." If the selection does not

contain a table, the macro will move the cursor to the next line in

the document.

Note: Microsoft provides macros "as is" without warranty of any kind,

either expressed or implied, including but not limited to the implied

warranties of merchantability and/or fitness for a particular purpose.

REFERENCES

==========

"Using WordBasic," by WexTech Systems and Microsoft, pages 277-278,

333

Additional reference words: w4wmacro w4wtable

2.00 2.00a


White Line Appears in Shaded Text with PostScript Printers

Article ID: Q88817

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, when you print a document that contains

paragraph shading and you are using the PSCRIPT.DRV PostScript printer

driver version 3.5, 3.51, 3.52, 3.53, 3.54, or 3.55 for Microsoft

Windows operating system version 3.1, a thin white horizontal band may

appear across the shaded paragraphs.

More Information:

Workarounds

===========

To avoid this problem, follow the appropriate procedure below.

If the shaded paragraphs are not in a table cell

------------------------------------------------

Decrease the size of the font to 10 points or smaller.

-or-

Decrease the line spacing of the paragraphs (if possible) as follows:

1. Select the shaded paragraphs.

2. From the Format menu, choose Paragraph.

3. Set the line spacing to Exactly 12pt or 13pt.

If the shaded paragraphs are in a table cell

--------------------------------------------

1. Select the cells to be shaded.

2. From the Format menu, choose Border

3. Choose Shading

4. In the Shading dialog box, set the Pattern option to Clear, set the

   Foreground option to Yellow, and set the Background option to

   Yellow.

   Note: The color yellow produces 5-percent shading and will not

   create a white band.

If you are using a PostScript print command to shade a table cell, try

the following:

 - Insert a PRINT field in the cell with the following syntax

      {print \p cell "wp$box .89 setgray fill"}

   where the braces ({}) are created by pressing CTRL+F9. The

   PostScript printer will interpret this code and apply shading to

   the cell containing this field.

For more information on the use and limitations of embedding PRINT

fields

in a Word for Windows document and PostScript shading commands, query

on the following words in the Microsoft Knowledge Base:

   postscript and shade and tables and field

Steps to Reproduce Problem

--------------------------

1. Type 13 to 16 lines of text in a new Word for Windows document.

2. From the Edit menu, choose Select All.

3. From the Format menu, choose Borders. Choose the Shading button. In

   the Pattern box, select 5 percent and choose the OK button.

4. Print the page to a PostScript printer using the PostScript printer

   driver.

Microsoft has reproduced this problem on the Hewlett-Packard (HP)

LaserJet Series IIISi PostScript printer, QMS ColorScript 100, and the

IBM 4029 PS printer. We are researching this problem and will post new

information here as it becomes available.

Additional reference words: win31 w4wprint 2.00 2.00a 2.00a-CD corrupt

6.00 wm_word w4wtable garbage band clear gap missing incomplete skips

w4wpostscript 3.10


Word: Print Merge Does Not Include Tables or Graphics

Article ID: Q89314

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you perform a print merge in Word for Windows, any table or

linked graphic that is the result of a conditional IF field is not

displayed in the resulting merged documents. To use tables or linked

graphics as the result of a conditional print merge statement, use the

appropriate method below.

This functionality was changed in Word version 6.0 for Windows.

Merging the Table or Graphic Directly

-------------------------------------

Use this method when you want to print only the table or graphic.

Define a glossary entry that contains the table or linked

graphic, then conditionally merge one of two glossaries.

1. Select the table you want to merge and choose Glossary from the

   Edit menu. Type "table" (or another appropriate name, without the

   quotation marks) as the glossary name and choose the Define button.

2. Select the text or field that you want to merge if the condition is

   false. Choose Glossary from the Edit menu. Type "false" (or another

   appropriate name, without the quotation marks) as the glossary name

   and choose the Define button.

3. Insert a field with the following syntax:

      {GLOSSARY {IF <CONDITION><OP>"<CONDITION>" "TRUE GLOSSARY NAME"

      "FALSE GLOSSARY NAME"}}

      For example:

      {GLOSSARY {IF {MERGEFIELD EMPLOYEES}>="100" "TABLE" "FALSE"}}

4. Select the field and press the F9 key before you perform the print

   merge the first time (it should only be necessary to update the

   field only once).

   Note: You must have a glossary defined for the false result or the

   error message

      Error! No glossary entry specified

   will appear in place of the field when you merge. If you want no

   result when the condition is false, define some hidden text as your

   false glossary (be sure you do not include a paragraph mark in the

   glossary entry).

Merging a Document That Contains a Table or Graphic

---------------------------------------------------

Use this method when the table or graphic is part of another document

you insert using an INCLUDE field.

Page 643 of the "Microsoft Word for Windows User's Guide" gives

instructions for including a document during a print merge. If the

included document contains tables and/or graphics, they do not display

in the resulting merged documents when you follow these instructions.

If you reverse the order of the nested fields so the IF conditional

field is nested within the INCLUDE field, Word for Windows displays

the tables and graphics correctly.

A field with the following syntax will allow Word to evaluate a

condition and include one of two documents. Either document may

contain tables or graphics.

   {INCLUDE {if <CONDITION><OP>"<CONDITION>" "TRUE FILENAME" "FALSE

   FILENAME"}}

Note: You must specify a file for Word to include, even when the

condition is false. If no file is specified for Word to import when

the condition is false, the following error message prints on the form

letter:

   Error! Filename Not Specified

The following are examples of the fields for versions 2.x and versions

1.x  of Word for Windows.

Word for Windows versions 2.0, 2.0a, 2.0a-CD, and 2.0b

------------------------------------------------------

   {INCLUDE {IF {MERGEFIELD order}>"100" "C:\\DIRNAME\\LETTER1.DOC"

   "C:\\DIRNAME\\LETTER2.DOC"}}

Using this field, Word for Windows includes the text in LETTER1.DOC if

the amount in the data field "order" is more than 100. If the amount

of the order is less than 100, Word will include LETTER2.DOC. Any

table or graphic in LETTER1.DOC or LETTER2.DOC will be correctly

displayed in the resulting merged documents.

Word for Windows versions 1.0, 1.1, and 1.1a

--------------------------------------------

   {INCLUDE {IF {REF order}>"100" C:\\DIRNAME\\LETTER1.DOC

   C:\\DIRNAME\\LETTER2.DOC}}

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 268-271,

639-645

Additional reference words: docerr 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD

w4wtable 2.00b w4wmerge w4wfield missing


Column Width in Table Changes After Moving/Cutting and Pasting

Article ID: Q89327

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you change the width of a table

column and move or cut that column and paste it to another position in

the table, Word changes the column width to match the width of the

column located to the left of the new position.

STATUS

======

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, 2.0b, and 2.0c of Word for Windows. This problem was corrected

in version 6.0 of Word for Windows.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. In a new Word for Windows document, insert a 6 column by 3 row

   table.

2. Position the insertion point in the third column.

3. From the Table menu, choose Select Column.

4. From the Table menu, choose Column Width. In the Width

   Of Column 3 box, select .5" and choose the OK button.

5. From the Edit menu, choose Cut.

6. Position the insertion point in the fifth column. From the Edit

   menu, choose Paste Columns. Note that the column width of the

   pasted column is the same as that of the fourth column.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b different loses

6.00 wm_word w4wtable


WinWord: Using NextCell() to Test for Last Cell in Table

Article ID: Q89377

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Using the Microsoft WordBasic NextCell() command, the following macro

determines if the insertion point is within the last cell of a Word

for Windows table.

 Sub MAIN

 x = NextCell()

  If x = 0 Then

   MsgBox("Last cell in the table.")

   Else

   PrevCell

  End If

 End Sub

More Information:

The function form of the NextCell() command returns 0 (zero) if there

is no next cell in the table. This may be useful for avoiding the

addition of a new row in a table.

The NextCell() command moves the insertion point to the next cell in

the table and assigns the return value to the variable named "x". The

value 0 (zero) is returned if there is not a next cell in the table.

The above macro posts a message if current cell is the last cell in

the table. The MsgBox command can be replaced by other WordBasic

commands depending on the purpose of the macro. The PrevCell command

returns the insertion point to its original location before the

NextCell() command was executed.

If the NextCell() command is used when the insertion point is not

within a table, a "Command is unavailable" error is posted. The

following macro uses the SelInfo command to first determine if the

insertion point is within a table.

Sub MAIN

n = SelInfo(12)    'Returns -1 if insertion point is in a table

 If n = - 1 Then

  x = NextCell()

   If x = 0 Then

    MsgBox("Last cell in the table.")

    Else

    PrevCell

   End If

 End If

End Sub

Note: The SelInfo command is not available in versions 1.x of Word for

Windows.

Reference(s):

"Using WordBasic," by WexTech Systems and Microsoft, page 259 and 277

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

6.00 wm_word w4wtable w4wmacro determine final NextCell SelInfo


UAE or GP Fault Occurs When Inserting Index or TOC in Table

Article ID: Q89459

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, a fatal application error occurs in any

of the following three situations. In all cases, a cell or group of

cells in a table must be selected, but no cells in the first column of

the table can be selected.

 - Insert a Table of Contents using heading paragraphs when no text in

   the document is formatted with those heading styles.

 - Insert a Table of Contents based on TC fields when there are no TC

   fields in the document.

 - Insert an Index when there are no Index Entries (XE fields) in the

   document.

Note: No application error occurs if no cell marker is selected in the

table or if the selection includes a cell in the first column of the

table.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

In Microsoft Windows operating system version 3.1, the following fatal

application error occurs:

   General Protection Fault (GPF)

In Windows version 3.0, the following fatal application error occurs:

   Unrecoverable Application Error (UAE)

Steps to Reproduce Problem

--------------------------

Important Note: These steps result in a fatal application error (UAE

or GPF). Word for Windows closes and all unsaved information is lost.

In addition, Windows does not recover resources previously allocated

to Word for Windows, so you should exit and restart Windows after this

error occurs.

1. Create a new document. From the Table menu, choose Insert Table and

   choose the OK button.

2. Press TAB to position the insertion point in the second column of

   the table.

3. Press SHIFT+RIGHT ARROW once to select the cell in the second

   column. Notice that no cells in the first column are selected.

4. From the Insert menu, choose either Table Of Contents or Index and

   choose the OK button. When the "No paragraphs found" error message

   occurs, choose the OK button. Notice that the GPF or UAE fatal

   application error occurs.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b  crash

w4wtable crashes hangs hang stops exits shut down loses


How to Open Word for Windows Table in Microsoft Excel Q+E

Article ID: Q89789

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

 - Microsoft Q+E for Microsoft Excel for Windows, versions 3.0

   and 4.0

--------------------------------------------------------------------

Summary:

To format a Word for Windows table so that you can use it in Q+E for

Microsoft Excel:

1. In Word for Windows, open the document that contains the table you

   want to use in Q+E. Select the entire table. From the Table menu,

   choose Convert Table To Text (in versions 1.0, 1.1 and 1.1a of Word

   for Windows, choose Text To Table from the Insert menu). Select the

   Commas option and choose the OK button.

   Note: If your table contains commas as punctuation, select the Tabs

   option instead of the Commas option in the Convert Table To Text

   dialog box.

2. Save the file in the Text Only file format.

3. Start Q+E. From the File menu, choose Open.

4. In the Source box, select Textfile and choose the Options button.

5. In the Open Options dialog box, select the IBM PC and Character

   Delimited Values options. In the Delimiter Character box, type ","

   (without the quotation marks).

   Note: If you selected tabs instead of commas in step 1 above, type

   "tab" (without the quotation marks) in the Delimiter Character box

   instead.

   Select the First Line Contains Field Names option if your table

   contains field names in the first row. Choose the OK button.

7. Select your text file from the list of files and choose the OK

   button. The text records from the Word for Windows table should

   appear as separate records in a Q+E Query.

8. If you want to save the text file in Q+E database file format,

   choose Save As from the File menu. Type a filename (Q+E uses the

   .DBF extension by default). Select dBaseFile in the Destination box

   and choose the OK button.

Reference(s):

"Q+E for Microsoft Excel User's Guide," version 4.0, pages

137-139, 141

"Microsoft Word for Windows User's Guide," version 2.0, pages 318,

675-679

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

6.00 wm_word w4wtable


How to Determine the Position of a Cell Within a Table

Article ID: Q89807

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

To determine the position (row and column number) of a cell in a

table, follow the procedure below or use the macro below it.

Procedure

---------

1. Position the insertion point in a table cell.

2. From the Table menu, choose Row Height. The row number is "X" in

   the Height Of Row <X> box title. Choose the Cancel button.

3. From the Table menu, choose Column Width. The column number is "X"

   in the Width Of Column <X> box title. Choose the Cancel button.

Macro

-----

   Sub Main

   MaxCol = SelInfo(18)

   Row = SelInfo(13)

   Col = SelInfo(16)

   If(Row = - 1) Or(Col > MaxCol) Then

      Print "Selection not in Table"

   Else

      Print "Row " ; Row ; ",  Column " ; Col

   End If

   End Sub

To use the above macro, position the insertion point in a table cell

and run the macro. The row and column number appear on the status line

in the following format:

   Row x, Column x

If the cursor is not in a table cell when you run the macro, the

following error message appears on the status line:

   Selection not in Table

NOTE: Information provided in this document is provided "as is"without

warranty of any kind, either expressed or implied, including but not

limited to the implied warranties of merchantability and/or fitness for

a particular purpose.

Additional reference words: w4wmacro number w4wtable 3.10 win31

2.00 2.00a 2.00a-CD 2.00b 2.00c 6.00


Comma in Quoted Text Causes Conversion to Two Columns in Table

Article ID: Q89831

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In a Word for Windows comma- or tab-delimited document, when a quoted

text field contains a comma (used as punctuation), Word for Windows

breaks the quoted text into two columns when you convert it to a

table. The text to the left of the comma is placed in the first column

and the text to the right of the comma is placed in the second column.

This occurs because Word for Windows does not differentiate between

commas used as delimiters and commas used as punctuation.

When you convert such text to a table, you must merge the two columns

with the Merge Cells command.

MORE INFORMATION

================

The following is a sample comma-delimited data document:

   Andy Slagg,"Ashland, OR",97520

   Walt Moore,"Santa Monica, CA",97007

   Dave Fay,"Bellevue, WA",98005

The following table resembles the table you would get by selecting the

text above and choosing Insert Table from the Table menu (in versions

1.0, 1.1 and 1.1a of Word for Windows, choose Table from the Insert

menu):

   ----------------------------------------------

   |Andy Slagg   |"Ashland       |OR"    |97520  |

   |Walt Moore   |"Santa Monica  |CA"    |97007  |

   |Dave Fay     |"Bellevue      |WA"    |98005  |

   ----------------------------------------------

If Word for Windows converted the text in quotation marks correctly,

the table would look like this:

   -------------------------------------------

   |Andy Slagg   |Ashland, OR        |97520  |

   |Walt Moore   |Santa Monica, CA   |97007  |

   |Dave Fay     |Bellevue, WA       |98005  |

   -------------------------------------------

Workaround

----------

1. In the comma-delimited data file, select all the data records.

2. From the Table menu, choose Insert Table.

3. To merge the two columns that contain the separated data, select

   both columns and choose Merge Cells from the Table menu. Note that

   Word for Windows inserts a paragraph mark in the text of the merged

   columns.

4. From the Edit menu, choose Replace. In the Find What box type "^p"

   (without the quotation marks). In the Replace With box type ", " (a

   comma and a space, without the quotation marks). Choose the Replace

   All button.

5. In the Find What box, type a quotation mark ("). Clear the contents

   of the Replace With box (it should be blank). Choose the Replace

   All button. Choose the Close button.

Reference:

"Word for Windows User's Guide," version 2.0, pages 257-258, 265, 314-

318

Additional reference words: 6.00 2.00 2.00a 2.00a-CD 2.00b w4wmerge

1.00 wm_word w4wtable 1.10 1.10a split breaks broken


Spelling Checker Does Not Recognize Table Cell as Delimiter

Article ID: Q91173

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

The Microsoft Word for Windows spelling checker does not recognize

table cell separators as delimiters. If adjacent table cells contain

the same word or a decimal number, the Spelling command flags the

second word as a repeated word.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

For example, the spelling checker flags the occurrences below because

there is no period or comma between the two numbers or words.

---------------------------

| 6.0        | 6.0         |

---------------------------

| red        | red         |

---------------------------

WORKAROUND

==========

To work around this behavior, you can apply No Proofing Language

formatting to your table, which causes the spelling checker to ignore

the table. To do this, use the following steps:

1. From the Table menu, choose Select Table.

2. From the Format menu, choose Language.

3. In the Mark Selected Text As box, select (no proofing), then choose

   the OK button.

Additional reference words:  w4wproof 2.00 2.00a 2.00a-CD 2.00b Table

Speller w4wtable checking spell check repeated skip


WinWord: Can't Restore Table Deleted When Using Revision Marks

Article ID: Q91207

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

Summary:

In a Microsoft Word for Windows document, if you select the Mark

Revisions check box in the Revision Marks dialog box and then delete a

table using the Delete Rows or Delete Columns commands on the Table

menu, Word for Windows deletes the table instead of marking it for

deletion.

If you subsequently choose the Undo Revisions button in the

Mark Revisions dialog box, Word for Windows does not restore the

deleted table. In Word version 6.0 for Windows if you choose Undo

from the Edit menu the Table will be restored.

More Information:

Workaround

----------

When you select the table, select the paragraph mark above and below

the table as well. Press the DEL key to mark the selection for

deletion. Notice that when you select non-table text, the Delete

Columns and Delete Rows commands are unavailable on the Table menu.

When you use this workaround, you can use the Undo Revisions button to

restore the deleted table.

Steps to Reproduce Problem

--------------------------

1. In a new Word for Windows document, choose Insert Table from the

   Table menu. Choose the OK button to accept the default settings.

2. Type some text in each cell.

3. From the Tools menu, choose Revision Marks. Select the Mark

   Revisions check box, then choose the OK button.

4. From the Table menu, choose Select Table. From the Table menu,

   choose Delete Rows. Notice that Word for Windows completely deletes

   the table instead of marking it for deletion.

5. From the Tools menu, choose Revision Marks. Choose the Undo

   Revisions button. Choose the Yes button when Word asks if you want to

   undo all revisions, then choose the Close button.

Word does not restore the table, and you cannot retrieve the table.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 604-607

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b disappears

w4wtable recover wm_word


WinWord: Border Splits Over Page Break

Article ID: Q91663

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if a paragraph or table with border

formatting extends over a page break, the border is split and the

following formatting problems occur:

 - The portion of the paragraph on the first page lacks a bottom border

   and the remainder of the paragraph on the next page lacks a top

   border.

   -and-

 - The portion of the table on the first page either lacks a bottom

   border or has the inside border applied to the bottom.

   -and-

 - The remainder of the table on the next page either lacks a top

   border or has the inside border applied to the top.

This problem was corrected in Word version 6.0 for Windows if you

apply the border to the bottom cell of one page and the top cell of

the following cell at the same time. If you apply the border to the

bottom cell of one page and then apply the border to the top cell of

the next page the above listed problem will occur.

More Information:

Workaround - Bordered Paragraph

-------------------------------

To work around this problem with a bordered paragraph, insert a paragraph

mark at the end of the first page to break the paragraph into two

paragraphs. This allows each paragraph to maintain a complete border.

Workaround - Bordered Table

---------------------------

To work around this problem with a bordered table, do one of the

following:

 - Position the insertion point in the first row on the second page and

   press CTRL+SHIFT+ENTER to split the table. Select the last row at

   the bottom of the first page and reapply the bottom border, then

   select the first row at the top of the next page and reapply the

   top border.

   Note: Reapplying the borders without splitting the table does not

   complete the border at the top of the second page.

   -or-

 - If you cannot split the table, select the two rows that span the

   page break and use the Format Border command to add a border to the

   bottom and top of the page.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 318,

362-364

"Microsoft Word for Windows User's Reference," version 1.x, pages

20-22, 369

Additional reference words: w4wformat

box line incomplete broken 1.00 1.10 1.10a

w4wtable 2.00 2.00a 2.00a-CD 2.00b


WordBasic: Selecting Table Columns and Rows

Article ID: Q93036

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

The Microsoft Word for Windows WordBasic macro language provides

commands

for selecting columns or rows in Word for Windows tables.

Word Version 2.0

----------------

The WordBasic macro language in Word 2.0 includes the following commands

for selecting columns or rows in a Word for Windows table:

   TableSelectColumn

   -----------------

   Selects the column containing the insertion point in a table. The

   CharRight and CharLeft commands with the Select parameter specified

   (such as CharRight 1,1) can be used to extend the selection.

   TableSelectRow

   --------------

   Selects the row containing the insertion point in a table. The

   LineDown command and LineUp commands with the Select parameter

   specified (such as LineDown 1,1) can be used to extend the selection.

Note: Before executing a WordBasic table command, you may need to

determine if the insertion point is within a table. To do this, use

SelInfo(12), which returns -1 if the insertion point is within a table.

For example, the following TableSelectRow command will be executed only

if the insertion point is within a table:

   If SelInfo(12) Then TableSelectRow

Word Versions 1.x

-----------------

The WordBasic macro language in Word 1.x includes the StartofRow,

EndOfRow,

StartOfColumn, and EndOfColumn commands for selecting rows and columns

in

Word for Windows tables.

To select an entire table row in Word 1.x, use the following commands:

   REM Selects Table Row

   Sub MAIN

   StartOfRow

   EndOfRow 1

   End Sub

To select an entire table column in Word 1.x, use the following

commands:

   REM Selects Table Column

   Sub MAIN

   StartOfColumn

   EndOfColumn 1

   End Sub

Reference(s):

"Microsoft Word for Windows Technical Reference," page 165-166

"Using WordBasic," by WexTech Systems and Microsoft, pages 300-301

Additional reference words: w4wmacro 1.00 1.10 1.1a 2.00 2.00a w4wtable

6.00 wm_word 2.00a-CD 2.00b TableSelectRow TableSelectColumn


Cannot Replace Next Page Section Break Followed by Table

Article ID: Q94130

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

If your Word for Windows document contains a next-page or continuous

section break followed by a table and there is no paragraph mark

between the section break and the table, you cannot find or replace

that section break using the Replace command.

WORKAROUND

==========

If you want to replace such section breaks, insert a paragraph mark

between the table and section break.

STATUS

======

Microsoft has confirmed this to be a problem in the above listed

versions of Word for Windows. Microsoft is researching this problem

and will post more information here as it becomes available.

MORE INFORMATION

================

This problem frequently occurs when you create mailing labels for use

in a print merge operation. After you create the mailing labels using

MAILLABL.DOT, you may unsuccessfully attempt to remove the section

breaks from your mailing labels main document using the Replace

command (this is sometimes done to create a mailing list). To replace

these section breaks, you must first position the insertion point at

the top of the main document and insert a paragraph mark above the

first label.

To insert a paragraph mark between a table and preceding section

break, do the following:

1. Position the insertion point at the beginning of the first cell in

   the table.

2. Press CTRL+SHIFT+ENTER.

-or-

From the Table menu, choose Split Table. Word inserts a page break and

a paragraph mark between the section break and the table. Delete the

page break.

Note: If you are removing the section breaks in order to create one

large table, this procedure does not work. Each table will be

separated by a paragraph mark that you cannot remove using the Edit

Replace command. You can manually delete these paragraph marks or, if

your table does not contain other paragraph marks, you can use the

Edit Replace command to search for the paragraph marks and replace

them with paragraph marks formatted for Exactly 0.1-inch line

spacing.

Microsoft has confirmed this to be a problem in versions 2.0, 2.0a,

2.0a-CD, 2.0b, and 2.0c of Word for Windows. We are researching this

problem and will post new information here as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 257-258, 262-

266

Additional reference words: w4wtable w4wmerge

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c


Space Between Fields When Table Converted to Text with Commas

Article ID: Q94353

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When you convert a Word for Windows table to text and separate the text

with commas, Word adds an extra space after each comma.

More Information:

Workarounds

-----------

1. Convert the table to text.

2. Select Separate Text With Tabs.

3. Use the Replace command on the Edit menu to replace the tabs with

   commas.

-or-

1. Convert the table to text.

2. Select Separate Text With Commas.

3. Use the Replace command to replace the comma+space combination with

   just a comma.

Steps to Reproduce Problem

--------------------------

1. From the Table menu, choose Insert Table.

2. Set Number Of Columns to 3, Number Of Rows to 1, and choose the OK

   button.

3. Type a word in each cell.

4. From the Table menu, choose Select Table.

5. From the Table menu, choose Convert Table To Text.

6. Select Separate Text With Commas and choose the OK button.

Result: Word inserts extra spaces, one after each comma separating the

words. This will cause problems if the converted table is a Word for

Windows data document used in a print merge, since the header record

(first row in the data document) cannot contain any spaces.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-cd 2.00b

6.00 wm_word

w4wtable 2.00c


Some Empty Excel Spreadsheet Cells Are Merged in WinWord Table

Article ID: Q94982

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

When you paste a Microsoft Excel spreadsheet in Word for Windows,

sometimes Word merges two Excel cells into one table cell. This

happens if both of the following are true in the Excel spreadsheet:

 - The information in the left cell does not fit in the column (the

   text word wraps, or it is truncated).

-and-

 - The right cell is blank.

Workarounds

-----------

 - Type a space in the blank Excel spreadsheet cells before you copy

   and paste them in Word.

-or-

 - In Word, choose Paste Special from the Edit menu. Select

   Unformatted Text from the Data Type list and choose the Paste button.

   This pastes delimited text in your Word document, which you can

   select and convert to a Word table.

Steps to Reproduce Problem

--------------------------

1. In an Excel spreadsheet with default column width settings, type

   "this is a test" (without the quotation marks) in cell A1.

2. Press TAB twice and type "123" (without the quotation marks) in

   cell C1. Cell B1 should be blank.

3. Select A1 through C1 (three cells). From the Edit menu, choose

   Copy.

4. Switch to Word for Windows. In a Word document, choose Paste from

   the Edit menu. Notice that only two cells appear in Word instead of

   three. Word has merged cells A1 and B1.

We are researching this problem and will post new information here in

the Microsoft Knowledge Base as it becomes available.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c empty  6.00

wm_word w4wtable missing together


How to Center Text Vertically in a Table Row

Article ID: Q95097

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

There is no feature in Word for Windows that centers text vertically

in a table cell. However, you can use the Spacing Before paragraph

format to simulate this feature.

To simulate centering text vertically in a table cell, subtract the

number of lines of text in the cell from the row height. Divide the

difference by 2. Use the result as the value of the Spacing Before

paragraph format that you apply to the first paragraph in the cell.

Example

-------

The row height of the table cell is five lines and the text to be

centered is one line:

1. Subtract one line from the row height (5 - 1 = 4).

2. Divide the difference by 2 (4 / 2 = 2).

3. From the Format menu, choose Paragraph. Select 2 li in the Spacing

   Before box and choose the OK button.

Reference(s):

"Running Word for Windows, Version 2," Russell Borland, Microsoft

Press, 1992, page 273

  Note: This reference instructs you to press CTRL+O (where O is the

  letter O) to center a row vertically. This only works when the row

  height is three lines because it adds one line of space above the

  text.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wtable

6.00 wm_word


Promoting and Demoting Text in Outline View

Article ID: Q95101

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Word for Windows, it is possible to promote and demote lines in

outline view, but it is not possible to promote or demote tables in

outline view.

More Information:

In outline view, to promote a line of text to the next level up,

select the paragraph you want to promote by by pressing the extend key

(F8) and do one of the following:

 - Press ALT+SHIFT+LEFT ARROW

   -or-

 - Choose the Left Arrow button in the Outline view tool bar at the top

   of the screen.

To demote a line to the next level down, select the paragraph you

want to demote and do one of the following:

 - Press ALT+SHIFT+RIGHT ARROW

   -or-

 - Click the right arrow icon in the outline view icon bar.

Note: To promote and demote lines in Word for Windows, the lines must

be formatted with Heading styles 1-9.

Tables Are Not Promotable/Demotable in Outline View

---------------------------------------------------

Tables are not promotable or demotable in Word for Windows versions

1.x, 2.0, 2.0a, 2.0b, 2.0c, 6.0. When you attempt to promote or demote a

table in Word for Windows, the computer will respond with a beep.

You cannot promote or demote a table; tables are special entities in

Word for Windows and cannot be manipulated as normal text.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00b 2.00c 6.00

wm_word w4wtable table tables outline promote level next key view


Word Incompletely Sorts Table Column That Contains a Comma

Article ID: Q95960

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

A column sorts incorrectly in Word for Windows if the Separator option

or Field Number setting in the Tools Sorting dialog box (Utilities

Sorting dialog box in Word versions 1.x) is wrong or if the text

contains more than one type of data delimiter (table, comma, or tab)

recognized by Word. To obtain accurate sorting results, the Separator

option and Field Number setting must be correct in the Sorting dialog

box, and the column must contain only one type of delimiter.

For example, if you sort a table and the text in the key field

contains numbers with commas as thousands separators (such as

1,000,000), Word ignores the text following the first comma and

performs the sorting operation on the text preceding the comma. This

happens because the selection contains two data-delimiter types (table

and comma). In this case, you must delete the commas so the selection

contains a single type of data delimiter.

This problem was corrected in Word version 6.0 for Windows.

More Information:

In Word, you can base your sort on a column of information in a table

or in a comma- or tab-delimited portion of a document. Word for

Windows does not sort correctly if your information contains more than

one kind of data delimiter.

Workaround 1

------------

Change the list separator character using the following steps:

1. Open the Windows Control Panel and choose the International icon.

2. In the Separator box, type a character other than one of the

   delimiter characters, such as a semicolon (;).

  Note: Changing the list separator character may affect some functions

  in other applications such as Microsoft Excel. If this happens, use

  Workaround 2 instead.

Workaround 2

------------

  Note: This workaround produces incorrect sorting results if the

  column contains more than one kind of data delimiter.

Use the following steps to correctly sort a column:

1. Open or create a document that contains a table or a comma- or tab-

   delimited selection. Select the column of text on which you want to

   base the sort. For information on selecting a column of text, see

   page 106 in "Microsoft Word for Windows User's Guide."

2. From the Tools menu, choose Sorting (in Word versions 1.x, choose

   Sort from the Utilities menu).

3. For the sorting order, select Ascending or Descending.

4. From the Key Type list, select Alphanumeric, Numeric, or Date as

   appropriate.

5. Although your selected text may not contain any commas or tabs,

   select the Comma or the Tab option button as the separator to

   represent how the selection is separated from the rest of the data.

6. Although your selected text may include only one column of text

   without commas or tabs, type the value in the Field Number box that

   represents the position of the column. For example, if a tab

   precedes the selected column, type 2 in the Field Number box.

7. Choose the OK button.

  Note: If you select incorrect settings in steps 5 or 6 above, Word

  either does not sort the data or sorts it incorrectly.

We are researching this problem and will post new information here in

the Microsoft Knowledge Base as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 299-300

"Microsoft Word for Windows User's Reference," version 1.x, pages 328-

330

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wtable w4wmerge


Vertical Justification Causes Space Between Table Rows

Article ID: Q98275

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

When you select the Justified Vertical Alignment option in the Format

Section Layout dialog box, Word for Windows may insert extra space

between table rows in Print Preview or when you print the document.

This space does not appear on the screen in any view.

Word inserts extra space between each row of a table to justify the

table between the top and bottom margins.

To remove the extra spaces between the table rows, change the Vertical

Alignment section layout setting from Justified to Top.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wtable

6.00 wm_word expands expanded gridlines justified


How to Create Table Column Headings in a Multiple-Page Table

Article ID: Q98506

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

This article contains instructions you can use to join a Word for

Windows table in a header with a table in the body of the document to

make them appear as a continuous table when printed.

This functionality has been added to Word version 6.0 for Windows.

More Information:

When you use the procedures in this article, two tables result, one in

the header and one in the document body. They appear as one table when

you print the document. The table in the header appears at the top of

each page, so you can use this technique to create column headings in

a multiple-page table.

Word for Windows, Versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c

---------------------------------------------------------

1. In the header of your document, insert the table rows you want to

   appear at the top of each page.

2. From the Format menu, choose Page Setup. Select the Margins option

   button.

3. Type a minus sign (-) before the top margin setting to make it a

   negative number and then choose OK. For example, if your top margin

   setting is 1 inch, change it to -1 inch. The minus sign sets a fixed

   top margin that is not pushed down by the header.

4. From the View menu, choose Header/Footer. Select Header in the

   Header/Footer list.

5. In the Header From Edge box, type the top margin minus .19 inch.

   For instance, type .81" for a 1-inch top margin. This measurement

   is usually correct when you add a single row table to the header

   that contains a single row of 12-point or smaller text. For a table

   with additional lines, rows or larger text, you must adjust the

   value that you subtract from the top margin setting. You can adjust

   this setting as necessary. To adjust the space between the table and the

   header, format the line spacing of the paragraph following the table in

   the header.

 In header under table, format the Paragraph marker to a

4 pt.. don't leave default.

   The following table lists Header From Edge settings for common

   margin values:

                                       Header From

      Top Margin      Change to       Edge Setting

      ----------      ---------       ------------

         2.0"           -2.0"                1.81"

         1.5"           -1.5"                1.31"

         1.0"           -1.0"                 .81"

         0.5"           -0.5"                 .31"

   Note: You can specify the Header From Edge setting to the

   hundredths place (for example, .73 inch).

6. If the table contains border formatting, you must remove the bottom

   portion of the border using the following steps:

   a. Select the table.

   b. From the Format menu, choose Border.

   c. On the Border diagram, select the bottom border.

   d. Select None in the Line box to remove the bottom border and then

      choose OK.

7. Switch to page layout view so you can check the relationship of the

   table in the header to the table in the body of the document. Adjust

   the Header From Edge value as necessary, using the instructions in

   step 5 above.

Word for Windows, Versions 1.x

------------------------------

1. In the header of your document, insert the table rows you want to

   appear at the top of each page.

2. From the Format menu, choose Document. Type a minus sign (-) before

   the top margin setting to make it a negative number and then choose

   OK. For example, if your top margin setting is 1 inch, change it to

   -1 inch. The minus sign sets a fixed top margin that is not pushed

   down by the header.

3. From the Edit menu, choose Header/Footer. Select Header and then

   choose the Options button.

4. In the Header Distance From Edge box, type the top margin minus .1

   inch. For instance, type .81" for a 1-inch top margin.

5. If the table contains border formatting, you must remove the bottom

   portion of the border using the following steps:

   a. From the Format menu, choose Table.

   b. Select None from the Bottom list and then choose OK.

6. Switch to page view and check the relationship of the table in the

   header to the table in the body of the document. Adjust the Header

   Distance From Edge value as necessary, using the instructions in

   step 4 above and step 5 in the "Word Version 2.0" section.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.x, pages

361-372

"Microsoft Word for Windows User's Guide," version 2.0, pages 364-376

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wtable column heading running head


IF Field Won't Display Table or Linked Graphic as Result

Article ID: Q99683

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

You cannot insert a table or a linked graphic into a Word document as

the result of an IF field that contains INCLUDE, IMPORT, or GLOSSARY

fields.

Workaround

----------

To display a linked graphic or a table as the result of a conditional

IF field, nest the IF field inside an INCLUDE, IMPORT, or GLOSSARY

field, so that the IF field updates first. For example, you could nest

the fields as follows:

   {INCLUDE {IF conditionalTest table.doc falseResult}}

More Information:

The following examples illustrate the problem that occurs when you try

to insert a linked graphic or table as the result of an INCLUDE,

IMPORT, or GLOSSARY field nested inside an IF field.

In the following examples, a table or a linked graphic is used as

results in an IF field. TABLE.DOC is a file that contains a table.

"Glossary table" is a glossary entry that contains a table.

PICTURE.WMF is a Windows metafile graphic. "Glossary picture" is a

glossary entry containing a linked graphic.

   {if conditionalTest {include TABLE.DOC} falseResult}

   {if conditionalTest {glossary table} falseResult}

   {if conditionalTest {import PICTURE.WMF} falseResult}

   {if conditionalTest {glossary picture} falseResult}

If conditionalTest is true in any of the above examples, the table or

picture will not display when you update the field. Any text above or

below the table in either TABLE.DOC or the table glossary will display

correctly. Any text above or below the graphic in the picture glossary

will display correctly. Embedded graphics and graphics that are not

linked will display correctly.

For more information on importing graphics as the result of a

conditional field, query on the following words in the Microsoft

Knowledge Base:

   importing and graphics and condition

Microsoft has confirmed this to be a problem in Word for Windows,

versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0. We are

researching this problem and will post new information here in the

Microsoft Knowledge Base as it becomes available.

Reference(s):

"Microsoft Word for Windows User's Reference," version 1.0, pages

97-99

Additional reference words: w4wtable w4wfield 1.00 1.10 1.10a 2.00 6.00

wm_word 2.00a 2.00a-cd 2.00b 2.00c


Pressing Tab Does Not Advance Cursor to Next Cell in Table

Article ID: Q105440

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

If the insertion point is in a table following a section break,

pressing TAB may move the insertion point to the next tab stop

position within the same cell rather than moving to the next cell.

STATUS

======

Microsoft has confirmed this to be a problem in Word version 2.x for

Windows. This problem was corrected in Word 6.0 for Windows.

Steps to Reproduce Problem

--------------------------

1. In a new document in normal view, press ENTER.

2. From the Table menu, choose Insert Table.

3. From the Table menu, choose Select Table.

4. From the Format menu, choose Page Setup. Select "Size and

   Orientation" and under Orientation, select Landscape. In the Apply

   To list, select Selected Text. Choose OK.

5. Press TAB (the insertion point will be in the first cell).

The insertion point moves to the next tab stop position and not to the

next cell as expected.

WORKAROUND

==========

Manually select the table including the paragraph mark that follows,

rather than choosing Select Table from the Table menu in step 3 above.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c W4WTABLE

NEXTCELL


Vertical Cell Alignment Not Supported in Word for Windows

Article ID: Q105915

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Word for Windows does not support vertical alignment for table cells.

For example, if you copy cells from a Microsoft Excel spreadsheet that

are formatted for Center or Bottom vertical alignment, and then paste

them into a Word document, the height of the cell remains the same,

but Word places the text at the top of the cell. In other words, the

vertical alignment formatting is lost.

Additional reference words: 6.00 w4wformat w4wtable


Word for Windows: Merging Styles from Other Documents

Article ID: Q35588

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

To merge styles created in a Microsoft Word for Windows document with

those in another document, open the document to which you want to copy

the styles and do the following:

Word for Windows version 6.0

----------------------------

1. From the Format menu, choose Style.

2. Choose the Organizer button.

3. On the To: side of the dialog, choose the Close File button to close

   the file listed. The Close File button will change to an Open File

   button, choose this button.

4. Select or type in the name of the file from which you would like to

   copy styles. You can choose Word Document or Document Template from

   the List Files of Type box.

5. Choose OK.

6. Select the style or styles you would like to copy to your open

   document and choose the Copy button. Choose Yes or Yes to All when

   prompted to overwrite existing styles.

7. When all desired styles have been copied, choose Close.

Word for Windows version 2.x

----------------------------

1. From the Format menu, choose Styles.

2. Choose the Define button.

3. Choose the Merge button.

4. Select or type in the name of the file from which you would like to

   copy styles. You can choose Word Document or Document Template from

   the List Files Of Type box.

5. Choose OK.

6. Choose Yes to the message "Merging will replace the current styles

   with new styles of the same name. Do you want to replace the styles?"

7. Choose the Close button.

Word for Windows version 1.x

----------------------------

1. From the Format menu, choose Define Styles.

2. Choose the Options button.

3. Choose the Merge button.

4. Select the name of the file from which you would like to copy the

   styles.

5. Choose OK.

6. Choose Yes to the message "Merge replaces styles with the same name.

   Continue?"

7. Choose the Close button.

The styles from the selected document will now be included in the open

document.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-cd 2.00b

wm_word 2.00c  2.00c-cd 6.00 w4wtemplate


Changes to Template in One Document Apply to All in WinWord

Article ID: Q41315

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

Changes to menus and key assignments carry over to documents based on

the same template. Menu settings are stored with the template, not

with each document. If you change the template while in one document,

close that document, and open a previous document created with the

same template, the changes are reflected in the new document.

Note: If Word cannot find the template file, Word returns the message

"Unable to open template" and uses the normal menus.

Additional reference words: 1.0 1.1 1.1a 2.0 1.00 1.10 1.10a 2.00 wm_word

w4wtemplate


Copying Single Style to Another Template in Word for Windows

Article ID: Q48112

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Microsoft Word for Windows versions 1.x and 2.x do not have a feature

that allows a single style to be copied from a document or template to

another document or template.

NOTE: Word for Windows version 6.0 has this capability built-in.

To copy a single defined style from a template that you are not using in

your current document in Word versions 1.x and 2.x, do the following:

1. From the File menu, choose Open to open a file based on the

   template that has the desired style.

2. Locate a paragraph of text that has the desired style applied to

   it. From the Edit menu, choose Copy to copy the text to the

   Clipboard, and close the document.

3. Return to your current document. From the Edit menu, choose Paste

   to paste the copied text.

4. After pasting the desired style into the current document, choose

   Define from the Format menu and choose Style. Highlight the style

   that was pasted into the document.

5. Do one of the following:

   Word for Windows Version 2.0

   ----------------------------

   Choose Define, select the Add to Template check box, and choose OK.

   -or-

   Word for Windows Version 1.0 and 1.1

   ------------------------------------

   Choose Options, select the Add to Template check box, and choose OK.

The pasted style becomes part of the current document's template.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-cd 2.00b

2.00c 2.00c-cd w4wtemplate


Finding Links to Document Templates in Word for Windows

Article ID: Q58472

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

The following information details how to determine what template is

attached to a Microsoft Word for Windows document.

To find the name and location of the template attached to a document,

follow a procedure below:

Procedure for Word for Windows version 6.0

-------------------------------------------

 - From the File menu choose Templates. The attached template is listed

   below Document Template. To attach another template, choose Attach and

   select another template from the list box of files.

Procedure for Word for Windows version 2.x

-------------------------------------------

 - From the File menu, choose Template. The attached template is listed

   below "Attach Document To:". To attach another template, choose a

   template name from the list box of templates.

Procedure for Word for Windows version 1.x

-------------------------------------------

1. From the Format menu, choose Document.

2. If the Template box is blank, a global or normal template is being

   used. If another template is being used, it displays in the Template

   box.

3. The first template listed is the linked template to the active

   document.

Alternative Procedure for Word for Windows versions 1.x, 2.x and 6.0

--------------------------------------------

   1. From the File menu (Edit menu in version 1.x), choose Summary Info.

   2. Choose the Statistics button in the Summary Info dialog box.

   3. The third line of the Statistics dialog box is labeled Template.

      The template name displays on this line. It contains the full

      path of the drive and directory in which it resides.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-cd 2.00b

wm_word 2.00c 2.00c-cd 6.00 w4wtemplate


Word Cannot Open the Existing NORMAL.DOT

Article ID: Q58891

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows you may receive the error message:

   Word cannot open the existing NORMAL.DOT.

-or-

   Cannot open existing NORMAL.DOT.

MORE INFORMATION

================

The following are possible causes for this problem:

 - There is not enough available memory to open the NORMAL.DOT file.

   Close all applications you are not currently using. Remove any

   memory-resident programs loaded.

 - The file NORMAL.DOT may be corrupted. Try renaming NORMAL.DOT and

   reloading Word for Windows.

 - NORMAL.DOT has been saved as a document file and is no longer a

   template.

Additional reference words: w4wtemplate 1.00 1.10 1.10a 2.0 2.00 wm_word

6.00


Glossary Point Size Not Retained in Word for Windows

Article ID: Q65220

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, and 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

The character point size in a Microsoft Word for Windows file may be

lost when you retrieve a glossary entry. This problem occurs if the

default font size for the template is set to a point size other than

10-point.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Glossary entries formatted with a 10-point font, return with the same

point size as defined by the Normal style of the NORMAL.DOT template.

For example, if the Normal style for NORMAL.DOT is Helv 12, a glossary

that was formatted as Tms Rmn 10 is retrieved as Tms Rmn 12.

Note: A 10-point glossary item returns with the correct point size during

the session in which it was created; however, after exiting and restarting

Word for Windows or, by selecting the File menu and choosing Save All, the

10-point glossary entry returns in the point size specified by the Normal

style.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c

w4wtemplate


Merged Styles Not Retained with Some WinWord Documents

Article ID: Q68317

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, and 2.0a

 - Microsoft Windows operating system, versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, styles do not remain in some documents

after being merged from a template. For example, if you merge styles

into a document using the steps below, the new style formatting is

applied to your document during the session; however, it may be lost

after the document is closed and then reopened.

Note: This problem is most common with documents converted from the

Microsoft Word for MS-DOS file format to Word for Windows.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

Versions 1.x of Word for Windows

--------------------------------

1. From the Format menu, choose Define Styles.

2. Choose the Options button, then choose the Merge button.

3. Choose the From Template button.

Versions 2.0 and 2.0a of Word for Windows

-----------------------------------------

1. From the Format menu, choose Styles.

2. Choose the Define button, then choose the Merge button.

3. Choose the From Template button.

WORKAROUND

==========

As an alternative to merging styles from a template, you can manually

change the existing styles by choosing Define Styles from the Format

menu.

Another way to work around this problem is to add an AutoOpen macro

that merges the styles from the template whenever you open the

document.

Another possible workaround to this problem is to save the document in

rich-text format (RTF) after merging the styles from the template. To

save a document in RTF, do the following:

Version 2.0 of Word for Windows

-------------------------------

1. From the File menu, choose Save As.

2. In the Save File As Type box, select Rich Text Format (*.rtf).

3. Change the name of the file in the File Name box, and choose the OK

   button.

4. Close the current document and open the file that was just saved in

   rich-text format.

Versions 1.x of Word for Windows

--------------------------------

1. From the File menu, choose Save As.

2. Choose the Options button.

3. In the File Format box, select RTF.

4. Change the name of the file in the Save File Name box, and choose

   the OK button.

5. Close the current document and open the file that was just saved in

   rich-text format.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 205-208

"Microsoft Word for Windows User's Reference," version 1.x (Document

Number OB 14328-0990), pages 340 and 347

Additional reference words: w4wformat 1.00 1.10 1.10a 2.00 2.00a

w4wtemplate disappear missing


File Find Print Option Uses Built-In Print Macro Only

Article ID: Q69761

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

If you choose Print from the File Find dialog box, Word for Windows

uses its built-in Print macro instead of the Global or Template

FilePrint macro. For example, if you modify the FilePrint macro to

always check Update Fields and choose Print from File Find, the

FilePrint macro you modified is not used. Word for Windows uses the

built-in Super FilePrint instead.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. We are researching this problem,

and will post more information here in the Microsoft Knowledge Base as it

becomes available.

Additional reference words: w4wmacro filefind w4wtemplate 1.00 1.10

1.10a wm_word 2.00 2.00a 2.00a-CD 2.00b 2.00c


WinWord Err Msg:'Word cannot open document template'

Article ID: Q69870

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

Word for Windows returns the error:

   Word cannot open this template

when you try to open a document if the template (.DOT file) the

document was based on has been moved, renamed, or deleted.

Note: The name of the original template can be found from the File

menu by selecting Summary Info and choosing the Statistics button.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Word for Windows looks to the WINWORD directory for the .DOT file a

document is based on unless a line has been added to the WIN.INI

showing its new location.

If you want to move your .DOT files to another directory, and you

have Word for Windows versions 1.00, 1.10 and 1.10a, add the following

line to the [Microsoft Word] section of the WIN.INI:

 [MICROSOFT WORD]

DOT-PATH=PATHNAME   (i.e. DOT-PATH=C:\USERNAME)

 If you want to move your .DOT files to another directory, and you

have Word for Windows versions 2.0, choose Options from the Tools menu

and select WIN.INI for the Category.  Make sure the application

selected is Microsoft Word 2.0.  In the Option box, type DOT-PATH and in

the Setting box, type the path (i.e. C:\USERNAME) and choose the Set

button.  Choose the Close button.

Additional reference words:  2.0 2.00 w4wtemplate


Resetting Default Menus for Individual Templates in WinWord

Article ID: Q69873

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

It is possible to reset default menus in a specific template after you

have redefined the menus.

MORE INFORMATION

================

To reset the menus to their original format for a template after you

have redefined the menus:

Word for Windows version 6.0

----------------------------

1. Open the template.

2. Choose Customize from the Tools menu.

3. Choose the Menus tab and verify that the open template is selected in

   the Save Changes In: option.

4. Choose the Reset All button.

5. Choose Close

Word for Windows version 2.0

----------------------------

1. Open the template.

2. Choose Options from the Tools menu.

3. Choose Template for the Context.

4. Choose the Reset All button.

5. Choose Close

Word for Windows versions 1.0, 1.10 and 1.10a

---------------------------------------------

1. Open that template.

2. From the Macro menu, choose Run.

3. Select MacroAssignToMenu and choose OK.

4. Select Template in the Context box.

5. Select Reset All.

This restores the template back to the original menu options. At this

point, you can save the document template. Remember to save global

glossary changes when you exit Word for Windows versions 1.0 and 2.0 and

if prompted in version 6.0.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," page 196

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-cd 2.00b

wm_word 2.00c 2.00c-cd w4wtemplate


Auto Macros in Word for Windows

Article ID: Q70991

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

Word for Windows reserves special names for macros that you can create

to alter aspects of Word's behavior. These are called auto macros.

AutoExec, AutoNew, AutoOpen, AutoClose, and AutoExit are the auto

macros in Word for Windows.

MORE INFORMATION

================

Word recognizes a macro whose name begins with "Auto" as a macro that

runs automatically when the situation to which it applies arises. You

supply the actual steps for the auto macro by either writing or

recording the macro.

You can prevent an auto macro from running by holding down the Shift

key when you perform the action that triggers the macro.

Description of Auto Macros

--------------------------

AutoExec        The AutoExec macro runs when you start Word.

                This macro makes it easy to instruct Word to

                automatically make adjustments when you start

                Word. For example, you can create an AutoExec

                macro that will automatically change the default

                directory when Word for Windows is opened.

                For more information on how to change the default

                directory, query on the words:

                   changing and default and directory and word and

                   windows

                You can prevent AutoExec from running by typing

                   winword /m

                when you start Word.

AutoNew         The AutoNew macro runs after you create a

                new document based on a current template.

                For example, an AutoNew macro could be created

                to update all the fields in a document, attached

                to a template of choice, and then executed when

                a new document is opened based on that template

                of choice. To base a new document on a template,

                first select File from the menu bar then New from

                the File menu. Now select New document and

                specify which template the document will be

                based on under Use Template. You now have a new

                document based on a selected template.

AutoOpen        The AutoOpen macro runs after you open a file with

                the File Open or File Find command, or from the list

                of the last four documents that were opened found at

                the bottom of the File menu.

AutoClose       The AutoClose macro runs when you close a document.

AutoExit        The AutoExit macro runs when you quit Word.

REFERENCES

==========

"Microsoft Word for Windows Technical Reference," pages 7-8

"Microsoft Word for Windows and OS/2 Technical Reference," pages 97-99

"Using WordBasic," by WexTech Systems and Microsoft, pages 84-87.

Additional reference words: 1.0 1.1 1.1a 1.00 1.10 1.10a w4wmacro wm_word

w4wtemplate filefind 2.0 2.00 6.00


Word for Windows: Storing Formatted Text as a Glossary Item

Article ID: Q72547

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

If you select and define text as an AutoText entry (version 6.0) or

glossary entry (versions 1.0 and 2.0) in Microsoft Word for Windows,

the formatting of the resulting glossary entry depends on two factors:

1. A text selection that contains a paragraph mark is treated

   differently than a text selection without a paragraph mark.

2. Word distinguishes manual formatting from formatting that is

   applied as part of a style.

MORE INFORMATION

================

Defining a Glossary from a Selection

That Does Not Contain a Paragraph Mark

--------------------------------------

If the text you select to store in the glossary is less than a full

paragraph, Word stores both the text and all the character formatting

that you've applied manually to that text. Word does not store any

character formatting that is the result of a style nor does it store

any paragraph formatting.

Defining a Glossary from a

Selection That Does Contain a Paragraph Mark

--------------------------------------------

If the text you select to store in the glossary includes a paragraph

mark, Word stores both the text and the style that's associated with

it. Any manual character and/or paragraph formatting you apply is also

stored in the glossary in addition to the style formatting.

When you insert the glossary text into a document, Word includes the

entry's style. If the document into which the glossary is inserted

does not have a style of the same name stored in the template, Word

adds that style to the document.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," pages 141-142

Additional reference words: 1.0 1.1 1.1a 1.00 1.10 1.10a 2.0 2.00  wm_word

w4wtemplate 6.00


New Template Based on Normal Does Not Copy Styles

Article ID: Q74722

---------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

---------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, new templates that are based on the

Normal template do not copy the user-defined style definitions or

modified automatic styles from that template. Only the default styles

that  appear when the Normal template has not been modified will be

copied  into the new template. When creating a new template based on a

template other than Normal, all style definitions will be copied from

that  template.

MORE INFORMATION

================

To include all style definitions when creating a new template based on

Normal, one of the following options must be taken.

Option 1

--------

Create a new document based on Normal and save it as a template

as follows:

1. From the File menu, choose New Document based on Normal.

2. From the File menu, choose Save As, choose the Options button, and

   select Document Template as the file format.

When the file is created as a Document based on Normal, it will copy

all the styles from the Normal template.

Option 2

--------

Word for Windows version 6.0

----------------------------

Copy the desired styles from the Normal template into the new template

using the Organizer dialog available by choosing Style from the Format

menu.

Word for Windows versions 1.x and 2.x

-------------------------------------

Merge the styles from the Normal template into the new template based

on Normal.

REFERENCES

==========

"Microsoft Word for Windows User's Reference," page 345

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-cd 2.00b

wm_word 2.00c 2.00c-cd w4wtemplate 6.00


Style Shortcut Keys Not Reflected in Template

Article ID: Q77547

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, any shortcut keys that you

assign to styles in a document are not reflected in the document

template unless you add the styles to the template file.

This problem was corrected in Word version 6.0 for Windows.

MORE INFORMATION

================

If you assign a shortcut key to a style within a document, the key

assignments are not added to the document template file unless you

select the Add to Template option. The key assignments are valid in

the current document, but new documents that are based on the template

file do not include the key assignments.

To record the shortcut key assignments in the template file, follow

these steps:

1. From the Format menu, select Style.

2. Choose the Define button. Assign a shortcut key to a style if a key

   assignment has not already been made by selecting the style name from

   the drop-down list box, choosing a shortcut key, and clicking on the

   Assign button.

3. Select the check box labeled Add to Template (ALT+E).

4. Choose the Apply button.

Any changes made to the selected style, including the shortcut key

assignment are now reflected in the template file.

STATUS

======

Microsoft has confirmed this to be a problem in Word for Windows

versions 2.x. This problem was corrected in Word version 6.0 for

Windows.

Additional reference words: 2.00 2.00a w4wmacro 2.00a-CD 2.00b

w4wtemplate


Custom Table Insertion with Text to Table in WinWord 2.0

Article ID: Q78763

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, converting text to a table is an

automatic process that does not allow you to specify the desired

number of rows or columns. However, you can install the

ManualInsertTable macro from the NEWMACRO.DOC file, included with Word

for Windows version 2.0 and usually found in the program directory, to

provide this functionality.

This functionality was changed in Word version 6.0 for Windows.

MORE INFORMATION

================

NEWMACRO.DOC contains a macro called ManualInsertTable that allows you

to specify the number of rows and columns desired when converting text

to a table in Word for Windows version 2.0. This macro emulates the

functionality of the Insert Table command in Word for Windows version

1.x. NEWMACRO.DOC allows you to install this macro by using the

following steps:

1. Open the file NEWMACRO.DOC.

2. This file contains a list box of optional macros, descriptions of

   the macros, and the ability to demonstrate and/or install each macro.

3. From the list of macros, select ManualInsertTable.

4. Choose the Install button.

5. An "Install ManualInsertTable to" dialog box appears. Select the

   desired template and menu to contain the macro, and choose the OK

   button.

Word installs the macro on the template and menu you selected and

automatically saves the macro. Word returns you to the list box of

available macros to choose another macro or to exit.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 316-318

Additional reference words: w4wmacro w4wtemplate 2.00 2.00a 2.00a-CD 2.00b

2.00c


AutoNew Macro Does Not Run When You Start Word for Windows

Article ID: Q79054

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

If you have an AutoNew macro in the NORMAL.DOT template and you start

Microsoft Word for Windows, a new document is created, but the AutoNew

macro does not run.

MORE INFORMATION

================

The AutoNew macro only runs if you open a new document after starting

Word for Windows.  The AutoExec macro will run when starting Word for

Windows.

For more information on AutoNew, search for "auto macros" and

"Creating macros that run automatically" using the Help menu.

REFERENCES

==========

"Microsoft Word Technical Reference," pages 97-98

TECHREF.DOC, Microsoft Word for Windows version 1.x

Additional reference words: 6.00 execute 2.00 w4wmacro w4wtemplate wm_word


Can't Exit Second Instance of WinWord Without a Global Save

Article ID: Q79135

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

When editing a global macro in a second instance of Microsoft Word for

Windows, this second instance does not close as expected if you choose No

when prompted to overwrite the NORMAL.DOT template that is open in the

first instance of Word for Windows. Choosing No cancels the File Exit

command and returns you to the second instance of Word for Windows.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. Start Word for Windows version 2.0, and minimize it to an icon.

   Start a second instance of Word for Windows.

2. From the Tools menu, choose Macro (in the second instance of Word).

   In the Show box, select Commands. Select AllCaps from the Macro

   Name box, and choose the Edit button. At the beginning of the "Super

   AllCaps" line in the macro, type "REM " (without the quotation

   marks). Make sure you include a space after REM.

3. From the File menu, choose Exit.

4. Choose the Yes button when Word prompts you to save changes to

   Global:AllCaps.

5. Choose the Yes button again when Word prompts you to save the

   global glossary and command changes. The following message appears

   in a dialog box:

      This document is a copy of a file that was being edited by another

      Word session. Changes may have been saved to the original file.

      Do you want to save the document using the original name and

      overwrite other possible changes?

6. Choose the No button. The File Save dialog box appears with

   NORMAL.DOT in the File Name box. Change this name to NORMAL2.DOT.

7. Word saves the new template; however, Word returns to the second

   instance of Word instead of exiting the program.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 267-268,

273, 765

Additional reference words: 2.00 2.00a 2.00a-cd 2.00b 2.00c 2.00c-cd

w4wmacro w4wtemplate


Template Directory Changes After Aborted CBT Start

Article ID: Q79510

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows version 2.x, opening a document after

receiving an error message in the Learning Word tutorial may result in

the following error message:

   This document template does not exist.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

To work around this problem and open a new document, exit Word for

Windows, and restart the program.

Additional reference words:  w4wtutorial 2.00 2.00 2.00a 2.00a-CD 2.00b

2.00c w4wtemplate


WinWord: Assigning Passwords to Template Files

Article ID: Q79644

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you can assign a password to protect

custom templates. You cannot assign a password to templates

that come with Word for Windows; however, if you create your own

templates based on the program templates, the option to assign a

password becomes available.

This is not a problem in Word for Windows version 6.0. It is possible to

assign a password to templates that come with Word for Windows

version 6.0.

MORE INFORMATION

================

Any document based on a password-protected template requires the

password to access the template. If the document is used on another

computer without the password-protected template available, the file

generates an error message stating XXXX.DOT is not found, where XXXX

is the name of the template the document is based on.

When this error displays, choosing the OK button causes the document

to use the normal template, and the document is not protected with the

template password.

To display the contents of the document that is based on the

password-protected template, use the following steps:

1. From the File menu, choose File Find. Select the document in the

   list.

2. Choose the OK button when Word prompts you for the password.

3. Choose the OK button when prompted for the password a second time.

4. Choose the Options button. Under List File Names With, select

   Content, and then choose the OK button.

The contents of the document display on the screen.

For information on password protecting documents see Protecting

Documents from Changes in the "Microsoft Word for Windows User's

Guide."

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 78-79

Additional reference words: 2.00 protection 6.00 w4wtemplate wm_word


Unspiking Does Not Clear Template of Spiked Glossary Items

Article ID: Q79928

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, deleting the glossary entry called Spike

does not clear the NORMAL.DOT template of Spike glossary item(s). Spike

is a special glossary entry in which you can collect text and graphics

from various locations in a document, and insert them as a group in

another location.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

In Word for Windows, there are two ways to delete Spike glossary items.

Choose one of the following methods:

 - From the Edit menu, choose Glossary. Select Spike, and choose the

   Delete button.

  -or-

 - Use the Unspike key combination (CTRL+SHIFT+F3) to remove text or

   graphics that you no longer want to include in the Spike. Select the

   words you want to include, and press CTRL+F3 to create the new Spike.

Steps to Reproduce Problem

--------------------------

 1. In a new document, type in the word "ONE" (without the quotation

   marks).

 2. Select the text, and press CTRL+F3.

 3. From the File menu, choose Exit.

 4. Choose the Yes button when prompted to save global glossary and

    command changes.

 5. Start Word for Windows again.

 6. Press CTRL+SHIFT+F3. Word removes "ONE" from the Spike and inserts

    it in the document.

 7. Exit Word for Windows again.

 8. Choose the No button when prompted to save changes.

 9. Start Word for Windows again.

10. Press CTRL+SHIFT+F3.

Word inserts the Spike glossary item "ONE." The Unspike function does

not delete Spike glossary entries. This is also a problem in Word for

Windows version 1.x.

For more information on using the Spike, search for "Spike" using the

Help menu.

ref

"Microsoft Word for Windows User's Guide," version 2.0, pages 271-272

Additional reference words: 2.00 w4wtemplate


Cannot Copy Over NORMAL.DOT When Running Word for Windows

Article ID: Q79931

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, you cannot save a document or template

(other than the NORMAL.DOT being used) with the filename

NORMAL.DOT to the directory the templates are stored in.

MORE INFORMATION

================

For example, you cannot open the file NORMAL.DOT from one version of

Word for Windows and save it as NORMAL.DOT in a running version of

Word for Windows in order to convert and use the default template in

the newer version.

NORMAL.DOT is the default template in Word for Windows. If you run

Word for Windows and NORMAL.DOT is not found, Word for Windows

creates the file. In Word for Windows version 6.0, this file is saved

upon exit even if no changes have been made to it. In Word for Windows

version 2.0, if there is nothing in this file (such as a macro, glossary

change, or global style change) when the session ends, the file is not

saved.

This file is considered open while you run Word for Windows; therefore,

you cannot replace this file with another while Word for Windows is

running.

Steps to Reproduce Problem

--------------------------

The following steps assume that your system contains two versions of

Word for Windows, one stored in C:\WINWORD and one stored in

C:\WW2:

1. From the WW2 directory, start Word for Windows.

2. From the File menu, choose Open.

3. Open the file C:\WINWORD\NORMAL.DOT.

4. From the File menu, choose Save As.

5. In the File Name box, type "C:\WW2\NORMAL.DOT" (without the

   quotation marks), and choose the OK button.

The error message "Word cannot give a document the same name as an

open document." appears on the screen.

If conversion is necessary to use another template as the NORMAL.DOT

in the running version of Word for Windows, use the following

procedure:

1. Verify that Word for Windows is not running.

2. In MS-DOS or File Manager, copy C:\WINWORD\NORMAL.DOT to

   C:\WW2\NORMAL.DOT.

3. From the WW2 directory, start Word for Windows.

This causes the version of Word for Windows started from the WW2

directory to convert and use the NORMAL.DOT file that you copied into

the WW2 directory in step 2 (assuming there is no User-Dot-Path in the

WINWORD6.INI file (Dot-Path in the WIN.INI file for Word for Windows

version 2.0) redirecting the template directory).

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 698-699,

718

Additional reference words: 1.00 1.10 1.10a 2.00 w4wtemplate 2.00a

2.00b wm_word 2.00a-CD 6.00


WinWord: Cannot Assign a Shortcut Key with the Numeric Keypad

Article ID: Q79984

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, you cannot assign a shortcut key to a

macro using a number from the numeric keypad.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose New, and choose the OK button.

2. From the Tools menu, choose Record Macro.

3. Type a name for the macro.

4. In the Shortcut Key box, select the Ctrl check box, and verify the

   Shift check box is NOT selected. Position the insertion point in the

   Key box, and type the number 1 on the numeric keypad.

5. Type a few lines of text in your document.

6. From the Tools menu, choose Stop Recorder.

7. Activate the macro by pressing CTRL+Keypad 1.

The system just beeps. If you activate the macro by pressing CTRL+1

using the number 1 on the top of the keyboard, rather than the numeric

keypad, the macro runs correctly.

This feature works correctly in Word for Windows version 1.x. If you

convert a template from version 1.x that contains a macro shortcut key

assigned to the numeric keypad, the macro works correctly in version

2.0 using the numeric keypad assignment.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b w4wmacro

w4wtemplate


WinWord: Avoiding Password Prompt Using FileNew Command

Article ID: Q80090

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In a Microsoft Word for Windows macro, if you use the FileNew command to

create a new document or template based on a password-protected

template, you receive a prompt for the template's password. The only way

to avoid receiving this prompt is to have the specified template already

open.

MORE INFORMATION

================

In Word for Windows macros, the FileOpen command may use a PASSWORDDOC

and/or a PASSWORDDOT field to provide the password for the given

document and/or the template that it is based on. The FileNew

command does not have either of these fields; therefore, when you

create a new document or template based on a specific template, you

cannot specify a password inside the macro to avoid the password

prompt.

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c  wm_word

w4wmacro wordbasic statement protection

w4wtemplate


Automating Form Templates Without Using ASK or FILLIN Fields

Article ID: Q80551

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, the normal procedure for automating

form templates is to use a series of ASK or FILLIN fields in

conjunction with an AutoNew macro. (For more information on this

procedure refer to the "Microsoft Word for Windows User's Guide,"

version 2.0, pages 480-484, or the "Microsoft Word for Windows User's

Reference," page 188.) With this procedure, responses are restricted

to a total character value of 255 per dialog box. If your automated

form requires greater response flexibility and/or the response dialog

boxes are not desired, the method below may prove effective.

Note: Word for Windows version 6.0 uses Form fields to get around the

character restriction in Ask and Fillin fields.

To use blank fields to automate form templates, use the following

steps:

1. From the File menu, choose New, and choose the OK button.

2. Type the following information, pressing ENTER several times after

   each entry:

      Name:

      Address:

      Phone Number:

3. Press CTRL+F9 to create a set of field code braces for each entry.

   Your form should appear as follows:

      Name:  {}

      Address:  {}

      Phone Number:  {}

   Note: These braces are hidden unless you choose Field Codes from the

   View menu. As long as the braces do not contain any spaces or

   characters, they do not generate any error messages.

4. With the field code braces positioned after each question, you can

   use the F11 key to move quickly to each question. The SHIFT+F11 key

   combination moves your insertion point to the previous question.

5. From the File menu, choose Save As. Assign the new form template a

   name. In Word for Windows version 2.0, select Document Template

   (*.DOT) from the Save File as Type list, and choose the OK button. In

   Word for Windows version 1.x, choose the Options button, choose

   Document Template from the File Format list, and choose the OK

   button.

MORE INFORMATION

================

You can further automate the above process by adding an AutoNew

macro that alerts the user (with a message box) that the F11 and the

SHIFT+F11 keys are available for navigation within the form.

Additionally, you can use the insertion of bookmark names

corresponding to the empty field code braces to customize navigation

to individual questions. For example, in the above procedure, choose

Field Codes from the View menu to display the hidden braces. Select

the braces beside the Address field. From the Insert menu select

Bookmark. In the Bookmark Name field, type "Address" (without the

quotation marks) and choose the OK button. You can use the GoTo key

(F5) to position the insertion point at any specified question.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 480-84,

730, 742, 753-54

"Microsoft Word for Windows User's Reference," version 1.x, pages

19-20, 84-89, 188, 215

Additional reference words: w4wmacro w4wfield w4wtemplate

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 2.00c-cd


Incorrect Filename Appears When Saving UNC-Opened Template

Article ID: Q80762

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you choose Save As from the File menu

to save a template opened through Universal Naming Convention (UNC), an

incorrect filename appears in the File Name box.

This problem was corrected in Word version 6.0 for Windows.

Note: This problem occurs only on networks that support UNC.

More Information:

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose Open.

2. In the File Name box, type the UNC filename, then choose the OK

   button. The following is an example:

      \\SERVER\SHARE\DIRECTORY\TEMPLATE.DOT

3. From the File menu, choose Save As.

Word for Windows inserts a drive letter BEFORE the UNC path, as in the

following example:

   C:\\SERVER\SHARE\DIRECTORY\TEMPLATE.DOT

Additional reference words: 2.00 2.00a 2.00a-cd 2.00b 2.00c 2.00c-cd

w4wnetwork w4wtemplate


Macro Editing Commands Available When Template Is Read-Only

Article ID: Q80785

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

If you open a read-only template in Microsoft Word for Windows, the

Edit, Rename, Delete, and Set (Set is in Word for Windows version 1.x

only) macro options do not appear unavailable (dimmed). If you make

changes to any template macros, Word doesn't display an error message

to warn that changes cannot be made to the template until you try to

save the template.

MORE INFORMATION

================

When using a read-only template, such as one on a network, the options

to Rename, Delete, Edit or Set are available. In Word for Windows

version 2.0, the Rename, Delete, and Edit buttons are available in the

Tools Macro dialog box when the Show Template Macros option is

selected. In Word for Windows version 1.x, the Delete, Rename, and Set

buttons are available in the Macro Edit dialog box when the Global

Context is selected. However, if you use any of the above buttons to

make changes to macros in a read-only template and choose the File

Save command, you receive the error following message:

   File is read-only. (version 1.x)

   This file is read-only. (version 2.0)

The Save As dialog box displays, and you can save the changes to a new

filename.

Additional reference words: 2.00 1.00 1.10 1.10a 1.0 1.1 1.1a  wm_word

w4wtemplate w4wnetwork w4wmacro greyed ghost unavailable 6.00


Word for Windows: Print Merge to Xerox Self-Adhesive Labels

Article ID: Q80808

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Microsoft Word for Windows version 2.x does not ship with a template

to print labels on Xerox self-adhesive labels. Word for Windows does

not have an option for printing to 33 labels (3x11) on a single page;

however, the following steps create a print merge document that does

print 33 labels on an individual page:

1. From the File menu, choose New, select NORMAL, and choose the OK

   button.

2. From the Table menu, choose Insert Table, set up create 3-column,

   11-row table, and choose the OK button.

3. From the Table menu, choose Select Table.

4. From the Table menu, choose Row Height, select Exactly in the

   Height of Rows 1-11 box, and type 5.9l li in the At box. From the

   Table menu, choose Column Width, type 2.80" in the Width of Columns

   1-3 box, and type 0" in the Space Between Cols box.

5. From the Format menu, choose Page Setup, and select the Margins

   option button. Type 0" in the Top and Bottom boxes, then type .25" in

   the Left box, and .01" in the Right box.

6. From the File menu, choose Print Merge, then choose the Attach Data

   File button, select the desired file, and choose the OK button.

7. Starting on the first line inside each column, insert your merge

   fields.

8. From the File menu, choose Print Merge, and press the Merge button.

   Select the desired options, and choose the OK button.

9. Word displays a message stating that your margins are outside the

   printable area. Choose the Yes button to continue printing.

Note: Because Xerox labels require that printing begins

three-sixteenths of an inch from the top and left edges, the margins

must be set outside the printable area of the page.

Note: Word for Windows version 6.0 allows for creation of custom size

labels.

ref

"Microsoft Word for Windows User's Guide," version 2.0, pages 313-330

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c

3 x 11 w4wtemplate


Word for Windows: Glossary Management Macros

Article ID: Q80838

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

This article contains four macros to automate the management and

movement of glossary entries in Microsoft Word for Windows version

2.0.

Note: This is a built-in feature in Word for Windows version 6.0.

MORE INFORMATION

================

Macro 1 copies all glossary entries (with formatting) from the global

template (NORMAL.DOT) to the document template. This macro assumes

the following conditions:

 - The active document is blank (if Show All is active, one paragraph

   mark displays).

 - The active document is based on a template other than NORMAL.DOT.

   Check the Template dialog box for this information.

Note: This article refers to "document template" as the template

attached to the active document.

For more information about templates and glossaries:

 - Refer to pages 273 and 705-706 in the "Microsoft Word for Windows

   User's Guide."

  -or-

 - Search for "Chapter Listing" and "Customizing Word" using the Help

   menu.

Macro 1

-------

Sub MAIN

For N = 1 To CountGlossaries(0)

  EditGlossary .Name = GlossaryName$(N, 0), .Context = 0,\

     .Insert

  EditSelectAll

  CharLeft 1, 1

  EditGlossary .Name = GlossaryName$(N, 0), .Context = 1,\

      .Define

  EditClear

Next

End Sub

For more information about EditGlossary, GlossaryName$(), and

CountGlossary(), search for "WordBasic Programming Language" using

the

Help menu.

Macro 2 contains a reversal of the .Context = X information in Macro

1. In all other respects, Macros 1 and 2 are the same. All assumptions

for Macro 1 also apply to Macro 2.

Macro 2

-------

Sub MAIN

For N = 1 To CountGlossaries(1)

   EditGlossary .Name = GlossaryName$(N, 1), .Context = 1,\

      .Insert

   EditSelectAll

   CharLeft 1, 1

   EditGlossary .Name = GlossaryName$(N, 1), .Context = 0,\

      .Define

   EditClear

Next

End Sub

Macro 3 copies all glossary entries from the global template to the

document template. This macro is much faster than the previous macros;

however, formatting IS lost.

Note: SetGlossary statement is limited to 255 characters.  A dialog

box will appear, informing of what glossary items not copied. Use

macros 1 or 2 for large glossaries.

Macro 3

-------

Sub MAIN

For N = 1 To CountGlossaries(0)

        A$ = GetGlossary$(GlossaryName$(N, 0), 0)

        If Len(A$) < 256 Then

             SetGlossary GlossaryName$(N, 0), A$, 1

        Else

             MsgBox "The glossary named " + GlossaryName$(N, 0) + \

             " is to large to copy"

        End If

Next

End Sub

To go from document template to global template, replace each of the

zeros with the number one (1), and replace the number one (1) on the

SetGlossary line with a zero (0).

Macro 4 deletes all glossary entries from a template. Use a zero (0)

for the global template and the number one (1) for a document

template. The following macro deletes all global glossaries:

Macro 4

-------

Sub MAIN

For N = 1 to CountGlossaries(0)

   EditGlossary .Name = GlossaryName$(N, 0), .Context = 0,\

      .Delete

Next

End Sub

Additional reference words: 2.00 2.00a 2.00a-cd 2.00b 2.00c 2.00c-cd

w4wmacro copy move w4wtemplate


WinWord: Canceling Template Dialog Box Doesn't Cancel Change

Article ID: Q80881

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In the Template dialog box of Microsoft Word for Windows, if you

select a different option button under Store New Macros and Glossaries

As and choose the Cancel button, Word does NOT cancel the change.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

1. From the File menu, choose Template.

2. Select a different option button under Store New Macros and

   Glossaries As. Do NOT choose the OK button.

3. Choose the Cancel button.

4. From the File menu, choose Template again.

Note that the option selected in step 2 is active.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 489,

700-701

Additional reference words: 2.00 2.00a 2.0 2.0a 2.00a-CD 2.00b

w4wtemplate


WordBASIC Err=514 Using the MacroCopy Statement

Article ID: Q80983

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows version 2.x, if you use the MacroCopy

WordBasic command to reference templates that have not been saved,

Word generates the following error message:

   WordBASIC Err=514

   Document not open

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

MORE INFORMATION

================

When you create a new template, Word for Windows assigns it a default

name (for example, Template1 or Template2). If you use an unsaved

template's default name as an argument for the MacroCopy statement,

you receive the above WordBasic error message.

To work around this problem, save templates with appropriate filenames

before using them with the MacroCopy command.

Additional reference words: 2.00 2.00a 2.00a-cd 2.00b 2.00c 2.00c-cd

w4wmacro errmsg msg w4wtemplate


WinWord: ToolsMacro .Run Does Not Follow Context Hierarchy

Article ID: Q81027

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In the Microsoft Word for Windows version 2.x WordBasic macro

language, the ToolsMacro .Run command is not designed to follow the

context hierarchy prescribed for the execution of Word for Windows

macros. This is because the command corresponds to the Macro dialog

box where the context is selected with an option button in the Show

box.

In Word for Windows version 6.0, the ToolsMacro .Run command has an

argument that is designed to follow the context hierarchy.

MORE INFORMATION

================

When you run a Word for Windows macro from the command line (ie. if

you start Word by typing "WIN WINWORD /mMyMacro" at the MS-DOS

prompt), Word looks for the macro first in the document template, then

in NORMAL.DOT, and finally in the built-in commands. This hierarchy

holds even if the macro has the same name as a built-in command (such

as FilePrint).

When you run a Word for Windows macro that has the same name as a

built in command by calling its name in another macro, Word runs the

built-in command.

If you run a macro using the ToolsMacro .Run WordBasic command and do

not specify the .Show argument, the macro runs in the context

specified the last time the you chose Macro from the Tools menu.

Word for Windows version 6.0

-----------------------------

If you run a macro using the ToolsMacro .Run command with the .Show

argument 0, the macro will run according to Word's macro searching

hierarchy. In the following example, Word looks for the macro first in

the document template, then in NORMAL.DOT, and finally in the built-in

commands.

   ToolsMacro .Name = "mymacro", .Show = 0, .Run

Word for Windows version 2.0

----------------------------

If you run a macro using the ToolsMacro .Run command without the .Show

argument AND have not previously chosen Macro from the Tools menu, the

.Show argument defaults according to the .Store argument in the

Template dialog box (accessed by choosing Template from the File

menu). The .Store argument corresponds to the options in the Store New

Macros And Glossaries As box. The .Store argument corresponds as

follows to the .Show argument:

   File Template                  Tools Macro

   -------------                  -----------

   Store New Macros and

   Glossaries as:                 Show:

      Global                         Global

      Template                       Template

      Prompt for Each New            Previous Setting

If you want Word for Windows to follow the Template, Global, Built-in

Command context hierarchy for macro execution in Word for Windows

version 2.0 (assuming the name is not the same as a built-in command),

run your macro by calling its name rather than using the ToolsMacro

statement.

REFERENCES

==========

"Using WordBasic," by WexTech Systems and Microsoft, pages 210, 308

"Microsoft Word for Windows User's Guide," version 2.0, pages 705-706

Additional reference words: 2.00 2.00a 2.00a-cd 2.00b 2.00c 2.00c-cd

wm_word 6.00 w4wmacro wrong w4wtemplate


NORMAL.DOT Template File Not Found in WinWord Directory

Article ID: Q81693

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows version 2.0, a physical NORMAL.DOT

template file does not appear in the Word for Windows directory until

you have made a change to the Normal template and saved it.

In Word for Windows version 6.0, a physical NORMAL.DOT template file is

created after exiting the program the first time.

MORE INFORMATION

================

To force Word for Windows version 2.0 to create a NORMAL.DOT file, follow

the steps below:

1. From the File menu, choose New, then choose the OK button.

2. Type "one" (without the quotation marks), and select it.

3. From the Edit menu, select Glossary. In the Glossary Name box, type

   "one" (without the quotation marks).

4. From the File menu, choose Save All. Choose No when prompted to

   save document changes. Choose Yes when prompted to save the global

   glossary and command changes.

At this point, a physical NORMAL.DOT file is created in the Word for

Windows version 2.0 directory.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, page 698

Additional reference words: 2.00 2.00a 2.00a-cd 2.00b 2.00c 2.00c-cd

6.00 wm_word w4wtemplate


Macro to Choose Local or Network Templates at File New Command

Article ID: Q81695

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SUMMARY

=======

The NEWMACRO.DOC file included with Microsoft Word for Windows version

2.0 contains a macro called NetworkTemplateStorage; this macro prompts

you to select network or local templates when you use the File New

command.

NOTE: This is a built in feature in Word for Windows version 6.0. By

choosing Options from the Tools menu and selecting the File Locations

tab, you can select different directories for User Templates and

Workgroup templates.

MORE INFORMATION

================

Note: Before installing this macro, make a backup copy of your

NORMAL.DOT file in case the results of this procedure are not

satisfactory.

To install the NetworkTemplateStorage macro, use the following steps:

1. From the File menu, choose Open. Select the Word for Windows

   directory in the Directories box, select the file NEWMACRO.DOC from

   the File Name box, then choose the OK button.

2. From the list of macros under Macro Name, select

   NetworkTemplateStorage, and choose the Install button.

3. When prompted, select the template and menu that you want to add

   the macro to, then choose the OK button.

4. The Save dialog box appears and allows you to save changes to any

   open documents. Choose the OK button or the Cancel button.

5. When you exit Word for Windows, be sure to choose the Yes button in

   response to the prompt "Do you want to save the global glossary and

   command changes?"

Note: In step 3 above, if you choose to add this macro to the File

menu, the File New command is renamed FileNew. Note that FileNew has

no key combination (accelerator key) assigned to it. If no top-level

menu was chosen in step 3 above, the menus appear to be unchanged.

The first time you run the NetworkTemplateStorage macro or choose the

File New (FileNew) command, Word prompts you for the network and local

template directories. Thereafter, FileNew opens a dialog box where you

can select either network or local templates before the usual New

dialog box appears and you choose a template.

Be sure to consider the following facts before installing the

NetworkTemplateStorage macro:

 - NEWMACRO.DOC writes DOT-PATH1= and DOT-PATH2= (corresponding to the

   local and network template directories) in the [Microsoft Word 2.0]

   section of your WIN.INI even if you only choose the Demo button and do

   not actually install the macro.

 - The FileNew routine, installed with the NetworkTemplateStorage

   macro, replaces the default File New command even if you choose

   another top-level menu (such as Edit). This occurs even if you chose

   to add the macro to no menus at all.

 - The procedures outlined on page 720 of the "Microsoft Word for

   Windows User's Guide" to reset the menus or to remove the FileNew

   command from a menu do not work correctly. If you choose the Reset All

   button in the Options dialog box (accessed by choosing Options from

   the Tools menu and selecting the Menus category), the menu(s) is

   restored, but the default File New command is not restored. Similarly,

   if you use the use the Options dialog box to reassign the default File

   New command to the menu, the FileNew macro, installed by the

   NetworkTemplateStorage macro, is not replaced.

The only way to delete the FileNew functionality installed with the

NetworkTemplateStorage macro is to delete the FileNew macro from the

Global Macros list in the Macro dialog box and delete the DOT-PATH1=

and DOT-PATH2= lines from the [Microsoft Word 2.0] section of your

WIN.INI file.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 720, 810

Additional reference words: w4wmacro w4wnetwork w4wtemplate

2.00 2.00a 2.00a-CD 2.00b 2.00c

context entry line


Glossary Entry with Normal Style Doesn't Maintain Alignment

Article ID: Q81742

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

In Microsoft Word for Windows, if you format an autotext (known as

glossary entry in Word 2.0) entry with Normal style and then directly

format it with an alignment that differs from the Normal style, the

autotext entry loses the direct alignment formatting if you save the

template. After saving the template, text inserted from the autotext

entry is formatted with the Normal style alignment rather than the

alignment you originally assigned to the autotext entry.

Microsoft has confirmed this to be a problem in Microsoft Word for

Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0b, 2.0c, and 6.0. We are

researching this problem and will post new information here as it

becomes available.

More Information:

Workaround

----------

Format the text with a unique

style prior to defining as autotext. When the autotext is

expanded, the style is included with the expanded text.

1. Type the desired autotext text on a blank paragraph line.

2. Apply the desired alignment formatting to the text.

3. Press CTRL+Shift+S (CTRL+S in Word 2.0) to activate the Style box

   on the ribbon.

4. Type a unique style name (preferably the same name that you want to

   use for the autotext name), and press ENTER.

5. Select the paragraph.

6. From the Edit menu, choose AutoText (Glossary in Word 2.0). In the

   Name box, type a unique name (preferably the same name entered in

   step 4), and choose the Add (Define in Word 2.0) button.

7. From the File menu, choose Save All. Choose the Cancel or No button

   when prompted to save the current document. Choose the Yes button in

   response to the prompted to save changes to global template.

The next time the autotext is expanded, the text is formatted

according to the uniquely-defined style.

Steps to Reproduce Problem

--------------------------

 1. From the File menu, choose New, then choose the OK button.

 2. Change the Normal style alignment to Justified with the following

    steps:

    a. From the Format menu, choose Style, and select Normal in the

       Style box.

    b. In Word 6.0, choose the Modify button and from the Format drop-

       down box choose Paragraph. In Word 2.0, choose the Define button,

       then choose the Paragraph button.

    c. In the Alignment box, select Justified, then choose the OK

       button.

    d. Check the Add To Template.

    e. Choose the Change button (Word 2.0 only). Choose the Yes button

       is response to the prompt "Do you want to change the properties

       of the standard style?"

    f. Choose the Apply button.

    g. From the File menu, choose Save All. Choose the Cancel or No

       button when prompted to save the current document. Choose the Yes

       button in response to the prompted to save changes to global

       template.

 3. Type the desired AutoText text on a blank paragraph line.

 4. Press CTRL+L to left-align the text.

 5. Select the current paragraph.

 6. From the Edit menu, choose AutoText, type "test" (without the

    quotation marks) in the Name box, and choose the Add

    button.

 7. Test the AutoText in the current document. On a blank line

    formatted with the Normal style (paragraph alignment is justified),

    type "test" (without the quotation marks), and press F3 to expand

    the AutoText entry.

 8. Position the insertion point in the inserted text. Note that it is

    left-aligned, as expected.

 9. From the File menu, choose Save All. Choose the Cancel or No button

    when prompted to save the current document. Choose the Yes button in

    response to the prompted to save changes to global template.

10. Repeat step 7.

Position the insertion point in the text inserted in step 10. Note

that the alignment is now justified.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 267-269,

700-704

"Microsoft Word for Windows User's Reference," version 1.x, pages

141-142, 69-70

Additional reference words: w4wformat w4wtemplate 6.00 wm_word

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c wrong stored expand


WinWord 2.0: Avery Laser Label Information

Article ID: Q81937

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

The following is a reproduction of the information found on the back

of the retail package of Avery Laser Labels. The MAILLABL.DOT file,

which is a mailing label template that ships with Microsoft Word for

Windows versions 2.x, only gives the Avery Product Code and a brief

description of each label. The template does not list the dimensions for

each label, which makes the template difficult to use if you do not have

Avery brand labels.

NOTE: In Word for Windows version 6.0, Avery label dimensions are

included as part of the label feature.

MORE INFORMATION

================

Some of the product codes listed below do not appear in the MAILLABL

template listing. They are included here (designated with an asterisk

[*]) with a reference for the label numbers that duplicate their

layout.

Avery Laser Labels

------------------

Product Code      Label Size (HxW)   Number of Columns  Labels Per

Sheet

------------      ----------------   -----------------  ----------------

5066              2/3" x 3 7/16"          3               30

5095* (use 5395)

5096              2 3/4" x 2 3/4"         3               9

5097              1 1/2" x 4"             2               12

5160              1" x 2 5/8"             3               30

5161              1" x 4"                 2               20

5162              1 1/3" x 4"             2               14

5163              2" x 4"                 2               10

5164              3 1/3" x 4"             2               6

5165              8 1/2" x 11"            1               1

5182* (use 5165)

5196              2 3/4" x 2 3/4"         3               9

5197              1 1/2" x 4"             2               12

5198              1 2/3" x 3 1/2"         2               12

5199 (Face)       1 5/6" x 3 1/16"        2               10

5199 (Spine)      2/3" x 5 13/16"         1               15

5260              1" x  2 5/8"            3               30

5261              1"  x  4"               2               20

5262              1 1/3" x 4"             2               14

5266              2/3" x 3 7/16"          2               30

5267 same as: LSK-5 11436

                  1/2" x 1 3/4"           4               80

5282* (use 5165)

5345              2" x 4"                 2               10

5352* (use 5663)

5366* (use 5266)

5383              2 1/6" x 3 1/2"         2               8

5384              3"  x  4"               2               6

5385              2 1/6" x 4"             2               8

5386              3"  x  5"               1               3

5388              3"  x  5"               1               3

5389              4"  x  6"               1               2

5395              2 1/3" x 3 3/8"         2               8

5660              1" x 2 5/8"             3               30

5662              1 1/3" x 4 1/4"         2               14

5663              2" x 4 1/4"             2               10

5766* (use 5266)

5883              2 1/6" x 3 1/2"         2               8

5895              2 1/3" x 3 3/8"         2               8

5896              2 3/4" x 2 3/4"         3               9

5897              1 1/2" x 4"             2               12

International Labels in Millimeters and Inches

----------------------------------------------

Product Code   Label Size        Number of Columns    Labels Per Sheet

------------   ----------        -----------------    ----------------

7160           38.1mm x 63.5mm         3                 21

               (1 1/2") x (2 1/2")

7161           46.56mm x 63.5mm        3                 18

               (1.83") x (2 1/2")

7162           33.87mm x 99.06mm       2                 16

               (1 1/3") x (3.90")

7163           38.10mm x 99.06mm       2                 14

               (1 1/2") x (3.90")

7164           71.97mm x 63.5mm        3                 12

               (2.83") x (2 1/2")

7165           67.73mm x 99.06mm       2                 8

               (2 2/3") x (3.90")

7166           93.13mm x 99.06mm       2                 6

               (3 2/3") x (3.90")

7167           289.05mm x 199.60mm     1                 1

               (11 1/3") x (7.85")

7562           33.87mm x 99.06mm       2                 16

               (1 1/3") x (3.90")

7563           38.10mm x 99.06mm       2                 14

               (1 1/2") x (3.90")

7565           67.73mm x  99.06mm      2                 8

               (2 2/3") x (3.90")

7651           21.17mm x 38.1mm        5                 65

               (0.83") x (1 1/2")

7654-F         46.58mm x 76.2mm        2                 12

               (1.83") x (3")

7654-S         16.93mm x 144.78mm      1                 16

               (0.67") x (5.69")

Notes

-----

There are several Avery numbers whose specifications match other

numbers in the list. The different numbers are caused by packaging

quantities, label colors, or similar factors that do not affect the

layout of the labels.

Label sheets 5096, 5196, and 5896 contain 12 small labels at the

bottom in addition to the nine referenced in the list above. These

labels are not included in the automatic setup of the label sheet.

If the labels you use contain printed borders, you may need to adjust

the paragraph formatting of the information contained in the table

cells with the following steps:

1. Use the MAILLABL template to set up your labels as desired.

2. From the Table menu, choose Select Table.

3. From the Format menu, choose Paragraph. Use the Indentation From

   Left setting to position the text away from the left side of the

   labels.

If you need to move the text down in each cell, you must do this

individually for each cell. You can either add blank lines above the

first line in each cell, or use paragraph formatting to set spacing

above the first line in each cell.

REFERENCES

==========

Avery, Commercial Product Division: back of Avery Laser Label retail

box

Additional reference words: w4wlaserjet w4wmerge 2.00 2.00a 2.00a-cd

2.00b 2.00c 2.00c-cd third party 3rdparty cross w4wtemplate


WinWord 2.0: Avery Dot-Matrix Label Information

Article ID: Q81938

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

The following is a reproduction of the information found on the back

of the retail package of Avery Dot Matrix Labels. The MAILLABL.DOT

file, which is a mailing label template that ships with  Microsoft

Word for Windows versions 2.0 and 2.0a, gives only the option to

choose Laser Labels when running Microsoft Windows version 3.0. The

template provides the Avery Product Code and a brief description of

each label. The template does not list the dimensions for each label,

which makes the template difficult to use if you do not have Avery

brand labels.

NOTE: In Word for Windows version 6.0, the dimensions of the Avery

labels are included as part of the label feature.

MORE INFORMATION

================

Avery Dot Matrix Labels

-----------------------

Product Code   Label Size (HxW)   Number of Columns

------------   ----------------   -----------------

4010           15/16" x 3 1/2"         1

4011           1 7/16" x 4"            1

4013 (use 4145)

4065 (use OML 101)

4143           15/16" x 4"             2

4144           15/16" x 2 1/2"         3

4145           15/16" x 3 1/2"         1

4146           1 7/16" x 4"            1

4160           2 7/16" x 3 1/2"        1

4161           2 15/16" x 4"           1

4162           15/16" x 3 1/2"         1

4163           15/16" x 3 1/2"         1

4166           5" x 3"                 1

4167           6" x 3 1/2"             1

4168           4" x 2 1/6"             1

4169           5" x 3"                 1

4240           1 1/4" x 4 3/4"         1

4241           2 3/4" x 2 3/4"         1

4249           15/16" x 3 1/2"         1

4250           15/16" x 3 1/2"         1

4251           15/16" x 3 1/2"         1

4253           15/16" x 3 1/2"         1

4254           15/16" x 3 1/2"         1

4255           7/16" x 3 1/2"          1

4256           7/16" x 3 1/2"          1

4257           7/16" x 3 1/2"          1

4258           7/16" x 3 1/2"          1

4259           7/16" x 3 1/2"          1

4266           7/16" x 3 1/2"          1

4301 (use 4603)

4400 (use 4010)

4600           15/16" x 3 1/2"         1

4601           15/16" x 3 1/2"         1

4602           15/16" x 3 1/2"         2

4603           15/16" x 3 1/2"         3

4604           1 7/16" x 4"            1

4605           1 7/16" x 4"            2

4606           1 1/4" x 4 3/4"         1

4607           2 3/4" x 2 3/4"         1

4609           3/8" x 1 1/2"           5

4610           15/16" x 2 1/2"         3

4611           15/16" x 4"             2

4612           2 15/16" x 4"           2

International (UK) Labels in Millimeters & Inches

-------------------------------------------------

Product Code   Label Size (HxW)   Number of Columns

------------   ----------------   -----------------

OML 099        49mm x 70mm             1

               (1 15/16)" x (2 3/4")

OML 101        24mm x 102mm            1

               (15/16") x (4")

OML 102        37mm x 102mm            1

               (1 7/16") x (4")

OML 103        49mm x 102mm            1

               (1 15/16") x (4")

OML 104        37mm x 127mm            1

               (1 7/16") x (5")

OML 105        49mm x 127mm            1

               (1 15/16") x (5")

OML 202        37mm x 102mm            2

               (1 7/16") x (4")

OML 203        49mm x 102mm            2

               (1 15/16") x (4")

EAL 04         37mm x 89mm             2

               (1 7/16") x (3 1/2")

FAB 03         36.1mm x 69mm           2

               (1 7/16") x (2 3/4")

International (French) Labels in Millimeters & Inches

-----------------------------------------------------

Product Code   Label Size (HxW)   Number of Columns

------------   ----------------   -----------------

Tab1 89.23     23.40mm x 89.0mm        1

               (0.92") x (3 1/2")

Tab1 89.36     36.1mm  x 89mm          1

               (1.42") x (3.5")

Tab1 102.36    36.1mm  x 102mm         1

               (1.42") x (4.01")

Tab1 107.23    23.4mm  x 107mm         1

               (0.92") x (4.21")

Tab1 107.36    36.1mm  x 107mm         1

               (1.42") x (4.21")

Tab1 107.49    48.8mm  x 107mm         1

               (1.92") x (4.21")

EXPE 120.74    74.0mm  x 120           1

               (2.91") x (4.72")

Tab1 125.74    74.0mm  x 125mm         1

               (2.91") x (4.92")

Tab2 89.23     23.4mm  x 89mm          2

               (0.92") x (3.50")

Tab2 89.36     36.1mm  x 89mm          2

               (1.42") x (3.50")

Tab2 107.23    23.4mm  x 107mm         2

               (0.92") x (4.21")

Tab2 107.36    36.1mm  x 107mm         2

               (1.42") x (4.21")

Tab1 85.108    108mm   x 85mm          1

               (4.25") x (3.34")

Note: If the labels you use contain printed borders, you may need to

adjust the paragraph formatting of the information contained in the

table cells as follows:

1. Use the MAILLABL template to set up your labels as desired.

2. From the Table menu, choose Select Table.

3. From the Format menu, choose Paragraph. Use the Indentation From

   Left setting to move the text away from the left side of the labels.

If you need to move the text down in each cell, you must do this

individually for each cell. You can either simply add blank lines

above the first line in each cell, or use paragraph formatting to set

spacing above the first line in each cell.

REFERENCES

==========

Avery, Commercial Product Division: back of Avery Laser Label retail

box

Additional reference words: w4wlaserjet w4wmerge 2.00 2.00a 2.00a-cd

2.00b 2.00c 2.00c-cd third party 3rdparty cross w4wtemplate


Description of SaveSmall and LoadSmall Macros in WinWord 2.0a

Article ID: Q82954

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows version 2.0a

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

Microsoft Word for Windows version 2.0a includes a template called

PSS.DOC that contains several macros. This document contains sample

macros. The SaveSmall and LoadSmall macros are designed to workaround

the problem of creating large file sizes when you insert graphics into

documents.

STATUS

======

This problem of large file sizes when inserting graphics into a

document has been corrected in Word for Windows version 6.0.

MORE INFORMATION

================

To use these macros, you need to insert your graphics using the Link

to File option. Before saving your file, run the SaveSmall macro. When

you want to see your graphics again, run the LoadSmall macro.

To run the LoadSmall macro, you must display hidden text. To do this,

select Options from the Tools menu, select the View category, and

choose either the Hidden Text option or the All option in the

NonPrinting Characters box.

There is a problem with the SaveSmall macro. If you have a word

beginning with "import" (such as "important"), the macro finds these

words and generates an error. To work around this problem, use the

following steps:

1. From the View menu, clear the Field Codes command is it is chosen.

2. From the Edit menu, choose Replace. Replace words beginning with

   "import" with other text, such as "***."

3. Run the SaveSmall macro.

4. From the Edit menu, choose Replace. Replace the words again.

Additional reference words: 2.00a w4wmacro w4wtemplate


WinWord: Macro to Enable Smart Paragraph Numbering

Article ID: Q83243

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

Summary:

The NEWMACRO.DOC file included with Microsoft Word for Windows version

2.0 contains a macro called SmartNumbering; this macro automatically

numbers paragraphs in sequence when you press ENTER.

NOTE: This is a built in feature in Word for Windows version 6.0

MORE INFORMATION

================

To install the SmartNumbering macro, use the following steps:

1. From the File menu, choose Open. Select the Word for Windows

   directory in the Directories box, select the file NEWMACRO.DOC in the

   File Name box, and choose the OK button.

2. From the list of macros under Macro Name, select SmartNumbering,

   and choose the Install button.

3. When prompted, select the template and menu to which you want to

   add the macro, and choose the OK button.

4. The Save dialog box appears and allows you to save changes to any

   open documents. Choose the OK button or the Cancel button. When

you

   exit Word for Windows, be sure to choose the Yes button in response to

   the prompt "Do you want to save the global glossary and command

   changes?".

5. After you install the macro, the Macro Name box appears again.

   Choose the Cancel button. From the File menu, choose Close.

Using the SmartNumbering Macro

------------------------------

If you did not assign the SmartNumbering macro to a menu when you

installed it, choose Macro from the Tools menu, and select

AutoEnableSmartNumber to turn on SmartNumbering. Select

AutoDisableSmartNumber to turn the feature off. If you did assign the

SmartNumbering macro to a menu, the following menu items appear:

   EnableSmartNumbering

   DisableSmartNumbering

When you choose EnableSmartNumbering, Word adds a number and a tab

character to the beginning of each paragraph and formats the paragraph

for a hanging indent. Each time you press ENTER to begin a new

paragraph, Word adds a sequential number and a tab character to the

beginning of the paragraph. To turn off SmartNumbering, choose

DisableSmartNumbering.

When you install the SmartNumbering macro, the Numbered List button on

the tool bar becomes a toggle between EnableSmartNumbering and

DisableSmartNumbering. When SmartNumbering is enabled, the graphic on

the Numbered List button changes to a large letter N. When

SmartNumbering is disabled, the graphic on the button changes back to

its normal appearance. When you choose the Numbered List button, the

SmartNumbering macro numbers the selected paragraphs.

The SmartNumbering macro can also use alphabetic or Roman numbering.

To switch to alphabetic or Roman numbering, disable SmartNumbering,

position the insertion point at the beginning of the first paragraph

to be numbered, and type "a." or "I." (without the quotation marks),

and press the TAB key, as in the following example:

   a.<TAB>

Enable SmartNumbering. When you press ENTER to create subsequent

paragraphs, alphabetic numbering appears, as in the following example:

   b.<TAB>

   c.<TAB>

To restore numeric sequencing, disable SmartNumbering, type a number,

and press TAB, then re-enable SmartNumbering.

You can start your numbering sequence at any number by disabling

SmartNumbering, typing the desired starting number followed by a TAB

(for example, "12.<TAB>"), then re-enabling SmartNumbering. In this

example, the next paragraph would be numbered "13.<TAB>."

Note: If you select paragraphs with inconsistent sequencing (for

example, some have alphabetic sequences and some have numeric

sequences) and enable SmartNumbering, the series of paragraphs is

reformatted to the style of the first paragraph in the selection.

Notes About the SmartNumbering Macro

------------------------------------

 - The Undo command does not undo SmartNumbering macro actions.

 - As noted above, enabling the feature applies formatting to the

   selected paragraph immediately.

 - If you number some paragraphs with SmartNumbering enabled, then

   disable it, move the insertion point to another location in the

   document, and re-enable SmartNumbering, the previous numbering

   sequence is continued. (For example, if you disabled SmartNumbering

   at paragraph 6, the first number after you re-enable SmartNumbering is

   7.) This happens regardless of where the insertion point is positioned

   in the document in relation to the first set of numbers. If you select

   a paragraph above the initial sequence and re-enable SmartNumbering,

   the numbering is out of order. If this happens, you can correct it by

   doing one of the following:

   a. Select the affected paragraphs. Choose the Numbered List button.

  -or-

   b. Select the affected paragraphs. From the Tools menu, choose Bullets

      and Numbering, select the Numbered List option and the Replace

      Only Numbers check box, then choose the OK button.

 - Disable SmartNumbering before switching document windows or

   opening a new document window. If you do not, your numbering may be

   out of order.

 - If you press ENTER to create blank lines between paragraphs,

   SmartNumbering numbers the lines. Newline characters are not

   numbered by SmartNumbering.

 - If you delete the number and tab character to remove SmartNumbering

   from a paragraph, the hanging indent paragraph formatting is not

   removed. If you want to completely delete SmartNumbering formatting,

   use one of the following methods:

   a. From the Tools menu, choose Bullets and Numbering. Select the

      Numbered List option, and choose the Remove button.

  -or-

   b. Delete the number and tab character, and press CTRL+Q to restore

      the style's formatting.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 524-528

Additional reference words: 2.00a 2.0a 2.00 w4wmacro toolbar w4wtemplate


Word for Windows: Adding Line Spacing Button to the Tool Bar

Article ID: Q83843

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, 6.0

 - Microsoft Windows versions 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows versions 2.0 and 6.0, line-spacing

buttons are not part of the default display. In Word for Windows 1.x,

line-spacing buttons are located on the ribbon. This modification is

by design. In Word version 6.0, you can add those buttons (and others)

to the formatting toolbar (or any other toolbar). In Word 2.0, you can

add those buttons (and others) to the tool bar.

MORE INFORMATION

================

To add a line-spacing button to the tool bar, follow the steps below:

Word for Windows version 6.0

----------------------------

1. From the View menu choose Toolbars.

2. Choose the desired toolbar on which to add the line-spacing button if

   it is not currently displayed.

3. Choose Customize.

4. From the list of Categories, choose All Commands.

5. From the Commands list, select the appropriate line-spacing command

   to attach to the button. (Use the table below to locate the

   appropriate command).

   b

6. Drag the appropriate command to the desired location on the toolbar

   and release the button.

7. Choose Close when all desired buttons have been added.

Word for Windows version 2.0

----------------------------

1. From the Tools menu, choose Options, and select the Toolbar

   category.

2. In the Tool to Change box, select a space or an existing button

   that you want to change. A space on the tool bar appears as "[space]"

   (without the quotation marks) in the Tool to Change box. Scan the

   current tool bar to locate an appropriate location.

3. From the Button list, select the appropriate line-spacing button.

   (The list is extensive; it may take a moment to locate the

   appropriate line-spacing button.)

4. In the Show box, select the Commands option button.

5. From the Commands list, select the appropriate line-spacing command

   to attach to the button. (Use the table below to locate the

   appropriate command).

6. Choose the Change button to record the tool bar modification.

7. When you exit Word, the message "Do you want to save the global

   glossary and command changes?" appears. Choose the Yes button to

   save your changes.

Note: If you are using a template other than NORMAL.DOT template,

select either Global or Template in the Context box to indicate where

the tool bar button modification(s) should be saved. If the Template

option button is unavailable, modifications are saved to the Global

template (NORMAL.DOT).

The following table describes line spacing and the various WordBasic

macro commands that control line spacing:

   Spacing Type                     Macro Command   Keyboard Shortcut

   ------------                     -------------   -----------------

   Single-spaced lines              SpacePara1      CTRL+1

   One-and-one-half-spaced lines    SpacePara15     CTRL+5

   Double-spaced lines              SpacePara2      CTRL+2

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 723-725,

back cover

"Using WordBasic," by WexTech Systems and Microsoft, page 289

Additional reference words: tool bar line spacing 2.00 2.00a 2.00a-cd

wm_word 2.00b 2.00c 2.00c-cd 6.00 w4wtemplate


Location of Macros Created in Word for Windows

Article ID: Q86078

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 2.0c-cd, 6.0

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

Microsoft Word for Windows macros can be defined with either global or

template context. Global macros are stored in a global template (only

the NORMAL.DOT file in versions 1.0 and 2.0) and are available from

any document window. Template macros are saved with the active

template and are available only when the active document is based on

that particular template. When you create a macro in a document based

on a template other than NORMAL.DOT, you can select either the

NORMAL.DOT global template or the template attached to the active

document (As Global option button or the In Template option button in

versions 1.0 and 2.0) to set the context of your macro. When you

create a macro in a document based on NORMAL.DOT, the macro is

automatically assigned global context.

If you have created a macro but cannot find it, open the document that

was open when you created the macro, and use the appropriate procedure

below.

Word for Windows version 6.0

----------------------------

1. From the Tools menu, choose Macro. Under Macros Available In: select the

   Normal.dot (Global Template) option.

2. Look for the macro name in the list of macros. If the macro appears in

   the list, the macro is a global macro stored in the NORMAL.DOT template.

3. If the desired macro does not appear in the list, select the template

   that is attached to the current document under the Macros Available In:

   list. (A non-global template will only be listed when the current

   document is based on a template other than NORMAL.DOT). If the macro

   appears in the list, the macro is a template macro stored in the

   template that the current document is attached to.

4. If the desired maro is not listed, select any global templates that may

   be available under the Macros Available In: list. If the desired macro

   is not listed, it may reside in a different template file.

Word for Windows version 2.x

----------------------------

1. From the Tools menu, choose Macro. Under Show, select the Global

   Macros option button.

2. Look for the macro name in the list of macros. If the macro appears

   in the list, the macro is a global macro stored in the NORMAL.DOT

   template.

3. If the desired macro does not appear in the list, select the

   Template Macros option button under Show. (This option button is

   available only when the current document is based on a template other

   than NORMAL.DOT). If the desired macro is not listed, it may reside in

   a different template file.

Word for Windows version 1.x

----------------------------

1. From the Macro menu, choose Edit. Under Context, select the Global

   option button. Select the Show All check box.

2. Look for the macro name in the list of macros. If the macro appears

   in the list, the macro is a global macro stored in the NORMAL.DOT

   template.

3. If the desired macro does not appear in the list, choose the

   Template option button under Context. (This option button is available

   only when the current document is based on a template other than

   NORMAL.DOT). If the desired macro is not listed, it may reside in

   another template file.

MORE INFORMATION

================

If the macro was created using the Word for Windows Macro Recorder, it

may be identified only by a number (Macro1, Macro2, Macro3, and so

forth) unless a specific name was typed in the Record Macro dialog

box. Macros created with the Macro Recorder are set to the context

selected in the Macro dialog box of Word 6.0, the context selected in the

Template dialog box of Word 2.x or to the context selected in the Record

Macro dialog box of Word 1.x.

In Word 2.x, you can set the default context for new macros and

glossary items by choosing Template from the File menu and selecting

one of the following option buttons:

 - Global (Available To All Documents)

 - With Document Template

 - Prompt For Each New

By selecting the appropriate option button, you can save new macros

and glossary items with a global or template context, or choose to

have Word prompt you for a location whenever a new macro is recorded.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 764-766

Additional reference words: w4wmacro w4wtemplate global template 1.00

wm_word 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c 2.00c-cd 6.00


WinWord: Installing and Using the SmartQuotes Macro

Article ID: Q86621

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

This article describes how to install and use the SmartQuotes macro

that is provided in version 2.x of Microsoft Word for Windows.

MORE INFORMATION

================

SmartQuotes is a macro that substitutes a decorative "curly" quotation

mark when you type a single or double quotation mark. A total of four

types of smart quotes are made available by enabling the SmartQuotes

macro: Open Double Quote, Close Double Quote, Open Single Quote, and

Close Single Quote.

Note: This is a built-in feature in Word for Windows version 6.0.

Installing SmartQuotes

----------------------

To install the SmartQuotes macro for use in a Word for Windows

template, use the following steps:

1. From the File menu, choose Open.

2. In the Word for Windows program directory, select NEWMACRO.DOC.

3. From the list of macros, select SmartQuotes, then choose the

   Install button.

4. Select the template (for example, NORMAL) where you want

   smart quotes to be available.

5. Choose the Cancel button to close the list. From the File menu,

   choose Close to close NEWMACRO.DOC.

Using Smart Quotes

------------------

To use smart quotes in the template where you have installed the

SmartQuotes macro, use the following steps:

1. From the File menu, choose New. Select the template where you

   installed SmartQuotes, then choose the OK button.

2. From the Tools menu, choose Macro.

3. Under Show, select the Global Macros option button.

4. From the Macro Name list, select AutoEnableSmartQuotes, then

   choose the Run button.

To disable smart quotes, select AutoDisableSmartQuotes, then choose

the Run button again.

When the SmartQuotes macro is active, the message "Smart quotes

enabled" appears briefly at the lower left corner of your screen.

After enabling smart quotes, single and double quotation marks that

you type are displayed and printed as curly quotation marks.

Note: The macros AutoInsertDoubleQuote and AutoInsertSingleQuote

selectively insert an open or close, double or single quotation mark.

When you run these macros, they insert the appropriate open or close,

double or single curly quotation mark.

Limitations

-----------

The decorative "curly" quotation marks may not be available with every

printer-resident font. They are available from the extended ANSI

character set, but some printers' resident fonts may not support all

these extended characters.

REFERENCES

==========

"Microsoft Windows User's Guide," version 3.0, pages 567-568, 570-571

"Word for Windows Companion," version 1.1, pages 835-841

Additional reference words: 2.00 2.00a 2.00a-cd 2.00b 2.00c 2.00c-cd

3.00 3.00a 3.10 w4wfont w4wtemplate


Line Number Font and Size Different From Document Font or Size

Article ID: Q88750

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, sometimes the font and size character

formatting of text in the standard style Line Number is different from

the text in the rest of your document. This behavior occurs if you

change the character formatting in the document to a font or size that

is different from that of the Normal style. The Line Number style is

based on the Normal style; therefore, it formats the line number text

for the Normal font and size. The same behavior occurs with other Word

for Windows styles whose descriptions begin "Normal +" (such as Header

or Footer).

WORKAROUND

==========

 - To change the font or size character formatting in a document that

   uses styles whose definition begins with "Normal +", change the Normal

   style definition for that document.

 -or-

 - Change the style definition for the styles, such as Line Number or

   Header, whose definition begins with "Normal +" so the character

   formatting is the same as that of the rest of your document.

Note: In Word for Windows version 6.0, the Line Number style is still based

on the Normal style, though the definition begins with "Default Paragraph

Font +". The above information still applies.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 198-199,

213-214

"Microsoft Word for Windows User's Reference," version 1.x, pages

344-347

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD wrong wm_word 2.00b 2.00c 6.00 stylesheet sheet w4wtemplate


WinWord: Changing Templates Does Not Copy Styles or Margins

Article ID: Q89486

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b

   2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

There is a documentation error in the Microsoft Word for Windows

version 2.0 Help topic titled "Attaching a template to a document." This

topic incorrectly states that if you use the File Template command to

attach a different template to your document, margin settings and styles

change to those of the new template.

This topic should state that when you attach a different template to

your document, the styles and margin settings remain the same as those

of the original template. The template working environment (including

the menu commands, keyboard assignments, and glossaries) changes

when you change the template attached, but the document itself does

not change.

The Word for Windows version 6.0 Help topic titled "Attaching a different

template to a document" correctly does not indicate that margin settings

change when a different template it attached, but does not completely

explain how styles can be automatically updated from the template.

MORE INFORMATION

================

For correct information about changing the template attached to a

document in version 2.0 of Word for Windows, refer to pages 700-701 of

the "Microsoft Word for Windows User's Guide."

Workaround

----------

To change elements of the document such as margins, page size, headers

or footers to those of another template, create a new document based on

the desired template. From the Insert menu, choose File. Select the

original filename and choose the OK button. Using this method, your

new document contains these elements of the new template.

To change only the styles in a document to those of another template in

Word for Windows version 6.0, choose Templates from the File menu,

attach the desired template and select the "Automatically Update

Document Styles" option.

To change only the styles in your document in Word for Windows version

2.0 to those of another document or template, you must merge the new

styles from a different template or document. For information on merging

styles from a template into a document, refer to pages 205-208 of the

"Microsoft Word for Windows User's Guide."

Use the following steps to view this documentation error:

1. From the Help menu, choose Help Index.

2. Choose the Search button.

3. Type "templates" (without the quotation marks), then select

   "templates: attaching to documents." Choose the Show Topics button.

4. Select the "Attaching a template to a document" topic and choose

   the Go To button. The documentation errors occur in the first two

   paragraphs of this topic.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 205-208,

700-701

Additional reference words:   w4whelp w4wtemplate switch unavailable  wm_word docerr doc err 2.00 2.00a 2.00a-CD 2.00b 2.00c 6.

00


WinWord 2.0: Cannot Delete Shortcut Key Assigned to Style

Article ID: Q89706

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, and 2.0b

 - Microsoft Windows operating system versions 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Microsoft Word for Windows, if you assign a shortcut key to a

style, save the key assignment as part of a template, then delete the

key assignment, the deletion is saved with the open document, but it

is not saved with the template, even if you select the Add To Template

option in the Style dialog box. As a result, when you create a new

document based on that template, the key assignment is restored.

STATUS

======

Microsoft has confirmed this to be a problem in the versions of

Microsoft Word for Windows listed above. This problem was corrected

in Word version 6.0 for Windows.

To obtain new or updated Microsoft products, call the Microsoft Sales

Information Center at (800) 426-9400. If you are outside the United

States, contact the Microsoft subsidiary for your area. To locate

your subsidiary, call Microsoft International Customer Service at

(206) 936-8661.

WORKAROUND

==========

Rename the style. When you rename the style, Word for Windows deletes

the shortcut key assignment.

1. From the Format menu, choose Style. Choose the Define button.

2. Select the style in the Style Name box and check the Add to

   Template option.

3. Choose the Rename button. Type a new name and choose the OK button.

   Choose the Close button.

-or-

Open the template, delete the shortcut key assignment, then save the

template and close it.

1. Repeat steps 1 and 2 above.

2. Clear the Key box and choose the Change button. Choose the Close

   button.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 202-203

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b w4wtemplate


WinWord: How to Create a Legal 'Pleading Document'

Article ID: Q90707

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

Some legal documents require "pleading format" (double-spaced text

with line numbers and vertical lines on each side of the text).

Word for Windows version 6.0 uses the Pleading Wizard to accomplish the

following task.

Note: If you are using Word version 2.0 or 2.0a the following

procedure produces reversed borders under some circumstances.

For more information query:

   left and right and borders and reveresed

To create an 8.5-by-11-inch legal pleading document:

 1. Create a new document in Word for Windows.

 2. From the View menu, choose Normal.

 3. From the Format menu, choose Page Setup.

 4. Select the Margins option, type a minus sign in front of the

    measurement in the Top box and choose the OK button.

 5. From the View menu, choose Header/Footer (make sure the Different

    First Page check box is clear), select Header, and choose the OK

    button.

 6. Select the blank line in the header and choose Frame from the

    Insert menu.

 7. With the frame selected, choose Frame from the Format menu.

 8. Set Width to Exactly .5". Set Height to Exactly 10" (the height of

    the pleading border). Set Horizontal Position to 0.5" Relative To

    Page. Choose the OK button.

 9. From the Format menu choose Border. To remove the box border,

    choose None for the Line option . Select the right edge of the

    border sample box, and choose the Line option desired. Choose the

    OK button.

10. If you want double-spaced lines, choose Paragraph from the Format

    menu.

11. Under Line Spacing, select Double and choose the OK button. Type

    the line numbers and press ENTER after each number.

To see the results of this procedure, change to page layout view or

print preview.

This document can be saved as a template in order to use the pleading

format in new documents. To save the new document as a template to

base new documents on, do the following:

1. From the File menu choose Save.

2. In the Save File as Type: box, choose Document Template (*.dot).

3. In the File Name: box type in a filename and choose OK.

MORE INFORMATION

================

The Microsoft Legal Resource Kit (LRK) was created for people in the

legal profession who use version 2.0 of Microsoft Word for Windows.

The LRK includes BRIEF.DOT, a legal template with the pleading format.

This template shipped with Word for Windows versions 1.0, 1.1, and

1.1a for Windows, but not with versions 2.0 and 2.0a. BRIEF.DOT has

been converted and improved for use with Word versions 2.0, 2.0a,

2.0a-CD, and 2.0b.

For more information on using BRIEF.DOT, query on the following

words in the Microsoft Knowledge Base:

   legal and brief.dot

For more information on the Legal Resource Kit, query on the following

words in the Microsoft Knowledge Base:

   legal and resource and kit

Additional reference words: 2.00 2.00a 2.00a-cd 2.00b 2.00c 2.00c-cd brief

dot 3.00 w4wtemplate 3.10 paper


WinWord: Illegal Macro Name Cannot Be Deleted

Article ID: Q91145

----------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

----------------------------------------------------------------------

SYMPTOMS

========

You can use the WordBasic MacroCopy statement to assign an illegal

name to a Word for Windows macro. The Run, Edit, Rename, and Delete

buttons in the Macro dialog box are unavailable when you select a

macro with an illegal name. As a result, you cannot remove an

incorrectly named macro from your Word for Windows template.

STATUS

======

This has been corrected in Word for Windows version 6.0. It is not

possible to add an incorrectly named macro to a template.

Note: A macro name cannot contain any spaces, punctuation, or text

characters below decimal code 33 or above decimal code 124.

MORE INFORMATION

================

Steps to Reproduce Problem

--------------------------

Below is a macro that copies the macro "macroname" from TEMPL_1.DOT to

TEMPL_2.DOT as " macro name" (notice the two spaces). The name " macro

name" is illegal because of these two space characters.

   Sub MAIN

   MacroCopy "TEMPL_1":"macroname","TEMPL_2":" macro name"

   End Sub

When you run this macro, no error message is displayed and the new

macro name appears in the Macro dialog box. If you attempt to rename

or delete this macro using a WordBasic command such as the one shown

below, an "Illegal function call" WordBasic error message is

displayed.

   ToolsMacro .Name=" macro name", .Rename, .NewName="macroname"

Note: The macrocopy command listed above will produce an error when run in

Word for Windows version 6.0 and will not allow the incorrect macroname to be

copied to the template.

REFERENCES

==========

"Using WordBasic," by WexTech Systems and Microsoft, pages 97,

253-254, 308

Additional reference words:greyed w4wmacro w4wtemplate grayed gray

grey ghosted not available 2.00 2.00a 2.00a-CD 2.00b 2.00c


Word: Style List on Ribbon Shows Too Many Styles

Article ID: Q91654

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system version 3.0 and 3.1

--------------------------------------------------------------------

Summary:

Microsoft Word for Windows adds unused standard styles to the styles box

on the ribbon when you copy information from one document and paste it

in another. Word should add styles to the styles box only if they are

used in your document; instead, Word sometimes displays styles that you

have never used in any document. When this happens, Word requires more

time to display the list of styles when you select the drop-down arrow.

You cannot delete these extraneous styles from the styles box once Word

for Windows has added them to a document.

Microsoft has confirmed this to be a problem in Word versions 2.0, 2.0a,

2.0a-CD, 2.0b, and 2.0c. This problem was corrected in Word version 6.0

for Windows.

More Information:

This problem occurs after you modify a standard style and save the

changes in your NORMAL.DOT template file. If you later copy text from a

document based on the revised NORMAL.DOT file and paste it in a new

document, Word sometimes adds a large number of never-used standard

styles to the styles box on the ribbon.

Workaround

----------

From the Format menu, choose Style. In the Style dialog box, select

the style you want to delete and choose the Delete button.

Note: This workaround works only for custom styles. It does not work for

standard styles because you cannot delete standard styles.

Steps to Reproduce Problem

--------------------------

1. Create a new document based on the default NORMAL.DOT template.

2. From the Format menu, choose Styles. Press CTRL+Y to display the

   complete list of Word standard styles in the Style Name list. Choose

   the Define button and select the Add To Template check box.

3. Select Annotation Reference in the Style Name box. Choose the

   Character button, then choose the OK button. (You do not need to

   modify any settings in the Character dialog box.) In the Styles

   dialog box, choose the Change button. Choose the Yes button when Word

   asks if you want to change the properties of the standard style, then

   choose the Close button.

4. From the File menu, choose Exit. Choose the Yes button when you are

   prompted to save the global command and glossary changes, then

   restart Word for Windows.

5. In a new document based on the default NORMAL.DOT template, type six

   single-line paragraphs. Be sure to press ENTER at the end of each

   line.

6. Position the insertion point on the first line and apply the Heading

   1 style.

7. From the Edit menu, choose Select All. From the Edit menu, choose

   Copy. Press CTRL+END to position the insertion point at the end of

   the document.

8. Press SHIFT+INS ten times to paste ten copies of the text.

9. From the Edit menu, choose Select All. From the Edit menu, choose

   Copy. From the File menu, choose New and choose the OK button to

   create a new document based on the NORMAL.DOT template.

10. From the Edit menu, choose Paste.

11. Open the styles box on the ribbon. Note that many standard styles

    are displayed, even though you have not used them in either

    document. The only styles that Word for Windows should display are

    Normal, Heading 1, Heading 2, Heading 3, and Annotation Reference

    (the latter style displays because you modified it in step 3 above).

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 198-199

"Microsoft Word User's Guide," Word for the Macintosh version 5.0, page

184

Additional reference words: w4wformat

2.00 2.00a 2.00a-CD 2.00b 2.00c w4wtemplate


How to Add a Vertical Line to the Right Edge of a Pleading

Article ID: Q96208

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c 2.00c-cd

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

The BRIEF.DOT template supplied with the Microsoft Legal Resource Kit

for Word for Windows is formatted with a vertical line and line

numbers at the left edge of the document to create pleading paper.

Below are steps to modify the BRIEF template to add a vertical line to

the right edge of the page.

NOTE: This functionality is included in the Word for Windows version 6.0

Pleading Wizard.

MORE INFORMATION

================

NOTE: Microsoft does not support modification of templates that ship

with Word for Windows.

To add a vertical line to the right edge of a pleading

------------------------------------------------------

1. From the File menu, choose Open. In the List Files Of Type box,

   choose Document Templates and, if necessary, change the Drives and

   Directories boxes to the location where your templates are stored.

   Select BRIEF.DOT from the File Name list, then choose the OK

   button.

2. In normal view, choose Header/Footer from the View menu and

   choose the OK button to view the header. Scroll to the bottom of

   the header and, with paragraph marks showing, position the

   insertion point at the end of the header and press ENTER to insert

   a new blank paragraph.

3. From the Table menu, choose Insert Table. Set the number of

   columns to 1 and the number of rows to 1, then choose the OK

   button.

4. From the Table menu, choose Row Height and set the row height to

   Exactly 10.5" (or whatever length you want the line to be). Choose

   the OK button.

5. From the Table menu, choose Column Width and set the width to .2".

   Choose the OK button.

6. Select the table and choose Frame from the Insert menu.

7. From the Format menu, choose Frame and specify the following

   settings to move the table over within .5 inch of the right edge of

   the page:

      Horizontal Position             8.0"

                 Relative To          Page

      Vertical   Position             0"

                 Relative To	      Page

   Choose the OK button.

8. From the Format menu, choose Border. Choose the left border in the

   Border box, select a line style, and choose the OK button.

9. Choose the Close button at the top of the Header pane, then choose

   Page Layout from the View menu, or Print Preview from the File menu

   to see if you need to make any adjustments.

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 315-316,

334, 336, 363, 393, 395-396

Additional reference words: lrk law court w4wtemplate 2.00 2.00a

2.00a-CD 2.00b 2.00c 2.00c-CD


How to Disable a Word 'Auto' Macro

Article ID: Q96565

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 2.0c-CD, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

To prevent a Microsoft Word for Windows auto macro from running, hold

down the SHIFT key when you perform the action that triggers the

macro. AutoExec, AutoNew, AutoOpen, AutoClose, and AutoExit are the

auto macros in Word for Windows.

MORE INFORMATION

================

When opening a Word for Windows document that is associated with a

template that contains an AutoOpen macro, hold down the SHIFT key

until the document is completely opened. Depressing the SHIFT key

prevents the action that triggers the macro.

When opening a new Word for Windows document based on a template that

contains an AutoNew macro, hold down the SHIFT key until the new

document is opened.

To prevent a Word for Windows AutoExec macro from executing, do one of

the following:

 - At the command prompt, type "win winword /m" (without the

   quotations marks) and press ENTER.

 -or-

 - Select the Word for Windows program icon in Program Manager. From the

   File menu, choose Properties. Add the /m switch to the current command

   line parameter (for example, "C:\WINWORD\WINWORD.EXE /m").

 -or-

 - Press and hold down the SHIFT key while double-clicking the Word

   for Windows program icon.

In Word for Windows version 6.0, you can use the following command line to

disable all auto macros, including AutoExec:

   C:\WINWORD\WINWORD.EXE /mDisableAutoMacros

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, page 786

"Microsoft Word for Windows User's Reference," page 189

Additional reference words: w4wmacro w4wtemplate 1.00 1.10 1.10a 2.00

wm_word 2.00a 2.00a-CD 2.00b 2.00c 2.00c-CD 6.00 AutoExec, AutoNew,

AutoOpen, AutoClose, AutoExit


Wrong Error Message Saving Template Using FileSaveAs Macro

Article ID: Q97115

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

If you save a template using the FileSaveAs macro command in a format

other than Document Template (*.dot), Word for Windows returns the

following error message in Word versions 2.0, 2.0a, 2.0a-cd, 2.0b, and

2.0c:

   You cannot save an open document in another format to the same

   location.

   and the following error message in Word versions 1.x:

   Cannot write foreign format over open document.

These are not the messages that should appear. The message that should

display instead is:

   Command not available.

After this message appears, the FileSaveAs macro should stop.

STATUS

======

Microsoft has confirmed this to be a problem in Word for Windows

versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-cd, 2.0b, and 2.0c. This

problem  was corrected in Word for Windows version 6.0.

In Word for Windows version 6.0, the following error message appears:

Microsoft Word Err=1058

You cannot save a template file to non-template format.

(filename)

REFERENCES

==========

"Microsoft Word for Windows User's Guide," version 2.0, pages 702-703

"Microsoft Word for Windows User's Reference," version 1.x, page 410

Additional reference words: w4wmacro docerr 1.00 1.10 1.10a 2.00 2.00a

2.00a-cd 2.00b 2.00c w4wtemplate


File Save As Type List Box Unavailable for Template Files

Article ID: Q97134

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

If you create a new Word for Windows template or open an existing

template file and then try to save it by choosing the Save As command

from the File menu, the Save File As Type list box (the File Format

list box in Word version 1.x) is unavailable (dimmed).

This occurs because you cannot change the file format of a Word

template. Once you save a file as a template, you cannot save

it as a document.

Workaround 1

------------

1. From the File menu, choose New.

2. Under New, select the Document option button.

3. From the Use Template list box, select the name of the template

   corresponding with the format in which you want to save your

   document.

4. Choose the OK button.

5. From the File menu, choose Save. The Save File As Type list box is

   now available, so you can select a different file format.

Workaround 2

------------

1. Open your template file and highlight the entire text to select it.

2. Press CTRL+C to copy the contents of the template to the Clipboard.

3. From the File menu, choose New.

4. Press CTRL+V to create a new document. You can save the new

   document in a different file format.

Additional reference words: 6.00 1.00 1.10 1.10a 2.00 2.00a 2.00a-cd

2.00b wm_word 2.00c w4wtemplate unavailable greyed dimmed gray grayed


Prompt to Save Changes to Document Template

Article ID: Q97906

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

SUMMARY

=======

In Microsoft Word for Windows, when you close or save a document after

you have made style, autotext (version 6.0), glossary, macro, menu,

toolbar, or keyboard assignment changes to the template attached to the

document, Word asks you if you want to save the changes to the

template file itself.

When you close a document or choose Save All from the File menu in

Word, the following message may appear:

   Word Versions     Message

   -------------------------

   2.0 and later     Do you want to save changes to <templatename>?

   1.x               Save changes to <templatename>?

If you choose Yes, the changes you made will be saved to the template

file itself.

When you save a document in Word, the following message may appear:

   Word Versions     Message

   -------------------------

   2.0 and later     Do you want to save changes to the document

                     template?

   1.x               Save changes to document template too?

If you choose Yes, the changes you made will be saved to the template

file itself.

MORE INFORMATION

================

The results of choosing Yes to these prompts differ depending on what

kind of changes you made.

Autotext (version 6.0), glossary, macro, menu, toolbar, and keyboard

assignment changes are reflected in every document based on the

template, even those documents that you have already created and

saved.

Style changes saved to the template are reflected only in new documents

you create based on the template. Documents you created previously

based on the template do not reflect the style changes in the template.

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-cd 2.00b wm_word

2.00c w4wtemplate


Accessing Menu Commands Not Visible on a Menu

Article ID: Q99682

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,

   2.0a-CD, 2.0b, 2.0c, 6.0

 - Microsoft Windows operating system versions 3.0 and 3.1

--------------------------------------------------------------------

SUMMARY

=======

Some of the templates that are used in Microsoft Word for Windows may

have customized or modified menus. You can add or remove menu items

with the Macro Assign To Menu command.

Also, when you use Word 1.x templates such as BASIC.DOT or

REPORT.DOT in Word 2.0, 2.0a, 2.0a-Cd, 2.0b, or 2.0c, some of the

menu options (such as Style on the Format menu) may not be available.

MORE INFORMATION

================

Available menu options vary depending on which template is open. You

can use the following methods to access unavailable menu commands or

restore desired menu commands to the menus.

Running Macros in Word 6.0

--------------------------

To run a macro that is not on a menu in Word 6.0, follow these steps:

1. From the Tools menu, choose Macro.

2. Under Macros available in: select the template that contains the macro

   you want to run.

3. Select the macro you want to run, and choose Run.

Adding Macros to Menus in Word 6.0

----------------------------------

To assign a macro command to a menu, do the following:

1. From the Tools menu, choose Customize.

2. Select the Menus tab.

3. In the Categories box, choose macros.

4. Under Save Changes In: select the template you want the menu item

   added to.

5. Select the macro name to be added to the menu.

6. Choose the desired menu to add the macro to, the desired position on

that menu and the desired name to appear on the menu.

7. Choose Add, and Close.

Running Macros in Word 2.0, 2.0a, 2.0a-CD, 2.0b, and 2.0c

---------------------------------------------------------

To run a macro that is not on a menu in Word 2.x, follow these steps:

1. From the Tools menu, choose Macro.

2. Under Show, select Global Macros if you want to access macros

   stored in the NORMAL template, or Template Macros if you want to

   access macros stored in a different template.

3. Select the macro you want to run, and choose Run.

Adding Macros to Menus in Word 2.0. 2.0a, 2.0a-Cd, 2.0b, and 2.0c

-----------------------------------------------------------------

To assign a macro command to a menu, do the following:

1. From the Tools menu, choose Options.

2. Under Category, select Menus.

3. In the Menu box, select the menu to which you want to add the

   macro command.

4. Under Show, select Macros.

5. Under Context, select either Global or Template.

6. Select the macro name to be added to the menu.

7. Choose Add, then choose Close.

8. When you exit Word, choose Yes to the prompt "Save global glossary

   and command changes?"

Using Word 1.x templates in Word 2.0, 2.0a, 2.0a-Cd, 2.0b, and 2.0c

-------------------------------------------------------------------

When you use Word 1.x templates (such as BASIC.DOT or REPORT.DOT)

in Word 2.x, some of the menu options (such as Style under the Format

menu) will not be available. Available menu options may vary depending

on which template is currently open. If you need to access other menu

options, use the following procedure to reset the menus:

1. Open the template.

2. From the Tools menu, choose Options.

3. Under Category, select Menus.

4. Choose Reset All.

This will allow you to access all the Word 2.x menu options when you

are using the Word 1.x template.

However, the drawback to this method is that it resets all menu items.

Therefore, any specially added menu items will also be reset.

Running Macros in Word 1.x

--------------------------

To run a macro command not available on a menu in Word 1.x, follow

these steps:

1. From the Macro menu, choose Run.

2. Select the macro name.

3. Choose OK.

   Note: If the macro command does not appear, select Show All.

Adding Macros to Menus in Word 1.x

----------------------------------

To assign a macro command to a menu, do the following:

1. From the Macro menu, choose Assign To Menu.

2. Select the macro or command you want to add to the menu.

3. Select the menu to which you want to add the command or macro.

4. Edit the menu text if necessary.

5. Choose the Assign button to add the command to the designated

   menu.

Note: The short menu structure of Word 1.x is a shorter version of the

full Word menus. Check the View menu to verify that you are using Full

Menus. (Because this is a toggle command, you will know that the Full

Menus command is selected if the Short Menus option is listed in the

menu.)

Additional reference words: w4wtemplate 1.00 1.10 1.10a 2.00 2.00a wm_word

2.00a-cd 2.00b 2.00c 6.00


How to Modify or Add a Template Description

Article ID: Q102500

-------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

-------------------------------------------------------------------

The text that appears in the Description box of the File New dialog

box comes from the Title setting in the Summary Info dialog box.

Therefore, to modify or add a description to your template:

1. Open the template.

2. From the File menu, choose Summary Info.

3. Type the new description in the Title box.

4. Choose OK.

REFERENCES

==========

Word for Windows "User's Guide," version 2.0, pages 488, 492

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c w4wtemplate


File Find Content Displays Incorrectly Formatted Text

Article ID: Q105642

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c

 - Microsoft Windows operating system versions 3.0 and 3.1

--------------------------------------------------------------------

SYMPTOMS

========

In Word versions 2.x for Windows, when you view the content of a

document with the Find File feature, the formatting of the text may

display differently than the actual formatting of the document.

STATUS

======

Microsoft has confirmed this to be a problem in Word for Windows,

versions 2.0, 2.0a, 2.0a-cd, 2.0b, and 2.0c. This problem was

corrected in Word 6.0 for Windows.

MORE INFORMATION

================

When you view the content of a document in the File Find dialog box,

the formatting displays as if the document is attached to the Normal

template. Any styles used in the document will display as defined in

the Normal template. Styles not defined in the Normal template will

display correctly.

Steps to Reproduce Problem

--------------------------

1. Start with a new document based on the Normal template in Word for

   Windows. From the Format menu, choose Character.

2. Change the font, points, and color options, and choose the Use As

   Default button. Answer Yes to change the format of the Normal style.

3. From the File menu, choose Find File.

4. Locate and select a file attached to a template other than the

   Normal template. Choose the Options button, choose Contents from the

   List File Names With option, and choose OK.

Result: The file based on a template other than Normal.dot displays

with the formatting of the styles in the Normal template.

Additional reference words: w4wtemplate 2.00 2.00a 2.00a-cd 2.00b

2.00c


Template Not Listed in File Find Summary View

Article ID: Q105859

--------------------------------------------------------------------

The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,

   2.0c, and 6.0

--------------------------------------------------------------------

SYMPTOMS

=========

In Word versions 2.0 and later, when you use the File Find command to

view a document's Summary (Statistics in version 2.0), the Template

field will be blank if that document is attached to NORMAL.DOT.

CAUSE

=====

This behavior is by design.

MORE INFORMATION

================

Document summary information includes the name and location of the

template attached to the active document. You can view this

information by choosing Summary Info from the File menu and choosing

the Statistics button, or by choosing Find File from the File menu,

choosing Summary from the Commands button, (the Summary button in

versions 2.x), and choosing the Statistics button.

In each case above, the template will be listed. However, when you

choose to display the document with its Summary Information using the

Find File command, the Template field will be blank if the document is

attached to the Normal template.

Additional reference words: w4wtemplate findfile 2.00 2.00a 2.00a-CD

2.00b 2.00c 6.00 wm_word